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CHAPTER 17

GOVERNMENTAL ENTITIES: GENERAL FUND

The title of each problem is followed by the estimated time in minutes required for completion and by a
difficulty rating. The time estimates are applicable for students using the partially filled-in working papers.

Pr. 17–1 Weedpatch County (30 minutes, medium)


Preparation of a statement of revenues, expenditures, and changes in fund balance and a
balance sheet for a governmental entity general fund.
Pr. 17–2 City of Lory (40 minutes, medium)
Preparation of journal entries to record budgeted and actual transactions and events of a
governmental entity general fund, given post-closing trial balances at beginning and end of
fiscal year and aggregate transactions and events and closing entries.
Pr. 17–3 City of Riverdale (30 minutes, medium)
Journal entries to correct accounting records of general fund of a governmental entity whose
accountant failed to maintain separate funds.
Pr. 17–4 Canning County (50 minutes, medium)
Preparation of journal entries for transactions and events of a governmental entity general fund
for a fiscal year.
Pr. 17–5 Arden School District (50 minutes, medium)
Preparation of financial statements and closing entries for a governmental entity general fund,
given a trial balance for the fund.
Pr. 17–6 Melton School District (60 minutes, medium)
Reconstruction of journal entries for a governmental entity general fund, from the general
fund's post-closing trial balance at the end of the preceding fiscal year, pre-closing trial balance
at the end of the current fiscal year, and other data. Preparation of closing entries and post-
closing trial balance.
Pr. 17–7 City of Romaine (30 minutes, medium)
Computation of property tax levy required for a governmental entity general fund for the
forthcoming fiscal year.
Pr. 17–8 Town of Tosca (50 minutes, medium)
Reconstruction of journal entries for a governmental entity general fund, from analysis of
changes in ledger account balances of the general fund for the current fiscal year and from
other data.
Pr. 17–9 City of Douglas (50 minutes, medium)
Journal entries for transactions and events of a governmental entity general fund, and closing
entry for the fund.

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Solutions Manual, Chapter 17 209
ANSWERS TO REVIEW QUESTIONS
1. No, the Financial Accounting Standards Board does not establish accounting standards for
government entities. The Governmental Accounting Standards Board performs that function.
2. Characteristics of governmental entities that have a significant influence on the accounting for such
entities are the following:
(1) Governmental entities exist to serve the citizens subject to their jurisdiction.
(2) With few exceptions, governmental entities render services to the citizenry without the
object of profiting from these services.
(3) The citizens subject to a governmental entity's jurisdiction provide resources to the
governmental entity principally through taxation.
(4) Operations of governmental entities are for the most part initiated by various legislative
enactments.
(5) Governmental entities' primary responsibility in financial reporting is to demonstrate
adequate stewardship for resources provided by their citizenry.
3. The Government Accounting Standards Board has defined a fund for governmental entities
accounting purposes as a "fiscal and accounting entity with a self-balancing set of accounts
recording cash and other financial resources, together with all related liabilities and residual
equities or balances, and changes therein, which are segregated for the purpose of carrying on
specific activities or attaining certain objectives in accordance with special regulations, restrictions,
or limitations."
4. a. Support for the use of the modified accrual basis of accounting for general funds of
governmental entities lies in the importance of the annual budget as a control device for those
funds. The modified accrual basis of accounting requires the recognition of revenues when they
are measurable and available to achieve a better matching with the estimated revenues in the
annual budget.
b. The encumbrance technique is supported by the need for control over expenditures to assure
that they do not exceed appropriated amounts. If purchase orders and other commitments
against appropriations were not recorded in the expenditures subsidiary ledger, an unexpended
balance of a budgetary appropriation might accidentally be overexpanded or overcommitted.
c. Recording the budget in the accounting records of the various funds permits the legislative
authority to exercise control over the expenditures of the funds. Actual revenues and
expenditures are compared with budgeted revenues and appropriations during a fiscal year and
in the comprehensive annual financial report for the fiscal year.
5. a. A program budget stresses measurement of the total cost of a governmental program,
regardless of how many governmental entity departments are involved in the program. In
contrast, a performance budget relates input of resources to a specific governmental entity
department against the output of services of that department.
b. A budgetary deficit is an excess of appropriations and estimated other financing uses over
estimated revenues and estimated other financing sources in an annual deficit budget.
6. The Estimated Revenues ledger account of a governmental entity general fund sometimes is alluded
to as a pseudo asset because it reflects revenues expected to be received by the general fund during
the fiscal year. However, the Estimated Revenues account does not fit the accounting definition of
an asset. The Appropriations ledger account may be considered a pseudo liability because it
reflects the legislative body's commitments to expend resources for the general fund. However, the
Appropriations account does not fit the accounting definition of a liability.

