Saint James Parish Web-Based Parish Information System

St Paul University Philippines
Tuguegarao City, Cagayan 3500
Saint James Parish Web-Based Information System

Calvary Hills, Iguig Cagayan
By
Dexter John S. Tejano Michael Angelo T. Asino (BSIT 3A)
School of Information Technology and Engineering

Tuguegarao City, Cagayan 3500 Chapter 1 THE PROBLEM AND REVIEW OF THE RELATED LITERATURE 1.0 INTRODUCTION All through the different stages of civilization, man has always tried to look for ways to simplify work. It has been ascertain that computers are now becoming incredibly popular throughout the world. There have been a lot of changes in the things around us owing to the fast
advancement of technology. Computers have indeed done their share as one of the tools to help man do things better and faster, and it does so in a very efficient manner. Nowadays, computers have been essential to almost
everyone; it is widely used in almost every area of human endeavor. They serve various essential functions that
improve our way of life. Its four basic functions in common are input, is processing, a very storage and output. and Indeed, a
computer
versatile
machine
exceptionally
beneficial in all facet of work. Consequently, the researchers would like to utilize these advantages to one of the most sacred places in the

Tuguegarao City, Cagayan 3500 province the Saint James Parish in Iguig, Cagayan. It
specifically intends to promote the Cagayanos faith and devotion. It further aims to intensify the knowledge of the people in and outside the city about our Cathedral which its picture appears at Rome Basilica since it was
considered one of the most beautiful works of art in the country and the world today through internet blog sites. In a Parish where clients information is the key to every transaction, using a database makes filing and
keeping data more efficient. Thus, increasing the number of clients and having information about them would not be too hard; hence it can store vast quantity of data. Clients are assured of rapid retrieval of their records and it will not make them wait too long. The need to study and to conduct the research is
designed to determine all the aspect that can make work easy. The usefulness of the study is attributed by bringing closely the problem to the concern of authorities that may have the function to assist the problem and which can
confer a better ideas and plans to solve this dilemma.

1.1
RELATED LITERATURE AND STUDIES
1.1.1 Local: a. Online Hotel reservation system A leading web application online hotel reservation
system let you connect with global clients by providing them the unique search and book functionality. This online hotel reservation system is designed for any hotel, motel or travel websites. Customers and any travel agents can make searches, on reservations the and cancel an existing web reservation hotel reservations
site. Administrator can add or update the hotel and the room information approve/disapprove a new travel agents account application and generates a monthly occupancy rate report for each hotel. This online application is designed using PHP and MySQL database. Features of Online Hotel reservation system:

Anytime and anywhere access Book directly on your website Online Hotel reservation system runs on any web browser. Room + Hotel Image Gallery Room + Hotel Description

Tuguegarao City, Cagayan 3500 b. Online Student Management System Student Information colleges. data to System The are the primary systems System allows accurate for is a the and
operating Department
Student and
Information system that more
student-level comprehensive
collection
collect
analyze Student
information.
information
systems
provide capabilities for entering student records, tracking student attendance, and managing many other student-related data needs in a college or university. Student Information System also supports:

Handling inquiries from prospective students. Handling the Student details. Maintaining the Student Marks Details. Handling Student Attendance Records. Maintaining records of absences and attendance. Maintaining records of Internal marks.
c. Online Enrollment Our Online student enrollment system enables students to enroll into their subjects prior to the commencement of their semesters. This enrollment system not only allows international students to enroll through internet without traveling to the campus but also incorporates the business rules. These business policy rules such cover as a wide range of regulations and subject pre-requisite,
student's payment status, course coordinator's decision and

Tuguegarao City, Cagayan 3500 the correspondence of students' seniority to the intended enrolling subjects. Besides business rules, the system also incorporates various notification mechanisms like Short Messaging Service (SMS) and Email. XML is used to store the business rules and thus allow the portability of the system interface to wider range of devices such as Personal Device Assistant (PDA). The interface auto-detects the user's device either PC/laptop or much smaller screen device such as PDA. In short, the enrollment system backend engine runs based on the business rules and front-end engine runs to provide high satisfaction user experience. With the business and user interface, the system is able to run the workflow of student enrollment from the online enrollment form to approval workflow cycle running parallel with the notification capability.
d. Online Ordering System There are two main roles defined in the system: Buyers and Suppliers.
Buyers are users that place orders. They may be employees such as internal Sales people, or they may be free agents acting Suppliers are the as companies that actually resellers. process the
purchase orders. They are responsible for maintaining the product lists, pricing and if possible stock levels. This enables buyers to place orders based on accurate

