Internship Report Presentation

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Introduction
 Name: Husnain Afzal
 ID: mc060401747
 Course: MBA
 Specialization: MIS

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Title of Internship Report

Internship Report on
VIVO Hydro Technologies

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Overview of the Organization
 History & background of Water
treatment industry in Pakistan

 Year 1998- Water treatment industry was properly

introduced in Pakistan.

 Year 2005- VHT started its operations in three cities i.e.

o Sialkot (Head Office)

o Kasur
o Lahore

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Overview of the Organization
 Sole Proprietorship
 Services Providing Company

 Three divisions of the Company

o Domestic
o Commercial
o Industrial

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Overview of the Organization
 Business Volume

 Sales during 2007-2008

o 37.5 million PK. Re.

 Target Sales in year 2009

o About 40.0 million PK. Re.

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Overview of the Organization
 Segregation of sales volume (2007-2008)
o Industrial 75% -- Commercial 18% -- Domestic 7%

7%
18%

Domestic

Commercial

75% Industrial

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Overview of the Organization
 Competitors of the Company
o Aqua Safe
o Pearl Water Treatments
o Fluid Technologies
o Pure it

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Organizational Hierarchy Chart

CEO

Accounts Dpt. -- GM -- Marketing Dpt.

• GM
o IT Dpt.
o Engineering Dpt.

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Organizational Hierarchy Chart
 Accounts Dept.
o Payroll
o Purchases

 Marketing Dept.
o Marketing of the company
o Sales

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Organizational Hierarchy Chart
 Employee statistics of VHT is
o Total Number of Employees working in different branches
of VHT are 279.

o Employees working in head office are 83.

o Employees Working in IT Dept. of VHT Head Office are 6.

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Training Program
 The Internship Program
o 15th Nov 2008 – 10th Jan 2009

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Training Program
 The Task Assigned to me During My
Internship
o To develop a small database for the store room of the
company

 Other office duties assigned to me

during internship
o To dispatch letters to different offices
o Sorting different office documents
o Managing the visitors

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Structure of the IT department
 Department Hierarchy
2. Manager of the department (IT Manager)
3. Software development Team
4. Assistants
5. Technical help desk
6. Data entry person

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Operations of the IT department
 The major functions of IT Dept at
VHT are
o Maintaining the payroll system of the company

o Development and maintenance of website of the company

o Provides help to the assembly department in operating Hi-Tech

instruments

o A help desk in the IT department for technical support about instruments

to the customers.

o Feedback collection from customers through web forms

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Functions of the IT Department
 Major functions of IT Dept. ate VHT
are
o Provides support to all other departments of the company

o Exploration and recommendation of alternatives to current

implementations

o Documentation of the Records of the company

o Installation of soft wares in computers of the company

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Functions of the IT Department
o Provide trouble shooting incase of problems in systems

o Maintenance of data network

o 24/7 help desk

o Develops usage instructions for the end users of the instruments

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 Functions of the IT Department
 Support to other departments of the
company
o Helps accounts department by maintaining the payroll system of the
company

o Helps the marketing department by using mail marketing and through

website of the company

o Helps the assembly department by providing training to the

technicians in operating automated systems

The IT department of the company is like a main hub of the company which
connects different departments of the company
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Critical Analysis
 Requirement Analysis
o The Existing System

 Simple paper record keeping system

 No interdepartmental data sharing
 The record keeping system was not even based on cost
accounting standards such as FIFO, LIFO etc.

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Critical Analysis
 Requirement Analysis
o Drawbacks of existing system

 Provide no basis for decision making

 Difficult to make forecasting analysis
 Difficult for the company to meet Demand & and Supply shocks

o The New System

 By having all the records of the inventory it will provide

better management and decision making
 Ease in managing the demand and supply shocks in market

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 Critical Analysis
 Data Gathering
o Different forms of data collected are

 Plants IDs  Parts Names

 Parts IDs  Category of the plant
 Plants Names  Quantity of different
parts

Note: A questionnaire was used for the purpose of data collection

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Critical Analysis
 System Design
o The Logical representation of the store
room database is

Store(PartID,PlantID,PartName, PlantName,Quantity, Room#)

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Critical Analysis
 Implementation
o Data Entry
o Data Manipulation

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SWOT Analysis
 Strengths
o Major Strengths of the company are

 Capacity of participating in Large scale projects

 Advance and modern water test Lab.

 Authorization and Affiliation with Well known brands

 Business partnership with SCCI.

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SWOT Analysis
 Weaknesses
o Major Weaknesses of the company are

 The company’s location is outside the industrial estate

 Absence of HRM Dept.

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SWOT Analysis
 Opportunities
o The major available to the company are

 Online Shopping facility

 ISO 9001 certification

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SWOT Analysis
 Threats
o Major Threats to the company are

 High competition in prices with rivals

 Imposition of excise duty on electronic equipment by year

2009.

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Conclusion
 Benefits of Internship
o Exposure in practical life
o Vision broadness

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Recommendations
 My recommendations are
o Availability of Technical staff

 Chemical Engineer

 Certified Biologists

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Thank you

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