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210 Modern Advanced Accounting, 10/e
7. The Budgetary Fund Balance ledger account of a general fund is used to balance the debit and
credit entries to accounts (Estimated Revenues, Appropriations, Estimated Other Financing
Sources, Estimated Other Financing Uses) in the journal entry to record the general fund's annual
budget. At the end of the fiscal year, the Budgetary Fund Balance account is closed by a journal
entry that reverses the original budget entry.
8. A general fund is residual because it is used to account for all transactions and events of a
governmental entity not accounted for in one of the other ten types of funds. Although the general
fund is residual, it generally accounts for the largest aggregate dollar amounts of the governmental
entity's revenues and expenditures.
9. Revenues of a governmental entity's general fund that generally are accrued include property taxes,
fines, charges for services, investment income, and operating lease rents.
10. The Expenditures ledger account of a governmental entity general fund records amounts paid or to
be paid in cash by the general fund under the appropriations authorized by the legislative branch of
the governmental entity. The Expenditures account of a general fund does not show the cost
expirations chargeable to revenues, as do the expense accounts of a business enterprise.
11. The Other Financing Sources ledger account is used to record nonrevenue items such as transfers
in to the general fund from other funds. The Other Financing Uses account reflects amounts of
transfers out from the general fund to other funds; these transfers are not expenditures of the
general fund.
12. The Fund Balance Reserved for Inventory of Supplies ledger account of a general fund represents a
restriction of the Unreserved and Undesignated Fund Balance account to guard against the
financing of a deficit budget with general fund resources not available for expenditure. The
Unreserved and Undesignated Fund Balance ledger account of a general fund shows the net amount
of a general fund's resources available for appropriation by the legislative branch to finance a
budgetary deficit.
13. A reservation of the fund balance of a governmental entity general fund is a mandatory restriction
of the fund balance for such items as inventory of supplies and outstanding encumbrances. A
designation of the fund balance is a voluntary earmarking of the fund balance for planned future
appropriations such as acquisition of equipment.
14. a. The financial statements for a governmental entity general fund are a statement of revenues,
expenditures, and changes in fund balance, and a balance sheet.
b. The principal differences between the financial statements of a governmental entity general
fund and the financial statements of a business enterprise are as follows:
(l) Some revenues, such as fees for licenses and permits, are recognized on the cash basis in
the general fund.
(2) The general fund does not record the governmental entity's plant assets or long-term debt.
(3) General fund inventories are offset by a fund balance reserve.
(4) The encumbrance technique often is used to segregate a portion of the general fund's
Unreserved and Undesignated Fund Balance ledger account for the amounts of unfilled
purchase orders.
(5) Neither of the general fund's financial statements is designed to present the general fund's
operating results in terms of net income or net loss.

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Solutions Manual, Chapter 17 211
SOLUTIONS TO EXERCISES
Ex. 17–1 1. b 7. b
2. d 8. c
3. a 9. d
4. a 10. a
5. b 11. a
6. d 12. a
Ex. 17–2 General GovernmentSupplies
Unexpended,
unencumber-
Appropria- Encum- Expenditure, ed balance,
Date Explanation tion, credit brance, debit debit credit
2005
July 1 Budgeted
appropriation 100,000 100,000
2 P.O. 4–1 to
Crosby Company 20,000 80,000
3 Inv. 6392 from
Crosby Company (20,000) 20,120 79,880
5 Defective
supplies returned
to Crosby
CompanyD.M.
4–6 (640) 80,520
8 P.O. 4–14 to
Lassen Company 18,000 62,520
Ex. 17–3 Journal entry for Winston County General Fund, July l, 2005:
Taxes ReceivableCurrent 640,000
Allowance for Uncollectible Current Taxes ($640,000 x
0.04) 25,600
Revenues 614,400
To accrue property taxes billed and to provide for estimated
uncollectible portion.
Ex. 17–4 Journal entries for City of Gaskill General Fund:
2005
July 25 Encumbrances 2,390
Fund Balance Reserved for Encumbrances 2,390
To record purchase order issued for office supplies for
city manager's office.
Aug. 9 Inventory of Supplies 2,500
Vouchers Payable 2,500
To record expenditure for office supplies for city
manager's office.
9 Fund Balance Reserved for Encumbrances 2,390
Encumbrances 2,390
To reverse encumbrance applicable to vouchered
expenditure of $2,500.

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212 Modern Advanced Accounting, 10/e
Ex. 17–5 Journal entries for Glengarry School District General Fund for year ended June 30, 2006:
Encumbrances 168,400
Fund Balance Reserved for Encumbrances 168,400
Inventory of Supplies 170,900
Vouchers Payable 170,900
Fund Balance Reserved for Encumbrances 168,400
Encumbrances 168,400
Expenditures ($60,200 + $170,900 – $78,300) 152,800
Inventory of Supplies 152,800
Unreserved and Undesignated Fund Balance ($78,300 – $60,200) 18,100
Fund Balance Reserved for Inventory for Supplies 18,100
Ex. 17–6 Correcting journal entries for Rainbow County General Fund, June 30, 2006:
Other Financing Uses 800,000
Accounts Receivable 800,000
To correct July 1, 2005, journal entry for operating transfer of cash
to Internal Service Fund.
Expenditures 120,000
Equipment 120,000
To transfer amount of Sept. 1, 2005, acquisition of equipment to
appropriate ledger account.
Ex. 17–7 Closing entries for Town of Irving General Fund, June 30, 2006:
Unreserved and Undesignated Fund Balance 10,000
Encumbrances 10,000
To close Encumbrances ledger account.

