NorthEastIndependentSchoolDistrict p

February2013


clickonSignIn g toprightcorner,redbox p g

UserName fullNEISDemailaddress Password NorthEast2012

Onceyoulogin,youwillresetyourpassword.Yournewpassword musthaveatleast6characters,including1capitalletter. BesuretocheckRemembermylogintoavoidhavingtoreenter yourusernameeachtimeyoulogin.

ADDING,SEARCHINGFOR, &SELECTINGSTUDENTS

 IntheApplicationsbarontheleftsideofthescreen,under Document,clickonNotices FindLastName andenter FindFirstName andenter FindCampus andenteryourcampususingthedropdownmenu Uncheckthebox:Addfromlist ClickontheAddStudent Click on the Add Student tab EnterStatus:Referralusingdropdownmenu EnterDateofBirth Enterstudentsgender Entergradelevel C c S V ClickSAVE

 Thesystemwillnotallowyoutoaddduplicatestudents y y p IfyouenterandIDthatisalreadyinuse,
contactKimMellum kmellu@neisd.net,4070573

Thestudentsinactiverecordwillbemovedtotheactive programside

 Checkbox nextto504tofilteronlythe504students y Enter Campus byusingthedropdownmenutoseeall students Partialspellingsworkfornamesearches Aftersearching,clickViewAlltoreturntoentireroster. Scroll to find student alphabetically in list Scrolltofindstudentalphabeticallyinlist UseOthertoaddadditionalstudentinformationsuchas gradeorage Sortcolumnsbyclickingontheunderlined heading Printableviewallowsforquickprintingofstudentslisted UseFirst,Previous,Next,Lastarrowsiflistislengthy

NAVIGATION

clickonPrevious/Nextorthedropdownmenuto choosescreen

 WhenusingPrevious/Nextbuttonsordropdownmenu,your data will automatically save datawillautomaticallysave Whenclosingawindowafterdataentry,butnotusing Previous/Nextbuttonsordropdownmenu,youMUSTclick Savebeforeclosing UsingtheTABbuttonwillmoveyouforwardthroughthedata fields TAB SHIFTwillmoveyoubackwardsthroughthe fields.TAB SHIFT will move you backwards through the datafields TheSPACEBARwillactivateradiobuttonsandkeyboard arrowkeyswillchangewhichbuttonisactivated HoldingCONTROLonyourkeyboardwhilerotatingthewheel on the mouse or pressing the or onthemouse,orpressingthe or keyonyoukeyboardwill key on you keyboard will increasethescreensize


1 12

1,2,5 1 2 5 12 12

1,2,5 1 2 5 12 12

504SCREENS

Screen1.StudentInformation
~verifyinformationiscorrectandcomplete;check e504box ~MeetingDatesinformationisbidirectionalandwillbecompletedon laterscreens;clickNext

Screen2.ContactInformation ~verifyinformationiscorrectandcomplete; ~clickon li k C Copyfromstudent f t d t topullfromdatabase;clickNext t ll f d t b li k N t

Screen3.Section504ReviewCommitteeReferral
~enterPlanDate,whomReferredBy,504Status,&ReasonforReferral ~aReasonforReferralmustbecheckedasitwillcarryovertoscreen4. y ~clickonthePapericon. Describeareaofneed/concernusingtheReferral/Reeval packetinformationcollected ~EvaluationData:checkTeacher &Parent Input,&Referral InfoforInitialsandReevals ~completeEthnicity,Race,Econo Disadvantaged,andPrimaryLanguage ~completeWithdrawalandDismissalsections,ifapplicable;clickNext p , pp ;

FYIonScreen3theTeacherandParentInputFormsaredisabled
~Ifclickedon,amessagewillpopupiscurrentlyunavailable ~InputformscanbeprintedfromtheReports tab

 FollowingreceiptoftheReferralandthedecisionto g p evaluateunder504,thisformissenthometoparentsto gainconsentforinitialevaluation. IncludeacopyoftheNoticeofParentRights,alsoavailable I l d f th N ti fP t Ri ht l il bl inSpanish. Consistent with OCR guidance, this form documents parent ConsistentwithOCRguidance,thisformdocumentsparent consentfor504Services,refusaltoconsentforinitial Section504services,aswellasparentdecisiontorevoke consent for continued Section 504 services consentforcontinuedSection504services. Note:a504Planisstillcompletedforthechild,butno p servicesareimplementedduetotherefusaltoconsentor revocationofconsent.

