An extract and clarifications of changes in rules and systems of Lovely Professional University (Applicable w.e.f.

Session 2012-13)

[Note: All other clauses except Point No. IX Transition Rules mentioned in this document will be applicable to all students w.e.f. Session 2012-13]
Lovely Professional University has always valued feedback from its different stakeholders especially from students and teachers. We can boast of a formal system of feedback in the University which supplements the informal mechanisms for feedback on issues such as curriculum, pedagogy, evaluation and other rules and systems of the University.

Feedbacks on some key issues were taken from students and staff in session 2011-12. All the feedbacks were thoroughly considered and after deliberations in high level committees the following changes have been made in the Academic & Examination Rules for Regular Programmes which have been enforced w.e.f. Academic Session 2012-13.

I. ATTENDANCE REQUIREMENTS

Minimum attendance requirements for students enrolled in Full-time and Part-time Regular Programmes:

1.

(a) Ideally the students of the University are expected and encouraged to attend all the classes of every course, a student should attend 80% or more in aggregate of delivered classes, in all registered courses of theory ( lectures plus tutorial ) and practical (including workshops training, seminar, projects, training etc.) of the concerned term including optional / additional , elective / specialization and backlog courses. (b) A relaxation of 10% in attendance is granted to take care of a students absence due to medical reasons and other genuine exigencies.

2. It is mandatory for a student to have a minimum of 75% attendance in an individual course to earn marks for attendance in that course.

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Marks would be awarded as per the following table:

Percentage Attendance 90% or more 85% or more but less than 90% 80% or more but less than 85% 75% or more but less than 80%

Marks (applicable for full-time programmes only) 5 4 3 2

No marks will be given for attendance below 75%.

3. Shortage of attendance upto a maximum of 10% may further be condoned in genuine cases, by a competent authority, based on the students past attendance record. Aggregate attendance percentage in the previous term(s) available 90% or more 85% or more but less than 90% 80% or more but less than 85% 75% or more but less than 80% Percentage shortage in attendance that may be condoned* ( for full-time and part-time programmes ) 10 8 6 4

* The term condoned will be used instead of Bonus Attendance. 4. An aggregate attendance below 60% shall not be condoned. 5. For condoning the shortage of attendance, the competent authority following norms: (a) In case of Continuing students of Semester programmes: The aggregate attendance of the immediate two previous terms will be taken into consideration. Percentage shortage in attendance that may be condoned would be determined by taking the sum of the immediate two previous terms aggregate attendance as per table in point no. 3, subject to a maximum condoning of 10% in a term. will be guided by the

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Illustration: A student of batch 2011-12 of B. Tech. (4 years) had an aggregate attendance of 82% in the Autumn Term (Term I) of Session 2011-12 and 84% in the Spring Term (Term II) of Session 2011-12. If he/she falls sick in the Autumn Term of Session 2012-13 and has an aggregate attendance in this term of 62% i.e. he/she falls short of the minimum required attendance of 70%, then the shortage in attendance will be condoned based on his/her immediate previous two terms attendance. For the Autumn Term of Session 2011-12 he/she gets a benefit of 06% (as per table in point no. 3 the attendance was between 80% -85%) and for the Spring Term of Session 2011-12 he/she will get the benefit of 06% (as the attendance was between 80-85%). The sum of these two percentages comes out to 12% (6+6) but the attendance shortage will be condoned upto a maximum of 10%. By adding 10% to his/her attendance of 62% his attendance exceeds 70% thereby making him/her eligible for appearing in ETE of all courses of that term.

(b) For Freshmen students in the Autumn term of the first year of admission of Semester programmes: In the Autumn Term of the first year / year of admission, where previous two terms aggregate attendance is not available, aggregate attendance percentage will be calculated separately for before MTE and after MTE periods. Percentage shortage in attendance that may be condoned would be determined by taking double of the higher of the two percentages as per table in point no. 3, subject to a maximum condoning of 10% in a term.

(c) For students in the Spring term of the first year of admission of Semester programmes: In the Spring Term of the first year / year of admission, percentage shortage in attendance that may be condoned would be determined by taking double of the aggregate attendance percentage of the immediate previous term as per table in point no. 3, subject to a maximum condoning of 10% in a term.

(d) From the second year onwards, condoning would be done as in case of continuing students.