Appropriations 1,520,000
Budgetary Fund Balance ($1,600,000 – $1,520,000) 80,000
Estimated Revenues 1,600,000
To close budgetary ledger accounts.

Revenues 1,616,000
Expenditures 1,500,000
Unreserved and Undesignated Fund Balance 116,000
To close Revenues and Expenditures ledger accounts.

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Solutions Manual, Chapter 17 213
Ex. 17–8 Closing entries for Bixby Village General Fund, June 30, 2006:
Unreserved and Undesignated Fund Balance 1,000
Encumbrances 1,000
Appropriations 400,000
Estimated Other Financing Uses 6,000
Budgetary Fund Balance 30,000
Estimated Revenues 426,000
Estimated Other Financing Sources 10,000
Revenues 440,000
Other Financing Sources 14,000
Expenditures 395,000
Other Financing Uses 5,000
Unreserved and Undesignated Fund Balance 54,000
Ex. 17–9 Closing entries for Village of Mortimer General Fund, June 30, 2006:
Unreserved and Undesignated Fund Balance 11,400
Encumbrances 11,400
To close Encumbrances ledger account.

Appropriations 890,000
Budgetary Fund Balance 90,000
Estimated Revenues 980,000
To close budgetary ledger accounts.

Revenues 976,700
Expenditures 896,200
Unreserved and Undesignated Fund Balance 80,500
To close Revenues and Expenditures ledger accounts.

Ex. 17–10 TOWN OF PARKSIDE GENERAL FUND


Balance Sheet
June 30, 2006
Assets
Cash $150,000
Taxes receivable, net of allowance for estimated uncollectible
amounts, $5,000 45,000
Inventory of supplies 60,000
Total assets $255,000
Liabilities & Fund Balance
Liabilities:
Vouchers payable $ 80,000
Payable to Enterprise Fund 20,000
Total liabilities $100,000
Fund balance:
Reserved for encumbrances $ 4,000
Reserved for inventory of supplies 60,000
Unreserved and undesignated 91,000 155,000
Total liabilities & fund balance $255,000

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214 Modern Advanced Accounting, 10/e
Ex. 17–11 Computation of balance of City of Winkle General Fund Unreserved and Undesignated Fund
Balance ledger account, June 30, 2006:
Balance , beginning of year $214,700
Add: Decrease in balance of Fund Balance Reserved for Encumbrances ledger
account ($18,100 – $14,800) 3,300
Excess of revenues over expenditures 37,600
Subtotal $255,600
Less: Increase in balance of Fund Balance Reserved for Inventory of Supplies
ledger account ($88,200 – $80,600) 7,600
Balance, end of year $248,000
Ex. 17–12 Journal entries for Town of Oldberry General Fund, June 30, 2006:
Fund Balance Reserved for Inventory of Supplies 3,700
Unreserved and Undesignated Fund Balance 3,700
To decrease inventory of supplies reserve to agree with balance of
Inventory of Supplies ledger account at end of year.

Unreserved and Undesignated Fund Balance 6,200


Encumbrances 6,200
To close Encumbrances ledger account.

Revenues 840,200
Expenditures 764,800
Unreserved and Undesignated Fund Balance 75,400
To close Revenues and Expenditures ledger accounts.

Unreserved and Undesignated Fund Balance 60,000


Fund Balance Designated for Replacement of Equipment 60,000
To designate a portion of the fund balance for the replacement of
equipment.

CASES
Case 17–1 Deficiencies of the financial statements of Corbin City General Fund include the following:
(1) The "income statement" and statement of changes in fund balance should be combined in a
statement of revenues, expenditures, and changes in fund balance on a budget, actual, and
variance basis.
(2) "Expenses" should be titled "expenditures."
(3) "Net income" should be titled "excess of revenues over expenditures."
(4) Depreciation should not be included in the financial statements of a general fund.
(5) Plant assets should not be included in the financial statements of a general fund.
(6) The $20,000 "reserve" for delinquent property taxes should be offset against the $80,000
property taxes receivable, with the $60,000 net amount displayed in the assets section of
the balance sheet.
(7) The amount of $110,000 should be segregated in the liabilities and fund balance (with
reserves deleted) section of the balance sheet as "fund balance reserved for inventory of
supplies." The amount of $160,000 ($4,890,000 fund balance – $4,620,000 plant assets –
$110,000 reserved for inventory of supplies = $160,000) should be displayed in the
liabilities and fund balance section of the balance sheet as unreserved and undesignated
fund balance.
Case 17–2 Student Ella apparently supports the adage "Don't count the chickens before they hatch." That
philosophy supports the modified accrual basis of accounting for general funds of
governmental entities, under which revenues are not recognized unless they are measurable
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Solutions Manual, Chapter 17 215
and available. Those requirements preclude the accrual of self-assessed taxes such as income
taxes and sales taxes, for which the governmental entity does not bill the taxpayers unless the
taxes are delinquent or underpaid when reported. Given that estimated revenues in general fund
budgets do include amounts expected to be collected for income taxes and sales taxes, the
modified accrual basis of accounting causes inconsistent budget variances, as recognized by
student Janice. Further, given that the accrual basis of accounting is used for proprietary funds
of governmental entities, consistent application of accounting principles supports the use of
accrual accounting for general funds and other governmental funds of governmental entities.
Case 17–3 Fund accounting by governmental entities is justified because of the need for careful
monitoring of revenues and expenditures or expenses of various departments and activities of
governmental entities. Unlike publicly owned business enterprises, governmental entities do not
have oversight provided by audit committees of boards of directors, or regulatory agencies
such as the Securities and Exchange Commission. Some governmental entities do not have
audits by independent certified public accountants because no federal laws mandate such
audits, which are required for publicly owned companies. Further, not all governmental entities
have internal audit staffs. Given such lack of oversight, prudence dictates that functions in
governmental entities be separated more than would be necessary for business enterprises;
funds help provide such separation.

