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CHAPTER 1 Introduction
The Computer nowadays is a basic need for businesses or companies. It helps a lot in such a way that it makes work more progressive and productive. It is an important thing that a company or small business should have because it helps a lot in many ways such as organizing, storing and manipulating data. Having computer programs may help a company grow bigger and be competitive in the flow of the business world. The companies nowadays uses computer literate and very competitive in the business (Brian Thomas, 2004).

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A.

Background of the Study


The Blanco Family Academy is a private educational institution offering pre-school, elementary, and secondary education, it is started 2001. While a normal school in most respects, the Blanco Family Academy places heavy emphasis in the fine and performing arts. The school vision is to give quality education to all levels of society and to serve the community through academic, moral, emotional, spiritual and social upliftment. The Blanco Family was headed by Jose Pitok V. Blanco, his wife Loreta, and all seven children are all accomplished painters versed in the Folk Realism style. Whats quite intriguing is that most of them have had no professional art training, especially the children.

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This celebrated art family is commemorated in the Blanco Family Museum located in Angono, Rizal, billed as the art capital of the Philippines. The Timekeeping and Payroll System of the Blanco Family Academy is imprecise sometimes when it comes in computation of timekeeping and payroll. also, the employees of the company are using bundy clock to indicate in their date time card, the time of work in and out every day and the Accountant administrator based the wages of each employee in that time card. It is hustle to use and long term creating the payroll slip, and the time keeping which the Human Resources need to encode all the attendance of employee using spreadsheets. Therefore the Blanco Family Academys Time Keeping and Payroll system need improvement. By this proposed system, the program will run through computer for payroll record with an integration of biometric fingerprint scanner for time keeping. It contains the automation of time keeping for the assumptions of every employee to generate payroll

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transaction. It can update employee information, individual and groups reports, file leave, set a non-working or working holiday, access control and also calculation of 13th month pay and tax refund yearly report. (See Appendix A Transcript of Interview)

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B.

Rationale
The proposed system will run through computer for payroll record with an integration of biometric fingerprint scanner for time keeping. It contains the automation of time keeping for every employee to generate payroll transaction. It can update employee information, individual and groups reports, file leave, set a non-working or working Holiday, access control and also calculation of 13th month pay and tax refund yearly report.

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C.

Statement of the Problem


The proponents interest to conduct an investigation has led them to understand the payroll system of Blanco Family Academy present problems: 1. What are the common problems encountered by the accounting staff of Blanco Family Academy in terms of using their manual system in processing payroll and time keeping? 2. Does a LAN-Based Timekeeping and Payroll system using Biometrics for Blanco Family Academy will help the accounting staff in terms of the generating payroll transaction, easy way timekeeping using biometrics, secure all payroll records, calculating 13 month pay, tax refund and

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generate all payroll reports? 3. If a LAN-Based Timekeeping and Payroll system using Biometrics will be used in the Blanco Family Academy will it be more efficient and effective than the current manual system? 4. What is the level of efficiency of the system when evaluated by the user evaluation result of the existing, the prototype system and the proposed system in terms of Correctness, Reliability, Efficiency, Testability and portability? 5. What is the level of efficiency in the system when evaluated by the system testing result? 6. Is there a significant difference between effectiveness of the system when evaluated by the user evaluation result of the present, the proposed system and the prototype system in terms of Correctness, Reliability, Efficiency, testability and Portability? Hypothesis of the Study There is no significant difference using LAN-Based Timekeeping and Payroll system using Biometrics compared to manually management of all the payroll transaction of Blanco Family Academy and Efficiency of the system in evaluated by the user evaluation result of the existing, prototype and proposed system in term of Correctness, Reliability, Efficiency, Testability and Portability.

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D.

Objectives of the Study


A. General Objective This study aimed to help the Blanco Family Academy to have an efficient and effective way of monitoring their employees time keeping and payroll system to give a higher quality of service. B. Specific Objectives Specifically, attain to: B.1 Develop a system that will improve the Blanco Family Academys process in the Timekeeping and Payroll; B.2 Develop a system that will monitor employees data that is efficient to use; B.3 Use biometrics tool (Fingerprint scanner) that will provide an easy log-in and log-out of the employees and staff. B.4 Secure the records of employees and to have more manageable files; B.5 Calculate payroll transaction easily; and B.6 Summarize all the Deducted Contribution of Employees.

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E.

Theoretical Assumption of the Study


The proponents act fully responsibility to improve the Blanco

Family Academy operation in the Time Keeping and Payroll System to implement the needs of the user of the system. The proponents established that if the system will crash, the proponents will prepare a back-up system which it can be restore the system but before the proponents restore the system, the user should have back-up all the files and data in the system. The proposed system will secure the records of employees and have more manageable files. The proposed system will provide a (Local Area Network) LANBased to easily share information accurately and it also transfer data faster. (Figure 1 Network Diagram) The proposed system will monitor employees data which is efficient to use.

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Figure 1: Network Diagram Figure 1 shows the proposed network diagram, it refers the configuration of cable, computer and other peripherals for LAN-Based Timekeeping and Payroll using Biometrics of Family Blanco Academy. This is the method used to pass information between the workstation.

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Equipments
Universal Twisted Pair Cable - This is the type of cable that will be

use in our Local Area Network.


Router The Local Area Network will use router that forwards data

packets between computer networks.

F.

Scope and Limitation


Scope The proposed system Time Keeping and Payroll System for Blanco Family Academy covers many aspects of time keeping and payroll process. This includes the capture of information based on the employees work schedule, daily time worked and daily time rendered. The payroll process encompasses all activities necessary to report employees time worked. The system will convert the current companys time keeping and payroll into Visual Basic Program.

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The system will have a file management where it covers the records of employee and system transaction log. The system also covers the Payroll Processing and Reporting which includes the pay calculation of salary slip and time off tracking. The employee will use biometrics to time-in and time-out for recording of timekeeping.
The system will have a report consist of summary of time sheet,

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summary of Payroll Computation, Summary of Tax Refund and 13th Month Pay, Withholding Tax, SSS, and Pag-IBIG Contributions. Limitation The employees salary will not be sent through Automated teller machine (ATMs) or cheques, for the reason that the company insisted that salaries must be on a cash basis. No other currencies are computed in the system but Philippine Peso only. The proposed system cannot be accessed online and it focuses only on the employees Time Keeping and Payroll System of the Blanco Family Academy. The necessary required remittance form given by the SSS, PAG-IBIG, PHILHEALTH will be remitted manually. This proposed system is only applicable and can only be used by the management of Blanco Family Academy.

G.

Information Technology Innovation


Biometrics

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The Family Blanco Academy used time card in their timekeeping, when the system implemented, the employees will use biometrics (finger scanner) for their timekeeping to have an easy way of timekeeping and calculating their time of work.

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Local Area Network Local Area Network in technology system is the connecting of two or more computers to common peripheral resources to compile all the data of Timekeeping and payroll of Blanco Family Academy.

H.

Significance of the Study


To the management Blanco Family Academy will greatly benefit with the proponents study because they dont need to hire any programmers to do the work in their system. The proponents will develop their system. So the proponents ask for the support of the company. This will lead in lessening the expenses of the company which can be used in their other expenses. They will also find it easier to do task with the system like the biometrics wherein they can assure that their time keeping system is secure. To the employees

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The Employees will benefit in the system. They will find it easier to transact about their records since searching in the system is faster than tracking in the record book or log book. The biometrics will give them an easier time with their time log and they dont have to worry about losing their time cards because it is not necessary. Human Resources Personnel managing the time keeping will not be the same again as they will experience relieve. It would be fast and easy for them to handle transactions such as report making and monitoring time entries. Further determining or computing the payroll manually will be eliminated that will lead to faster transaction. Accountant will able to manage employee services, hours, pay rates. An automated time and attendance employee system also helps in implementing and enforcing fair pay policies. By using the Security, Time Keeping and Payroll System employee software, actual balances, and flexible labor distribution for projects and work orders can be maintained. Other benefits of the time and attendance employees software include the elimination of time cards and unauthorized overtimes To the students The proponents will gain knowledge about the business system existing inside a Finance office, with this; skills in system analysis will be improved and also it helps the future researcher to have an idea about

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payroll system and develop their own system. They can learn about the proponents system and at the same time develop a greater system with the help of the proponents study.

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CHAPTER 2 Review of Related Literature and Studies


This chapter includes a discussion of the related literature, theoretical Framework and conceptual framework as components of a faculty evaluation.

A.

Conceptual Framework
In this research, the researchers to provide a better way of monitoring the attendance of Blanco Family Academy, where the staff and the manager can handle a faster and easy way of recording and
In u pt
D ta : a Ps wr a s od & Ue a e s rn m E p ye mlo e s In r a n fomtio F gr in e R g tr tio e is a n T ee p g imk e in S lay : a r B s S lay a ic a r , lo n as , H lid y o a , E r in s an g C mu r o p te , B mtric io e s , Ru r o te , UP T C b a dPin r a le n r te

Po e s r cs

O tp t u u

Ue s rs : monitoring their daily Attendances. Only the Admin, HR and Accounting

department has the authority to use the system that can manipulate the
Rp r e ots C mu tio fo o p ta n r Dd c n e u tio s , lo n as ta e x s , 1 th Mn 3 o th p y , T xR fu d a a e n a dT e e p g n imK e in

records in the system. The system will ,provide a reliable and efficient

: P y lip as T eh e ims e t P g -IB a IG SS S W h ld gT x ith o in a 1 th Mn 3 o th & T xR fu d a e n

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way of Timekeeping activity. The study aims to produce a result of Time keeping and Payroll System that can cope up with the needs of the company.

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FEEDBACK
Figure 2: Input Process Output of LAN-Based Time keeping and Payroll using Biometrics for Blanco Family Academy

B.

Related Literature
1. Local Literature John Aquilan made a comparable thesis entitled Automation of time attendance System in 2004, it stated that the automation of the time attendance records, time in and time out of every employee using barcode system. It tends to eliminate the manual recording system of time and employee attendance based on the and also include salary time and attendance

computation of each reports.

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Ramon Floran in the Philippine Daily Inquirer, page 14 October 2005 wrote on his article The Computer Edge of the New Employment and Opportunities He stated that computer gives a different feeling about what is happening in the company. Business will be highly competitive and innovative because the computer provides instant information. According to Andrea Cantoma, March 2004 entitled

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Computer Library System for St. James Academy stated that, in manual system in retrieving, maintaining security and piling records take place because of the years gone by. Furthermore, these files were only kept in envelopes and folders in wooden rocks. There are also instances when the right information is given to a wrong person, which affect quality of service. Biometrics Technology to be Implemented in PNP, 2009 The Philippine National Police (PNP) also made by the international crime detection technologies in the market, the said Philippine agency decided to adopt NECs (mentioned above) Automated Fingerprint Identification System. Via the technology, PNP staff and experts are able to authenticate unique body demographics, such as fingerprints in the particular case. The technology also allows an almost instantaneous identification. The technology was used however by first building an initial database of 210,000 fingerprints. PNP actually used the said technology in order to identify two chop-chop victims whos mutilated

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bodies were found dumped in several areas in Quezon City and Muntinlupa. According to the mentioned above with the use biometrics technology the PNP was able to identify a suspect because of the fingerprints. According to Mayor Jun Bernabe on the article Planet Biometrics, In August 2011Paraaque City, Philippines has replaced its existing biometric machines with a new fingerprint biometric attendance registry system, which it says is more user-friendly and efficient. The citys mayor, Jun Bernabe, says the new attendance machines will enable it to resolve the issues of long queues as well as employee complaints. A total of 40 Model 628 Double Engine ZK Finger Print Stand Alone Time Recorders were purchased. City hall took 15 units while the rest were installed in other local government facilities. The upgrade was jointly run by the city governments Human Resource Management Office and the Electronic Data Processing (EDP) Office. Aside from cutting manpower downtime, it makes timekeeping and payroll preparation simpler, systematic and more accurate. It also provides an additional way to identify, discipline and fire habitual latercomers, absentees and ghost employees, says Mayor Bernabe. According to the article mentioned above, with the use of biometric fingerprint scanner in the attendance system of the organization which

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is also connected to the payroll system. Saves time in lining up in the Bundy clock. 2. Foreign Literature According to Thomas Primer on his article Automated

Computerize Process, in Readers Digest Magazine, May 2005, Page 45, for many businesses automating the collecting of employee attendance data when employees begin their shifts is still a manual process. Even business that has automated or computerized processes such as

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scheduling, inventory, purchasing, general ledger and payroll processing still use manual method such as time cards sheets to collect time and attendance data. NOVA time a group system developer, on last May 2007, the

system that will give management the power to not only utilize the tools we have available to us today, but will continue to grow and evolve, giving it the capability to incorporate and utilize the tools the new millennium promises to bring us. NOVA time has brought a system designed for growth while maintaining the maximum in flexibility. Where the sophistication lies within the programmed mechanism of the system, allowing for a quick and simple implementation and employee training cycle, after all the true test of a system is not only in the production and wealth of reporting, but in the simplicity and ease of its operation in conjunction with a simple and accommodating implementation program.

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Better humans (2003) stated that a wireless fingerprint scanner could soon be helping law enforcement agencies; government and the military instantly identity the scanner, called sweet fingerprint, today. It is being demonstrated at the government convention one merging technologies, which addresses issues of homeland security. Scanned fingerprint can also be used to query a database for someones profile, using automated fingerprint identification system, and the profile can then be sent to a mobile device such as a personal digital assistant. According to the related article mentioned above, fingerprint scanning technology has been used in many fields as a means of security to confidential government records. Technology helps law enforcers in the identifications of employees.

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C.