(e) For Freshmen students of Annual programmes: In the first year / year of admission, where previous two years aggregate attendance is not available, aggregate attendance percentage will be calculated separately for before MTE and after MTE periods. Percentage shortage in attendance that may be condoned would be determined by taking double of the higher of the two percentages as per table in point no. 3, 3|Page

subject to a maximum condoning of 10% in a year. The same will be applicable to annual programmes having d u r a t i o n of one year.

(f) For Continuing students of Annual programmes: i. In the second year, percentage shortage in attendance that may be condoned would be determined by taking double of the aggregate attendance percentage of the immediate previous year as per table in point no. 3, subject to a maximum condoning of 10% in a year.

ii. From the third year onwards, the aggregate attendance of the immediate two previous years will be taken into consideration. Percentage shortage in attendance that may be condoned would be determined by taking the sum of the immediate two previous years aggregate attendance as per table in point no. 3 subject to a maximum condoning of 10% in a year.

6. Shortage in attendance will be condoned on the basis of the attendance from the immediate previous term(s) and will be added to compute the attendance of the current term only if a students aggregate attendance in current term is more than or equal to 60%. In case a students aggregate attendance is less than 60%, he/she will be detained and awarded fail grades in all courses in that term.

7. The condoned shortage in attendance will be added in the aggregate attendance of the current term if a student is not able to meet the operational minimum attendance requirement as applicable to him/her. If after adding the condoned attendance, a student satisfies the minimum attendance requirement, then the student will be allowed to appear in ETE otherwise the condoned attendance is not added in the aggregate attendance but it is added in attendance of individual courses and the student will be allowed to appear in the ETE of only those courses in which the student satisfies the attendance criteria after adding the condoned attendance.

8. The benefit of condoned attendance will only be for calculating the eligibility condition for appearing in ETE. Advantage of condoned attendance points will not be given for earning marks.

9. (a) A student will be considered eligible to appear in the End Term Examination as per the following conditions: i. If a students aggregate attendance after condoning, is more than or equal to 70%, he will be allowed to appear in ETE of all the courses registered in the term.

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ii.

If a students aggregate attendance after condoning is less than 70%, then he will be allowed to appear in ETE of only those courses in which his/her attendance is equal to or more than 70%. In all other courses, he/she will be detained and awarded F grades.

(b) Eligibility for appearing in the End Term Examination in courses with L- 0 T- 0 P- 0 i If the student is partially detained in a term, he/she would be allowed to appear in the Examination or Viva of the courses with L- 0 T- 0 P- 0 ii A student, who is fully detained in a term, will not be allowed to appear in Examination or Viva of such courses.

Illustration: A student of batch 2011-12 of B. Tech. (4 years) had an aggregate attendance of 75% in the Autumn Term (Term I) of Session 2011-12 and 76% in the Spring Term (Term II) of Session 2011-12. If he/she falls sick in the Autumn Term of Session 2012-13 and his/her aggregate attendance in this term is 60% i.e. he/she falls short of the minimum required attendance of 70%, then the shortage in attendance will be condoned based on his/her immediate two previous terms attendance. For the Autumn Term of Session 2011-12 he/she gets a benefit of 04% (as the attendance was between 75% -80%) and for the Spring Term of Session 2011-12 he/she will get the benefit of 04% (as the attendance was between 75-80%). The sum of these two percentages comes out to 08% (4+4). By adding 08% to his/her attendance of 60% his attendance becomes 68%. In this case the students aggregate attendance after condoning is less than 70%, therefore he will be allowed to appear in ETE of only those courses in which his attendance is more than 70%. In all other courses, he will be detained and awarded F grades. Such a student will be partially detained and will be allowed to appear in the Exam or Viva of the courses with L- 0 T- 0 P- 0 10. If any regulatory authority has imposed stricter conditions on attendance for a particular programme, the same shall prevail. In case a regulatory body has imposed conditions on attendance which are less than the Universitys minimum prescribed attendance requirement, the Universitys attendance criteria shall prevail. 11. Where a regulatory body requires that the attendance in practical and theory be computed separately, a student must meet the minimum prescribed attendance in aggregate in theory and practical separately.