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216 Modern Advanced Accounting, 10/e
30 Minutes, Medium
Weedpatch County Pr. 17–1
Weedpatch County General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For Year Ended June 30, 2006
(amounts in thousands)
Variance
favorable
Budget Actual (unfavorable)
Revenues $ 8 0 0 $ 8 3 0 $ 3 0
Expenditures 7 8 0 7 5 0 3 0
Net change in fund balance $ 2 0 $ 8 0 $ 6 0
Fund balance, beginning of year 6 8 6 8
Fund balance, end of year $ 8 8 $ 1 4 8 $ 6 0

Weedpatch County General Fund


Balance Sheet
June 30, 2006
(amounts in thousands)
Assets
Cash $ 1 0 0
Taxes receivable, net of allowance for estimated
uncollectible amounts, $10 5 0
Inventory of supplies 5 0
Total assets $ 2 0 0

Liabilities & Fund Balance


Liabilities:
Vouchers payable $ 4 0
Payable to other funds 1 2
Total liabilities $ 5 2
Fund balance:
Reserve for encumbrances $ 4
Reserve for inventory of supplies 5 0
Unreserved and undesignated 9 4 * 1 4 8
Total liabilities & fund balance $ 2 0 0

*Balance, July 1, 2005 $ 22,000


Add: Decrease in encumbrances
reserve ($6,000 – $4,000) 2,000
Excess of revenues over expenditures 80,000
Subtotal $104,000
Less: Increase in inventory reserve
($50,000 – $40,000) 10,000
Balance, June 30, 2006 (after closing) $ 94,000

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Solutions Manual, Chapter 17 217
40 Minutes, Medium
City of Lory Pr. 17–2
City of Lory General Fund
Journal Entries
For Year Ended June 30, 2006
Estimated Revenues 2 0 0 0 0 0 0
Appropriations 1 9 4 0 0 0 0
Budgetary Fund Balance 6 0 0 0 0
To record annual budget adopted for fiscal year ending
June 30, 2006.

Taxes Receivable 1 8 7 0 0 0 0
Allowance for Uncollectible Taxes 1 0 0 0 0
Revenues 1 8 6 0 0 0 0
To accrue property taxes billed and to provide for
estimated uncollectible portion.

Cash 1 8 2 0 0 0 0
Taxes Receivable 1 8 2 0 0 0 0
To record collections of property taxes for the year.

Allowance for Uncollectible Taxes 8 0 0 0


Taxes Receivable 8 0 0 0
To write off receivables for property taxes that are
uncollectible.

Encumbrances 1 0 7 0 0 0 0
Fund Balance reserved for Encumbrances 1 0 7 0 0 0 0
To record purchase orders for nonrecurring
expenditures issued during the year.

Expenditures 1 8 4 0 0 0 0
Vouchers Payable 1 8 4 0 0 0 0
To record expenditures for the year.

Fund Balance Reserved for Encumbrances 1 0 0 0 0 0 0


Encumbrances 1 0 0 0 0 0 0
To reserve encumbrances applicable to vouchered
expenditures.

Vouchers Payable 1 8 5 2 0 0 0
Cash 1 8 5 2 0 0 0
To record payment of vouchers during the year.

(Continued on page 475.)

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218 Modern Advanced Accounting, 10/e
City of Lory (concluded) Pr. 17–2
City of Lory General Fund
Journal Entries (concluded)
For Year Ended June 30, 2006
Unreserved and Undesignated Fund Balance 7 0 0 0 0
Encumbrances 7 0 0 0 0
To close Encumbrances ledger account.

Appropriations 1 9 4 0 0 0 0
Budgetary Fund Balance 6 0 0 0 0
Estimated Revenues 2 0 0 0 0 0 0
To close budgetary ledger accounts.