Related Study
1. Local Study Andrew Mendrez (2007) a programmer, made a similar study for Vision Designer Inc. It has an identification machine aimed at verifying a person entering through the swiping of identification cards. After entering their given code number, the identification cards are swiped in the machines card reader to trigger the verification. If access granted,

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the micro switch will then automatically unlock to allow enter. This will help a lot in monitoring attendances accurately and more precise. A group of computer engineers in Rebisco Biscuits Corporation, August 2007 proposed a thesis report entitled Computerized Daily Time Record System for what is the same Innodata Corps is implementing right now a computerized daily time record as an alternative for Bundy clock. The means of getting inside the company premises is by swiping cards into a machine that reads every record of each employee then monitor and displays the time a particular employee logs in and out. In the 2005 annual report of the Forest Products AdResearch and Development Institute under the Department of Science and

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Technology, it is said that The computerized database and attendance on Forest Production Research and Development Institute was designed to facilitate the Institutes was designed to facilitate the Institutes data entry, Progressing computation maintenance of employee time and attendance transactions. The system allows employees to log in/out as the swipe their IDs through a barcode reader attached to a computer terminal. The processing forms include those for legal holidays, travel order, tardiness, under time, vacation and sick leave. Pertinent Report forms have been designed for easier access to all these data. According to Olivar (2010), Payroll System is heart of Human Resource System of an Organization. The solution has to take care of

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calculation of the salary as per rules of the Company, Income-Tax calculation and various deductions to be done from salary based on the daily time record using the Biometric Attendance Record System including statutory deductions like Income Tax and Provident Fund deductions. Another study, the main focus of the system should handle employees records such as Employee List, Add New Employee, Edit New Employee, Attendance, Bonus and Pay slip for the administrator. 2. Foreign Study Columbia State Community (2006) uses computer identification account (Log In Name and Password) for access to the institutions computer usage logs occurs electrically through the individual users log in/out process. Users are also informed that they are responsible for any computer files, database and/or internet sites that are accessed through their computer identification account, not withstanding their failure to adhere to the log in/out process, on their voluntary publication of their account information to others. My Time Force (2006), It is a software-based time and attendance system that allows the user to collect and organize employee time data simply and accurately. You can use Time Force to easily and efficiently track your employee time, manage your time & attendance data and employee profiles, eliminate buddy punching, make employee

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scheduling a breeze and reduce the headaches and time associated with payroll.

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Best of all, Time Force can quickly pay for itself in time savings, reduction of time theft and elimination of payroll errors. Time Force is the manifestation of 10years of experience, customer feedback, and research and development in the time and attendance market. Over 35,000 businesses use Time Force. Johnson (1994) said, since modern computer accelerates work and keeps track of information accurately and promptly, its only natural that industry needs the services of computer and the modern technology devices for great help and improvement. Watson (2011) offers more accessible, fast and efficient way to enhance Log-in Log-out Using Biometrics Finger Prints Reader. By using ESVES biometric system for security and database management the employee can Log-in and Log-out by Pointing Thumb finger and Index finger.

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D.

Relevance Review of Related Literature and studies to the Present Study


In review of related literature and studies, proponents with the appropriate background to find study in time keeping and payroll system in the exciting field of time keeping and payroll materials. The related literature of John Aguilan and Ramon Floran has same thought

regarding in Time keeping and payroll system.

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By

these

studies

the

proponents

will

receive

experience

specifically in high-technology materials synthesis, and characterization. This experience will include the operation and design of the equipment used to make integrated system. The Proponents was designed for the student with good experimental skills, but little practical knowledge of specific

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instrumentation.

E.

Operational Definition of terms


Barcode This refers to acode consisting of a group of printed and variously patterned bars and spaces and sometimes numerals that is designed to be scanned and read into computer memory and that contains information (as identification) about the object it labels. Basic Pay This refers to monthly rate divided by the number of working days multiplied by the number of days worked. Biometrics This refers to the measurement of physical characteristics such as fingerprints and DNA, or retinal patterns for use in verifying the identity of individuals.

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Bundy Clock This refers to a clock card machine or punch clock or time recorder is a mechanical (or electronic) timepiece used to assist in tracking the hours an employee of a company worked. Daily Time Record This refers to a record of how a persons time has been spent. It is used to calculate pay, asses the efficient use of time, or charge for work done. Database This refers to a organized collection of data for one or more purposes, it is usually in digital form. Days Worked This refers to the actual days worked by an employee, often well in excess of those stated in the contract of employment and sometimes without the payment of overtime.

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Deduction This refers to business expenses or losses which are legally permitted to be subtracted from the gross revenue of a firm in computing its taxable income.

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Employee This refers to a person who is hired to provide services to a company on a regular basis in exchange for compensation. Gross Pay This refers to total of an employees regular remuneration including allowances, overtime pay, commissions and bonuses, etc. before any deductions are made. LAN (Local Area Network) This refers to supplies networking capability to a group of computers in close proximity to each other such as in an office building, school or home. Loan This refers to funds transferred from one party to another as payment for purchased goods or services.

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Net Pay This refers to the remaining amount of an employees gross pay, after deductions, such as taxes and retirement contributions, are made. Payroll

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This refers to a sum of all financial records of salaries for an employee, wages, bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services they provided during a certain period of time. Pay slip This refers to a detailed breakdown on how much an employee is paid during a Specific period. Report This refers to give an official account or statement of as a treasurer reports the receipts and expenditures. Router This refers to a router is a device that forwards data

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packets between computer networks, creating an overlay internetwork.

Salary This refers to wages received on a regular basis, usually weekly, bi-weekly or monthly. Spreadsheets

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This refers to spreadsheet is a computer application with tools that increase the user's productivity in capturing, analyzing, and sharing tabular data sets. UTP or Unshielded Twisted Pair This refers to type of cable used in telecommunications and computer networks

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CHAPTER 3 Methods of Research and System Design A. Methods of Research Used

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The Proponents used Descriptive method of researched; the "Descriptive" method of research is where the person doing the research presents it in a descriptive manner." The descriptive research designs enable researchers to describe or present the picture of a phenomenon or phenomena under investigation. It is the opposite of another form of research methodology called

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"Analytical". 1. The Descriptive Method The proponents conduct a personal interview with our client. The project team talked to the security personnel, HR, accountant for gathering of data about the system specification, needed for creating our proposed system that can help them for their security, timekeeping and payroll system in an efficient manner. 1.1 Interview During requirements gathering stage, the proponents conduct interview with security personnel, HR, accountant of Blanco Family Academy, who gave the resources about the flow of the current system and the process of computing the salaries, monitoring and timekeeping of the employees. 1.2 Observation

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The proponents had some inspection regarding the current system to gather more ideas on how to design our proposed system. From this observation, we noted some problems being encountered. 1.3 Internet Research The proponents also conduct an internet research to gather more data and topics that are related to our study. 1.4 Library Research The proponents also used library materials like thesis

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documentation and books that are related to our study in gathering significant information and validation of our study. 1.5 Survey and Testing The proponents conduct a survey and user testing to derive interpretations and inferences. The survey is presented in accordance with the statement of the specific problem. Proponents also conduct Usability testing, it is a technique used in user-centered interaction design to evaluate a Timekeeping and Payroll system using biometric for Blanco Family Academy

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1.6

System Testing Proponents also conduct System Testing of software the

testing conducted on a complete, was based on the system's compliance with its specified requirements.

B.

Data Gathering Instruments


1. Company Observation.

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The proponents had some inspection regarding the current system to gather more ideas on how to design our proposed system. From this observation, we noted some problems being encountered.
1.1

Naturalistic observation Naturalistic observation is a research tool in which a subject is observed in its natural habitat without any

manipulation by the observer. The Time Keeping and Payroll System of the Blanco Family Academy are sometimes imprecise to use. Also, the Employees of the company are using Bundy Clock to indicate in their Date Time Card their time of work in and out every day and the Accountant administrator based the wages of each employee in that time Card. It is hustle to use and long term creating the payroll slip, and the time keeping which the Human Resources need to encode all the attendance of

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employee using spreadsheets. Therefore the Schools Time Keeping and Payroll system need improvement 1.2 Participant Participant observation observation is a structured type

of research strategy. It is a widely used methodology in many disciplines, particularly, cultural anthropology, but

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also sociology, communication studies, and social psychology . Its aim is to gain a close and intimate familiarity with a given group of individuals (such as a religious, occupational, or sub cultural group, or a particular community) and their practices through an intensive involvement with people in their natural environment, usually over an extended period of time. The Proponents Indicate the Specific Problem of the Time Keeping and Payroll for Blanco Family Academy.
1.2.1. The information on time consumed by employees can easily be change. 1.2.2. The data are harder to monitor and more time consuming on the part of Human Resources, Accountant and Administrator when it comes to payroll computation. 1.2.3. The Date Time Card has a huge tendency to be lost by employees.

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1.2.4. Its so hard to monitor the employees attending by security personnel.

C.

Statistical Tool
These tools were used to compute the data gathered in relation to the proponents study. 1. Percentage Distribution Percentage and frequency of distribution were used to describe the profile of the respondents of the study in terms of age, gender and profession using time keeping and payroll system, and if they were the users, administrator or field expertise on this system; this is solved by the formula: (Probability Statistics for scientist and Engineer, 7th edition, Walpale Myer) Percentage (%) = (f / n) * 100 Where: P- Percentage distribution f- Scores in the distribution n- Number of respondents 2. Weighted Mean.

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This was used for most of the item in the questionnaire checklist, weighted is utilized. The following scales and its equivalency used as follows:

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Survey Criteria Male Female Scale Value Yes No Rating 1 2 Interpretation Agree Disagree

Table 1: Survey Criteria User Evaluation Table 2: User Evaluation Criteria Criteria Correctness Reliability Efficiency Testability Portability NI 1 Improvement Scale Value E G A P Rating 5 4 3 2 Interpretation Excellent Good Average Poor Needs

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System Testing Table 3: System Testing Criteria Scale Value Rating Interpretation

Criteria Block and white Testing Unit Testing Security Testing

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Full Compliance Partial Compliance Non-Compliance

3 2 1

Full Compliance Partial Compliance Non-Compliance

It measures the average numerical value of a set of scores. It is calculated by adding all the scores and dividing the sum of its frequency. The formulas are as follows:

WM =

X N

Where:

X = Score N = Number of cases or respondents

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D.

Analytical Tools
The analytical tools in conducting the proposed study were the Context Diagram, Data Flow Diagram, System flowchart, HIPO

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(Hierarchical Input-Process-Output) and VTOC (Visual Table of Contents). Context Diagram. It is a data flow diagram, with only one massive central process that subsumes everything inside the scope of the system. It shows how the system will receive and send data flows to the external entities involved. The context diagram shows how the main scope of the system wherein the employee will login and the system will read the information entered by the employee. The human resources manage the employees details including the reports coming from the accountant who computes payroll transaction that will reflect on employees payslip. (See Appendix B for the Context diagram). Data Flow Diagram. It is a graphical representation of the "flow" of data through an information system, modeling its process aspects. Often they are a preliminary step used to create an overview of the system which can later be elaborated. It also shows what kinds of data will be input to and output from the system, where the data will come from and go to, and where the data will be stored.

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Data flow diagram show the step by step procedure that is more complicated on how the system will works for example, an employee registers and it will validate the fingerprint automatically, the input information going through the database that computes the time record, gross pay and net pay that generates the deduction one by one. It is much easier compared to the manual procedure which is time consuming. (See Appendix C for the Data Flow diagram) System Flowchart. It is the graphical representation of the flow of data in the system, and represents the work process of the system. Information system flowchart show how data flows from source documents through the computer to final distribution to users. Program flowcharts show the sequence of instructions in a single program or subroutine. It shows the flow of the payroll system were the human resources is in charge in adding new employee information including editing, deleting and set of salary for every employee. The user allows all the employee to register their finger print for their time log, the system will have a transaction were it will show all the computation of payroll and generate the reports for the employee unlike the existing system of Blanco family academy it is more sophisticated when it comes into computation and filling the records of each employee. It will be efficient for the user to use if the system is more accurate and fast when it

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comes into preparing the payroll of employee. (See Appendix D for the System Flowchart) HIPO (Hierarchy plus Input-Process-Output) technique is a tool for planning and/or documenting a computer program. A HIPO model consists of a hierarchy chart that graphically represents the programs control structure and a set of IPO (Input-Process-Output) charts that describe the inputs to, the outputs from, and the functions (or processes) performed by each module on the hierarchy chart. Hierarchical Input process output is similar to vtoc where it shows the module needed by the system. The process on how the data has been entered and how its being process will show its output or results. (See Appendix E for the Hierarchical input process output ). VTOC or Visual Table of Contents. It is an analytical tool for planning and/or documenting a computer program. Each function represented by a rectangular box can be described in further detail in an IPO (or input-process-output) diagram. It also show the scope of the system were the module are connected. VTOC shows every module of the system, their module contains the form where it reflects on how the modules are connected and every form represents the detailed information of every module at it is arranged through tables.(See Appendix F for the Visual table of contents)

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ERD or Entity-Relation Diagram is a specialized graphic that illustrates the relationships between entities in a database. ER diagrams often use symbols to represent three different types of information. Boxes are commonly used to represent entities. Diamonds are normally used to represent relationships and ovals are used to represent attributes. ERD is used to see the relationship of different entity in the system. The entity relationship diagram shows the relations of entities or the user of the system on how he/she does the process, you will see the flow where the user is connected to what he/she does. Example is the input of registrations in filling the records of every employee to the computation of salary deduction and to distribution of employees pay slip. (See Appendix G for the Entity Relation Diagram) E. Processes Used in Developing the Software 1. Agile Unified Process

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AUP or Agile Unified Process is a simplified version of the Rational Unified Process (RUP). It describes a simple, easy to understand

approach to developing business application software using agile techniques and concepts yet still remaining true to the RUP. I've tried to keep the Agile UP as simple as possible, both in its approach and in its description. The descriptions are simple and to the point, with links to details (on the web) if you want them. The approach applies agile techniques include test driven development (TDD), Agile Model Driven

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Development

(AMDD), agile

change

management,

and database

refactoring to improve your productivity.

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Figure3: The Agile Unified Process (AUP) lifecycle. Figure shows depict the lifecycle of the AUP. The first thing that you'll notice is that the disciplines have changed. First, the Model discipline encompasses the RUP's Business Modeling, Requirements, and Analysis & Design disciplines. Model is an important part of the AUP, as you can see, but it doesn't dominate the process you want to stay agile by creating models and documents which are just barely good enough. Second, the Configuration and Change Management discipline is now the Configuration Management discipline. In agile development your change management activities are typically part of your requirements management efforts, which is part of the Model discipline.

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Serial in the Large The serial nature of Agile UP is captured in its four phases
1. Inception. The goal is to identify the initial scope of the project, a

potential architecture for your system, and to obtain initial project funding and stakeholder acceptance.
2. Elaboration. The goal is to prove the architecture of the system. 3. Construction. The goal is to build working software on a regular,

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incremental basis which meets the highest-priority needs of your project stakeholders.
4. Transition. The goal is to validate and deploy your system into

your production environment. Iterative in the Small Disciplines are performed in an iterative manner, defining the activities which development team members perform to build, validate, and deliver working software which meets the needs of their stakeholders. The disciplines are: Model. The goal of this discipline is to understand the business of the organization, the problem domain being addressed by the project, and to identify a viable solution to address the problem domain.