Screen4.Section504NoticeandConsentfor504Evaluation
~indicateDate,MeetingType,AreaofConcern,DyslexiaAssessment/Other if requesting q g ,yourContactInformation, ,y , atthemeeting gp parentconsent;Next ;

 Noticeissenttoinformparentofreferraltothe504 p Committee,dateforanAnnual/ReevaluationReviewofthe studentsneeds,orDiscipline/ManifestationReview. AvailableinbothEnglishandSpanish. A il bl i b th E li h d S i h Senttoparentpriortoeach504meetingdescribingwhat will occur and providing the time and location of the willoccurandprovidingthetimeandlocationofthe meeting. Note:thisnoticedoesnotassumethatparentsare membersofthe504Committee. b f h 504 C i

Screen5.504MeetingNotice
*completescreen12,ReceiptofRightsContactInformationso3rd sectionwillpopulate ~completeallsectionsin1 complete all sections in 1st box; box; atmeeting at meeting complete2 complete 2nd section;clickNext section; click Next

Themostimportantscreenstofilloutascompletelyaspossible Usedtodetermineinitialeligibilityin504andtofulfilltheregulatory requirement for periodic Reevaluation at least every three years requirementforperiodicReevaluation,atleasteverythreeyears ThescreensprompttheCommitteetoasktherightquestionsandto reviewtherequireddataandincludestheNoticeof504Evaluation Results This Notice is sent to parents following evaluations to indicate Results.ThisNoticeissenttoparentsfollowingevaluationstoindicate whatoccurred.Itshouldbeusedfollowinganytypeof504 Evaluation,initial,reevaluation,etc. Other documents are attached to this Notice for delivery to parents OtherdocumentsareattachedtothisNoticefordeliverytoparents ShouldtheCommitteedeterminethatthestudentiseligibleandin needofaPlan,itusesthesescreenstocreateaplacement. Th ThecompletedPlanisdeliveredtoparentsandschool l t d Pl i d li dt t d h l personnel/contractorswhohaveadutytoimplementthePlan. AbehaviormanagementformispartofthePlanandiscompletedif necessary. necessary Allaccommodationsthestudentwillneedaredocumented, instructional,environmental,orbehavioral.

Screen6.Section504ReviewCommitteePlan 1 ,first1/2
~EvaluationReview,Infofromothers,#1,ifYesdetailindocument ~ #2 selectyes,oneormoreMLAs,anddocument ~#2 select yes one or more MLAs and document orselectNo or select No DNQ DNQ

Screen6.Section504ReviewCommitteePlan 1 ,second1/2
~#3 indicateYes/No re:SubstantialLimitation resourceonintranet,ifneeded IfNo,putdetailsinExplaindocument;CompleteInstructionalAccs usingdropdownmenu, TestingAccs bycompletingtable/checkprintbox;Dyslexia screen/checkprintbox; Environmental/AccessibilityRecs andBehavioral/SocialAccs/BehaviorPlan,ifneeded; CompletePlacementRecommendationsandDeliberations;click Next

 Indicatetherecommendationsagreeduponbythe g p y committee:
1.RegularEd/NoPlan
ifTechnicallyEligible,check if Technically Eligible check Student Studentwillbemonitored will be monitored

2.RegularEd/with504accommodations 3.WillcontinueSection504accommodations forreevaluations 4 Wi hd 4.WithdrawalfromSection504 lf S i 504 5.ReferraltoSpecialEducationwillberecommended 6.ReferraltoRtICommittee whennodisabilityexistsorthe disabilityisnotsubstantiallylimiting.RtICommitteeshould documentaccommodations/interventionsinCompass