Revenues 1 8 6 0 0 0 0
Expenditures 1 8 4 0 0 0 0
Unreserved and Undesignated Fund Balance 2 0 0 0 0
To close Revenues and Expenditures ledger accounts.

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Solutions Manual, Chapter 17 219
30 Minutes, Medium
City of Riverdale Pr. 17–3
City of Riverdale General Fund
Correcting Journal Entries
December 31, 2006
(1) Estimated Revenues 8 1 5 0 0 0
Appropriations 7 7 5 0 0 0
Budgetary Fund Balance 4 0 0 0 0
To record annual budget adopted for year ending
Dec. 31, 2006.

(2) Encumbrances 2 5 0 0
Fund Balance Reserved for Encumbrances 2 5 0 0
To record outstanding purchase orders for operating
expenditures.

(3) Revenues 1 9 0 0 0 0
Donated Land 1 9 0 0 0 0
To remove donated land erroneously recorded as an
asset in General Fund.

River Bridge Bonds Payable 1 0 0 0 0 0


Contract Payable—River Bridge 3 0 0 0 0
Construction in Progress—River Bridge 1 3 0 0 0 0
To remove accounts relating to river bridge
construction project erroneously recorded in General
Fund.

(4) Taxes Receivable—Delinquent 1 4 8 5 0 0


Allowance for Uncollectible Current Taxes 6 0 0 0
Taxes Receivable—Current 1 4 8 5 0 0
Allowance for Uncollectible Delinquent Taxes 6 0 0 0
To transfer delinquent taxes and related estimated
uncollectible amounts from the current classification.

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220 Modern Advanced Accounting, 10/e
50 Minutes, Medium
Canning County Pr. 17–4
Canning County General Fund
Journal Entries
For Year Ended June 30, 2006
(1) Estimated Revenues 5 0 0 0 0 0 0
Appropriations 4 8 0 0 0 0 0
Budgetary Fund Balance 2 0 0 0 0 0
To record annual budget adopted for fiscal year
ending June 30, 2006.

(2) Taxes Receivable—Current 4 6 5 0 0 0 0


Fines Receivable 2 0 0 0 0 0
Allowance for Uncollectible Current Taxes 1 5 0 0 0 0
Revenue 4 7 0 0 0 0 0
To accrue property taxes and fines billed and to
provide for estimated uncollectible portion.

(3) Cash 3 9 0 0 0 0 0
Taxes ReceivableCurrent 3 9 0 0 0 0 0
To record collections of property taxes for the year.

Taxes Receivable—Delinquent 6 3 0 0 0 0
Allowance for Uncollectible Current Taxes 1 5 0 0 0 0
Taxes Receivable—Current 6 3 0 0 0 0
Allowance for Uncollectible Delinquent Taxes 1 5 0 0 0 0
To transfer delinquent taxes and related estimated
uncollectible amounts from the current classification.

(4) Cash 4 8 5 0 0 0
Fines Receivable 2 0 0 0 0 0
Revenues 2 7 0 0 0 0
Other Financing Sources 1 5 0 0 0
To record collections of other revenues and proceeds
of disposal of equipment for the year.

(5) Encumbrances 2 1 5 0 0 0 0
Fund Balance Reserved for Encumbrances 2 1 5 0 0 0 0
To record purchase orders for nonrecurring
expenditures issued during the year.

(6) Expenditures 4 5 6 5 0 0 0
Vouchers Payable 4 5 6 5 0 0 0
To record expenditures for the year.

Fund Balance Reserved for Encumbrances


($2,150,000 – $115,000) 2 0 3 5 0 0 0
Encumbrances 2 0 3 5 0 0 0
To reverse encumbrances applicable to vouchered
expenditures.

(7) Vouchers Payable 4 6 0 0 0 0 0


Cash 4 6 0 0 0 0 0
To record payment of vouchers during the year.

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Solutions Manual, Chapter 17 221
50 Minutes, Medium
Arden School District Pr. 17–5
a. (1) Arden School District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For Year Ended December 31, 2006
Variance
favorable
Budget Actual (unfavorable)
Revenues $1 0 0 7 0 0 0 $1 0 0 8 2 0 0 $ 1 2 0 0
Expenditures 9 8 5 0 0 0 9 9 0 2 0 0 ( 5 2 0 0 )
Excess of revenues over expenditures $ 2 2 0 0 0 $ 1 8 0 0 0 $ ( 4 0 0 0 )
Other financing uses 1 5 0 0 0 1 0 0 0 0 5 0 0 0
Net change in fund balance $ 7 0 0 0 $ 8 0 0 0 $ 1 0 0 0
Fund balance, beginning of year 7 0 8 5 0 * 7 0 8 5 0
Fund balance, end of year $ 7 7 8 5 0 $ 7 8 8 5 0 $ 1 0 0 0

*$59,400 + ($11,450 – $9,500) = $61,350;


$61,350 + $9,500 = $70,850

(2) Arden School District General Fund


Balance Sheet
December 31, 2006
Assets
Cash $ 4 7 2 5 0
Short-term investments 1 1 3 0 0
Property taxes receivable (no allowance) 3 0 0 0 0
Inventory of supplies 1 1 4 5 0
Total assets $ 1 0 0 0 0 0