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Implementation. The goal of this discipline is to transform your model(s) into executable code and to perform a basic level of testing, in particular unit testing.

Test.

The goal of this discipline is to perform an objective

evaluation to ensure quality. This includes finding defects, validating that the system works as designed, and verifying that the requirements are met.

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Deployment. The goal of this discipline is to plan for the delivery of the system and to execute the plan to make the system available to end users.

Configuration Management. The goal of this discipline is to manage access to your project artifacts. This includes not only tracking artifact versions over time but also controlling and managing changes to them.

Project Management. The goal of this discipline is to direct the activities that takes place on the project. This includes managing risks, directing people (assigning tasks, tracking progress), and coordinating with people and systems outside the scope of the project to be sure that it is delivered on time and within budget.

Environment. The goal of this discipline is to support the rest of the effort by ensuring that the proper process, guidance (standards and guidelines), and tools (hardware, software) are available for the team as needed.

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Agile Processing in the system development Agile process in Payroll Systems team of payroll development professionals combine decades of industry experience to build an application and business model that is an efficient and precise process for operating your business. Reducing your risk and servicing your clients are at the heart of the agile mission Agile Payroll Systems provides comprehensive service bureau software and services for those businesses dedicated to an integrated process for payroll and payroll tax processing. 1. Integrated Payroll and Payroll Tax Processing Application; 2. Software as a Service Models; and 3. Hosted Solutions This LAN-Based Time keeping and payroll using Biometrics for Blanco Family Academy is using the agile software development process that puts both clients and testing, front and center in the development process. Our system design and development are client and test driven to ensure the resulting applications are flexible, meet our clients' requirements and are of the highest quality.

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F.

Analysis Used for Product Evaluation


The Feasibility Study is a critical document which defines the initial system concepts, objectives, requirements, and alternatives. The study also forms the framework for the system development project and establishes a baseline for further studies. 1. Technical Feasibility Blanco Family Academy has agreed to implement this proposed system if it will succeed; they provide adequate hardware and software for the completion of this project. 1.1. Hardware Requirements The hardware minimum recommended requirements and

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maximum recommended requirements are listed below: Minimum Hardware Recommended Requirements Internal Memory (RAM) Hard Disk Capacity (CPU) Processor 2.00 GB 60.00GB Intel Pentium 1.60GHZ Monitor Video Card 17 Colored 32bit 128MB AGP Maximum Recommended Requirements 3.00 GB or Higher 80.00GB or Higher Pentium (R) Dual Core 2.20 GHZ or Higher 18 Colored or Higher 32bit 256 MB AGP or Higher

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Biometrics

Digital Persona

Digital Persona uRu

uRu Latest Version Table 4: Hardware Requirements 1.2. Software Requirements The software minimum recommended requirements and maximum recommended requirements are listed below:

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Software

Minimum Recommended Requirements

Maximum Recommended Requirements Microsoft Win7 64bit Operating System MS Access 2007 Microsoft Visual Studio 2010

System type

Microsoft Win7 or XP 32bit Operating

Database Programming Language

System MS Access 20073 Microsoft Visual Studio 2008

Table 5: Software Requirements

2. Operational Feasibility

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This feasibility study measures how well a proposed system solves the problems, and takes advantage of the opportunities identified during scope definition and how it can organization adopt identified in the requirements analysis phase of system development. 2.1 Implementing a payroll system According to Steven Bragg on his book entitled Accounting for Payroll he stated that the Employers are responsible for paying their workers correctly and on time. To simplify the payroll process, the employer needs a payroll system. A payroll system streamlines the payroll aspect of the business. Without one, it is difficult to track and pay employees' time and to adhere to the changing payroll and tax laws set by the government. When implementing a payroll system, the employer must perform several steps. 2.1.1. Determine the type of payroll system you want to establish. The payroll system you choose should be based on the size of your business and how much payroll responsibility you would like to maintain. 2.1.2 Purchase payroll software and hire a payroll staff, Depending on the size of your company. A computerized payroll system saves on time and gives you access to an onsite payroll staff.

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2.1.3. Establish a pay date. Report pay frequencies are up to you; however, weekly and biweekly are most common for hourly workers, and biweekly and semimonthly are most common for salaried workers. 2.1.4. Decide on a time-keeping method, such as a time clock. According to the Department of Labor, an employer can use whichever time-keeping strategy he chooses as long as it correct and complete. 2.1.5. Train the payroll staff on the payroll system, if necessary. As Ultimate Software, consider hiring specialists to train the payroll staff. Have the payroll department do a mock payroll before running the first payroll. A test run will pinpoint any system glitches. Address issues before the time for doing the actual payroll arrives. 2.1.6. Ensure your payroll department and your finance department is working together, if applicable. Some payroll personnel are responsible for wage reporting and tax matters. However, some companies have a finance department that handles tax issues and payroll accounting. If so, ensure the two departments are properly streamlined. 2.2 Proposed System Component

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The in LAN-Based Payroll System Using Biometrics for Blanco Family Academy can be completely parametized to suit corporate salary / wages in entire employees of Blanco Family Academy and is an ideal payroll management solution for this company. The following are the components provided in LAN-Based Payroll System for Blanco Family Academy. 2.2.1. Employee Management Once an employee management is selected, a detailed employee profile is updated which contains complete details. This

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information would then be used for creating payroll. Create, update and delete employee accounts using this section. 2.2.2. Finger print Scanner The Finger print Scanner is use to register the employees finger print to allow them to scan their finger for their daily time record. 2.2.3. Payroll Transaction Payroll Transaction will generate monthly payroll employee, approve overtime and print payroll slip.

2.2.4. Loan This will be to acquire loan by selecting the loan type and amortization date. In this section it can also cash advance.

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2.2.5. Leave This will be the employee who wants to request vacation or Sick leave. 2.2.6. Holiday This would enable to set the Holidays (National Holiday or Nonworking Holiday. 2.2.7. Reports This section would enable you to view and print the payroll, Witholding Tax, SSS, PhilHealth, HDMF, 13th month, tax refund reports of all the employees, individually or groups. 2.2.8. Control Access It gives you the ability to access user to a specific section.

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2.3 PAYROLL POLICY The purpose of this Payroll Policy is to ensure that Blanco Family Academy employees are paid correctly and timely. Accounting

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Clerks/Finance Officers must work as a team to establish a good relationship with our employees to provide assistance with payroll inquiries and produce accurate pay checks. Accounting Clerks/Finance Officers must be familiar with the provisions of the various collective bargaining agreements and need to keep informed of all changes. Payroll entries must be done in accordance with generally accepted accounting principles.

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INTERNAL POLICY PROCEDURES 2.3.1. Employee Responsibility Time In / Time out Procedure. Employees must scan their

finger print to biometrics finger print scanner before they go in and out of work. 2.3.2 Finance Responsibility 2.3.2.1. Accounting Clerk/Finance Officer 2.3.2.1.1. The Accounting Clerk/Finance Officer is

responsible for generate payroll. 2.3.2.1.2 The Accounting Clerk/Finance Officer must then compute the appropriate hours and date under the

appropriate pay type code in the payroll system so as to track the actual time worked/used for each employee. 2.3.2.1.3 Once all payroll generate, the Accounting

Clerk/Finance Officer must run a GrossPay /Deduction Proof report.

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2.3.2.1.4 Once the Earnings/Deduction Proof has been reviewed and approved, the Accounting Clerk/Finance Officer can run the payroll checks and the corresponding vendor payroll checks. 2.3.3. Transfers Once the check run is completed and all vendor processes are completed, the payroll checks are given to the Treasurer for distribution. The Treasurer will receive a report from the Accounting Clerk on the total amount to transfer, by fund, into the Payroll checking account to cover the checks issued. 2.3.4. Records All records shall be kept in the Finance Section in compliance with the retention schedule. Destruction of any financial record will be done in compliance with the procedures set forth in the Blanco Family Academy Records Managements Manual Payroll. Printing and Distribution of Payroll Checks &

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2.3.5. SL/VL of Absence Procedures 2.3.5.1.1 Sick leaves are filled by the employee 7 days before the date of leave and with the approval of their heads.

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2.3.5.1.2 The Accounting Clerk/Finance Officer must then collate the leave form for Earnings/Deduction as of 2.3.2.1.3 payroll policy. 2.3.5.1.3 Every employee has number of SL/VL per year based on the approval of their heads when their hired. 2.3.6. Compensation and Benefits 2.3.6.1. 13th Month Pay The company give the 13 month pay for

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compensation and benefits to the entire employee. The 70% of the total basic income given every 2nd payroll of

December and the other 30% of the total basic income will be given on the 2nd payroll of March the other year. 2.3.6.2. Holidays Pursuant to the provisions of the Labor Code, as amended in relation to the observance of declared holidays and in response to the queries received every time a Presidential Proclamation or a law is enacted by Congress which declares certain days either as a regular holiday, a special day or a special working holiday, the following guidelines shall be observed by all employers in the private sector 2.3.8. Computation 2.3.8.1. Formulation of computing lates and overtime

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Lates Monthly Salary 20 days 480min of 1day - Minutes of Lates

Overtime Monthly Salary Overtime 20days 2.3.8.2. Formulation computing 13month Pay Step 1. Monthly Salary / 12 = 13month pay Monthly 480min of 1day * Minutes of

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Step 2. 13month Pay Monthly * Months of work = 13month pay yearly Step 3. 13month pay yearly * .70 =13month pay given by December Step 4. 13month pay yearly * .30 =13month pay given by March 2.3.8.3. Formulation computing Tax Refund Tax Refund = Yearly Tax Computation - Yearly Tax Contribution 2.3.9. Cash Advance Cash advance will be limited to 1thousan a month only.

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External Policy 2.3.10.1. Contribution and loan Remittances Remittance will only be done after the accomplishing the necessary required form given by the SSS, PAG-IBIG, PHILHEALTH and other remittance offices. 2.2.10.2. Bank Transaction The Treasurer will receive a report from the

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Accounting Clerk on the total amount to transfer, by fund, into the Payroll checking account to cover the checks issued and the bank will responsible to divide the deposited check to distribute to the list account on the report given by the accountant. 2.4. Disaster Recovery Plan Disaster recovery is the process, policies and procedures related to preparing for recovery or continuation of technology infrastructure critical to an organization after a natural or human-induced disaster. Disaster recovery is a subset of business continuity. While business continuity involves planning for keeping all aspects of a business functioning in the midst of disruptive events, disaster recovery focuses on the IT or technology systems that support business functions. 2.4.1. Plan A:

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Main database will be located on a area that is water proof, fire proof to have maximum security for the system and database that can only be access solely by an administrator this is to prevent any forms of loss, leakage, corruption and tampering of the datas due to other uncontrollable and unforeseen circumstances. 2.4.2. Plan B: System The LAN- Based Time Keeping and Payroll using Biometrics for Blanco Family Academy system will be uploaded to www.mediafire.com, a hosting web site where you can upload unlimited storage up to of 200 MB per file (4GB for Pro users and 10GB for Business users) MediaFire does not enforce waiting times for downloads, limit

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simultaneous downloading or set bandwidth limits. The admin of the system will solely assign this for the backup. Database The Database of this system is uploaded also to MediaFire every end of the day to back-up the record file of this system. The admin of this system assign to update back-up. 2.5. Data Manipulating Language The Proponents use Microsoft Visual Basic 2008 Express edition the system can be update with the latest Microsoft Visual Basic programming language by the programmer when its necessary.

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3.

Economic Feasibility This is where the feasibility could be established by conducting a

Market Analysis or Cost Benefit Analysis. The researcher could choose the appropriate tool. If the proposed software is customized for a

particular company and there will a basis for the computation of the operating cost, benefits, Return on Investment (ROI), Payback Period. The researcher should present under this subsection, the formula he/she will use in establishing the economic feasibility of his/her studies. 3.1 Operating costs: Operating costs stated the annual of personnel expense, supplies and equipment cost required for the existing and proposed system, the use of this is to compare both of them to analyze which save more. The total annual cost for existing is Php.387,784.20 and in the total annual cost for proposed is Php.196,703.95 (See Appendix H for Economic Feasibility Study) 3.2 Development costs: Development cost is incurred during the development of the system are one time investment, its Include the Adequate Software, Hardware requirements, labor cost, supplies cost, electric consumption, food and transportation cost. And total development cost is

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Php.22,956.57 (See Appendix H. Economic Feasibility Study) 3.3 Cost and Benefits Analysis

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Cost benefit analysis (CBA) it is important to identify cost and benefit factors. Its a technique designed to determine the feasibility of a project or plan by quantifying its cost and benefits. Through this analysis you will be able to compute the total cost saving, payback period and net saving by use of this formulation.(See Appendix H. Economic Feasibility Study) Annual Cost = Existing Cost Proposed Cost Annual Cost / Present Value = End Cumulative Present Value

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Payback Period = Net Saving

Total Development Cost 3.4 Return of Investment (ROI) A performance measure used to evaluate the efficiency of an investment or to compare the efficiency of a number of different investments. To calculate ROI, the benefit (return) of an investment is divided by the cost of the investment; the result is expressed as a percentage or a ratio.

The return on investment formula: Return of Investment (ROI) (5 years) = ((End Cumulative Present Value Total Development Cost / End Cumulative Present Value) * 100

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The "end cumulative present value" formula refers to the proceeds obtained from selling the investment of interest. Return on investment is a very popular metric because of its versatility and simplicity. That is, if an investment does not have a positive ROI, or if there are other opportunities with a higher ROI, then the investment should not be under taken. (See Appendix H. Economic Feasibility Study)

C O L L E G E O F C O M P U T E R S T U D I E S

CHAPTER 4

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Analysis, Presentation of Data, and Interpretation of Findings C O L L E G E O F C O M P U T E R S T U D I E S

This chapter presents the data gathered through the research instrument. These data are analyzed and statistically treated in order to derive interpretations and inferences. The data are presented in accordance with the statement of the specific problem.

A.

