Spreadsheets

Spreadsheets are great for organizing and analyzing data. Some teachers use a spread sheet to keep track of their grades. Our EIL department uses a spreadsheet in making a class schedule for all department classes. We also use a spreadsheet to help us analyze test data. Some even use a spreadsheet to keep track of vocabulary words. You can also use a spread sheet to keep track of your money, but keep in mind that spreadsheets are not just for business majors. Spreadsheets for Grades 1. Open up a Microsoft Excel Spreadsheet and input the following data (pasted 2 different ways) Worksheet Object
HW#2 HW#3 HW#4 HW#5 HW#6 HW#7 HW#8 HW#9 HW#10 Total pts Percent Grade

3 2 4 3 5
5

12 15 14 11 15
15

7 6 8 5 6
7

9 10 11 11 12
12

14 14 12 14 13
14

21 15 20 21 18
22

0 0 1 1 0
1

14 14 13 11 12
15

9 8 9 6 8
10

Picture

2. Make a formula to sum the Total Points ( ). 3. Make a formula to calculate the percent (student total / total possible. 4. Make a formula to show a letter grade (see below). Formula for Lookup =LOOKUP(A2,{0,60,63,67,70,73,77,80,83,87,90,93,97},{"F","D-","D","D+","C-","C","C+","B-","B","B+","A-","A","A+"}) Formula for If Statement Formula =IF(logical_test,value_if_true,value_if_false) =IF(A2>89,"A",IF(A2>79,"B", IF(A2>69,"C",IF(A2>59,"D","F"))))

Think how useful a spreadsheet formula would be if you had a large number of students to place into various levels and classes based on several test scores. You could write a formula that said:

If this student is in this class and got at least this score on this test, and at least this score on that test, then he should go to this class, if not he should repeat or go to that class. Now suppose a student had four classes and you had to decide this information for each class and you had 150 students. That would take a lot of human effort. However, once a formula is written and proofed, then it can be copied and applied to many students. That way a teacher or administrator wont have to spend a lot of time figuring out the correct placement for each individual student. The computer could do it for him/her. Use paste special to show various ways of displaying your completed Spreadsheet so that all data is visible and it fits between the left and right margins.

Bitmap:

Object:
Homework Grades HW#1 HW#2 HW#3 HW#4 HW#5 HW#6 HW#7 HW#8 HW#9 HW#10 Total pts Percent Grade

Carlton, Simon Fakaofaofa, Appleton Jones, Tom Pagulian, Sheena Smith, Mu Jung Your Own Scores
Total Possible

0 1 2 2 2 2
2

3 2 4 3 5 5
5

12 15 14 11 15 15
15

7 6 8 5 6 6
7

9 10 11 11 12 12
12

14 14 12 14 13 13
14

21 15 20 21 18 18
22

0 0 1 1 0 1
1

14 14 13 11 12 2
15

9 8 9 6 8 5
10

89 86.41% 85 82.52% 94 91.26% 85 82.52% 91 88.35% 79 76.70% 103 100.00%

86.41 82.52 91.26 82.52 88.35 76.70 100.00

B BABB+ C A+

Picture:
Homework Grades HW#1 HW#2 HW#3 HW#4 HW#5 HW#6 HW#7 HW#8 HW#9 HW#10 Total pts Percent Grade

Carlton, Simon Fakaofaofa, Appleton Jones, Tom Pagulian, Sheena Smith, Mu Jung Your Own Scores
Total Possible

0 1 2 2 2 2
2

3 2 4 3 5 5
5

12 15 14 11 15 15
15

7 6 8 5 6 6
7

9 10 11 11 12 12
12

14 14 12 14 13 13
14

21 15 20 21 18 18
22

0 0 1 1 0 1
1

14 14 13 11 12 2
15

9 8 9 6 8 5
10

89 86.41% 85 82.52% 94 91.26% 85 82.52% 91 88.35% 79 76.70% 103 100.00%

86.41 82.52 91.26 82.52 88.35 76.70 100.00

B BABB+ C A+

Charts and graphs are excellent ways to give visual depictions of data. Using your spreadsheet of grades, make a chart showing at least 2 homework assignments. Paste a copy of your chart below, and explain what your chart shows. (You may show several different charts if you want.)

Chart:

25 20 Carlton, Simon 15 10 5 0 Fakaofaofa, Appleton

Jones, Tom

Pagulian, Sheena Smith, Mu Jung

Your Own Scores

Explanation: This chart shows how students are doing for each homework. Each student has different color. What this chart doesnt show is total possible point of each homework.

Spreadsheets for Sorting 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Open the Class Schedule in the 302 Assignments folder. Sort according to Instructor (Data, Sort). Make sure you sort the whole spreadsheet and not just the column. Delete all the canceled classes or classes without an instructor. Format the cells for the classes Bro. Christensen teaches and change them to a light blue background. Increase the font size by 4 points for those classes associated with Bro. Christensen Delete the # column Put a yellow background behind Sis. Mapus classes. Make the row height twice as big for Sis. Mapus classes. Sort all the cells according to Class and Section (at the same time). Sort all according to Time, Class, and Section (at the same time). Did you notice anything about the order or the time? Fix it and sort again. 11. Cut and paste your final product here. You may want to cut and paste it as a bitmap or picture under paste special. Do not use Print Screen.

Sorted Spreadsheet:

12. Turn on the Filter (Data, Filter, Auto Filter) Under Instructor, filter for Peeni. Paste a picture of these results here. You may want to cut and paste it as a bitmap or picture under paste special. Do not use Print Screen.

Peeni Spreadsheet:

13. Turn the filter off (Data, Filter, Show All) 14. Now use the custom filter to find only Writing and Grammar classes. Paste a picture of the results here. You may want to cut and paste it as a bitmap or picture under paste special. Do not use Print Screen.

Writing and Grammar Spreadsheet:

Do you think youll ever use what you learned about spreadsheets when you teach? Support your answer.

Answer: Spreadsheet program will be helpful if teachers know how to use it properly. For example, it sometimes looks difficult to organize all the equations correct. However, once you learned it, your class will be more organized and easier to track your students progress.

Note: Spreadsheets can also be used with Word documents. Suppose you keep an individualized list of vocabulary words for each student on a spreadsheet. You can use the Mailings tab in word to create a form which will make individualized vocabulary quizzes for each student. Once you get the hang of it, it becomes fast and easy to do. Spreadsheet Name V1 V2 V3 John happy blue apple Bill nice green banna Jodi kind red apple Form in Word with Fields referring to Spreadsheet

Results when Merged

Finishing Touches Use the Blog to discuss about spreadsheets. Tell if you feel this was a worthwhile assignment and if you ever think you will use a spreadsheet. Add a background color to this document, but make sure it is still easy to read. Name this document Spreadsheets and save it as a Word Document (.docx) in your portfolio folder. Link the file to your Home Page.