Liabilities & Fund Balance


Liabilities:
Vouchers payable $ 2 0 2 0 0
Payable to Internal Service Fund 9 5 0
Total liabilities $ 2 1 1 5 0
Fund balance:
Reserved for encumbrances $ 2 8 0 0
Reserved for inventory of supplies 1 1 4 5 0
Unreserved and undesignated 6 4 6 0 0 † 7 8 8 5 0
Total liabilities & fund balance $ 1 0 0 0 0 0

† $78,850 – $2,800 – $11,450 = $64,600

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222 Modern Advanced Accounting, 10/e
Arden School District (concluded) Pr. 17–5
b. Arden School District General Fund
Closing Entries
December 31, 2006
Unreserved and Undesignated Fund Balance 2 8 0 0
Encumbrances 2 8 0 0
To close Encumbrances ledger account.

Appropriations 9 8 5 0 0 0
Estimated Other Financing Uses 1 5 0 0 0
Budgetary Fund Balance 7 0 0 0
Estimated Revenues 1 0 0 7 0 0 0
To close budgetary ledger accounts.

Revenues 1 0 0 8 2 0 0
Expenditures 9 9 0 2 0 0
Other Financing Uses 1 0 0 0 0
Unreserved and Undesignated Fund Balance 8 0 0 0
To close Revenues, Expenditures, and Other
Financing Uses ledger accounts.

Note to Instructor: After the foregoing closing entries


are posted, the balance of the Unreserved and
Undesignated Fund Balance ledger account is
$64,600 ($59,400 – $2,800 + $8,000 = $64,600), the
amount in the balance sheet in a (2).

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Solutions Manual, Chapter 17 223
60 Minutes, Medium
Melton School District Pr. 17–6
a. Melton School District General Fund
Journal Entries
For Year Ended June 30, 2006
Estimated Revenues 3 0 0 0 0 0 0
Estimated Other Financing Uses 1 7 0 0 0 0
Appropriations 2 8 1 0 0 0 0
Budgetary Fund Balance 2 0 0 0 0
To record annual budget adopted for fiscal year
ending June 30, 2006.

Taxes Receivable 2 8 7 0 0 0 0
Allowance for Uncollectible Taxes 7 0 0 0 0
Revenues from Taxes 2 8 0 0 0 0 0
To accrue property taxes billed and to provide for
estimated uncollectible portion.

Cash 2 9 4 0 0 0 0
Taxes Receivable 2 8 1 0 0 0 0
Other Revenues 1 3 0 0 0 0
To record collections of property taxes and other
revenues for the year.

Allowance for Uncollectible Taxes 4 0 0 0 0


Taxes Receivable 4 0 0 0 0
To write off receivables for taxes that are uncollectible.

Encumbrances ($2,700,000 + $91,000) 2 7 9 1 0 0 0


Fund Balance Reserved for Encumbrances 2 7 9 1 0 0 0
To record purchase orders for nonrecurring
expenditures issued during the year.

Fund Balance Reserved for Encumbrances 6 0 0 0 0


Expenditures 2 7 0 0 0 0 0
Payable to Other Funds 2 1 0 0 0 0
Unreserved and Undesignated Fund Balance
($60,000 – $58,000) 2 0 0 0
Vouchers Payable 2 9 6 8 0 0 0
To record vouchers prepared during the year.

Fund Balance Reserved for Encumbrances 2 7 0 0 0 0 0


Encumbrances 2 7 0 0 0 0 0
To reserve encumbrances applicable to vouchered
expenditures for year ended June 30, 2006.

Vouchers Payable 2 6 4 0 0 0 0
Cash 2 6 4 0 0 0 0
To record payment of vouchers during the year.

Other Financing Uses 1 4 2 0 0 0


Payable to Other Funds 1 4 2 0 0 0
To record amounts payable to other funds.

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224 Modern Advanced Accounting, 10/e
Melton School District (concluded) Pr. 17–6
b. Melton School District General Fund
Closing Entries
June 30, 2006
Unreserved and Undesignated Fund Balance 9 1 0 0 0
Encumbrances 9 1 0 0 0
To close Encumbrances ledger account.

Appropriations 2 8 1 0 0 0 0
Estimated Other Financing Uses 1 7 0 0 0 0
Budgetary Fund Balance 2 0 0 0 0
Estimated Revenues 3 0 0 0 0 0 0
To close budgetary ledger accounts.