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12. If any regulatory body, for any programme, has imposed any other condition in addition to the minimum attendance requirement for determining the students eligibility for appearing in the End Term Examinations, the same shall be applicable. 13. These minimum attendance requirements will be applicable in case of late admitted students also. No compensation for the loss of any component of evaluation such as CA, MTE etc. will be allowed, so if the assignment or any other component has been missed due to late registration/admission; a student will not get credit for that component.

II. PASSING CONDITION 1. To obtain a Pass Grade (A+, A, B, B-, C, C- and D) in a course, a student must obtain: A minimum of 40% marks in the course as a whole (Attendance + CA + MTE + ETE) subject to fulfilling any one of the following conditions: (i) Scoring minimum 30% marks in ETE, or (ii) Scoring minimum 30% in ETE and MTE taken together. If any regulatory authority has imposed stricter conditions on passing condition for a particular programme, the same shall prevail.

If any regulatory authority requires a student to pass Theory and Practical components of a course separately, the same shall prevail. A student failing to pass any one component (Practical or Theory) will re-appear for the respective component in the subsequent term(s) subject to whatever other conditions are specified. 2. To obtain a Pass Grade (A+, A, B, B-, C, C- and D) in a course with L-0 T-0 P-0, (e.g. Projects, Dissertations, trainings etc.), a student must obtain a minimum of 5 0% marks in the course as a whole (Attendance + CA + MTE + ETE ) subject to scoring minimum 40% in End Term Examination/Viva Voce. Note : TRANSITION RULES as specified in Point No. IX of this extract will be applicable to students of all batches admitted before session 2012-13.

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III. PROMOTION CRITERIA 1. (a)Promotion to Next Year : A student will be promoted to the next year of a programme, if he satisfies the conditions as stated below: Year No. After the completion of 1st year Condition for promotion to the next year The student has passed a minimum of forty percent (40%) courses prescribed till that time i.e. for the first year of the programme (all the terms of first year taken together). After the completion of 2nd year The student has passed a minimum of fifty percent (50%) courses prescribed till that time i.e. in the first two years of the programme (all the terms of First and Second year taken together). After the completion of 3rd Year and onwards The student has passed a minimum of sixty percent (60%) courses prescribed in all the terms taken together till that time.

(b) The students of dual degree /integrated programmes who choose/opt to continue with higher degree shall be promoted to the higher degree subject to fulfillment of the promotion condition(s) as stated below. 2. Promotion criteria in dual degree / integrated programmes: The students of dual degree / integrated programmes who choose/opt to continue with higher degree shall be promoted to the higher degree/diploma/certificate subject to fulfillment of the following promotion condition(s):

Programme Category

Minimum CGPA / % condition

All programs (except M. Phil. Minimum CGPA of 5.5 for grade based programmes or a minimum and Ph.D.) percentage of 50% for marks based programmes.

All programmes where higher Minimum CGPA of 6.0 for grade based programmes or a minimum qualification is M. Phil. Or percentage of 55% for marks based programmes and satisfying Ph.D. other additional conditions (such as clearing the entrance examination & interview etc.)

Note: TRANSITION RULES as specified in Point No. IX of this extract will be applicable to students of all batches admitted before session 2012-13.

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3. Promotion criteria for Advanced Standing students will be same as applicable to the batch with which the student is studying e.g. If a student joins L.P.U. in B. Tech. 2nd year from another University, he will be promoted to 3rd year if he clears 50% of the courses as applicable to regular programmes.

4. (a) The students of dual degree integrated programmes who choose/opt (in the year / term as explained above) to discontinue the pursuance of higher degree i.e. they choose to Exit with lower degree shall be promoted to next year (if applicable) of the lower degree subject to fulfillment of the promotion condition as applicable to stand alone programme. (b) If any regulatory authority has imposed stricter conditions for promotion in a particular programme, the same shall prevail.

(c) For programmes with grading system, only those courses will be considered as passed in which the student has earned A+, A, B, B-, C, C- or D grade. Re-appear (E grade) or Fail (F grade) in a course will not be considered as passed courses.

(d) Calculation of promotion criteria shall be done after considering the result of re-appear exams conducted in the summer breaks before the start of next academic session.

(e) i A student failing to fulfill the above requirement will not be promoted to next year and will be detained for one or more years as the case may be until he fulfills the above mentioned conditions of promotion to the next year. ii For Courses with F grade student has to re-register a course as backlog and for course with E grade student has two options of either to re-register or reappear as per provisions prescribed by the University.

