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Ex-Co (2014)

Executive Committee (Session 2013)

Secretary-General

Vision of CityUMUN

Year plan Lead the ExCos towards the same direction

Chairing the ExCos meeting


Call for ExCo meeting No voting right Facilitate the communication between each other

Reporting to Advising Team Regularly


Financial and operational situations Development of Annual Report to the Advising Team

Build relationship with other MUN clubs

Automatically become the member of Hong Kong MUN Council on behalf of CityUMUN

Deputy-Secretary-General

Internal affairs

Final approval of all documents Monitor the progress of each branch Provide solutions to each branch when they have difficulties

In the ExCo meeting


Prepare agenda to club members Explain the rules of procedure to the SG during meeting (if needed) Deliver needed documents & information to other ExCos

Other duties

Report the financial & operational situations in the ExCo meeting regularly

Academic Branch

Under-Secretary-General (Academic Head)


Person-In-Charge of all the CityUMUN academic activities Monitor the quality and the quantity of academic activities of CityUMUN Take minutes of Academic Branch meeting and report to DSG regularly

Research & Development Secretary


Plan & carry out CityUMUN Forum Plan & carry out workshops & visits regularly Plan & carry out CityU Model United Nations Conference (academic matters)

Cooperate with other MUN clubs for other academic activities

Academic Consultant

Recruit delegation teams of CityUMUN Monitor the progress of the delegation teams

Provide trainings & necessary assistance to delegation teams

Operations & Publications Branch

Under-Secretary-General (Operational Head)


Buildan image of CityUMUN to students in CityU Person-In-Charge of all the CityUMUN non-academic activities Monitor the quality and the quantity of non-academic activities Take minutes of O&P Branch meeting and report to DSG regularly

Events Management Secretary


Hold & take minutes evaluating meeting of all the activities Plan & carry out non-academic activities Plan & carry out opening & closing ceremonies and social events within the conference

Publicity & Art Secretary


Promote & interact with club members & students online Design posters and any other artwork for the promotion of CityUMUN

Finance Secretary

Keep all the goods, facilities and money


Keep record of all the financial expenses Report regularly to SG and DSG (also OGSG) Take care of the budgeting and final report

Income & Expenditure (I&E)

Accounts Payable (AP)


Accounts Receivable (AR)

Internal Secretary

Keeps record of all the documents in a systematical way


Make reservation (from SDS/SU) Email management (e.g. Orders emails into different categories)

Keep records updated


Take minutes at meetings

Rules and Regulation

CANT DISAPPEARRRR!!
REPLY EMAILSSSS! Attend 80% of meetings

Stay in Hong Kong during summer holiday


Meet deadlinesssss!! Be responsible!!

Duties

Meetings

Ex-Co meeting x 1 / month (minimum)

Conference

1 @ CityU (Regardless of the scale)

Delegation teams to MUN Conference

1 local or overseas conference

Schedule

First round interview

Date: 2 November 2013


Time: 19:00 21:00 Interviewer: ExCos of CityUMUN

Content: Individual & Group


Your visions & passions towards CityUMUN English proficiency Experience in the pass Sensitivity to current affairs

Reminder: reserve your night time right after the interview

Second round interview

Date: 2 November 22 November 2013


Content & details: announce after the interview

Leadership skills Time management skills Collaboration skills Different kind of technical skills Ability in handling pressures

Bonus

Being Dais team members


Training: 9 November 2013 Content:

1)
2)

Rules of procedures
UN papers & researching skills

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