Tuguegarao City, Cagayan 3500 information. Theoretical framework
The system will be helpful for the users because it is simple and user friendly that can easily understand of the user. They can easily access to the system and it has a strong hackers. security that protects the system to the The system increase through put and provides
shorter response in time. It has accurate and organized information. It is improves to provide efficiency, minimize errors, increase productivity and produced consistent satisfying results. e. Online Inventory System
The Commission on Higher Education (CHED) Region V Bicol is a public institution whose task is to promote quality education here in Bicol region having the mission to provide effective central office direction and implement programs and mechanism to ensure affordable quality higher accessible highly mandates to all. With the vision a key leader and effective partner in transforming HEIs towards producing competent to and productive professionals take through dynamic excellent and client oriented services and with a promote quality education, appropriate steps to ensure that education should be accessible to all, and to ensure and protect academic freedom for continuing intellectual growth, the allowance of learning and

Tuguegarao City, Cagayan 3500 research, cultural the the development education, of responsible of and effective and heritage.
leadership,
enrichment
historical
The Commission on Higher Education Region V-Bicol is the governing body covering both public and private HEIs as well as degree granting programs in tertiary institutions in the Philippines. As of 2011, there are 154 registered Tertiary schools in the region, 108 of it are private and 46 are public HEIs schools in the [1]. region, With the the CHED huge RO-V number is of registered still
adopting the traditional way or system in monitoring the faculty profile, line-up and academic qualification of all tertiary instructors under a specific tertiary institution her CHED in Bicol V region. office Wherein all to tertiary submit educational the faculty institution authorized person or staff will have to go to Region personally profile and line-up including the academic qualification of all instructors.

1.1.2 International a. Online Enlistment, Clearance, and Classroom Management System for Cosmopolitan International Institute of Technology In the past, pre-enrollment systems took a lot of time to accomplish, even have from securing plenty of forms, and to getting the cleared, enlisting subjects, and scheduling. Some schools subject advisement before after enlistment phase. All these processes were done manually and were very time consuming. Now however, with the option of porting all these operations over the internet, they have become This clearance, faster chapter to do, more convenient, the current and easily for of scalable. will cover and systems enlistment, classroom management
Cosmopolitan International Institute of Technology (CIIT) and propose an online system to manage these tasks. It will discuss the background of the study, answering what the study is about, who is conducting the study, for whom is the study done for, etc. It will also include a profile of the institution where the study is being done along with a summary of the study. It will
b. Recordkeeping Systems for Business
The DIRKS methodology is an 8-step methodology to be used

