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    Office Relocation Planner: Plan, Manage and Execute Your Next Office Move - Today!
    Office Relocation Planner: Plan, Manage and Execute Your Next Office Move - Today!
    Office Relocation Planner: Plan, Manage and Execute Your Next Office Move - Today!
    Ebook185 pages1 hour

    Office Relocation Planner: Plan, Manage and Execute Your Next Office Move - Today!

    By Karen Warner

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    About this ebook

    The Office Relocation Planner is a comprehensive guide for moving your business. Experts in the fields of office relocation consulting and commercial leasing define the tasks associated with an office move and put them into a logical sequence, making the office relocation process manageable.
    The following six key functions of your relocation are broken down in detail:
    • Facility Selection – How to Find the Ideal Office Within Your Budget
    • Moving Companies – Work with Moving Vendors to Get the Best Service and Value
    • Telecommunications – Strategies for Relocating or Purchasing a Phone System
    • Information Technology – Plan Your Network to Maximize Productivity
    • Computers/Office Equipment – Moving Strategies for Your Computers, Printers and Equipment
    • Furniture – Designing an Efficient Office Layout Using a Variety of Furnishings

    Our proprietary Master Timeline ensures that each task is done on time and nothing slips through the cracks.

    Action steps and checklists are included to keep you on track every step of the way.

    LanguageEnglish
    PublisherKaren Warner
    Release dateMay 29, 2011
    ISBN9781928742210
    Office Relocation Planner: Plan, Manage and Execute Your Next Office Move - Today!
    Author

    Karen Warner

    Twenty years ago, Karen Warner was a commercial real estate broker specializing in representing tenants. When a client asked her if there was a book on how to plan an office move, she searched in earnest for information on office relocation. Unable to find a single publication on the topic, she began interviewing seasoned commercial move veterans, moving vendors and commercial real estate consultants to determine the process, logistics and tasks associated with a successful office move. The end-result was the Office Relocation Planner, her first book, which was published in 1997. Today, Karen is a top-selling commercial real estate author, with three titles in print. Karen is a feature writer for numerous business magazines and newspapers throughout the country, as well as a respected commercial real estate expert and public speaker.

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      Book preview

      Office Relocation Planner - Karen Warner

      Moving an office can be a wonderful thing. It’s a chance to have a fresh start in a place whose look and location better represent your business and where it’s headed. It’s a chance to purge your workspace of clutter and a perfect opportunity to upgrade equipment of all types. It’s a chance to reintroduce your company to the community and potentially attract some new business.

      But if it’s not done right, moving an office can also be a headache. Instead of serving as a morale booster for your employees, it can become a drain on both morale and productivity.

      Office Relocation Planner is the guide to doing it right. It’s the product of years of experience and research. I’ve taken what I’ve learned from the hundreds of commercial real estate clients I’ve served over the last two decades and combined it with insight gleaned from consultations with expert movers, space designers, IT professionals and more. The result is a comprehensive handbook walking you through every step of your move, from forming a relocation team and choosing a space to unpacking your boxes and filing claims for damage incurred during the move.

      Figuring out the logistics and details of moving an office has the potential to become a full-time job, but chances are you've already got one of those. That's why my goal is to present you with everything you need to know in one place. Working with this guide, your relocation team can follow simple instructions to check off each task, leaving everyone free to spend most of their time running the business and taking care of clients.

      I can’t emphasize enough the importance of organization throughout the moving process. To help with that, I’ve included checklists, charts and worksheets throughout the book to keep your team on top of vendor quotes, necessary supplies and key details about the move. I’ve laid out a detailed timeline describing action steps you’ll need to take beginning as soon as a year before your move date and continuing all the way through the days and weeks after you open your new doors to the public.

      There are countless opportunities for costly missteps as you prepare for and execute your move, but with Office Relocation Planner, you’ll be ready to charge past those common pitfalls and tackle the sometimes daunting process with efficiency and confidence.

      You’ve taken the first step by reading Office Relocation Planner; now you’re ready to make this office move your best move.

      Best of luck on your move!

      Chapter 1: Planning and Coordinating Your Office Move

      Businesses move for a number of different reasons. They move to expand their existing space, to enhance their image or to improve upon their current location. First-time office users could be starting up a new business or moving out of a home-based office.

      Regardless of the reason, office relocation is a major undertaking that can be time consuming and stressful. The Office Relocation Planner can help by providing information unique to each phase of your move, along with detailed checklists and timelines.

      Focusing Your Company Resources

      Once the decision to move, ensure your success by gathering and focusing company resources, including employees and professional consultants to plan and manage the relocation.

      The first step in moving your office is to select an internal relocation team, including a project manager. Your project manager should be flexible and calm in a crisis and have enough authority that employees will respect his or her decisions. He or she will also need to be comfortable working with contractors, space planners, architects and all of your moving-related vendors. This role is typically given to the office manager or human resources director, although larger firms may have a facility manager that can be a natural choice to manage the relocation.

      The relocation team should include a representative from each department in the company. Input from all areas and departments will make sure that fewer details are overlooked.

      Keep the following in mind when choosing your team members:

      Select employees, preferably managers, who are organized and competent, communicate well, and have the ability to make good decisions.

      Those who accept the additional responsibility of being on the relocation team should understand that occasional evening and weekend work may be necessary.

      Make sure members of the relocation team are given the authority to make decisions on their department’s behalf.

      Members of the relocation team should be available for weekly progress meetings, as well as having the flexibility to complete their assigned relocation team tasks in addition to their existing workload.

      If your company is very small, instead of a team, you may find that an individual employee can handle the moving process on his or her own.

      Establish a Timeline

      A typical move takes anywhere from six months to a year or more of planning. Lease negotiation delays, office design, permitting and construction setbacks are just some of the reasons why it is important to begin your search for office space early. The biggest risk in waiting too long to start your search is that you end up limiting your options.

      Establish your ideal moving date, considering your current lease expiration or early termination date, if applicable. If your business is seasonal, be sure this date is

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