SCHOOL SYSTEM PROCESS

Purpose: It is very difficult to maintain and use all the information about the student and staff manually. It is insecure and irrelevant way of managing the data. It is time consuming and expensive. This project is used to serve these entire problems. It is secure, reliable and user friendly. The main idea behind the project is to leverage the power of information technology and optimize the performance of managing the information. This system allows you to manage the student registration, student details, staff registration, staff detail and much more Project Requirements: The hardware and software requirements are as follows: 1.HARDWARE REQUIREMENTS: INTEL PENTIUM 3 AND ABOVE 256 SDRAM 250 MB HAR DISK 2.SOFTWARE REQUIREMENTS: WINDOWS OPERATING SYSTEM SQL JAVA The other requirements of the project will be the students information which includes the student result, attendance and etc, staff information which includes the staff general information, his pre experience, attendance ,salary of the staff and etc. All this information is required because on basis of this the reports of the student and stuff will be made.

CONTEXT DIAGRAM A DFD that summarizes all the processing activity within the system in single process symbol.

Student Info Administrator Cancel Staff Staff attendance

Staff General Info Staff Enrollment Staff Registration SCHOOL DESIGN PROCESS

Student Enrollment

Student Attendance

STAFF

Student Info

0 LEVEL DFD

Administrator

User_Name,Password

1.0 LOGIN

LOGIN

Staff Enroll

STAFF

2.0 Staff Registration USER Data Entry

Staff attendance

Att

3.0 StaffDetails Staff Report

StudDetails Student

1ST LEVEL DFD

Administrator

Login name,id Error

1.1

Login

Password Entry Wrong Password

Password

Login Sucess

1.3 Login

1.2 Password check

VERIFY

Administrator

Staff Details

2.1 Staff Data Entry

Staff_Mstr

User_details

2.2 User Data Entry

User_Mstr

Staff Atttedance

2.3 Attendance Data Entry

Staff_Attend

Administrator

3.1 Report Generation Stud

Stud_details

StudMstr

3.2 Report Generation Staff

Staffdetails

StaffMstr

0 LEVEL DFD

Professor

Username,password User_Mstr Login System access error

1.0

2.0 StudMstr Data Entry

3.0 Search

Search Info

StudMstr

1st Level DFD

Professor

Login name,id Error

1.1 Password Entry

login

Login success Wrong password

password Verify

1.3 Login

1.2 Password check

Professor

2.1 Attendance data entry

Stud Att

Stud Attendance

professor

3.1 Search Student Info

Stud info

Stud_Mstr

Table List:

There are 9 tables that are used to make this project. These Tables are: STUDENT_MSTR

STAFF_MSTR

USER_MSTR

CLASS_MSTR

TEACHER_ALLOCATION

SALARY

STUDENT_RESULT

STUDENT_ATTENDANCE

STAFF_ATTENDANCE

STUDENT_MSTR

FIELD_NAME STUDENT_ID FIRST_NAME MIDDLE_NAME LAST_NAME ROLL_NO MOTHER_NAME NAME OF GUARDIAN PERMANENT_ADD CITY STATE PINCODE PHONE_NUMBER MOBILE_NO GENDER PLACE OF BIRTH NATIONALITY AGE NAME_OF_PREVIOUS_COL LEGE YEAR OF PASSING DATE OF ADMISSION

DATA_TYP E NUMBER TEXT TEXT TEXT NUMBER TEXT TEXT TEXT TEXT TEXT NUMBER NUMBER NUMBER TEXT TEXT TEXT NUMBER TEXT NUMBER DATE/TIME