Survey
The Employees of Family Blanco Academy respondents in terms of gender and age to answer the survey form to express the situation in their time keeping and payroll. Table 6 Distribution of Respondents in Terms of Gender Gender Employee s Male Female Total 24 36 60 45% 55% 100% 2 1 % Rank

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In Table shows the distribution of Blanco Family Academy employees respondents in terms of gender. It can be seen from this figure that 55% of the respondents are female with a frequency of 11. On the other hand, 45% of the respondents are male with a frequency of 9. It appears therefore that there are more female respondents than the male respondents. Table 7 Distribution of Respondents in Terms of Age

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Age 20-30 31 and Above Total

Employees 36 24 60

% 60% 40% 100%

Rank 1 2

Table shows the frequency of the respondents profile in terms of age. The figure shows that majority is 60% of the respondents are aged 20-30 years. Next age reveals with a percentage of 40% were respondents whose ages were 31 and above years old.

Question no. 1: Are you satisfied in your current Time keeping system using Bundy clock? Table 8

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Distribution of the Respondents in Terms of Satisfaction of using Bundy clock in their time keeping Male Femal e Yes No Total 18 6 24 24 12 36 60 60% 40% 100%

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Table shows the distribution of the respondents in terms of satisfaction of Employees in using Bundy clock in their time keeping. It can be seen from the data that 60% of the employees respondents says yes, that they satisfied of using Bundy clock in their time keeping, on the other hand 40% says no, that they are not satisfied of using Bundy clock in their time keeping.

Question no. 2: Do you want to change your current time keeping and payroll system in computer time keeping and payroll system using biometrics? Table 9 Distribution of the Respondents in Terms of Upgrading in Computerize time keeping and Payroll

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Male Yes No Total 18 4 24

Female 30 6 36 60 60% 40% 100%

Table shows the distribution of the respondents in terms of Upgrading in Computerize time keeping and Payroll. It can be seen from the data that 80% of the employees respondents says yes, they want to upgrade their current time keeping and payroll system into computerize time keeping and Payroll, on the other hand 20% says no, they dont want to upgrade their current time keeping and payroll system into computerize time keeping and Payroll.

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Question no. 3: Do you think using biometrics is more accurate than using usual time card? Table 10 Distribution of the Respondents in Terms of biometrics is more accurate than using the usual time card. Male Yes No Total 23 1 24 Female 34 2 36 6 60% 40% 100%

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Table shows the distribution of the respondents in terms of Biometrics is more accurate than using usual time card. It can be seen from the data that 95% of the employees respondents says yes, Biometrics is more accurate than using usual time card, on the other hand 5% says no, using usual time card is more accurate than Biometrics.

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Question no. 4: Do you agree that implementing the proposed system to your company would lessen the fraud committed by some of the employees? Table 11 Distribution of the Respondents in Terms of proposed system would lessen the fraud committed by some of the employees. Male Yes No Total 24 0 24 Female 35 1 36 60 60% 40% 100%

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Table shows the distribution of the respondents in terms of proposed system would lessen the fraud committed by some of the employees. It can be seen from the data that 95% of the employees respondents says yes, proposed system would lessen the fraud committed by some of the employees, on the other hand 5% says no, proposed system would not lessen the fraud committed by some of the employees.

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Question no. 5: Do you think that the proposed system will optimized the process of the company in computing wages and time keeping? Table 12 Distribution of the Respondents in Terms of proposed system will optimized the process in computing wages and time keeping. Male Yes No Total 24 0 24 Female 36 0 36 60 60% 40% 100%

Table shows the distribution of the respondents in terms of proposed system will optimize the process of the company in computing

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wages and time keeping. It can be seen from the data that 100% of all employees respondents says yes, proposed system will optimized the process of the company in computing wages and time keeping.

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B.

User Testing
Level of efficiency of the system when evaluated by the User Evaluation result of the existing, the prototype system and the proposed system in terms of: Correctness, Reliability, Efficiency, Testability and Portability. Table 13 Results of Software Evaluation According to Respondents Category of Existing System
Criteria Technica l Mea n NonTechnic al Mea n Tota l Mea n Correctness Reliability Efficiency 5 5 5 2.20 2.20 2.40 5 5 5 2.80 3.00 2.80 2.60 2.70 2.50 A A A 2 1 4 Interpretatio n Ran k

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Testability Portability Overall Mean Overall Interpretatio n:

5 5 2.54 A

2.20 2.80

5 5

2.60 2.40

2.30 2.60

P A

5 2

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Legend:

E Excellent G Good A Average

P - Poor NI Needs Improvement

The table illustrates the user evaluation results according to the respondents category; the computed weighted mean for Correctness corresponds to a 2.60 average which is interpreted as Average. On the other hand the computed weighted mean for Reliability category is 2.70 which describe the analysis as Average. A 2.50 weighted mean is seen on the Efficiency category that equates to the interpretation of Average, 2.30 weighted mean is shown on the Testability describe as Poor category and 2.60 for Portability which equates to Average. The total computed weighted mean for the user evaluation result is 2.54 which describes as the overall computed mean as Average. From the tabulated result, the level of efficiency of the existing system evaluated is Average. Table 14

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Results of Software Evaluation According to Respondents Category of Prototype System


Criteria Technica l Mean NonTechnic al Mea n Tota l Mea n Correctness Reliability Efficiency Testability Portability Overall Mean Overall Interpretatio n: 5 5 5 5 5 3.26 A 3.00 2.60 3.20 3.00 3.20 5 5 5 5 5 3.40 3.80 3.40 3.60 3.40 3.10 3.30 3.30 3.40 3.20 A A A G A 4 2 2 1 3 Interpretation Ran k

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Legend:

E Excellent G Good A Average

P - Poor NI Needs Improvement

The table illustrates the user evaluation results of the prototype system according to the respondents category; the computed weighted mean for Correctness corresponds to a 3.10 average which is interpreted as Average. On the other hand the computed weighted mean for Reliability category is 3.30 which also describe the analysis as Average.

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A 3.30 weighted mean is seen on the Efficiency category that equates to the interpretation of Average, 3.40 weighted mean is shown on the Testability category and 3.20 for Portability which equates to Average. The total computed weighted mean for the user evaluation result is 3.26 which describes as the overall computed mean as Average. From the tabulated result, the level of effectiveness of the prototype system evaluated is Average.

C O L L E G E O F C O M P U T E R S T U D I E S

Table 15 Results of Software Evaluation According to Respondents Category of Proposed System

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Criteria

Technica l

Mea n

NonTechnic al

Mea n

Tota l Mea n

Interpretatio n

Ran k

Correctness Reliability Efficiency Testability Portability Overall Mean Overall Interpretatio n:

5 5 5 5 5 4.02 G

4.00 3.40 3.60 3.60 3.80

5 5 5 5 5

4.20 4.60 4.20 4.20 4.20

3.90 4.10 4.10 3.90 4.10

G G G G G

2 1 1 2 1

C O L L E G E O F C O M P U T E R S T U D I E S

Legend:

E Excellent G Good A Average

P - Poor NI Needs Improvement

The table illustrates the user evaluation results of the proposed system according to the respondents category; the computed weighted mean for Correctness corresponds to a 3.90 average which is interpreted as Good. On the other hand the computed weighted mean for User Reliability category is 4.10 which describe the analysis as Good. 4.10 weighted mean is seen on the Efficiency category that equates to the interpretation of Good, 3.90 weighted mean is shown on the Testability category and 4.10 for Portability which equates to Good. The total

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computed weighted mean for the user evaluation result is 4.02 which describes as the overall computed mean as Good. From the tabulated result, the level of effectiveness of the proposed system evaluated is good.

C. System Testing
Table 16 Percentage of the System Efficiency Evaluated by the System Testing Result

C O L L E G E O F C O M P U T E R S T U D I E S

System Testing Block and White Box Testing Unit Testing Security Testing Integration Testing No. of Respondents Overall Interpretation:

3 8

2 7

1 5

AVG 2.15

9 10 12

8 9 6

3 1 2

2.30 2.45 2.50

20

2.35 (Full Compliance)

(Results of System Testing in terms of Expertise)

The Table illustrates the system testing according to the field expertise, the average measurement of Block and White testing 2.15,

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for the average measurement of Unit Testing 2.30, for the average measurement of system testing 2.45 and for the average measurement of integration testing 2.35. The respondents gave higher rating on system testing of 2.50 than respondents who gave low rate of 2.15. The total computer weighted mean for the system evaluation result is 2.35 which describes as Full Compliance. There is no significant difference between effectiveness of the system evaluated by the user evaluation result of the present, the proposed system and the prototype system in terms of: Correctness, Reliability, Efficiency, Testability and Portability. Table 17 Result of Software Evaluation computed in One way ANOVA
Ave_Eval Sum of Squares Between Groups Within Groups Total 20.000 29 3.083 18 0.171 16.917 11 Df Mean Square 1.538 8.978 0.000 F Sig

C O L L E G E O F C O M P U T E R S T U D I E S

Table 18 Result of Software Evaluation: Existing, Prototype and Proposed System

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Ave_Result Ave_Exist Mean 2.54 Ave_Prot 3.26 Ave_Prop 4.02

Interpretatio n

Average

Average

Good

C O L L E G E O F C O M P U T E R S T U D I E S

The Table illustrate the computed difference was found to be significant since the computed value 2.54 from the Existing System, and 3.26 from the Prototype System is less than the tabular value of the Proposed System which equates to 4.02 with this result the researcher rejects the null hypothesis that there is no significant difference between the effectiveness of the system evaluated by the user evaluation result of the present, the proposed system and the prototype system.

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CHAPTER 5 Summary, Conclusion and Recommendations

C O L L E G E O F C O M P U T E R S T U D I E S

Summary:
The proponents interest to conduct an investigation has led them to understand the payroll system of Blanco Family Academy present problems such as; what are the common problems encountered by the accounting staff of Blanco Family Academy in terms of using their manual system in processing payroll and time keeping?; Does a LANBased Timekeeping and Payroll system using Biometrics for Blanco Family Academy will help the accounting staff in terms of the generating payroll transaction, easy way timekeeping using biometrics, secure all payroll records, calculating 13 month pay, tax refund and generate all payroll reports? and; if a LAN-Based Timekeeping and Payroll system using Biometrics will be used in the Blanco Family Academy will it be more efficient and effective than the current manual system?;

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The study deals with a proposal for a LAN-Based Timekeeping and Payroll using Biometric for Blanco Family Academy. The General objective of the study was aimed to help the Blanco Family Academy to have an efficient and effective way of Employees Time Keeping and Payroll System using biometrics to give a higher quality of service. From the objectives to: 1.) Develop a system that will improve the Blanco Family Academys operation in the Timekeeping and Payroll. 2.) Develop a system that will monitor employees data that is efficient to use. 3.) To use biometrics tool (Fingerprint scanner) that will provide an easy log-in and log-out of the employees and staff. 4.) Secure the records of employees and to have more manageable files. 5.) Easy Calculation of Payroll Transaction. 6.) Summarize all the Deducted Contribution of Employees. Different methods were used to attain the objectives of the study. The proponent made use of the descriptive research method where the library research method and research survey falls under this category, and creative type of research. To gather necessary data, the proponent made used of the data gathering techniques such as observation,

C O L L E G E O F C O M P U T E R S T U D I E S

interview, and evaluation. The data gathering instruments used was observation, survey questionnaires, and interview guide and evaluation forms. In developing the software the following analytical tools were used: data flow diagram Data Flow Diagram (DFD), visual table of

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contents (VTOC), input-process-output (IPO) and program flow chart (PFC). The proponent also used the Agile Unified Process (AUP) lifecycle model as the method for developing the software. The proponent also made use of statistical tools such as Weighted Arithmetic Mean and Likerts scale. Method of software evaluation was used to prove its operational and technical feasibility of the proposed software. The technical feasibility was proved by proving information regarding the hardware and software specifications which include the minimum and maximum recommendation requirements. To gather data the proponents conduct a survey to analyze and statically treated in order to drive interpretation and inference, the following are the average survey result; The survey respondents of Blanco Family Academy employees, 55% of the respondents are female on the other hand, 45% of the respondents are male; The survey respondent ages, 60% of the respondents are 20-30 on the other hand, 40% of the respondents are 31 and above; The survey distribution in terms of satisfaction of Employees in using Bundy clock in their time keeping, 60% of the employees respondents says yes, on the other hand 40% says no; The survey distribution in terms of upgrading in computerize time keeping and payroll, 80% of the employees

C O L L E G E O F C O M P U T E R S T U D I E S

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respondents says yes,

on the other hand 20% says no; The survey

distribution in terms of biometrics is more accurate than using usual time card, 95% of the employees respondents says yes, on the other and 5% says no; The survey distribution in terms of proposed system would lessen the fraud committed by some of the employees 95% of the employees respondents says yes, on the other hand 5% says no; and the survey distribution in terms of proposed system will optimized the process in computing wages and time keeping, 100% of the employees respondents says yes. To gather data the proponents also conduct a user testing to analyze and statically treated in order to drive interpretation and inference, the total computed weighted mean for the user evaluation result is 2.54 which describes as the overall computed mean as Average. From the tabulated result, the level of efficiency of the existing system evaluated is Average. The total computed weighted mean for the user evaluation result is 3.26 which describes as the overall computed mean as Average. From the tabulated result, the level of effectiveness of the prototype system evaluated is Average. The total computed weighted mean for the user evaluation result is 4.02 which describes as the overall computed mean as Good. From the tabulated result, the level of effectiveness of the proposed system evaluated is Good. To gather data the proponents also conduct a system testing to analyze and statically treated in order to drive interpretation and

C O L L E G E O F C O M P U T E R S T U D I E S

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inference, the total computer weighted mean for the system evaluation result is 2.35 which describes as Full Compliance. The operational feasibility was proved under the criteria of user friendliness, efficiency, reliability, accuracy and security of use.

C O L L E G E O F

Conclusion
The system proposal entitled LAN-Based Time Keeping and Payroll System using Biometrics for Blanco Family Academy will be beneficial to the company for maximizing its profits; and minimizing manpower and additional equipments necessary for LAN-Based Time keeping and Payroll System. With the use of this new system, computations and gathering are all accurate, Data manipulating and processing are expedited, report generations ate faster and security for the held are better, and consumes less office space, a powerful business tool that would greatly aid updating of new time keeping and payroll system. The computed difference was found to be significant since the computed value 2.54 from the Existing System, and 3.26 from the Prototype System is less than the tabular value of the Proposed System which equates to 4.02 with this result the researcher rejects the null

C O M P U T E R S T U D I E S

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hypothesis

that

there

is

no

significant

difference

between

the

effectiveness of the system evaluated by the user evaluation result of the present, the proposed system and the prototype system. This LAN-Based Timekeeping and Payroll System by using Biometrics thus increasing effectiveness by a very considerable amount.