(f) The period for which a student is not being promoted to the next year will count towards the Maximum Duration for the Completion of the Degree / Diploma / Certificate.

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IV. BACKLOG REGISTRATION 1. A student may be allowed to register for backlog courses which are being offered as compulsory / optional / elective courses to other batches, subject to fulfillment of other conditions, as and if prescribed by the University. 2. The registration of these backlog courses will be done as per the schedule circulated by Division of Academic Affairs subject to the following conditions: a) In addition to the courses for the term, a student can register for maximum of three backlog and/or additional courses in a term provided he has a CGPA or TGPA of at least 3.5 or percentage of 35 (in marks-based programmes). b) A student who is registering only for backlog courses because of the non-promotion to the next year, can register for maximum of nine courses subject to availability of clash-free schedule .If a student has studied more than nine courses in a single term then he/she may apply for registration in additional backlog courses by applying to Division of Academic Affairs.

3. Registration of backlog courses will be confirmed subject to payment of requisite fee on or before the last date of fee payment as applicable.

4. Fee for backlog registration: (a) In case a student is registering for a course as backlog ,the backlog registration fee shall be 1/10th of the current term tuition fee applicable at the time of such registration and Examination Fee per course as prescribed by the University . In case a students batch has graduated or passed out, for the purpose of calculating backlog fee for a course 1/10th of the tuition fee applicable to that passed out batch in the final term of the programme will be considered. (b) For scholarship holders or students for whom the fee has been waived off (fully or partly) by the University, the tuition fee for the purpose of calculating backlog fee will be the actual or standard tuition fee for the term and not the fee after scholarship or waiver. (c) For students admitted to dual and / or integrated programmes, the backlog fee shall be charged after considering whether it pertains to the lower degree or the higher degree.

Illustration 1: If a student of BBA-MBA accumulates a backlog/fails a course during the first three years i.e. the lower (BBA) degree of this programme and he is registering backlog course during first 3 year of programme, he would be required to pay 1/10th of the BBA current term tuition fee. If he registers for the same backlog in the fourth year i.e. the higher (MBA) degree of this programme then he would require to pay 1/10th of the BBA last term tuition fee.

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Illustration 2: If a student of B.Tech. M.Tech accumulates a backlog/fails a course during the first four years i.e. the lower (B.Tech.) degree of this programme and he is registering backlog course during first 4 year of programme, he would be required to pay 1/10th of the B.Tech. current term tuition fee. If he registers for the same backlog in the fifth year i.e. the higher (M.Tech.) degree of this programme then he would require to pay 1/10th of the B.Tech last term tuition fee.
And if a backlog course is a PG course, then 1/10th of PG current term tuition fee shall be charged. 5. In case, due to non-promotion, full year term off on account of disciplinary proceedings or any other reason, a student is required to continue then one is required to complete the programme with his/her junior batch . 6. Attendance in backlog courses will be included in the aggregate attendance of the student for the purpose of determining his/her eligibility for appearing in the ETE and for calculating the detention list. 7. In case if a course has been scrapped from the scheme of any programme then a list of equivalent or substitute courses will be made available by the Head of the concerned department to the Division of Academic Affairs and will also be communicated to the students for the purpose of backlog registration. 8. In case a student does not get an opportunity to register for a course or its equivalent / substitute, as backlog within one year of it being originally offered to him, he should approach the Division of Academic Affairs within one week of announcement of courses for a term through the time table or otherwise. 9. A student must ensure on ones own that he/she satisfies the pre-requisites as prescribed for each course he/she registers for. The sole responsibility for registration will rest with the student concerned. 10. A student will not get credit for any course for which he/she is not registered. 11. A student will not be allowed to undergo Academic Registration if the Maximum Duration for Completion of the Degree/Diploma/Certificate does not permit so. 12. In case a student fails a compulsory course of a programme, he can avail more chances to register for the same course in subsequent terms, whenever offered by the University, provided the Maximum Duration for the completion of Degree/Diploma/Certificate permits so. 13. In case a student fails an optional / elective course of a programme, he can opt to re-register for the same course or may opt for some other course as prescribed under the programme requirements provided the Maximum Duration for the completion of Degree/Diploma/Certificate permits so. 14. In case the CGPA of a student is less than the Minimum CGPA requirement for the award of Degree/Diploma/Certificate, he may be allowed to re-register for any course already passed or an equivalent course (if the previous registered course is not being offered now), for improvement of result. A student may re-register in a course for improvement at the time of backlog registration.