LENGHT 07 15 15 15 07 15 15 40 10 10 10 12 12 10 20 20 07 20 15 15

CONSTRAIN T PRIMARY KEY NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL

DESCRIPTION
STORES THE STUDENT ID STORES STUDENT NAME
STORES STUDENT MIDDLE NAME STORES STUDENT LAST NAME

STORES STUDENT ROLL NO

STORES STUDENT MOTHERS NAME

STORES STUDENT GUARDIAN NAME STORES PERMANENT ADD STORES CITY NAME

STORES STATE NAME STORES THE PINCODE

STORES THE PHONE NO STORES THE MOBILE NO
STORES THE STUDENT GENDER STORES THE DATE OF BIRTH STORES STUDENT NATIONALITY STORES STUDENT AGE STORES THE NAME OF PREVIOUS COLL
STORES THE STUDENT YEAR OF GRADUATION

STORES STUDENT DATE OF ADMS

ANNUAL INCOME OCCUPATION NUMBER_OF_DEPENDENT

NUMBER TEXT NUMBER

15 15 10

NOT NULL NOT NULL NOT NULL

STORES THE PARENTS ANNUAL INCOME

STORES PARENTS OCC

STORES THE NUMBER OF DEPENDENT IN FAMILY STORES PARENTS OFFICE NUMBER STORES STUDENT RELIGION STORES STUDENT MOTHER TOUNGE STORES STUDENT CATEGORY STORES STUDENT DATE OF BIRTH

PHONE_OFFICE RELIGION MOTHER_TOUNGE CATEGORY DOB STAFF_MSTR FIELD_NAME STAFF_ID FNAME MNAME LNAME DOB SEX ADDRESS CITY STATE PINCODE CON_NO MOBIE_NO NATIONALITY BIRTH_PLACE AGE RELIGION CASTE QUALIFICATION SUMMARY_OF_Q UAL POST ENROLL_YR DATA_TYPE NUMBER TEXT TEXT TEXT DATE/TIME TEXT TEXT TEXT TEXT NUMBER NUMBER NUMBER TEXT TEXT NUMBER TEXT TEXT TEXT TEXT TEXT TEXT

NUMBER TEXT TEXT TEXT NUMBER

12 15 15 10

NOT NULL NOT NUL NOT NULL NOT NULL NOT NULL

LENGHT 07 15 15 15 15 10 30 15 15 10 12 12 15 15 10 15 15 15 15 15 15

CONSTRAINT PRIMAY KEY NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL

DESCRIPTION STORES STAFF ID

STORES FIRST NAME STORES MIDDLE NAME STORES LAST NAME STORES THE DATE OF BIRTH STORES STAFF SEX STORES STAFF ADD STORES CITY NAME STORES STATE NAME STORES THE PINCODE STORES THE CONTACT NO STORES THE MOBILE NUMBER STORES TH NATIONALITY STORES THE BIRTH PLACE STORES THE AGE STORES THE RELIGION STOES THE STAFF CASTE STORES THE QUALIFICATION STORES THE SUMMARY OF QUALIFICATION STORES THE STAFF POST STORES THE

JOB_STATUS ENROLL_DATE CONT_TERM PRE_EXP NO_OF_YR REMARK PRE_EMPLYR DIV PICTURE SALARY

TEXT DATE/TIME DATE/TIME TEXT TEXT TEXT TEXT TEXT TEXT NUMBER

15 15 15 02 15 15 15 15 15

NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL

ENROLL YR STORES THE JOB STATUS STORES THE ENROLL DATE STORES THE CONTRACR TERM STORES THE STAFF PRE EXPERIENCE STORES THE PROF TEACHING EX STORES THE STAFF REMARK STORES THE NAME OF COLL STORES THE ALLOTED DIV STORES THE STAFF PICTURE STORES THE STAFF SALARY

USER_MSTR

FIELS_NAME USER_ID PASS STAFF_ID ACCT_TYPE

DATA_TYPE TEXT TEXT NUMBER TEXT

LENGTH 07 20 07 20

CONSTRAINT PRIMARY KEY NOT NULL NOT NULL NOT NULL

DESCRIPTION
STORES USER ID THE

STORES THE USER PASSWORD

STORES STAFF ID STORES ACC TYPE

THE THE

CLASS_MSTR FIELD_NAME CLASS_ID STD DIV DATA_TYPE TEXT TEXT TEXT LENGHT 07 02 02 CONSTRAINT PRIMARY KEY NOT NULL NOT NULL DESCRIPTION STORES CLASS ID STORES STD STORES DIV THE THE