CommitteeDeliberations screen6
Samplewordingfordeliberationsisprovidedbelow.Deliberationsshouldbe S l di f d lib ti i id d b l D lib ti h ld b individualizedforeachstudent/shouldnotlookthesame.
Thepurpose ofthis504meetingisa initial,reevaluation,annual,manifest todetermine eligibility,programandplacementbasedoncurrentevaluationresults. g yp g p Teacherdiscussedareasofconcernandprovided acopyofthereportcard,common assessments,stateassessments,worksamples,anecdotalinformation,RtIintervention plansanddatamonitoring.
For Formedication,consider:Teacherreportsstudentis medication consider: Teacher reports student is wellbehaved/struggles/etc well behaved/struggles/etc whileon while on medication;however,whennotonmedication,heisunableto_______/_______/ listbehaviors/skills

Uponreviewofacademicsuccess,itwasfoundthatstudentcontinuestostruggle note passing/failingwhichcoresubjectsandwhichstateassessments . Parentreportsthat. Parent reports that noteanydiagnosis,medications,behaviorsathome note any diagnosis medications behaviors at home . Teachermadespecificrecommendationsregardingaccommodations thatmaybenefitthe studentinthegeneraleducation. Aftercarefulconsiderationandreview,the504Committeehasdeterminedthatthe followingaccommodationsshouldbemadeforstudentinordertoallowhimtosucceedat thesamelevelashisgradelevelpeersaswellasallowhimtheopportunitytoaccessthe generaleducationcurriculum:_______/_______/etc listaccommodations Testingaccommodationswerediscussedanddocumented. g Behaviorinterventions/accommodationsaredocumented. ifapplicable A504Planwascreatedandagreeduponbythecommitteemembers. Thedeliberationswerereadandacceptedbythecommittee.

Screen7.Section504ReviewCommitteePlan 2
~PlacementDecision choose1option ~Discpline/ManifestReview completeonlyforMD; clickondocument icon anddetailthebehavioralincident,committee discussion answer2questions &decision;Next

 Whendisciplinaryremovalstriggertheneedforevaluation, p y gg , thissectionwalkstheCommitteethroughtherequired questions. NoticeofEvaluationshouldalsobecompletedtoinformthe N ti f E l ti h ld l b l t dt i f th parentsoftheresultsofthemanifestationdetermination. For persistent misbehavior, student must have a Behavior Forpersistentmisbehavior,studentmusthaveaBehavior Plan,screen6,toteachreplacementbehavior s .
3rd itemfromthebottomofthescreen:Behavior/SocialAccommodations
Clickonpapericontodocumentplan Click on paper icon to document plan

Checkbox:ABehaviorPlanwascompleted,andindicatethedate ofthe plan

Screen8.Section504CommitteeMembers ~ use drop down menus to note all committee members; Next ~usedropdownmenustonoteallcommitteemembers;Next

Screen9.Section504StudentRecord/Information
~verifyinformationandchoosestudent verify information and choose students squalifyingdisability qualifying disability decision/placementcode; ~thedate andreasonformeetingarebidirectionalfromscreen4 ~Whenastudentiswithdrawnfrom504thedatemustbeenteredatthebottomof thescreen. hiscanbeveryimportantinthefutureforstudentsthatarerereferredfor504;Next

 ThisscreenistobeusedinconjunctionwithTexasDyslexia j y andSection504InitialEvaluation/Reevaluation Whenperforminganevaluationthatincludespossible eligibilityundertheTexasDyslexialaw,thisscreenguides li ibilit d th T D l i l thi id theCommitteeinmeetingboththerequirements establishedbylawandtheRevisedProceduresConcerning Dyslexia BlueBook,2010 .