C O L L E G E O F

Recommendation
Based on the performance of the LAN-Based Timekeeping and Payroll system using Biometrics, the researchers highly recommend that this study be implemented to the Blanco Family Academy and other possible branches. Also with its dependable performance and easy to use procedures, this study can be a great help for companies and organizations concerning their Time Keeping and Payroll system using Biometrics.

C O M P U T E R S T U D I E S

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C O L L E G E O F Appendix A C O M P U T E R S T U D I E S

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Transcript of Interview C O L L E G E O F C O M P U T E R S T U D I E S

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C O L L E G E O F C O M P U T E R S T U D I E S

Appendix B

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Context Diagram C O L L E G E
Payroll Report Login FingerPrint Employee Invalid Finger Print LAN-BASED TIMEKEEPING AND PAYROLL SYSTEM FOR BLANCO FAMILY ACADEMY Human Resources Employee Details

Payslip

O F C O M P U T E R S T U D I E S

SSS,PhilHealth, Pag-Ibig, TAX Details

Employee Details Login Payroll Report

SSS,PhilHealth, Pag-Ibig, TAX Details

Accountant

Figure 4: Context Diagram for Time keeping and Payroll System for Blanco Family Academy

Appendix C

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Data Flow Diagram


In valid Fin erp t g rin E p m loyee A da ce R cord tten n e

1 E p ye m lo e
F ge in rprin t

D1 V lida a te F g rin in erp t


E p m loyee R rd eco

E ploye F m e ile

E p yee D tails m lo e

D2

Dd e uction F ile
C p ted D d om u e uction s (S S , P g -Ibig , P ilH S a h ealth W H ing T x ith old a ) ,

6 7

Ad d E p m loye e
C m u G ss P y o p ted ro a

C O L L E G E O F C O M P U T E R S T U D I E S

2
E p m loyee D ils eta

C m ute o p G ss P y ro a
C pute G om d ross P y a

A u ta cco n nt

/ A in dm

D3 3
S S , P -Ibig , S ag P ealth D hilH eduction

D duction T le e ab s (S S , P ilH alth S h e , P g -Ib ) a ig

D1

E p yee F m lo ile

D2

Dd e uction F ile
D du e ction D il eta

E p yee A da m lo tten nce R co e rd

C p te om u N tP y e a

P yslip D ils a eta (E p m loye record e , D duction e D tails ) e

C m te pa o pu d yroll (N t p y , D u e a ed ctions

G e te en ra P yslip a
P yroll a R po e rt

C m te P o pu d ayro ll (n p de ctio et ay du ns

G n ra e e te p yro a ll R o ep rt
P ayro ll R o ep rt

) P ayslip

D1

E plo e F m ye ile

E p ye m lo e

A in dm

A ccou ta n nt

E p m loye D ils e eta

D du e ction D tails e

D2 D3

D du n F e ctio ile
D eduction (S S , P -Ibig , P ealth S ag hilH

Ud p ate D u n or ed ctio E p yee m lo F iles

S S , P g -Ibig , P ilH a S a h e lth D ductio e n

W ithho lding Ta x

D4

W h ith oldin T x g a

Dd e uction d ils eta , E p yee de ils m lo ta S S , P S ag -Ibig , P ilH h ealth D du e ction

Am d in /A u n cco nta t

Figure 5: Data Flow Diagram for Time keeping and Payroll System for Blanco Family Academy

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Appendix D System Flowchart C O L L E G E O F


Reports

Human Resources

Add Employee

Enter New Em ployee information

Employee

Tim e In & Out

Tim esheet

Set Basic Salary

Retrieve Old Em ployee Record

Finger Print Registration

Calculate Total hours of worked

Allowances

Scanning Finger Print

Calculating Payroll Processess

Calculating all the Earnings and D eductions

Deductions and Loans

Tim ekeeping And Payroll

Payslip

Payslip

C O M P U T E R S T U D I E S

Em ployees

Figure 6: System Flowchart for Time keeping and Payroll System for Blanco Family Academy

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Appendix E Hierarchical Input Process Output C O L L E G E O F C O M P U T E R S T U D I E S

Proponents: Chester I. Barry and Joemel A. Valenzuela

Program: LAN-BASED Timekeeping and Payroll System using Biometrics for Pag-IBIG Fund Module: 1.0

Input

Process

Output

Employee Management

Add, Edit, Delete, save,& search Employee, Set salary.

New employee record added

Finger Print Registration

Search Employee, set name of Finger to be enrolled/scan.

New employee finger print record added

Attendance Monitoring

Retrieves the employees In and out.

Attendance/Daily time record

Payroll Transaction

Search employee, Schedule Information Generate Payroll

Print Payslip Report

Loan

Setting the loan type, amount and payment period

New loan added to employees record

Leave

Set the leave date for employee

New leave added to employee record

Holiday

Set Holiday

New holiday Record added

Report

Generating Reports for payslip, Taxes and timesheet

Summary Reports

Access Control

Privileges to access some operations

User privileges update

Figure 7: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy

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Proponents : Chester I . Barry and Joemel Valenzuela System using

Program : LAN -BASED Timekeeping and Payroll Biometrics for Blanco Family Academy Module : 1.1 Employee Management

INPUT

PROCESS

OUTPUT

Add New Employees Information

Input and Save Employees Information

New Employee Information

C O L L E G E O F C O M P U T E R S T U D I E S

Edit Employees Information

Search Employee and edit

Employee Information updated

Set Schedule

Search Employee to be Scheduled

Employee Schedule Updated

Set Employees Salary

Input Basic Salary Rate And reset deduction

Employee Salary Updated

Proponents : Chester I . Barry and Joemel Valenzuela System using

Program : LAN -BASED Timekeeping and Payroll Biometrics for Blanco Family Academy Module : 1.2 Finger Print Registration

INPUT

PROCESS

OUTPUT

Employee Name Request

Set Name of Finger Print

Validating Employee Fingerprint

Finger to be enrolled

Scanning of Fingerprint

Employee Fingerprint updated

Figure 7.1: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy

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Proponents : Chester I . Barry and Joemel Valenzuela

Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy Module : 1.3 Attendance Monitoring

INPUT

PROCESS

OUTPUT

Scanning of Employee Fingerprint

Verifying the Finger Print Login /Logout

Time log updated

C O L L E G E O F C O M P U T E R S T U D I E S

Manual Input of Time

Getting the Schedule to be Logged

Time log updated

Proponents : Chester I . Barry and Joemel Valenzuela

Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy Module : 1.4 Payroll Transaction

INPUT

PROCESS

OUTPUT

Employee Name

Generate the employees Payroll

Payroll Results

Proponents : Chester I . Barry and Joemel Valenzuela

Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy Module : 1.5 Loan

INPUT

PROCESS

OUTPUT

Search Employee Name

Set Type of Loan and Interest And Amortization Period

Loan Updated

Input amount of cash advance

Checking of cash to be borrowed

Cash advance updated

Figure 7.2: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy

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Proponents

: Chester I . Barry and Joemel Valenzuela

Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy Module : 1.6 Leave

INPUT

PROCESS

OUTPUT

Set Date Period to be submitted

Checking of type of Leave

New Leave File

Proponents

: Chester I . Barry and Joemel Valenzuela

Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy Module : 1.7 Holiday

C O L L E G E O F C O M P U T E R S T U D I E S

INPUT

PROCESS

OUTPUT

Set Type of Holiday

Add , delete and save type of Holiday

New Holiday Added

Proponents : Chester I . Barry and Joemel Valenzuela

Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy Module : 1.8 Reports

INPUT

PROCESS

OUTPUT

Select type of report

Setting the name of employee , month and year

View Report

Proponents : Chester I . Barry and Joemel Valenzuela

Program : LAN -BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy Module : 1.9 Access Control

INPUT

PROCESS

OUTPUT

Select User

Enrolled sections to be accessed by a user

New User Added

Figure 7.3: Hierarchical Input Process Output for Time keeping and Payroll System for Blanco Family Academy

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Appendix F Visual Table of Contents (VTOC) C O L L E G E


1.5 Loan

1.0 T ekeeping and im P ayroll S ystem

1.1 E ployee m M anagem t en

1.2 F inger P rint R egistration

1.3 A ttendance M onitoring

1.4 P ayroll T ransaction

O F C O M P U T E R S T U D I E S

1.6 Leave

1.7 H oliday

1.8 R eports

1.9 A ccess C ontrol

Figure 8: Visual Table of Content for Time keeping and Payroll System for Blanco Family Academy

1.2 Finger Print Registration

1.2.1 Search Employee

1.2.2 Scan Finger

Figure 8.1: Finger Print Registration

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1.1 E m ployee M anagem ent

1.1.1 A dd E m ployee

1.1.2 E dit E m ployee

1.1.3 D elete E m ployee

1.1.4 S ave E m ployee

1.1.5 S et S alary

1.1.6 S et S chedule

1.1.7 Search E m ployee

C O L L E G E O F C O M P U T E R S T U D I E S

Figure 8.2: Employee Management

1.3 Attendance Monitoring

1.3.1 Time In & Out Identifier

Figure 8.3: Attendance Monitoring

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1.4 Payroll Transaction

1.4.1 Search Employee

1.4.2 Calculate

1.4.3 Print

1.4.4 Schedule Information

C O L L E G E O F

Figure 8.4: Payroll Transaction

1.5 Loan

C O M P U T E R S T U D I E S

1.5.1 Search E m ployee

1.5.2 Loan Type

1.5.3 Loan Am ount

1.5.4 Am ount Period

Figure 8.5: Loan

1.6 Leave

1.6.1 Search Employee

1.6.2 Set Date

1.6.3 Submit Leave

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C O L L E G E
Figure 8.6: Leave

O F C O M P U T E R S T U D I E S

1.7 Holiday

1.7.1 Set Holiday

1.7.2 Save

1.7.3 Delete

Figure 8.7: Holiday

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1.8 Reports

1.8.1 Payslip

1.8.2 Tax

1.8.3 SSS

1.8.4 PhilHealth

1.8.5 Pag-IBIG

C O L L E G E O F C O M P U T E R S T U D I E S

1.8.6 Timesheet

1.8.7 Loan Contribution

1.8.8 13 th Month

1.8.9 Tax Refund

Figure 8.8: Reports

1.9 Access Control

1.9.1 Select User

1.9.2 Enrolled

1.9.3 N on Enrolled

1.9.4 Subm it

1.9.5 C ancel

1.9.6 Set U sernam& e Passw ord

Figure 8.9: Access Control

Appendix G Entity Relationship Diagram

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Age Address Em pnam e Em ployeeID Status Position Division W orks For DeptID DeptNam e

Adm in

Register

Em ployee

Departm ent

Em ployeeID

Nam e File Record Has

C O L L E G E O F C O M P U T E R S T U D I E S

Date Tim In e & Out Daily Tim e Record

Department Position

Position

PositionID

PositionNam e

Goes To

Distributes Payslip

Accountant

Em ployees

Com putes

Deduction

Determ ine

Em ployeeID

Nam e

Departm ent Em ployees Salary Loans & Taxes PagIBIG ITW (BIR ) PhilHealth SSS Net Pay Gross Pay

Figure 9: Entity Relation Diagram of Time Keeping and Payroll System for Blanco Family Academy

Appendix H

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Economic Feasibility
OPERATION COST (Existing)

A. Personnel Annually (2) Payroll Personnel @ 16,000

Monthly 32,0000.00 384,000.00 32,000.00 384,000.00

C O L L E G E O F

B.

Supplies (2) Log book @ 85.00 (5) Ball pen @ 7.00 (2) Two small box staple wire @ 19.25 (1) Liquid eraser @ 25.00 (1) Small box of paper clip @ 21.00 Total Supplies Cost 170.00 35.00 38.05 25.00 21.00 289.05 2,040.00 420.00 462.00 300.00 252.00 3,474.00

C O M P U T E R S T U D I E S

C.

Equipment (1) Calculator @ 270 Salvage value = 270.00 * .2 = 54.00 Description value = 270.00 54.00 1 = 216.00/year

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(1) Medium stapler @ 75.00

Salvage value = 75.00 * .2 = 15.00 Description value = 75.00 15.00 1 = 60.00/year

(1) 12inch ruler @ 24.00

Salvage value = 24.00 * .2 = 4.80 Description value = 24.00 4.80.00 1 =19.20/year

C O L L E G E O F C O M P U T E R S T U D I E S

Total Equipment Cost: A. Personnel B. Supplies C. Equipment Total Annual Cost (Existing System)

310.20 384,000.00 3,474.00 310.20 387,784.20

OPERATION COST (Proposed) A. Personnel Annually (1) Payroll Personnel @ 16,000 (The other personnel will be assign 16,000.00 16,000.00 192,000.00 192,000.00 Monthly

Provided a new job description by the employer)

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B.

Supplies (2) Ball pen @ 7.00 (4) Folder @ 8.00 (4) Fastener @ 3.00 (1) Ream bond paper @ 160.00 14.00 32.00 12.00 160.00 218.00 168.00 384.00 144.00 1,920.00

C O L L E G E O F C O M P U T E R S T U D I E S

2,616.00

C.

Equipment (1) Medium stapler @ 75.00 Salvage value = 75.00 * .2 = 15.00 Description value = 75.00 15.00 1 =60.00/year (1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2 = 1,305.00 Description value = 6525.00 1305.00 3 =1,740.00/year 1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2 = 160.00 Description value = 800.00 105.00 3

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=213.33/year 1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2 = 30.00 Description value = 150.00 30.00 3 =40.00/year (1) Router @ 1398 .00 Salvage value =1398.00 * .2 = 270.06 Description value =1398.00 270.06 3 =375.08/year Total Equipment Cost: A. Personnel B.Supplies C. Equipment Total Annual Cost (Proposed System) 192,000.00 2,369.13 2334.82 196703.95 5280.33

C O L L E G E O F C O M P U T E R S T U D I E S

Development Cost

A.

