COD Technical Reference

Volume III – Pell Grant Phase-In Participant Technical Reference

Table of Contents

Section 1 – Pell Grant Phase-In Participant Implementation Guide ....................... III – 1 – 1

Overview................................................................................................................. III – 1 – 1
Award Year Specific Information........................................................................... III – 1 – 2
Message Class Table ................................................................................. III – 1 – 2
Yearly Parameters ..................................................................................... III – 1 – 2
Pell Payment Tables .................................................................................. III – 1 – 3
Cycle Processing..................................................................................................... III – 1 – 4
Edit Codes............................................................................................................... III – 1 – 5
Originations ............................................................................................................ III – 1 – 5
Origination Records ................................................................................. III – 1 – 5
Submitting Origination Records .............................................................. III – 1 – 6
Origination Acknowledgement Records.................................................. III – 1 – 8
Submitting a Change to an Existing Origination Record......................... III – 1 – 8
Disbursements....................................................................................................... III – 1 – 10
Pell Positive Disbursements after Deadline........................................... III – 1 – 10
Disbursement Records ........................................................................... III – 1 – 11
Disbursement Acknowledgement Records ............................................ III – 1 – 12
Changes to Disbursement Record Information...................................... III – 1 – 12
School Changes to Disbursement Information ...................................... III – 1 – 12
Pell Grant Processing............................................................................................ III – 1 – 12
Deobligation of Funds due to Verification ‘W’..................................... III – 1 – 13
Reports .................................................................................................................. III – 1 – 14
Data Request Records ............................................................................ III – 1 – 15
Electronic Statement of Account (ESOA) ............................................. III – 1 – 17

Section 2 – Pell Grant Phase-In Participant Message Classes.................................. III – 2 – 1

Pell Grant Phase-In Participant Message Classes................................................... III – 2 – 1

Section 3 – Pell Grant Fixed-Length Record Layouts............................................... III – 3 – 1

Pell Grant Record Layouts...................................................................................... III – 3 – 1
Grant Batch Header Record ....................................................................... III – 3 – 1
Grant Batch Trailer Record ........................................................................ III – 3 – 4
Origination Record ..................................................................................... III – 3 – 6
Origination Acknowledgement Record.................................................... III – 3 – 18
Disbursement Record ............................................................................... III – 3 – 31

November 2003 (2004-2005) COD Technical Reference Page III - i

Volume III – Pell Grant Phase-In Participant Technical Reference
 Disbursement Acknowledgement Record ................................................ III – 3 – 33

Section 4 – Pell Grant Phase-In Participant Edit Codes and Descriptions ............. III – 4 – 1
Introduction............................................................................................................. III – 4 – 1
Batch Edit/Reject Codes ......................................................................................... III – 4 – 3
Origination Edit/Reject Codes .............................................................................. III – 4 – 12
Disbursement Edit/Reject Codes .......................................................................... III – 4 – 36
Data Request Edits/Reject Codes.......................................................................... III – 4 – 48

November 2003 (2004-2005) COD Technical Reference Page III - ii

Volume III – Pell Grant Phase-In Participant Technical Reference