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V. ADDITIONAL COURSES: 1. A student may be allowed to register for additional courses in addition to the compulsory/elective courses prescribed for his/her programme as per Backlog Registration rules. 2. The E & F grades in the additional courses need not be compulsorily converted into pass grades. 3. A separate certificate will be issued for the additional courses passed.These will not be a part of Academic Transcript issued by LPU and will not be included in CGPA calculation.

VI. TERM OFF AND FEE REFUND CASES 1. A student may apply for a Term off or Fee Refund before the start of a term. 2. Start of a term shall also include induction and / or pre-term, as applicable to the programme. 3. For processing the application for Term off or Fee Refund cases a student must apply in writing alongwith the Processing Fee as prescribed by the University from time to time which must be submitted to Division of Academic Affairs which will process the application for approval. 4. Term Off cases: (a) On approval of the Term Off Continuing Enrolment Fee as prescribed by the University from time to time will be charged before the student goes on term off. (b) The period of the Term off will be counted towards the maximum duration of the programme. (c) A student can avail at the maximum two Term Offs in a programme, either continuously or intermittently. Programme shall also include integrated and dual integrated programmes. (d) Term off for a single term After the Term off period, the student will register with the students of his batch and the courses of the missed term can be enrolled as backlog courses. (e) One full year term off i. After the Term off period, the student will register with his junior batch. ii. He/she would also be required to register in any additional course considered relevant for completion of programme with the junior batch as found in curriculum mapping. The student would be required to pay the prescribed Backlog Fee per course for registering in such courses. iii. No accumulated backlogs (F grades) will be waived off; though equivalents may be offered. iv. The scheme of the junior batch shall apply from that point onwards. Mapping will be done by Division of Academic Affairs at the time of approval of the term off request. v. Fine as prescribed by the University may be charged for processing an application not submitted on time.

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5. Refund cases (a) Migration certificate / NOC will issued only if a student complies with all the conditions as stated in the Universitys Migration Policy or relevant norms. (b) A student should apply in person and in writing (in original) citing the reason for applying for refund along with a consent letter from his parents, in original alongwith the Processing Fee as prescribed by the University to Division of Academic Affairs. (c) No photocopy, fax generated and online (through email) application for refund will be entertained. (d) Fine as prescribed by the University may be charged for processing an application not submitted on time. VII. MAXIMUM DURATION FOR COMPLETION OF THE DEGREE/ DIPLOMA/

CERTIFICATE

1. The maximum duration for completion of the degree/diploma/certificate, for the completion of the programme, subject to other conditions, shall be as follows: Normal Duration 1 Year 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years Maximum Duration Allowed 3 Years 4 Years 6Years 7 Years 8 Years 10 Years 11 Years

2. The enrolment of the student, who fails to fulfill the requirements for the completion of the degree in the prescribed duration, shall stand cancelled and no degree/diploma/certificate will be awarded.

VIII. ISSUANCE OF ADDITIONAL CERTIFICATES IN SPECIAL CASES SUCH AS ADVANCED STUDENTS 1. The courses studied by a student in his/her previous University which have been considered in curriculum mapping as required for completion of the program in LPU along with waived off courses will be put in a separate certificate. These courses will not be a part of the Academic Transcript and will not be included in CGPA calculation. 2. In case of Change of Programme , the courses studied by a student in his/her previous programme of LPU which have been considered in curriculum mapping as required for completion of the program to STANDING/MIGRATION, NON-DEGREE, CHANGE OF PROGRAMME

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which he has been transferred , alongwith waivers will be a part of Academic Transcript issued by LPU and will be included in CGPA calculation. 3. The courses prescribed by LPU as required for completion of programme but not studied by the student in his/her previous University/previous programme of study in LPU will be considered as Backlogs.These courses will be a part of the Academic Transcript issued by LPU and will be included in CGPA calculation. 4. Those courses which are additional to the programme requirements of LPU shall be categorized into additional courses. A separate certificate will be issued for these additional course(s) which have been studied and passed in the previous University/programme in LPU .These will not be a part of Academic Transcript issued by LPU and will not be included in CGPA calculation.