Tuguegarao City, Cagayan 3500 for the design or redesign of systems that create, capture and maintain records.
This draft manual seeks to expand on the methodology and explain how it can be used to design and implement best practice systems to ensure organizational efficiency and accountability. 'Systems' examined in this manual include the software and hardware components, but also policies, procedures, recordkeeping tools and strategies, and people. The primary audiences for the manual are records managers, records management project teams and consultants responsible for designing recordkeeping systems or building recordkeeping functionality into existing systems.
Note: Supplementary material for the manual such as forms and appendices are still being revised and therefore are unavailable at present. How to provide comments:
This draft of the manual will be available for comment until. We welcome feedback and comment from U.N offices and other interested parties. In particular, we would be grateful for tips, examples and case studies from practitioners with experience in implementing DIRKS or related IT projects. Comments may be provided in any format and may be of any
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Tuguegarao City, Cagayan 3500 size, from a few words to many pages. You may wish to annotate printed sections and send them to us, or just write a short e-mail. c. The Event Calendar Due to the decentralized nature of computing on the Berkeley campus, different schools, departments, and other campus organizations often create applications on an adhoc basis. The lack of campus-wide guidelines and standards for designing and building applications make it difficult for developers to design for interoperability and reuse. Consequently, the Berkeley campus is inundated with applications serving a similar purpose and repurposing similar content, but built with different technologies and based on different, and often incompatible, data models. Although this is the case for many types of applications on campus, our group has decided to focus our master's project on the calendaring application. In the summer of 2003 members of our group began to develop a standard data model for a calendar event with employees of the Lawrence Hall of Science and UC-Berkeleys Cal Agenda who were interested in the creation of a campuswide event calendar. Our team continued work on this model during the fall of 2003. In the spring of 2004 the results of our modeling effort will be encoded in XML schemas for a calendar event, which will be used to validate instances containing event information. Our aim is to create a model that is flexible and scalable enough to accommodate the requirements of most calendars on the Berkeley campus.
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The event schema will provide the foundation for the central part of our project, the design and prototyping of a comprehensive Calendar Management Tool and Customized Calendar. The Calendar Management Tool will allow campus organizations to create a Customized Calendar and manage event information. repository. participating Calendar owners will be able to enter the events will of be all stored calendars in one and edit events that will be stored in a centralized event Although in this system
repository, calendar owners will be able to designate their events as either private to their organizational calendars or publicly accessible to all calendars participating in the system. The Calendar Management Tool will also allow calendar owners display calendar to in select their to wants public events from other calendars if the the to calendars. publicize For EECS example, events, SIMS
calendar
administrator can log onto the Calendar Management System and choose to add EECS events flagged for public viewing. Finally, campus easily knowledge the to Calendar create and Management who and lack maintain a Tool the a will allow those or to organizations create technical dynamic staff
calendar which
customize
calendar
would
integrate with their existing website.
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e. St.
Charles
Parish
Geographic
Information
Systems
Portal The St. Charles Parish Geographic Information Systems (GIS) is a collaborative Enterprise GIS framework focused on providing and maintaining geospatial data and accessible web applications for the use and benefit of St. Charles Parish citizens. The St. Charles Parish GIS has leveraged the resources of the Public Works, Planning and Zoning and other parish departments to bring together GIS data and tools to better support citizens and community leaders in making informed decisions that impact the future of St. Charles Parish.
f. Event Management System Event planning, be it for business or social events, has transformed from being a ad hoc activity to an organized industry. The fact that events are now being used as a strategic marketing tool by most organizations further necessitates a structured and professional approach towards event management.
Collaborative capabilities allow any number of users to view and update the system, based on user role based authorization
comprehensive
Document
Management
System
with
storage, tagging, versioning check-out features
Remote access through any web browser or mobile
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Tuguegarao City, Cagayan 3500 Krawlers integrated Event Management to System manage provides multiple a single events
platform
simultaneously. Krawlers Event Planning Software offers a wide set of tools and technology to help streamline the process of event planning, organization and execution. From identifying handling target audience and and scheduling event resources to logistics evaluating performance, event
Krawler EMS provides functionalities to coordinate management activities in the most efficient manner.
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Tuguegarao City, Cagayan 3500 1.2 CONCEPTUAL FRAMEWORK