Revenues from Taxes 2 8 0 0 0 0 0


Other Revenues 1 3 0 0 0 0
Expenditures 2 7 0 0 0 0 0
Other Financing Uses 1 4 2 0 0 0
Unreserved and Undesignated Fund Balance 8 8 0 0 0
To close Revenues and Expenditures ledger accounts.

c. Melton School District General Fund


Post-Closing Trial Balance
June 30, 2006
Cash $ 7 0 0 0 0 0
Taxes receivable 1 7 0 0 0 0
Allowance for uncollectible taxes $ 7 0 0 0 0
Vouchers payable 4 0 8 0 0 0
Payable to other funds 1 4 2 0 0 0
Fund balance reserved for encumbrances 9 1 0 0 0
Unreserved and undesignated fund balance ($162,000
– $91,000 + $88,000) 1 5 9 0 0 0
Totals $ 8 7 0 0 0 0 $ 8 7 0 0 0 0

The McGraw-Hill Companies, Inc., 2006


Solutions Manual, Chapter 17 225
30 Minutes, Medium
City of Romaine Pr. 17–7
City of Romaine General Fund
Computation of Property Tax Levy Required
For Year Ending June 30, 2006
General Fund requirements:
Estimated expenditures, Jan. 1 to June 30, 2005 $1 9 0 0 0 0 0
Proposed appropriations, July 1, 2005 to June 30, 2005 4 3 0 0 0 0 0
Cash balance required for July 1, 2006 1 7 5 0 0 0
Repayment of 30-day tax-anticipation notes:
Principal 2 0 0 0 0 0
Interest ($200,000 x 0.12 x 30/360) 2 0 0 0 $6 5 7 7 0 0 0
Total General Fund requirements 0

General Fund resources other than property tax levy:


Estimated General Fund cash balance, Jan 1, 2005 $ 3 5 2 0 0 0
Estimated receipts from property taxes, Jan. 1, 2005 to June 30, 2005 2 2 2 2 0 0 0
Estimated revenues from investments, Jan. 1, 2005 to June 30, 2006 4 4 2 0 0 0
Issuance of 30-day tax-anticipation notes 2 0 0 0 0 0
Total General Fund resources other than property tax levy 3 2 1 6 0 0 0

Property tax levy required for year ending June 30, 2006 $3 3 6 1 0 0 0

The McGraw-Hill Companies, Inc., 2006


226 Modern Advanced Accounting, 10/e
50 Minutes, Medium
Town of Tosca Pr. 17–8
Town of Tosca General Fund
Journal Entries
For Year Ended June 30, 2006
Estimated Revenues 1 0 0 0 0 0 0
Appropriations 9 6 5 0 0 0
Budgetary Fund Balance 3 5 0 0 0
To record annual budget adopted for fiscal year
ending June 30, 2006.

Taxes Receivable 8 0 9 0 0 0
Allowance for Uncollectible Taxes 9 0 0 0
Revenues 8 0 0 0 0 0
To accrue property taxes billed and to provide for
estimated uncollectible portion.

Cash 9 5 5 0 0 0
Allowance for Uncollectible Taxes 6 0 0 0
Taxes Receivable 7 8 1 0 0 0
Revenues ($955,000 – $775,000) 1 8 0 0 0 0
To record collections of property taxes and other
revenues for the year, and to write off uncollectible
taxes.

Fund Balance Reserved for Encumbrances 4 0 0 0 0


Payable to Internal Service Fund 7 0 0 0
Payable to Enterprise Fund 6 0 0 0 0
Expenditures [$889,000 – ($37,000 + $7,000 +
$60,000)] 7 8 5 0 0 0
Vouchers Payable 8 8 9 0 0 0
Unreserved and Undesignated Fund Balance
($40,000 – $37,000) 3 0 0 0
To record vouchers prepared during the year.

Vouchers Payable 8 8 0 0 0 0
Cash 8 8 0 0 0 0
To record payment of vouchers during the year.

Expenditures 1 1 0 0 0 0
Payable to Internal Service Fund 1 0 0 0 0
Payable to Enterprise Fund 1 0 0 0 0 0
To record amounts payable to other funds.

Encumbrances 4 7 0 0 0
Fund Balance Reserved for Encumbrances 4 7 0 0 0
To record encumbrances for purchase orders
outstanding on June 30, 2006.

(Continued on page 484.)

The McGraw-Hill Companies, Inc., 2006


Solutions Manual, Chapter 17 227
Town of Tosca (concluded) Pr. 17–8
Town of Tosca General Fund
Journal Entries (concluded)
For Year Ended June 30, 2006
Unreserved and Undesignated Fund Balance 4 7 0 0 0
Encumbrances 4 7 0 0 0
To close Encumbrances ledger account.

Appropriations 9 6 5 0 0 0
Budgetary Fund Balance 3 5 0 0 0
Estimated Revenues 1 0 0 0 0 0 0
To close budgetary ledger accounts.

Revenues ($800,000 + $180,000) 9 8 0 0 0 0


Expenditures ($785,000 + $110,000) 8 9 5 0 0 0
Unreserved and Undesignated Fund Balance 8 5 0 0 0
To close Revenues and Expenditures ledger accounts.

Note to Instructor: All cash payments, including


amounts payable to other funds, were vouchered
before payment.