IX TRANSITION RULES

A) Passing Condition:
1. For students of all batches admitted before session 2012-13 having E or reappear grades, the following pass condition will be applicable upto July 2014: a) To obtain a Pass Grade (A+, A, B, B-, C, C- and D) in a course, a student must obtain: A minimum of 3 5 % marks in the course as a whole (Attendance + CA + MTE + ETE) subject to fulfilling any one of the following conditions: (i) Scoring minimum 30% marks in ETE, or (ii)Scoring minimum 30% in ETE and MTE taken together. If any regulatory authority has imposed stricter conditions on passing condition for a particular programme, the same shall prevail. If any regulatory authority requires a student to pass Theory and Practical components of a course separately, the same shall prevail. A student failing to pass any one component (Practical or Theory) will re-appear for the respective component in the subsequent term(s) subject to whatever other conditions are specified. However, in exceptional circumstances the Paper Setting & Grading Committee may change this after written approval of the competent authority.

b) For students of all batches admitted before session 2012-13 having F grade the passing condition as applicable to Session 2012-13 will be applicable.

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B. Promotion criteria in dual degree / integrated programmes:

For students of all batches admitted before session 2012-13 the following promotion criteria will be applicable: 1.The students of dual degree / integrated programmes who choose/opt to continue with higher degree shall be promoted to the higher degree subject to fulfillment of the following promotion condition(s): (a) The promotion of a student to higher qualification (degree/diploma/certificate) for all programs except where higher degree is M.Phil. is subject to satisfying a minimum CGPA of 5.0 for grade based programmes or a minimum percentage of 45% for marks based programmes. (b) The promotion of a student to higher qualification (degree/diploma/certificate) for all programs where higher degree is M.Phil. is subject to satisfying a minimum CGPA of 5.0 and clearing the entrance examination & interview, as conducted by the University. (c) If any regulatory authority has imposed stricter conditions on the promotion criteria for a particular programme, the same shall prevail. 2.The students of dual degree integrated programmes who choose/opt(in the year/term as explained above) to discontinue the pursuance of higher degree i.e. they choose to Exit with lower degree shall be promoted to next year(if applicable) of the lower degree subject to fulfillment of the promotion condition as applicable to stand alone programme. 3.For calculation of CGPA, for promotion to the higher qualification of dual degree / integrated programmes result of reappear exams conducted in the summer breaks before the start of next academic session shall be considered.

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X. QUESTION PAPER PATTERN: The question paper pattern provides ample choices to the students. Full Forms SD:Short Descriptive , SA:Short Analytical , LD:Long Descriptive, LA : Long Analytical Mid Term Examination (MTE) : Diploma Type of Q. No. Qs Part A SD SA Part B Part C LD LA 1 (5 sub-parts) 2 3,4 5 215=30

Degree (Pass & Honours) Q. No. No. of Qs Marks Type of No. of Qs Marks Qs 53 =15 15=5 SD SA LD LA 1 (5 sub-parts) 2 (2 sub-parts) 3,4 5 52=10 25=10 215=30

Total Total 50 50 Marks* Marks* * Part A Compulsory & to do any two questions (out of a total of three) from Part B & C taken together End Term Examination(ETE): Type Qs Part A SD SA Part B Part C LD LA Diploma of Q. No. 1 (5 sub-parts) 2 (2 sub-parts) 3,4,5,6 7,8,9 Degree (Pass & Honours) No. of Qs Marks Type of Q. No. No. of Qs Marks Qs 53 =15 25= 10 SD SA LD LA 1 (5 sub-parts) 2 (3 sub-parts) 3,4,5,6 7,8,9 52=10 35=15

515=75

515=75

Total 100 Total 100 Marks* Marks* * Part A Compulsory & to do any five questions (out of a total of seven) from Part B &C taken together ETE in case of Modular courses /programmes (e.g. MBA-Honours): Q. No. No. of Qs Marks 1 45=20 Part A (four sub-parts) SA 2 45=20 (four sub-parts) LA 3,4,5,6,7,8 415=60 Part B Total 100 Marks* * Part A Compulsory & to do any four questions (out of a total of six) from Part B Type of Qs SD

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