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Tuguegarao City, Cagayan 3500 1.3 STATEMENT OF THE PROBLEM This study aimed to design, develop and establish a Parish Information System for the Saint James Parish and a website of the Calvary hills in Iguig, Cagayan with the end in view of promoting the same through database. Specifically, it sought to answer the following: 1. How effective is the proposed system? 2. Will the proposed system reduce the workload of the staff in monitoring the transaction? 3. Is computerization more efficient in monitoring the transaction? 4. How accurate and reliable is the proposed system in managing the transactions and records of parishioners?
1.4
OBJECTIVES OF THE STUDY The difficulty of keeping records and even locating a
data of an individual has been a tedious task. With various problems discovered, it has to be solved by the following objectives: 1.4.1 GENERAL OBJECTIVE
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Tuguegarao City, Cagayan 3500 The study aims to develop a database system on Parish Information System of Saint James Parish would provide the parish with an affordable and accessible tool that improves productivity and enhances efficiency on everyday
activities. Through electronic versions, it highly ensures an immediate replica, devoid of general deterioration and loss through fire. Hence, it totally safe guard and
properly store the clients information. 1.4.2 SPECIFIC OBJECTIVE Specifically, this study aims to: 1. Design a secured module that could keep and protect and manage parishioners information. 2. Establish a database system that requires users log in password to avoid unauthorized use and data
manipulation. 3. Minimize space in keeping clients record and
utilize the personnels knowledge in computer. 4. Minimize the time and effort of employees in
locating records.
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Tuguegarao City, Cagayan 3500 1.5 SIGNIFICANCE OF THE STUDY Innovations in technology made way to various
developments in time, and computers have been one of it; thus, it is almost a part of every human activity. The development of a Parish Information System can be the
cornerstone to an efficient operating environment at any Diocese. It is easier to use, more intuitive and provide better service to people. Concept embodied to these studies and its findings
will be a great help to the following:
General Public.This will provide an affordable and easy-touse tool that improves productivity and enhances efficiency in work. Future Researchers. This will serve them as the guideline to make future studies along this field of interest.
1.6
SCOPE AND DELIMITATION This study is limited only on the parishioners of
Saint James Parish. Initially, it is generally focused on: the system shall only produce report for the authorized personnel who have the access to the system. Secondly, the
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Tuguegarao City, Cagayan 3500 system shall only include electronic replicas of baptism, confirmation, marriages, death, and others. It also
includes the billing and other related reports. And lastly, before the system will be implemented, the personnel will first undergo proper orientation to ensure optimum usage of the system. Furthermore, the on the proposed system is only limited to the personnel concern.
1.7
DEFINITION OF TERMS For the researchers to have a better understanding the
study, the following terms were defined: Parish Information SystemParish- a division of a diocese that has its own church and member of the clergy. Parishioner- parishioners are the people who live within a parish. Systemany collection of component elements that work
together to perform a task. Input- data entered into a computer for processing Output- information produced by a computer Process- prepare something in a series of steps.
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Tuguegarao City, Cagayan 3500 Blog Sitea links frequently at a Web updated site personal for journal public
chronicling viewing.
intended
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Tuguegarao City, Cagayan 3500 Chapter 2 METHODS 3.0 RESEARCH DESIGN This study used a combination of descriptive methods of research to provide necessary information on the study The Parish Information Information System The method is a purposive process of tabulating and analyzing data to describe systematically a situation or area of interest factually and accurately. This includes public opinion surveys, interview studies, status studies, et cetera. 3.1 RESPONDENTS OF THE STUDY The study aims to conclude that our research that we did are based on observation by getting the data in the Saint James Parish. 3.2 INSTRUMENTATION The instrument used was a research type to gather the needed data for the studies by interviewing the person in charge to the study. 3.3 DATA GATHERING PROCEDURE
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Tuguegarao City, Cagayan 3500 Chapter 3 RESULT AND DISCUSSION 3.1 DESCRIPTION OF THE PRESENT SYSTEM The Parish Information System (PIS) is an integration of subsystems It intended is to cater a the record-keeping of of the
parishes.
basically
computerization
Canonical book, which they use in their manual recording.It has subsystems for Matrimony, Baptism, Death and
Confirmation. In each subsystem, it provides consolidation of records in a database.
Parish Information System (PIS) then becomes a vital part of transactions in the Parish for long term purposes. It provides a stable database for all the information
within the parish. Also, it provides a way of reducing errors on the records. Moreover, efficiency is highly
maintained when having a computerized system to assist the Secretary or the Priest for their service. The Parish
Information System (PIS) also takes a vital part on the security of the system and maintenance of the database.
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Tuguegarao City, Cagayan 3500 The following section discusses the different