The McGraw-Hill Companies, Inc., 2006


228 Modern Advanced Accounting, 10/e
50 Minutes, Medium
City of Douglas Pr. 17–9
City of Douglas General Fund
Journal Entries
For Year Ended June 30, 2006
(1) Estimated Revenues 4 0 0 0 0 0
Estimated Other Financing Sources 2 0 0 0 0 0
Appropriations 5 6 0 0 0 0
Estimated Other Financing Uses 2 0 0 0 0
Budgetary Fund Balance 2 0 0 0 0
To record annual budget for fiscal year ending
June 30, 2006.

(2) Taxes Receivable—Current ($220,800 ÷ 0.96) 2 3 0 0 0 0


Allowance for Uncollectible Current Taxes
($230,000 x 0.04) 9 2 0 0
Revenues 2 2 0 8 0 0
To accrue property taxes billed and to provide for
estimated uncollectible portion.

(3) Encumbrances 5 1 8 0 0 0
Fund Balance Reserved for Encumbrances 5 1 8 0 0 0
To record purchase orders for nonrecurring
expenditures issued during the year.

(4) Cash 6 6 4 0 0 0
Taxes Receivable—Delinquent 3 8 0 0 0
Taxes Receivable—Current 2 2 6 0 0 0
Expenditures 4 0 0 0
Revenues 1 9 6 0 0 0
Other Financing Sources 2 0 0 0 0 0
To record collection of property taxes, other revenue,
other financing sources, and refund from a vendor for
the year.

(5) Fund Balance Reserved for Encumbrances 1 2 0 0 0


Inventory of Supplies 8 0 0 0 0
Expenditures ($298,000 – $80,000 + $244,000) 4 6 2 0 0 0
Other Financing Uses 2 0 0 0 0
Unreserved and Undesignated Fund Balance
($12,000 – $10,000) 2 0 0 0
Payable to Capital Projects Fund 2 0 0 0 0
Vouchers Payable ($572,000 – $20,000) 5 5 2 0 0 0
To record expenditures and other vouchered items for
the year.

(Continued on page 486.)

The McGraw-Hill Companies, Inc., 2006


Solutions Manual, Chapter 17 229
City of Douglas (continued) Pr. 17–9
City of Douglas General Fund
Journal Entries (continued)
For Year Ended June 30, 2006
Fund Balance Reserved for Encumbrances 2 9 2 0 0 0
Encumbrances 2 9 2 0 0 0
To reverse encumbrances applicable to vouchered
expenditures.

(6) Vouchered Payable 5 8 0 0 0 0


Cash 5 8 0 0 0 0
To record payment of vouchers during the year.

(7) Expenditures ($18,000 + $80,000 – $12,000) 8 6 0 0 0


Inventory of Supplies 8 6 0 0 0
To record cost of supplies used during the year.
fcccccfefcccfccvcxreredfrsswfrfs

Fund Balance Reserved for Inventory of Supplies


($18,000 – $12,000) 6 0 0 0
Unreserved and Undesignated Fund Balance 6 0 0 0
To decrease inventory of supplies reserve to $12,000
to agree with balance of Inventory of Supplies ledger
account at end of year.

(8) Unreserved and Undesignated Fund Balance 2 0 0 0 0


Fund Balance Designated for Acquisition of
Equipment 2 0 0 0 0
To designate a portion of the fund balance for the
acquisition of equipment during the year ending
June 30, 2006.

(9) Taxes Receivable—Delinquent ($230,000 – $226,000) 4 0 0 0


Allowance for Uncollectible Current Taxes 9 2 0 0
Allowance for Uncollectible Delinquent Taxes 4 0 0 0
Taxes Receivable—Current 4 0 0 0
Unreserved and Undesignated Fund Balance
($9,200 – $4,000) 5 2 0 0
To transfer delinquent taxes and related estimated
uncollectible amounts from the current classification,
and to restore unneeded allowance to fund balance.

(Continued on page 487.)

The McGraw-Hill Companies, Inc., 2006


230 Modern Advanced Accounting, 10/e
City of Douglas (concluded) Pr. 17–9
City of Douglas General Fund
Journal Entries (concluded)
For Year Ended June 30, 2006
Unreserved and Undesignated Fund Balance
($518,000 – $292,000) 2 2 6 0 0 0
Encumbrances 2 2 6 0 0 0
To close Encumbrances ledger account.

Appropriations 5 6 0 0 0 0
Estimated Other Financing Uses 2 0 0 0 0
Budgetary Fund Balance 2 0 0 0 0
Estimated Revenues 4 0 0 0 0 0
Estimated Other Financing Sources 2 0 0 0 0 0
To close budgetary ledger accounts.

Revenues ($220,800 + $196,000) 4 1 6 8 0 0


Other Financing Sources 2 0 0 0 0 0
Expenditures ($462,000 + $86,000 – $4,000) 5 4 4 0 0 0
Other Financing Uses 2 0 0 0 0
Unreserved and Undesignated Fund Balance 5 2 8 0 0
To close Revenues, Other Financing Sources,
Expenditures, and Other Financing Uses ledger
accounts.

The McGraw-Hill Companies, Inc., 2006


Solutions Manual, Chapter 17 231