Hardware Cost (3) Computer set @ 16181.00 Diamond Evolution LCD17 inch Monitor Diamond Evolution AVR Diamond Evolution Mouse = 5082.00 = 535.00 = 150.00

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Diamond Evolution Key Board Diamond Evolution Desktop Desktop Specs. Internal Memory RAM Hard Disk Capacity Processor Video Card Window System Type = 2.00GB =60.00GB

= 250.00 =10164.00

= Intel Pentium 1.60GHZ =400 300 AGP = MS Window7 32bit

C O L L E G E O F C O M P U T E R S T U D I E S

Salvage value = 48543.00 * .2 = 9708.06 Description value = 48543.00 9708.06 3 =12,944.98/year (1) Biometrics @ 4500.00 Salvage value = 4500.00 * .2 = 900.00 Description value = 4500.00 900.00 3 =1200.00/year 1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2 = 160.00

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Description value = 800.00 105.00 3 =213.33 year 1BOX RJ45 @ 150 .00 Salvage value =150.00 * .2 = 30.00 Description value =150.00 30.00 3 =40.00/year (1) Router @ 1398 .00 Salvage value = 1398.00 * .2 = 270.6 Description value =1398.00 270.6 3 =375.8/year (1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2 = 1305.00 Description value = 6525.00 1305.00 3 =1740.00/year Total Hardware Cost 16138.31

C O L L E G E O F C O M P U T E R S T U D I E S

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B.

Software Cost (1) Visual Studio 2008 @ 1825.00 Salvage value =1825.00 * .2 = 365.00 Description value =1825.00 365.00 3 = 486.26 Total Software Cost 486.26

C O L L E G E O F C O M P U T E R S T U D I E S

C.

Labor Cost Programmer 12,000 per Month Total Labor Cost

= 48000.00 = 48000.00

D.

Supplies Cost Printer Ink Ream bond paper Ball pen DVD-R Total Labor Cost

500.00 160.00 7.00 15.00 682.00

E.

Electric Consumption Cost Florescent 25watts * Hrs usage in 4 months/ 4months 25watts * 128 / 4 = 800.00

Computer 220v * Hrs usage in 4 months/ 4months 220v * 128 / 4 = 2560.00

Total Labor Cost

3650.00

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F.

Food and Transportation Cost

2000.00

A. Hardware Cost B. Software Cost C. Labor Cost D. Supplies Cost E. Electric Consumption Cost F. Food and Transportation Cost Total Development Cost

16,138.31 486.26 48,000.00 682.00 3,650.00 2,000.00 22,956.57

C O L L E G E O F C O M P U T E R S T U D I E S

Cost and Benefits Analysis

Existing Cost Proposed System Cost Annual Cost Saving

387,784.20 196,703.95 191,980.25

YEAR

ANNUAL COST BENEFIT

PRESENT VALUE

CUMMLATIVE PRESENT VALUE

1 2 3 4 5

191,980.25 191,980.25 191,980.25 191,980.25 191,980.25

171,438.00 153,200.00 136,690.00 122,099.00 108,853.00

171,438.00 324,628.00 461,318.00 583,417.00 692,270.00

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To get the Present Value: Present Value =191,980.25* 1 (1+12/100) =191,980.25* 1 / (1.12) =191,980.25* .893 Present Value =191,980.25* 1 (1+12/100)2 =191,980.25* 1 / (1.12 x 1.12) =191,980.25* .797 Present Value =191,980.25* 1 (1+12/100)3 =191,980.25* 1 / (1.12 x 1.12 x 1.12) =191,980.25* .712 Present Value =191,980.25* 1 (1+12/100)4 =191,980.25* 1 / (1.12 x 1.12 x 1.12 x 1.12) =191,980.25* .636 Present Value =191,980.25* 1 (1+12/100)5 =191,980.25* 1 / (1.12 x 1.12 x 1.12 x 1.12 x1.12) =191,980.25* .567 108,853.00 for fifth year 122,099.00 for fourth year 136,690.00 for third year 153,200.00 for second year 171,438.00 for first year

C O L L E G E O F C O M P U T E R S T U D I E S

To get the payback period: Formula: Payback Period = Annual Cost / Present Value

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Payback Period per Year

Annual Cost

Present Value

1.1198 YEAR 1 1.2531 YEAR 2

191,980.25 191,980.25

171,438.00 153,200.00

1.2531 YEAR 3

191,980.25

136,690.00

C O L L E G E O F C O M P U T E R S T U D I E S

1.5723YEAR 4

191,980.25

122,099.00

1.76367 YEAR 5 To get the net saving:

191,980.25

108,853.00

Formula: Net Saving = End Cumulative Present Value Total Development Cost Net Saving per Year End Cumulative Present Value 148,481.43 year1 301, 671.43 year2 438,361.43year3 560,460.43year4 669,313.43year5 171,438.00 324,628.00 461,318.00 583,417.00 692,270.00 Total Development Cost 22,956.57 22,956.57 22,956.57 22,956.57 22,956.57

To get the ROI: Formula:

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Return of Investment (ROI) (5 years) = ((End Cumulative Present Value Total Development Cost / End Cumulative Present Value) * 100 ROI End Cumulative Present Value Total Development Cost 86.61 Year 1 92.93 Year 2 95.02 Year 3 96.06 Year 4 96.68 Year 5 171,438.00 324,628.00 461,318.00 583,417.00 692,270.00 22,956.57 22,956.57 22,956.57 22,956.57 22,956.57 171,438.00 324,628.00 461,318.00 583,417.00 692,270.00 End Cumulative Present Value

C O L L E G E O F C O M P U T E R S T U D I E S

Appendix I Survey Form


To the Respondent,

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The undersigned is currently working on our thesis entitled LAN-BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy. Your Answer to the questions is solicited with great trust that you will answer the questions with the truth and sincerity. Your honest answers will be treated with utmost confidentiality and that they will not be used for any purposes except for this particular research. Thank you very much for your cooperation. Chester I. Barry Joemel A. Valenzuela Researcher

C O L L E G E O F C O M P U T E R S T U D I E S

Name of Respondents:

A. Gender: B. Age: C. Profession:

Please check the box that corresponds to your answer:

1. Are you satisfied in your current Timekeeping system using Bundy Clock?

Yes

No

2. Do you want to change your current system to Timekeeping and Payroll System using Biometrics?

Yes

No

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3. Do you think using biometrics is more accurate than using the usual time card? Yes No

4. Do you agree that implementing the proposed system to your company would lessen the fraud committed by some of the employees?

C O L L E G E O F C O M P U T E R S T U D I E S

Yes

No

5. Do you think that the system will optimize the process of the company in Computing wages and the timekeeping?

Yes

No

Signature

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Appendix J User Testing Form


The undersigned is currently working on our thesis entitled LAN-BASED Timekeeping and Payroll System using Biometrics for Blanco Family Academy. Your Answer to the questions is solicited with great trust that you will answer the questions with the truth and sincerity. Your honest answers will be treated with utmost confidentiality and that they will not be used for any purposes except for this particular research. Thank you very much for your cooperation. Chester I. Barry Joemel A. Valenzuela Researcher In a scale of 1 to 5, Kindly test the system according to the following criteria on software quality. Place a check in a box that corresponds to your score. 5 Excellent Improvement 4- Good 3- Average 2-Poor 1-Needs

C O L L E G E O F C O M P U T E R S T U D I E S

I.

CORRECTNESS ( refers to the extent to which a program satisfies its specification and fulfil the users objective) 5 4 3 2 1 Remarks:__________________________

II. RELIABILITY (referred as the extent to which a program can be expected


to perform its intended function with required precision of results).extent did the program performed its intended function with 5 4 3 2 1 Remarks:__________________________

III. EFFICIENCY (refers to the amount of computing resources and code required by a program to perform its function)

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Remarks:__________________________

IV. TESTABILITY (referred as the effort required testing the program to ensure the program performs its intended function). How hard is it to test this program considering the degree to which it can be understood 5 4 3 2 1 Remarks:__________________________

C O L L E G E O F C O M P U T E R S T U D I E S

V. PORTABILITY (referred to the effort required to transfer the program from


one hardware and / or software system environment to another). Does the system is made up of separate modules that can be rearranged, replaced or interchanged easily. 5 4 3 2 1 Remarks:__________________________

Evaluated By:

Signature over Printed Name / Date

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Appendix K System Testing Form


SYSTEM TESTING EVALUATION FORM
Kindly test the system modules according to its functions and performance with the following categories: Where:

C O L L E G E O F C O M P U T E R S T U D I E S

3 Full Compliance 2 Partial Compliance 1 Non Compliance

I. BLOCK BOX TESTING (Test are based on requirements and functionality) and WHITE BOX TESTING (Test are based on coverage of code statement, branches, paths, conditions).

NC

PC

FC

REMARKS

TIME LOG FORM *Log-In *Log-Out *Manual Log button MANUAL LOG-IN FORM *Username textbox *Password textbox
__________________________ __________________________ __________________________ __________________________ __________________________

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*Submit button
__________________________

*Back button

__________________________

MANUAL FORM *Get Schedule drop down


__________________________

C O L L E G E O F C O M P U T E R S T U D I E S

*Get Schedule button *Manual Time-in


__________________________

__________________________

*Manual Time-Out *Save Button *Back Button

__________________________ __________________________ __________________________

LOG-IN FORM *Username textbox *Password textbox *Submit button


__________________________ __________________________ __________________________

*Cancel button
__________________________

MANAGEMENT FORM *Employee Management Button


__________________________ *Finger Print Registration Button __________________________ __________________________ __________________________ __________________________

*Payroll Transaction Button *Loan Cash Advance Button *Leave Button

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*Holiday Button
__________________________

*Report Button
__________________________

*Access Control Button


__________________________

*Logout Button
__________________________

C O L L E G E O F

EMPLOYEE MANAGEMENT FORM * Add Record __________________________ * Delete Record __________________________ * Edit Record __________________________ * Save Record __________________________ * Clear __________________________ * Set Schedule __________________________ *Day __________________________ *Time-In __________________________ *Time-Out __________________________ *Add __________________________ *Delete __________________________

C O M P U T E R S T U D I E S

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* Salary Button __________________________ *Set Monthly Salary __________________________ *Set BIR Exemption __________________________ *SSS Table Button __________________________ *PhilHeatth Table Button __________________________ *Tax Computation Sample __________________________ *Reset __________________________ *Save __________________________ *Allowances __________________________ *Rice __________________________ *Clothing __________________________ *Laundry __________________________ *Transportation __________________________ *Cell phone Load __________________________ *Medicine __________________________ *Others _________________________ Button

C O L L E G E O F C O M P U T E R S T U D I E S

FINGER PRINT REGSTRATION FORM

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* Search Name __________________________ * Input Finger Type __________________________ * Register __________________________ * Cancel __________________________

C O L L E G E O F C O M P U T E R S T U D I E S

PAYROLL TRANSACTION * Search __________________________ * Schedule Information __________________________ * Calculate __________________________ * Overtime __________________________ * Print __________________________ * View Calculation __________________________ LOAN / CASH ADVANCE FORM * Search __________________________ * Loan Type __________________________ * Loan Amount __________________________ * Interest __________________________ * Payment Period __________________________

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* Save Loan __________________________ * Delete Loan __________________________ * Cash Advance __________________________ *Amount __________________________ * Save Cash Advance __________________________ * Delete Cash Advance __________________________

C O L L E G E O F C O M P U T E R S T U D I E S

LEAVE FORM * Search __________________________ * Type of Leave __________________________ * Set Date Leave __________________________ * Submit __________________________

HOLIDAY FORM * Holiday Date __________________________ * Holiday Name __________________________ * Set Holiday __________________________ * Add __________________________ * Delete __________________________

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* Save __________________________

REPORT FORM * Payroll __________________________ *Report Type __________________________ *GroupType __________________________ *Individual Type __________________________ *Month __________________________ *Year __________________________ *Generate Report __________________________ * TAX __________________________ *Report Type __________________________ *GroupType __________________________ *Individual Type __________________________ *Month __________________________ *Year __________________________ *Generate Report __________________________

C O L L E G E O F C O M P U T E R S T U D I E S

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* SSS __________________________ *Report Type __________________________ *GroupType __________________________ *Individual Type __________________________ *Month __________________________ *Year __________________________ *Generate Report __________________________

C O L L E G E O F C O M P U T E R S T U D I E S

* PhilHealth __________________________ *Report Type __________________________ *GroupType __________________________ *Individual Type __________________________ *Month __________________________ *Year __________________________ *Generate Report __________________________ * PAG-IBIG __________________________ *Report Type __________________________

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*GroupType __________________________ *Individual Type __________________________ *Month __________________________ *Year __________________________ *Generate Report __________________________ * Timesheet __________________________ *Report Type __________________________ *GroupType __________________________ *Individual Type __________________________ *Month __________________________ *Year __________________________ *Generate Report __________________________

C O L L E G E O F C O M P U T E R S T U D I E S

* Loan __________________________ *Report Type __________________________ *SSS Loan __________________________ *PAG-IBIG __________________________

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*Month __________________________ *Year __________________________ *Generate Report __________________________

* Others __________________________ *Report Type __________________________ *13 Month Pay December __________________________ *13 Month Pay March __________________________ *Tax Refund __________________________ *Year __________________________ *Generate Report __________________________ ACCESS CONTROL FORM __________________________ * Search __________________________ *Drop Acess __________________________ * Usename __________________________ * Password __________________________ * Save __________________________

C O L L E G E O F C O M P U T E R S T U D I E S

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* Delete __________________________

II. UNIT TESTING (The most micro sale of testing is to test particular functions or code modules, particularly done by a programmer not testers, as it requires detailed knowledge of the internal program design and code.) NC PC FC Remarks

TIME LOG FORM


________

C O L L E G E O F C O M P U T E R S T U D I E S

MANUAL LOG-IN FORM


________

MANUAL FORM
________

LOG-IN FORM MANAGEMENT FORM


________

EMPLOYEE MANAGEMENT FORM


________

FINGER PRINT REGSTRATION FORM


________

PAYROLL TRANSACTION
________

LOAN / CASH ADVANCE FORM


________

LEAVE FORM
________

REPORT FORM
________

ACCESS CONTROL FORM


________

LOGOUT FORM
________

III.SECURITY TESTING (Testing on how will the system protects against unauthorized personnel internal and external access. This may require sophisticated testing techniques.)