processes involved from the different subsystems.
BAPTISM In a typical parish, first, parents or any
representative will come to the parish office to request schedule of baptism bringing along with them the necessary requirements, to wit, the live birth certificate and the marriage (civil or contract. in If the parents cannot are not yet a married marriage
church),
hence
provide
contract, the child will still be baptized but the last name of the child can still be contested by the presenting party (either the fathers or the mothers). In most cases, the name of the child in the live birth certificate will be followed in the Certificate of Baptism.
The secretary will then confirm the final schedule of the baptism. Before the priest administers the baptism, the parents with the sponsors will be given a short seminar about the sacrament of baptism. After the child is
baptized, the Certificate of Baptism is prepared indicating the name of the child, date of birth, place of birth, name
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Tuguegarao City, Cagayan 3500 of the parents, officiating priest, date of baptism and the childs sponsors. The baptismal information is then
recorded in the canonical books called LIBER BAPTISMORUM. The book, page and line will number also The be parents from where the baptismal in pay the the the
information Certificate necessary
appears of fees
indicated should them
Baptism. to be
collected
before
Certificate of Baptism will be issued. All payments made have corresponding parish receipts.
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Tuguegarao City, Cagayan 3500 DATA FLOW DIAGRAM BAPTISM
Child Information Live Birth Certificate 1.0 Validate Requirement
PARISHIONER
Marriage Certificate Name of Sponsors
Number of Sponsors
3.0 Administer Baptism
Solemnizing Priest Child Information Date of Baptism
7.0 Record Baptismal Information
Baptismal Information Date of Baptism 4.0 2.0 Desired Date of Baptism Verify Date of Baptism Schedule of Baptism Computed Fees 5.0 Payment Canonical Book Information Compute Fees 8.0
Baptismal Information
Generate Baptismal Certificate
PARISH CHURCH
Accept Payment
Payment 6.0 Receipt
Payment Information
D1
Liberuim Baptismorum
Generate Receipt
Certificate of Baptism
CONFIRMATION The Sacrament of Confirmation is usually administered to elementary students. Candidates for Confirmation are
required to pass a copy of their Baptismal Certificate,
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Tuguegarao City, Cagayan 3500 parents Marriage Contract and the names of their sponsors. Necessary fees will be collected and a receipt will be given. After the Sacrament of Confirmation is administered, information about confirmed candidates are recorded in the Canonical Book of Confirmation.
Some
adults
may
also
request
for
the
Sacrament
of
Confirmation. In this case, the applicants are referred to the Archdiocese for the administration of the Sacrament of Confirmation. Only an Archbishop or an Auxiliary Bishop can administer will be this sacrament. in The office of the Archbishop of
responsible
issuing
the
Certificate
Confirmation.
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Tuguegarao City, Cagayan 3500 DATA FLOW DIAGRAM CONFIRMATION
Receipt
Payment 1.0 2.0 Number of Sponsors
Certificate of Baptism Marriage Certificate
CANDIDATE
Name of Sponsors
Verify Requirements
Accept Payment
Candidate Information
Payment
Payment Information 3.0
Certificate of Confirmation
PARISH CHURCH
Generate Receipt
Date of Confirmation
6.0
4.0
Generate Certificate of Confirmation
Administer Sacrament
Candidate Information 5.0
Record Confirmation Information
Confirmation Information
D1 Canonical Book
Canonical Book Information
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Tuguegarao City, Cagayan 3500 MATRIMONY When couple apply for matrimony, the following
requirements are required: Marriage License, Certificate of No Marriage (CENOMAR), Baptismal Certificate, Certificate of Confirmation, and Marriage Counseling Form. After
verifying whether all requirements are complete, the parish will prepare marriage the application and the form indicating date of
information
about
couple
proposed
marriage. The couple will be informed of the date of premarriage counseling which they are required to attend. The Parish will prepare Marriage Banns for public posting to verify that both parties are free to marry. Moreover, the proposed marriage will be announced for three consecutive Sunday masses before the date of marriage. If the couple is civilly married, additional requirement will include the civil marriage certificate and the proposed wedding
ceremony will just be a validation of marriage.
In case of
re-marriage for widow/er, additional requirement will be required which includes the death certificate of the former spouse. If no impediments are found, the parish may now administer the sacrament of marriage. Marriage certificate will be prepared in quadruplicate copies ready for
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Tuguegarao City, Cagayan 3500 signatories of the couple and the sponsors. After the
marriage, the parish will submit the Marriage Certificate to the Civil Registrar for registration. After it has been registered, the marriage information is now recorded in the Canonical Book of Marriage called CONTRACTI MATRIMONI. When marriage information has already been recorded, the
original copy of the Marriage Certificate will be given to the couple; the other copies will be given to the National Statistics Office and Civil Registrar while one copy will be left for Parish Records as well.
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Tuguegarao City, Cagayan 3500 DATA FLOW DIAGRAM Application
Marriage License CENOMAR Birth Certificate 1.0 Couple Information 2.0
COUPLE
Certificate of Confirmation Pre-Marriage Counseling Form Proposed Schedule
Evaluate Requirements
Fill-up Marriage Application Form