STUDENT_STREN GTH CLASS_SCHEDULE

TEXT

10

NOT NULL

STORES CLASS STRENGTH STORES CLASS SCHEDULE

THE

TEXT

15

NOT NULL

THE

ACADEMIC_BEHA VIOR CLASS_REQUIREM ENT SUBJECT 1 SUBJECT 2 SUBJECT 3 SUBJECT 4

TEXT

15

NOT NULL

STORES THE CLASS ACAEMIC BEHAVIOR STORES THE CLASS REQUIREMENTS STORES THE SUBJECT NAME STORES THE SUBJECT NAME STORES THE SUBJECT NAME STORES THE SUBJECT NAME

TEXT

15

NOT NULL

TEXT TEXT TEXT TEXT

15 15 15 15

NULL NULL NULL NULL

TEACHER_ALLOCATION FIELD_NAME STAFF_ID YEAR_ALLOCAT ION STD DIV FNAME DATA_TYPE NUMBER NUMBER LENGHT 07 15 CONSTRAINT PRIMARY KEY NOT NULL DESCRIPTION STORES STAFF ID
STORES THE YEAR OF ALLOCATION STORES THE STD STORES THE DIV STORES STAFF NAME STORES STAFF NAME STORES STAFF NAME THE FIRST

NUMBER TEXT TEXT

02 02 15

NOT NULL NOT NULL NOT NULL

MNAME

TEXT

15

NOT NULL

THE MIDDLE

LNAME

TEXT

15

NOT NULL

THE LAST

STUDENT_RESULT FIELD_NAME STUDENT_ID STD DIV ROLL_NO MAX_MARKS MARKS_OBTAI NED RESULT DATA_TYPE TEXT TEXT TEXT NUMBER TEXT NUMBER LENGHT 07 02 07 07 15 10 CONSTRAINT PRIMARY KEY NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL DESCRIPTION
STORES STUDENT ID STORES STUDENT STD STORES STUDENT DIV STORES STUDENT ROLL NO STORES MARKS STORES MARKS OBTAINED MAX

THE

NUMBER

15

NOT NULL

STORES STUDENT RESULT

SALARY FIELD_NAME STAFF_ID SAL_PAID SALMONTH DATA_TYPE NUMBER TEXT TEXT LENGHT 07 15 15 CONSTRAINT PRIMARY KEY NOT NULL NOT NULL DESCRIPTION STORES STAFF ID
STORES THE SALARY PAID STORES SALARY MONTH THE GIVEN

SALYEAR

TEXT

15

NOT NULL

STORES THE OVERALL SALARY

STAFF_ATTENDANCE FIELD_NAME DATE DATA_TYPE DATE/TIME LENGHT 15 CONSTRAINT NOT NULL DESCRIPTION STORES THE

DATE STATUS TEXT 15 NOT NULL

STORES WHETHER THE STAFF IS PRESENT OR NOT STORES STAFF ID THE

STAFF_ID

NUMBER

07

NOT NULL

STUDENT_ATTENDANCE FIELD_NAME DATE STATUS STUDENT_ID DATA_TYPE DATE_TIME TEXT NUMBER LENGHT 15 10 07 CONSTRAINT NOT NULL NOT NULL NOT NULL DESCRIPTION STORES THE DATE
STORES THE STATUS STORES STUDENT ID

REPORT LIST USER REPORT:

It lists the username and their respective password. CLASS REPORT:

It lists the class strength with the student first name and last name and their respective age and city. STUDENT INFORMATION REPORT:

It lists the student name with their respective Registration no, DOB, address, phone no and mobile no. STAFF INFORMATION REPORT:

It lists the staff name with their ID no, DOB, Sex, Address and Mobile No. STAFF SALARY REPORT:

It lists the Staff name with their respective ID no, the salary paid in respective month. RESULT REPORT:

It lists the student name with their respective Marks and the Result status.