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Account Login Form Private Sub LoginForm1_Load __________

Username Textbox This serves as the username login Password Textbox This serves as the password login Login Button This serves as the button if you already entered the username and password Cancel Button This serves as a close the LoginForm __________ __________ __________ __________

C O L L E G E O F C O M P U T E R S T U D I E S

Timelog Form Private Sub formMain_Load __________

Finger Print Scanning This is the area were the Employee can scan their Fingerprint to Time in/out __________

VI. INTEGRATION TESTING (Testing of combined parts of an application to determine if they function together correctly. The parts can be code modules, individual applications, etc.) Client and server application on a network capable of copping errors.

NC

PC

FC

REMARKS

Administrator Form Registrar Form

__________ __________

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Accounting Form

__________

Recommendations / Comments: ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________

Date Schedule of Re-Testing:

C O L L E G E O F C O M P U T E R S T U D I E S

_____________________________________________________

Tested by:

______________________________________________________ Signature over Printed Name / Designation/ Company

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Appendix L Existing System

C O L L E G E O F C O M P U T E R S T U D I E S

This Organization is maintaining most of their day-to-day transactions date in the register (manually). The employees of the organization are doing the whole work manually. All the work is done manually (maintained and registers) so different employees are appointed for the maintenance of register containing all information related to the organization The Timekeeping and Payroll System of the Blanco Family Academy is inaccurate sometimes when it comes to computing their time logs and payroll. Also, the Employees of the company are using Bundy Clock to indicate in their Date Time Card their time of work in and out every day and the Accountant administrator based the wages of each employee in that time Card. It is hustle to use and long term creating the payroll slip, and the time keeping which the Human Resources need to encode all the attendance of employee using spreadsheets. Therefore the Companys Time Keeping and Payroll system need improvement.

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Appendix M Thesis Proposal Our Lady of Fatima University College of Computer Studies INITIAL THESIS PROPOSAL

C O L L E G E O F C O M P U T E R S T U D I E S

Name of Proponents: Barry, Chester I. Valenzuela, Joemel A.

Propose Title 1: LAN-BASED Timekeeping and Payroll system using Biometrics for Blanco Family Academy

Area of Investigation:

This study was aimed to help to have an efficient and effective way of Employees Time Keeping and Payroll System to give a higher quality of service. Specifically, this study was aim to develop a system that will improved the companys operation in the Employees Time Keeping and Payroll System, that will monitor the employees data that is efficient to use and to be secure the records of employees and to have more manageable files.

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The Developed System for Blanco Family Academy covers many aspects of time Keeping and Payroll Process. This includes the capture of Information based on an employees work schedule, daily time worked, and daily time taken. The system also covers the payroll processing and reporting process encompasses all activities necessary to report employees time worked. The system will convert the Time Keeping and Payroll System into Visual Basic 2008 Programming.

C O L L E G E O F C O M P U T E R S T U D I E S

Prospective users/beneficiaries:

Employees

The employees of the company will have a better access. The proper time keeping process will follow and the salary for the hours that the employees have worked will be accurate.

HR Personnel

Managing the time keeping will not be the same again as they will experience relieve. It would be fast and easy for them to handle transactions such as report making and monitoring time entries. Further

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determining or computing the payroll manually will be eliminated that will lead to faster transaction.

C O L L E G E O F C O M P U T E R S T U D I E S

Appendix N Advisers Acceptance Form


TECHNICAL ADVISERS ACCEPTANCE FORM The students whose names and signatures fixed below have agreed to choose you as their Thesis Adviser for the research entitled:

LAN-BASED TIMEKEEPING AND PAYROLL SYSTEM USING BIOMETRICS FOR BLANCO FAMILY ACADEMY 1. Barry, Chester I. 2. Valenzuela, Joemel A.

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By accepting this, you are expected to perform the following responsibilities: 1. Render at least one (1) hour per week as consultation hour to discuss matters related to their research. 2. Guide the Students in accomplishing the manuscripts (ACM) Format Including all the details necessary for the documents in accordance with the thesis format given by the Thesis subject adviser. 3. Provide assistance in designing and / or coding the software of the project. 4. Recommend the group for mock and final defense if deemed appropriate. 5. Rate the students by giving them the equivalent 20% of their final grade in accordance with guidelines and criteria provided by the thesis subject adviser related to document and software. Hoping for your utmost cooperation for the continued development of our students.

C O L L E G E O F C O M P U T E R S T U D I E S

Appendix O

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Companys Acceptance Form C O L L E G E O F C O M P U T E R S T U D I E S Appendix P

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Proponents Consultation Form C O L L E G E O F C O M P U T E R S T U D I E S

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C O L L E G E O F C O M P U T E R S T U D I E S

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Appendix Q Grading Sheet C O L L E G E O F C O M P U T E R S T U D I E S

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C O L L E G E O F C O M P U T E R S T U D I E S

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C O L L E G E O F C O M P U T E R S T U D I E S

Appendix R Form 21: Endorsement to the English Department

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C O L L E G E O F C O M P U T E R S T U D I E S

Appendix S Result of SPSS Statistical Treatment


Frequency Table

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Correctness Evaluation of Existing Frequency Percent Valid Percent Valid Poor Averag e Good Total Missing System Total 1 10 1 11 9.1 90.9 9.1 100.0 10.0 100.0 100.0 5 4 45.5 36.4 50.0 40.0 Cumulative Percent 50.0 90.0

C O L L E G E O F C O M P U T E R S T U D I E S

Table 19: Correctness Evaluation of Existing


Reliability Evaluation of Existing Frequency Percent Valid Percent Valid Poor Averag e Good Total Missing System Total 1 10 1 11 9.1 90.9 9.1 100.0 10.0 100.0 100.0 4 5 36.4 45.5 40.0 50.0 Cumulative Percent 40.0 90.0

Table 20: Reliability Evaluation of Existing

Efficiency Evaluation of Existing Frequency Percent Valid Percent Cumulative Percent

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Valid

Poor Averag e Total

5 5

45.5 45.5

50.0 50.0

50.0 100.0

10 1 11

90.9 9.1 100.0

100.0

Missing

System Total

C O L L E G E O F

Table 21: Efficiency Evaluation of Existing

Testability Evaluation of Existing Frequency Percent Valid Percent Valid Poor Averag e Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 7 3 63.6 27.3 70.0 30.0 Cumulative Percent 70.0 100.0

C O M P U T E R S T U D I E S

Table 22: Testability Evaluation of Existing

Portability Evaluation of Existing Frequency Percent Valid Cumulative

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Percent Valid Poor Averag e Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 4 6 36.4 54.5 40.0 60.0

Percent 40.0 100.0

C O L L E G E O F C O M P U T E R S T U D I E S

Table 23: Portability Evaluation of Existing

Correctness Evaluation of Prototype Frequency Percent Valid Percent Valid Poor Averag e Good Total Missing System Total 2 10 1 11 18.2 90.9 9.1 100.0 20.0 100.0 100.0 1 7 9.1 63.6 10.0 70.0 Cumulative Percent 10.0 80.0

Table 24: Correctness Evaluation of Prototype

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Reliability Evaluation of Prototype Frequency Percent Valid Percent Valid Poor Averag e Good Total Missing System Total 4 10 1 11 36.4 90.9 9.1 100.0 40.0 100.0 100.0 1 5 9.1 45.5 10.0 50.0 Cumulative Percent 10.0 60.0

C O L L E G E O F C O M P U T E R S T U D I E S

Table 25: Reliability Evaluation of Prototype

Efficiency Evaluation of Prototype Frequency Percent Valid Percent Valid Poor Averag e Good Total Missing System Total 5 10 1 11 45.5 90.9 9.1 100.0 50.0 100.0 100.0 2 3 18.2 27.3 20.0 30.0 Cumulative Percent 20.0 50.0

Table 26: Efficiency Evaluation of Prototype

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Testability Evaluation of Prototype Frequency Percent Valid Percent Valid Poor Averag e Good Total Missing System Total 5 10 1 11 45.5 90.9 9.1 100.0 50.0 100.0 100.0 1 4 9.1 36.4 10.0 40.0 Cumulative Percent 10.0 50.0

C O L L E G E O F C O M P U T E R S T U D I E S

Table 27: Testability Evaluation of Prototype

Portability Evaluation of Prototype Frequency Percent Valid Percent Valid Averag e Good Total Missing System Total 2 10 1 11 18.2 90.9 9.1 100.0 20.0 100.0 100.0 8 72.7 80.0 Cumulative Percent 80.0

Table 28: Portability Evaluation of Prototype

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Correctness Evaluation of Proposed Frequency Percent Valid Percent Valid Average Good Excellen t Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 3 5 2 27.3 45.5 18.2 30.0 50.0 20.0 Cumulative Percent 30.0 80.0 100.0

C O L L E G E O F C O M P U T E R S T U D I E S

Table 29: Correctness Evaluation of Proposed

Reliability Evaluation of Proposed Frequency Percent Valid Percent Valid Average Good Excellen t Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 2 5 3 18.2 45.5 27.3 20.0 50.0 30.0 Cumulative Percent 20.0 70.0 100.0

Table 30: Reliability Evaluation of Proposed

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Efficiency Evaluation of Proposed Frequency Percent Valid Percent Valid Average Good Excellen t Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 2 5 3 18.2 45.5 27.3 20.0 50.0 30.0 Cumulative Percent 20.0 70.0 100.0

C O L L E G E O F C O M P U T E R S T U D I E S

Table 31: Efficiency Evaluation of Proposed

Testability Evaluation of Proposed Frequency Percent Valid Percent Valid Average Good Excellen t Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 2 7 1 18.2 63.6 9.1 20.0 70.0 10.0 Cumulative Percent 20.0 90.0 100.0

Table 32: Testability Evaluation of Proposed

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Portability Evaluation of Proposed Frequency Percent Valid Percent Valid Average Good Excellen t Total Missing System Total 10 1 11 90.9 9.1 100.0 100.0 1 7 2 9.1 63.6 18.2 10.0 70.0 20.0 Cumulative Percent 10.0 80.0 100.0

C O L L E G E O F C O M P U T E R S T U D I E S

Table 33: Portability Evaluation of Proposed

Oneway Anova
ANOVA Type of System Sum of Squares Between Groups Within Groups Total 3.083 20.000 18 29 .171 16.917 11 1.538 8.978 .000 Df Mean Square F Sig.

Table 34: Oneway Anova

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Appendix T User Manual

C O L L E G E O F C O M P U T E R S T U D I E S

Figure 10: Main Form Main Form


1.) Picture- it display the employee photo. 2.) Employee Information- it shows the information of the

employee that has been logged.


3.) Login- it display the login name and time of the employee. 4.) Time- display the current time.

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5.) Logout-it display the logout name and time of the employee. 6.) Manual login- it allow the user to input the logged manually.

C O L L E G E O F C O M P U T E R S T U D I E S

Figure 11: Form Manual Login Form Manual Login


1.) Username- Where the user inputs the username. 2.) Password- Where the user inputs the password. 3.) Login- Submit the username and password to enter the Form

schedule.
4.) Back-cancel the session and to go back to the Main Form.

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C O L L E G E O F C O M P U T E R S T U D I E S

Figure 12: Form Manual

Form Manual
1.) Employee Information- Select an Employee that will add a date

and time schedule.


2.) Date- it allow the user to select a date that will to set the

schedule.
3.) Get Schedule- it allows the user to view the Schedule. 4.) Time- where the user inputs the time of the employees time in

and out.
5.) Save- it allows the user to save the schedule. 6.) Back- it allow the user to close the form and go back to the main

form.

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C O L L E G E O F
Figure 13: Login Form Login Form
1.) Username- Where the user inputs the username. 2.) Password- Where the user inputs the password. 3.) Login- Submit the username and password to enter the Form

Management.
4.) Cancel -cancel the session and to go back to the Main Form.

C O M P U T E R S T U D I E S

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C O L L E G E O F
Figure 14: Form Management Form Management
1.) Employee Management- it allows the user to add new employee

Information, were it can be edited, set it salary delete and view the information about the employee.
2.) Finger Print Registration- It allows the user to select an

employee that will enroll its fingerprint.


3.) Payroll Transaction- Where the user select an employee to view

C O M P U T E R S T U D I E S

the work details and compute its salary deduction.


4.) Loan- it allow the user to view, add a new loan and cash advance

for an employee.
5.) Leave- it allow the user to set a leave for an employee whether it

Vacation, Sick, Paternal or Maternal leave.


6.) Holiday- It set a Holiday if its Special or non working Holiday. 7.) Reports- it allow the user to view all kind of reports. 8.) Control access- It allows the admin to add an account that can

be access a limited section in the system.


9.) Logout- it allows the user to close the Form Management.

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C O L L E G E O F C O M P U T E R S T U D I E S

Figure 15: Employee Management Form Employee Management Form


1.) Search- It allows the user to search the name of the Employee. 2.) Next & Previous it allows the user to view the next or previous

Employee.
3.) Employee Information- it allow the user to enter new and edit

information of the employee.


4.) Add Employee- where the user can add new employee

Information.
5.) Edit Employee- where the user can edit the employee

information.
6.) Salary- allows the user to set the salary for the employee. 7.) Set Schedule- allows the user to set the schedule of the

employee
8.) Delete Employee- where the user can delete the current

employee.
9.) Clear- where the user can clear the information of the employee. 10.) Save Employee- allows the user to save the new employee

information.

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11.) Back it allows the user to go back in the Form Management

C O L L E G E O F C O M P U T E R S T U D I E S

Figure 16: Form Schedule Form Schedule


1.) Day- it allow the user to select the days of work of an employee. 2.) Start Time- It allows the user to select what time of start of work

on the employee.
3.) End Time- It allows the user to select what time of end of work on

the employee.
4.) Add- where the user can add the days and time of schedule of the

employee.
5.) Delete- where the user can remove the days of worked the

employee.

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C O L L E G E O F C O M P U T E R S T U D I E S

Figure 17: Salary Form Salary Form


1.) Allowances- it allows the user to add some aalowances into the

employee.
2.) Monthly Salary- it allows the user to enter the basic salry of the

employee.
3.) Deductions- it allow the user to see the deductions of SSS,

Philhealth and Tax and its contributions every month.


4.) Table- it will view the deduction table of SSS, Philhealth and Tax. 5.) Reset- it resets all the deduction of employee. 6.) Save- it saves the deductions of an employee.

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C O L L E G E O F
Figure 18: Finger Print Registration Form Fingerprint Registration Form
1.) Emloyeename- it allows the user to select the employee to be

registered its fingerprint.