Marriage Application Form
Death Certificate(Deceased Spouse) 3.0
6.0
Type of Service
Compute Payment
Schedule of Fees
Conduct Pre Marriage Counseling PARISH CHURCH
Payment
Computed Payment
Couple Information
4.0
Payment 7.0
Accept Payment
Prepare Marriage Certificate
Payment Information Date of Marriage 5.0 8.0 Duplicate Copy of Marriage Certificate Marriage Information
Receipt
Generate Receipt
Administer Sacrament
Marriage Information
9.0 Marriage Certificate Registry Number
CIVIL REGISTRAR
Register Marriage Certificate
Marriage Information Duplicate Copy of Marriage Certificate Duplicate Copy of Marriage Certificate
10.0
NSO
Issue Certificate
Marriage Certificate
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Tuguegarao City, Cagayan 3500 DATA FLOW DIAGRAM (Retrieval)
1.0 Couple Information Marriage Information 2.0 Marriage
COUPLE
Date of Marriage
Get Marriage Information
Search Record
Information
D1
Canonical Books
3.0 Date of Marriage Couple Information Canonical Book
Verify Requirements
Informtion Marriage Information
Marriage Information 4.0 5.0 Marriage Affidavit
Generate Marriage Affidavit
Generate Certificate of Marriage
Marriage Affidavit
Marriage Certificate
6.0 Payment
Marriage Affidavit Information Receipt
7.0
PARISH CHURCH
Make Payment
Marriage Certificate Information
Issue Marriage Certificate
Payment Marriage Certificate
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Tuguegarao City, Cagayan 3500 FUNERAL The funeral services administered by the Parish
Churches are scheduled depending on the agreement between the family and the church. The families just need to
present a Death Certificate of the person to be buried. Then, the church would confirm the funeral date to the family. The burial information would then be recorded to the Canonical Books of the Church. DATA FLOW DIAGRAM
1.0
FAMILY
Death Certificate
Verify Requirements
Death Information
Desired Date of Burial
Receipt
Payment
4.0 Payment
2.0
Make Payment
PARISH CHURCH
Burial Schedule
Schedule Date of Funeral
Payment Information 6.0
Funeral Date
5.0
3.0 Funeral Information
Generate Receipt
Record Funeral Information
Administer Funeral Mass
Funeral Information
D1
Parish File Record
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Tuguegarao City, Cagayan 3500 3.2 DESCRIPTION OF THE PROPOSED SYSTEM The proposed computerization of the existing Manual System for Tuguegarao Metropolitan Cathedral is going to be a new renovation for the modern-day technology to keep up with the advancing times.
The system will decrease time and effort needed in processing parishioners processing proposed request. of It also includes in the the and
computerized parish. The
transactions enables
needed the
system
priest
secretary to have a secure access to the Parish Information System. This also ensures the security of the records
within the parish.
The
system
facilitates
the
keeping
track
of
the
records and other transaction regarding the services. The system can be used to generate reports needed by the parish and the parishioner like the Certificate of Baptism,
Marriage, Confirmation and the like.
The payment of the fees due to the parishioner could be paid cash. Once the transactions are validated and
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Tuguegarao City, Cagayan 3500 completed, the parishioner will be given the Certificate also printable via computer but should be sealed by the Parish to be considered valid.
Process Description Parish Information Web-based System will be used to save all the information regarding the services the Parish Church offers. With the new system, the applicants of a certain
service should be registered as a parishioner of the church for them to be accommodated. Then, the church would ask them the needed requirements for the processing of the
schedule and the officiating priest. The administering of the service would follow after the the settlement would of be
application.
Information
about
service
finalized and the secretary would save the record to the database.
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Tuguegarao City, Cagayan 3500 This diagram contains the entities that make up the system. A Parishioner initiates the transaction and the system would process the service through the secretary.
Type of Service
PARISHIONER
Service Requirements Request for Correction Request for Certificate Certificate
Parish Information System
Service Information Requirement Needed Correction Information Service Schedule Service Certificate
PARISH CHURCH
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Tuguegarao City, Cagayan 3500 3.3 INPUT- PROCESS OUTPUT BAPTISM INPUT Parishioner Live Birth Certificate Marriage Certificate Name of Sponsors Parishioner, Parish Desired Date of Baptism Schedule of Baptism Parish Child Information Date of Baptism Parishioner Number of Sponsors Baptism Information Parishioner, Parish Computed Fees Payment Parish Payment Information Parish Solemnizing Priest Child Information Date of Baptism Parish Baptismal Information, Canonical Book Information PROCESS Validate Requirement OUTPUT Child Information, Number of Sponsors
Verify Date of Baptism
Date of Baptism Baptism Information, Child Information, Date of Baptism, Solemnizing Priest Computed Fees
Administer Baptism
Compute Fees
Accept Payment Generate Receipt Record Baptismal Information Generate Baptismal Certificate
Payment Information, Payment Receipt
Certificate of Baptism
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Tuguegarao City, Cagayan 3500 CONFIRMATION INPUT Parishioner Certificate of Baptism, Marriage Certificate, Name of Sponsors Parishioner Number of Sponsors, Payment Parish Generate Receipt Payment Information Parish Date of Confirmation Parishioner Candidate Information, Certificate of Confirmation Parishioner Canonical Book Information Administer Sacrament Record Confirmation Information Candidate Information Confirmation Information PROCESS Verify Requirements OUTPUT Number of Sponsors, Candidate Information Payment, Payment Information Receipt
Accept Payment
Generate Certificate of Confirmation
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Tuguegarao City, Cagayan 3500 MATRIMONY (Application) INPUT Parishioner PROCESS OUTPUT
Marriage License CENOMAR Proposed Schedule Birth Certificate Evaluate Certificate of Requirements Confirmation Pre- Marriage Counseling Form Death Certificate(Deceased Spouse) Parishioner Fill-up Marriage Application Form Couple Information Parish, Parishioner Type of Service, Schedule of Fees Parish, Parishioner Accept Payment Computed Payment, Payment Parish Generate Receipt Payment Information Parishioner Conduct PreMarriage Marriage Application Counseling Form Parish, Parishioner Prepare Marriage Certificate Couple Information Parish, Parishioner Administer Marriage Sacrament Information, Date of Compute Payment
Couple Information
Marriage Application Form
Computed Payment
Payment information Receipt Couple Information Marriage Information Marriage Information
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Tuguegarao City, Cagayan 3500 INPUT Marriage Parish Register Marriage Marriage Information Certificate Marriage Certificate Registry Number Parish Marriage Information Issue Marriage Certificate Marriage Information Marriage Certificate ,Duplicate Copy of Marriage Certificate PROCESS OUTPUT
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Tuguegarao City, Cagayan 3500 (Retrieval) INPUT Parishioner Date of Marriage , Couple Information Parish Marriage Information Parishioner Date of Marriage Couple Information Parish Marriage Information Parish Marriage Affidavit Parishioner Payment Parishioner Date of Marriage Couple Information Parish Marriage Information Parishioner Date of Marriage Couple Information Get Marriage Information Search Record Search Record Marriage Information Marriage Information Marriage Affidavit PROCESS Get Marriage Information OUTPUT Marriage Information
Verify Requirements Generate Marriage Affidavit Generate Certificate of Marriage Make Payment
Marriage Certificate Marriage Affidavit, Receipt, Marriage Certificate Information Marriage Information Marriage Information Marriage Information
Verify Requirements
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Tuguegarao City, Cagayan 3500 FUNERAL INPUT Parishioner Death Certificate Parish, Parishioner Desired Date of Burial Burial Schedule Parishioner Funeral Date Parishioner Payment Parish Payment Information Parish Funeral Information PROCESS Verify Requirements Schedule Date of Funeral OUTPUT Death Information Funeral Date
Administer Burial Mass Make Payment Generate Receipt Record Burial Information
Funeral Information Payment, Payment Information Receipt
Funeral Information
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Tuguegarao City, Cagayan 3500 3.7 COST BENEFIT ANALYSIS
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Tuguegarao City, Cagayan 3500 3.8 ATTRIBUTE AND DOMAINS ATTRIBUTES ServiceID PriestID tblService Place Date SCode Scode tblCategories SName SponsorID tblSponsor SponsorName ServicetID ParishionerID FirstName MiddleName LastName DateOfBirth tblParishioner PlaceOfBirth Address Gender Civil Status Remarks mm/dd/yyyy #, A-Z, a-z, 00-99 M,F Married, Single A-Z, a-z, 00-9 0000-9999 0000-9999 A-z, a-z 0000-9999 0000-9999 A-Z, a-z A-Z, a-z A-Z, a-z mm/dd/yyyy DOMAIN 0000-9999 0000-9999 #, A-Z, a-z, 00-99 mm/dd/yyyy 0000-9999 0000-9999
ENTITIES
45