~clickNo/Yes studenthasbeenidentifiedwithdyslexia ~Ifyes,enterIDDate;document y testingsummary;document g y dyslexiainformation; y ~answerdisabilityandservicesquestions;enteramountofservices; ~Y/N eligibleforaccs;clickonTestingAccommodations&complete;Next

Screen10.504Dyslexia

~uselinktoTEA,ifneeded.StudentMUST meeteligibilitycriteria ~ChooseLanguageofdelivery ~clickonUpdateSTAARAccommodationsandcomplete l k d d d l ~determineifstudentmayrequestchangeinlevelofOA;checkbox ifYes ~opendocumentandnoteAdditionalAccommodations,ifapplicable;Next

Screen11.504TestingAccommodations

FYI Screen11 LinktoTEATestingAccommodations

FYI Screen11 UpdateSTAARAccommodations

Screen12.ReceiptofRightsContactInformation
~enteryourcontactinformation,Name,Position,Phone; t t ti f ti N P iti Ph Previewand/orPrint/Archive
*dothisfirstandyourcontactinformationwillautomatically populateonthebottomofpartoftheMeetingNoticeandRights

CREATING,PRINTING,ARCHIVING, &UPLOADINGREPORTS

 ClickonReports Choose1.PrintIndividualReports Choose 1 Print Individual Reports Chooseareportbyclicking on/highlightingit

ifchoosingmorethan1item,holdCONTROLwhileselecting additionalitems

ClickCreate ViewPreparedReportswillopen
wait waitforthenewscreentoberefreshedOR for the new screen to be refreshed OR clickonAutoRefreshon

Locatethereportyougenerated.ClickView
thi thisfilecanbesaved,archived,orprinted,butcannotbechanged fil b d hi d i t d b t tb h d Ifthereisanerror,deletethereport,makethechange s inthe appropriatescreensandbeginthereportprocessagain

ClickPrint icon thedocumentcanalsobesavedby clickingontheSaveicon,ifdesired

 GototheReports p tab. ClickonthescreenarrowdownandclickonForeign Languages/BlankReports ClickontheSelecttheLanguagearrowdownandclickon Spanish ChooseaReport Choose a Report ClickCreate Inthenewscreen,clickonAutoRefreshon , View andPrint.

 ToArchive,followthestepsinCreatingandPrintingReports
Thereportyoucreatewillbewhatyouarchive

In InReports,gotoscreen4,ArchivePreparedReports,toseethe Reports go to screen 4 Archive Prepared Reports to see the recentlycreatedreport ToArchive,simplyclicktheArchive buttonnexttothereport
Enteracomment priortoclickingArchivetoattachavirtualstickynote tothefile SelectTypeofArchivefromdropdownchoicespriortoclickingArchive yp p p g toenablefasterfilesortingofarchives

Selectscreen6toViewArchivedDocuments.
Cli ClickView k Vi toopenthePDF t th PDF ClickEdit tochangeoraddacomment,changearchivetypeordocument class ArchivedDocumentsmayalsobeviewedbyopeningArchiveManager ontheWelcomeScreen:Openstudentsrecord,SelectFERPAreason, followstepaboveforviewingarchiveddocuments

 OpenArchiveManagerontheWelcomeScreen Select3,UploadSoftcopyDocumentfromthedropdown Select 3 Upload Softcopy Document from the drop down menu ClickUpload.Locatethefileonyourcomputerbyselecting ChooseFile.Oncethefilehasbeenlocated,clickUploadFile ClickSave.Ifyouskipthisstepthefilewillnotbeuploaded Toviewtheuploadeddocument,clickRefresh To view the uploaded document click Refresh
ClickView toopenthePDF ClickEdit tochangeoraddacomment,changearchivetypeor documentclass

Whenuploadingadocument,thesystemnamesthe document: Uploaded Document. You must change the name document:UploadedDocument.Youmustchangethename toaccuratelyreflectthedocument physicianreport, signaturepage,worksample byclickingEdit

Gotoscreen6.ClickPreview.Print. GototheReports tab.Clickonthescreenarrowdownand clickon504Plan.ClickCreate.Inthenewscreen,clickon , AutoRefreshon.View andPrint.

 504Intranetsite 504 I
IntranetInstruction SpecialEducation 504

KimMellum,ComplianceSpecialist Kim Mellum, Compliance Specialist

4070573;kmellu@neisd.net

JanetTracy,DistrictDyslexiaCoordinator J y y
4070283;jtracy@neisd.net

LeslieRedding,504ProgramCoordinator
4070270;lreddi@neisd.net

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