2.) Search- it allows the user to search employee. 3.) Input finger- it allow the user to select what finger to be

C O M P U T E R S T U D I E S

registered.
4.) Register- it registered the finger print of the employee. 5.) Cancel- cancel the registration of the finger print. 6.) Sensor- it recognize the fingerprint of employee to be registered.

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C O L L E G E O F
Figure 19: Payroll Transaction Form Payroll Transaction Form
1.) Search- it allows the user to search the employee. 2.) Print-shows the print results of payslip of the employee. 3.) Close-it close then form and stop the transaction. 4.) Next & Previous- it view the next and previous employee. 5.) Late and Overtime it Display the value of lates and overtime. 6.) Work Details- it shows the worked hours, days, present absent

C O M P U T E R S T U D I E S

and leave of employee.


7.) Deductions- it display the deduction of SSS, Philhealth, Tax and

Loans.
8.) Month- it allows the user to select on what month of the

transaction he/she wants to transact.


9.) Year-it allows theuser yto input on what year he/she wants to

transact.
10.)

Calculate- it computes the worked details, OT,Lates adn deductions.

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11.)

Overtime- it shows if the user wants to add the overtime in the computations. View calculations- it allows the user to view the

12.)

computations of the transaction.

C O L L E G E O F C O M P U T E R S T U D I E S

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C O L L E G E O F C O M P U T E R S T U D I E S

Figure 20: Loan Form Loan Form


1.) Search- it allows the user to search the employees name. 2.) Loan Type- it allows the user to select on what type of loan that

it will be given to the employee.


3.) Loan Amount and Interest- it inputs the amount and interest

the loan.
4.) Amortization Period- it set the period of starting date to end

and how long it will be a fiished.


5.) Compute- it computes the loan amount and interest. 6.) Save- save the current type of loan.

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7.) Cash Advance Amount- it inputs the amount needed by the

employee maximum of 500 pesos.


8.) Save- save the cash advance. 9.) Cancel- cancel the transaction.

C O L L E G E O F C O M P U T E R S T U D I E S

Figure 21: Leave Form

Leave Form
1.) Search- it allow the user to search the name of employee. 2.) Date Period-it set the date of Leave. 3.) Type of leave- where the user can select what type of leave.

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4.) Submit- submit the leave form of employee. 5.) Exit- it close the form and back to the Form Management.

C O L L E G E O F C O M P U T E R

Figure 22: Holiday Form

Holiday Form
1.) Date- sets the date of Holiday. 2.) Description- the user inputs the description of holiday. 3.) Holiday Type- it allows the user to choose what type of holiday

S T U D I E S

he/she wants to add.


4.) Add- add new type of holiday. 5.) Save- saves the new type of holiday.

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6.) Delete- It allows the user to delete a type of holiday. 7.) Back- it close the form Holiday.

C O L L E G E O F C O M P U T E R S T U D I E S

Figure 23: Form Reports

Form Reports
1.) Reports- it allows the user to select a type of reports. 2.) Report Type- where the user can select a type of report whether

its group or individual.


3.) Search- it allows the user to search the name of employee.

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4.) Month- it allows the user to select what month he/she wants to

generate.
5.) Year- it allows the user to select what year he/she wants to

generate.
6.) Generate- it allows the user to generate the Report.

C O L L E G E O F C O M P U T E R S T U D I E S

Figure 24: Form Access Control

5 6

Form Access Control

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1.) Select user it allows the admin to select user that he/she wants

to give some access on the system.


2.) Submit- it allows the admin to submit the enrolled section that

will be accessed by the user.


3.) Cancel- Cancel the enrolled section . 4.) Enrolled button- it allows the admin to enroll some section that

C O L L E G E O F C O M P U T E R S T U D I E S

he/she wants to give some access in the system.


5.) Username- it allows the user to input its username to accessed

the system.
6.) Password- it allows the user to input its password to accessed

the system.

Bibliography

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A. Books Steven bragg, Accounting for Payroll page 42-48, 2004 Walpale Myer, Probability Statistics for scientist and Engineer, 7th edition, B. Journals and Magazines Philippine National Police: Biometrics Technology to be Implemented in PNP,Philippine Inquirer, 2009. Mendrz, Andrew: Vision Designer Inc., 2010 Floran, Ramon: The Computer Edge of the New Employment and Opportunities, Philippine Daily Inquirer, Page 14, October 2005. Primer, Thomas: Automated Computerize Process Readers Digest magazine, page 45, May 2005. Better Humans: Sweet FingerPrint, 2003 Watson: ESVES Biometrics System, 2011 Johnson: Modern Computer Accelerates, 1994

C O L L E G E O F C O M P U T E R S T U D I E S

C. Unpublished Materials (Theses)

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Aquilan, John: Automation of time attendance System, Technological Institute of the Philipines, Cubao Quezon City, March 2004.

Cantoma, Andrea: Computer Library System for St. James Academy Technological Institute of the Philipines, Cubao Quezon City, March 2004.

C O L L E G E O F C O M P U T E R S T U D I E S

Computer

Engineers:

Computerized

Daily

Time

Record

System,

Technological Institute of the Philipines, Cubao Quezon City, August 2007.

Olivar: Biometrics Attendance Record System, University of the East, Manila, March 2001.

D. Electronic Sources
http://www.scribd.com/doc/45262822/Thesis-1-4-ted

Wikipedia: Terminologies Http://Wikipedia.org

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CHESTER I. BARRY
Address: C-436 MH Del Pilar Brgy. San Isidro, Antipolo City Mobile: +639164849900 E-mail Address: chester_barry@yahoo.com schet_barry@hotmail.com OBJECTIVE:
To be able to find a position that would best fit my knowledge in the fields of Information Technology that will allow me to make use of everything I have learned and allow me to develop my talent to become more effective for myself and for the company as well.

C O L L E G E O F C O M P U T E R S T U D I E S

PROFESSIONAL SKILLS:
Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook). Basic skills in using Linux OS (CENTOS). Basic skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4, PHP and MySql. Basic skills in Computer Networking. Knowledgeable in using SAP Application. Reliable and adaptable, can easily cope up with pressures and changing situation. Willing and able to do wide variety of tasks.

EDUCATIONAL BACKGROUND:
Tertiary Our Lady of Fatima University Bachelor of Science in Information Technology Km. 23 Sumulong Highway, Antipolo City 2008-Present Our Lady of Peace School P. Oliveros St., Antipolo City 2004-2008 Our Lady of Peace School P. Oliveros St., Antipolo City 2001-2004 ST. Clare Montessori School C. Lawis st. Antipolo City 1997-2001

Secondary

Primary

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SEMINAR ATTENDED:
Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman, Quezon City (February 18, 2011). Network Management, Our Lady of Fatima University, Antipolo City (September 14, 2010). Non Linear Video Editing, Our Lady of Fatima University, Antipolo City (September 14, 2010). Personality Development Seminar, Empowering mind through Information Technology, Our Lady of Fatima University, Antipolo City (December 10, 2009). Visual Basic .Net and Net Firmware, Empowering mind through Information Technology, Our Lady of Fatima University, Antipolo City (December 9, 2009). Robotics in Education, Empowering mind through Information Technology, Our Lady of Fatima University, Antipolo City (December 7, 2009). Philippine Youth Congress in Information Technology 2009, University of the Philippines Diliman, Quezon City (September 9, 2009).

C O L L E G E O F C O M P U T E R S T U D I E S

TRAININGS: On-the-Job-Training
United Laboratories Inc. Manufacturing Networking Solutions Group (MNSG) Data and System Solution (DSS) Research and Manufacturing Compound, 66 United Street Mandaluyong City. Packaging Material Specification Update using SAP Application. Corporate Audit in Different warehouse and manufacturing in Mandaluyong City and Laguna Cluster. Monthly Report and Follow up email. Master Data Completion and 1st Square Update. Biz right Biz Rule Update. Summit Technologies Inc. Human Resource Department 3/F Business Solution Center Meralco Compound, Ortigas Ave. Pasig City.

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Set-up Computers for the MT Exams. Checking and Merging of Files. Assisting an Applicant for their Interview. Updating and checking the Update Summary.

ACCOMPLISHEMENT:
Feasibility Study in Software Engineering Top 2 in SE Student-Faculty Evaluation System for Our Lady of Fatima University - Using PHP and MySql, year 2011 Project Study in Database System Entitled Reservation System for Sunrock Resort - PHP and MySql. ,year 2010 Feasibility Study in System Analysis and Design Entitled Student-Faculty Evaluation system for Our Lady of Fatima University -Using Visual Basic 2008 Express Edition with my group mates when I was in year 2010 Accomplished Project Study in Management in Information System Entitled - Management in Information System for Eastern Telecommunication when I was in 2nd year level. Accomplished Project Study in Logic Switching and Design Task Gathering datas, conduct interviews and make technical report, Created databases and programs using Microsoft Access 2003, Created databases and programs using VB 2008 Express Edition, Created databases and programs using PHP and MySQL.

C O L L E G E O F C O M P U T E R S T U D I E S

AFFILIATION:
Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima University Antipolo Campus.

PERSONAL INFORMATION:
Date of Birth: Place of Birth: Gender: Civil Status: Height: April 2, 1991 Sta. Mesa, Manila Male Single 54

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Weight: Citizenship: Language Spoken: Religion:

142 lbs Filipino English, Tagalog Roman Catholic

REFERENCE:

C O L L E G E O F C O M P U T E R S T U D I E S

Mrs. Jan Safran Chiong-Parrales Our Lady of Fatima University Faculty +639105540465 Dr. Marmelo V. Abante Our Lady of Fatima University Program Coordinator, CCS +63916891208 Mr. Alberto A. Amora United Laboratories Inc. DSS-MNSG +639297069227

I hereby testify that the above are true and correct to the best of my knowledge.

Chester I. Barry Proponent

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C O L L E G E O F C O M P U T E R S T U D I E S

JOEMEL A. VALENZUELA
Address: B9L10 Marigman St. Golden Hills Antipolo City Mobile: +639154449213 E-mail Address: joemel_valenzuela@yahoo.com OBJECTIVE: As a documentator and programmer of this software project my knowledge and techniques in doing programming has furthermore increase as I will use for facing the real-life of my chosen career. PROFESSIONAL SKILLS: Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook). Skills in using Linux OS (CENTOS). Skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4, PHP and MySql. Skills in Computer Networking. Knowledgeable in using SAP Application. Reliable and adaptable, can easily cope up with pressures and changing situation. Willing and able to do wide variety of tasks.

EDUCATIONAL BACKGROUND:

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Tertiary

Secondary

Our Lady of Fatima University Bachelor of Science in Information Technology Km. 23 Sumulong Highway, Antipolo City 2008-Present San Jose National High School Circumferential Rd. Brgy. San Jose Antipolo City 1999-2003 Lores Elementary School Bath St. Lores Country Homes Antipolo City 2001-1999

Primary

C O L L E G E O F

SEMINAR ATTENDED:

Youth Conference in IT: Think IT! Do It!, University of the Philippines Diliman, Quezon City (February 18, 2011). Network Management, Our Lady of Fatima University, Antipolo City (September 14, 2010). Non Linear Video Editing, Our Lady of Fatima University, Antipolo City (September 14, 2010). Personality Development Seminar, Empowering mind through Information Technology, Our Lady of Fatima University, Antipolo City (December 10, 2009). Visual Basic .Net and Net Firmware, Empowering mind through Information Technology, Our Lady of Fatima University, Antipolo City (December 9, 2009). Robotics in Education, Empowering mind through Information Technology, Our Lady of Fatima University, Antipolo City (December 7, 2009). Philippine Youth Congress in Information Technology 2009, University of the Philippines Diliman, Quezon City (September 9, 2009).

C O M P U T E R S T U D I E S

TRAININGS: On-the-Job-Training United Laboratories Inc. Corporate Information Division

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Computer Technical Engineer June Sept 2011 66 United Street Mandaluyong City. Computer Technician Computer Cloning Computer Format Computer Assemble Networking Summit Technologies Inc. Administrator Staff 3/F Business Solution Center Meralco Compound, Ortigas Ave. Pasig City. May June 2011 Updating Records of Employee Updating and checking the Update Summary. Concierge

C O L L E G E O F C O M P U T E R S T U D I E S

ACCOMPLISHEMENT: Feasibility Study in Software Engineering Entitled Sales and Inventory for Distor De Castro Optical -Using Visual Basic 2008 Express Edition. 3nd Year College Project Study in Database System Entitled Point of Sale for Snow Patrol Store - Using PHP and MySql. , year 2010 Feasibility Study in System Analysis and Design Entitled Student-Faculty Evaluation system for Our Lady of Fatima University -Using Visual Basic 2008 Express Edition. 2nd Year College Accomplished Project Study in Management in Information System Entitled - Management in Information System for Eastern Telecommunication when I was in 2nd year level. Accomplished Project Study in Logic Switching and Design Task Gathering datas, conduct interviews and make technical report, Created databases and programs using Microsoft Access 2003, Created databases and programs using VB 2008 Express Edition, Created databases and programs using PHP and MySQL.

AFFILIATION:

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Member of Fatima Antipolo Computer Studies Society, In Our Lady of Fatima University Antipolo Campus. SK Member - Antipolo City Sagip Undoy Gift Giving Volunteer Agham Club 2002 SJNHS Vice President / Member CAT Officer Platoon Leader SJNHS 2002-2003 Class President 3rdyear High School AWARDS: Mr. Information Technology 2010 Mr. Popularity Award Our Lady of Fatima University Antipolo Campus Top 10 of the class 4th year High School San Jose National High School Ginoong Agham 2003 3rd year High School PERSONAL INFORMATION: Date of Birth: Place of Birth: Gender: Civil Status: Height: Weight: Citizenship: Language Spoken: Religion: January 25, 1987 Antipolo, Rizal Male Single 510 155 lbs Filipino English, Tagalog Born Again Christian

C O L L E G E O F C O M P U T E R S T U D I E S

REFERENCE:

Mrs. Jan Safran Chiong-Parrales Our Lady of Fatima University Faculty +639105540465 Mr. Huhmn Park Music Professor / Missionaries +639275992220

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Ptr. Nestor Yape New Life Church Taytay +63907362823

I hereby testify that the above are true and correct to the best of my knowledge.

C O L L E G E O F C O M P U T E R S T U D I E S

Joemel A. Valenzuela Proponent