Tuguegarao City, Cagayan 3500 PriestID tblPriest PriestName Congregation ParishionerID 0000-9999 SpouseID 0000-9999 Marriage License jncIsMarriedTo Number mm/dd/yy Date of Marriage A-Z, a-z, 00-9 Place of Marriage ParishonerID RegistryNo ServiceID jncUndergo BookNo PageNo Remarks ParentID jncIsAChildOf ParishionerID Relationship ParentID PFName, tblParent PMName PLName A-Z, a-z A-Z, a-z 0000-9999 00-999 A-Z, a-z, 00-99 0000-9999 0000-9999 A-Z, a-z 0000-9999 A-Z, a-z 0000-9999 0000-9999 0000-9999 A-Z, a-z, 00-9 A-Z, a-z
46

Tuguegarao City, Cagayan 3500 Residents ParishID tblParish ParishName Address UserName ttblUser Password UserName Password tblLogs TimeIn TimeOut 00:00 00:00 A-Z, a-z, 0-9 A-Z, a-z A-Z, a-z, 0-9 0000-9999 A-Z, a-z A-Z, a-z, 00-99 A-Z, a-z
47

Tuguegarao City, Cagayan 3500 3.9 TABLE DESIGN
tblParishioner Column Name ParishionerID
Data Type Field Size Varchar 7
Allow Null No
Remarks Starts with the last 2 digits of the year followed by 5 digit numbers
FirstName MiddleName LastName DateOfBirth PlaceOFBirth Address Gender CivilStatus Remarks tblService Column Name ServiceID SCode ParishID PriestID Date tblCategory Column Name SCode SName
Varchar Varchar Varchar DateTime Varchar Varchar Varchar Varchar Varchar
50 50 50 50 70 6 8 200
No Yes No No No No No No Yes
Data Type Int Char Int Int DateTime
Field Allow Remarks Size Null 2 No No No No No Auto Increment
Data Type Char Varchar
Field Allow Remarks Size Null 2 No 4 Categories: S1, S2, S3, S4 12 No Services: Baptism, Confirmation, Marriage, Funeral
48

