Work Instruction:

1. Receiving of Materials:

1.1. Objective:
Receiving of all incoming materials from vendors and outsourcing job
worker, sub units-II and Unit-III, contractors etc.. against the purchase
orders, Work Tenders and agreements which have already been raised
by the purchase department. Making sure that quantity, quality and
right items are rvd in good condition.

1.2. Purpose:
In order to cater the need of materials required by various user
departments some are production, maintenance, printer systems, admin
etc.., the authenticated materials are being rvd to serve in time to all the
user departments for their uninterrupted and smoothening works.

1.3. Requirements to Receive a Consignment:

Below are the mandatory requirements to receive a consignment from
different sources:

1.3.1. From Supplier ( Vendor ) : Purchase Order, Invoice which

matching to the PO in terms of item, qty, quality, rate etc..

1.3.2. From Contractors: Work Orders, Invoice, Delivery Challan,

1.3.3. From Job work outsourcing Vendors: Invoice, DC if no invoice

accompanying with the goods, corresponding DC or Excise Challan-II or
VAT515 which sent by Paxar to the job workers.

1.4. Equipments used to handle the goods :

Hydraulic Pallet Truck, wooden & Metal Pallets , Scissor Lift, Kg Lift,
metal trolley, Stacker, Electronics weighing scale, etc.,
1.5. Receiving Procedures:
There is a course activities takes place in 4 stages to complete the
materials receipt from the suppliers.

1.5.1. Stage-1: Security Check: Incoming materials are being verified at

the Security Gate and will be allowed inside the premises only on giving
the PO references in supplier invoices, in case of unit-II Peenya 2 nd stage
and unit-III Makali will be accompanying DC, Stock Transfer Note along
with the goods. This Invoice, DC, Stock Transfer details will be entered
in Security Inward Register in a given formats.

1.5.2. Stage-2: Stores Check: All authenticated purchase will be

receiving at stores receiving area by verifying the PO and supplier
invoice, the incoming stores assistant shall verify at the macro level to
make sure that the ordered and received items are same in terms of
item, qty, quality, condition of materials, no of cartons etc, along with
the user department member if necessary, and acknowledging the
acceptance of goods by chopping the stores seal and sign on supplier
invoice copy or DC. The Receipts details will be entered in Stores
Inward register in a given format and given a

1.5.3. Stage-3: Quality Check: All received items will be handed over to
concern product line stores and it will be verified by incoming QC
department member along with concern stores personnel and fix the QC
cum FIFO sticker on the goods stating that acceptance or rejection.

1.5.4. Stage-4: GRN:

i. On acceptance, the goods will be stored in its respective
designated location.

ii. Receipt details will be updated in the respective item Bin Card.

iii. GRN will be done in Oracle by the concern stores custodian by

allocating the sub inventory and locator in oracle and sign in the
invoice copy with the details of GRN number and date. The inventory qty
will be enhanced in oracle simultaneously while passing the GRN for all
inventory goods.

iv. Original invoice copy will be forwarded to a/c department by

signing of security, stores in-charge and concern stores custodian with
the details of Security Inward No., Stores Inward No. and Oracle GRN No.