Tuguegarao City, Cagayan 3500 jncParishionerServiceSponsor Column Name Data Type Field Size ParishionerID Varchar 7 ServiceID Int BookNo Varchar 10 PageNo LineNo RegistryNo Varchar Varchar Varchar 3 2 10
Remarks tblPriest Column Name PriestID PriestName Congregation tblParent Column Name ParentID PFName PMName PLName Residence
Varchar
200
Allow Remarks Null No No No Format: Roman Numerals No No 1 to 10 only Yes Format: yearnumberOfTransaction; e.g. 2010-78 Yes
Data Type Int Varchar Varchar
Field Allow Remarks Size Null No Auto Increment 70 No 50 Yes
Data Type Int Varchar Varchar Varchar Varchar
Field Allow Remarks Size Null No Auto Increment 50 No 50 No 50 No 50 No
49

Tuguegarao City, Cagayan 3500 tblSponsor Column Name SponsorID ParishionerID ServiceID SponsorName GodParent Data Type Int Varchar Int Varchar Bit Field Size 7 70 Allow Null No No No No No Remarks Auto Increment
Yes or No Value
jncParentParishioner Column Name Data Type ParishionerID ParentID Relationship Remarks Varchar Int Varchar Varchar
Field Allow Remarks Size Null 7 No No 10 No 100 Yes
50

Tuguegarao City, Cagayan 3500 jncIsMarriedTo Column Name ParishionerID SpouseID MarriageLicenceNo DateOfMarriage PlaceOfMarriage Remarks IssuedOn IssuedAt tblParish Column Name ParishID ParishName Address tblUser Column Name UserName Password tblLogs Logs Table Column Name UserName TimeIn TimeOut Data Type Varchar Varchar Field Size 30 30 Allow Remarks Null No No Data Type Int Varchar Varchar Field Allow Remarks Size Null No Auto Increment 50 No 50 No Data Type Varchar Varchar Char DateTime Varchar Varchar DateTime Varchar Field Size 7 7 7 50 200 50 Allow Remarks Null No No No No No Yes No No
Data Type Varchar DateTime DateTime
Field Allow Remarks Size Null 30 No Auto Increment No No
51

Saint James Parish Web-Based Parish Information System

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St Paul University Philippines

Tuguegarao City, Cagayan 3500

Saint James Parish Web-Based Information System

Dexter John S. Tejano Michael Angelo T. Asino (BSIT 3A)

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

confer a better ideas and plans to solve this dilemma.

School of Information Technology and Engineering

St Paul University Philippines

RELATED LITERATURE AND STUDIES

School of Information Technology and Engineering

St Paul University Philippines

Information system that more

student's payment status, course coordinator's decision and

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

b. Recordkeeping Systems for Business

The DIRKS methodology is an 8-step methodology to be used

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

integrate with their existing website.

School of Information Technology and Engineering

St Paul University Philippines

storage, tagging, versioning check-out features

Remote access through any web browser or mobile

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

manipulation. 3. Minimize space in keeping clients record and

School of Information Technology and Engineering

St Paul University Philippines

will be a great help to the following:

SCOPE AND DELIMITATION This study is limited only on the parishioners of

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St Paul University Philippines

DEFINITION OF TERMS For the researchers to have a better understanding the

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

School of Information Technology and Engineering

St Paul University Philippines

Confirmation. In each subsystem, it provides consolidation of records in a database.

School of Information Technology and Engineering

St Paul University Philippines