Peachtree Accounting NATOGYI)

1. 2. 3.

1. 2. 3. 4.

1. 2. 3. 4.

1. 2. 3. 4.

1. 2. 3. 4.

AIT Computer ( Ranger Offset ) -

AIT Computer

CIP -

Peachtree Accounting 2010 /

() Peachtree Accounting 2010

 Computer Basic & DTP Course Microsof Office 2010, Adobe PageMaker Graphic Design Course Photoshop, Illustrator, Indesign, Corel Draw Video Editing Course Power Director, Pinnacle, Premiere A+ Course Window XP, Vista, 7 Driver Software Utility Network+ Course Security+ Course Programming Course Web Design Course Dreamweaver Computerized Accounting Course LCCI, MYOB, Peachtree

Accoun Peachtree

Peachtree

NATOGYI)

Introduction to Peachtree Accounting ........................................................... 1 1.1 1.2 Peachtree Accounting 2010 Version Feature ......................................... 1

......................................................................... 2

Installing Peachtree Quantum 2010 ............................................................... 3 2.1 2.2 Peachtree Software Full Version Peachtree Software ............................................ 3 Registration ...... 11

Create a New Company File ....................................................................... 14 3.1 ............................................................. 14

Peachtree Procedure .................................................................................... 20 4.1 4.2 4.3 4.4 4.5 ................................................................................................. 20 Purchase Orders Process ...................................................................... 21 .............................................................................................. 22 Billing your customer........................................................................... 22 Receiving Money ................................................................................. 23 ........................................................................ 24 5.1 5.2 5.3 Accounts .............................................................................. 27 Account Type ....................................................................................... 29 Numbering Account ............................................................................. 30 ....................................................... 32

Creating an Account 6.1

Charts of Account ................................................................................ 35 .................................................................... 37

7.1 7.2 8 8.1 9 9.1 10

Event 1 ................................................................................................. 37 Customer ................................................... 40 ................................................................................ 45 Event 2 ................................................................................................. 45 ..................................................................................... 48 Event 3 ................................................................................................. 48 ............................................................................................. 54

10.1 Event 4 ................................................................................................. 54 11 .......................................................................... 62

11.1 Event 5 ................................................................................................. 62 12 ........................................................................................... 64

12.1 Event 6 ................................................................................................. 64 13 ........................................................................................ 66

13.1 Event 7 ................................................................................................. 66 14 .......................................................................................... 68

14.1 Event 8 ................................................................................................. 68 14.2 Event 9 ................................................................................................. 70 14.3 Event 10 ............................................................................................... 72 15 ............................................................................................. 75

15.1 Event 11 ............................................................................................... 75 16 .................................................................................. 77

16.1 Event 12 ............................................................................................... 77 17 ................................................................................... 79

17.1 Event 13 ............................................................................................... 79

17.2 Event 14 ............................................................................................... 81 17.3 Event 15 ............................................................................................... 82 18 ....................................................................................... 85

18.1 Event 16 ............................................................................................... 85 19 ......................................................................................... 87

19.1 Event 17 ............................................................................................... 87 20 Adjustment 20.1 20.2 20.3 21 Trial Balance 22 Income Statement 23 Balance Sheet 24 24.1 24.2 24.3 24.4 24.5 24.6 ........................................................................ 90 ........................................................... 91 (Office Equipment) ........................ 92

(Adjusting Closing Stock) ........................ 93 ........................................................................ 95 ............................................................... 98 .................................................................100 ...........................105 (Account) ..................................................................................105 (Ledger)..................................................................................105 ..............................................................................................106 (Double Entry) ..................................................106 (Debit Side) (Credit Side) ..............107 .............107

24.7 Debit & Credit ....................................................................................108 24.8 24.9 24.10 ..............................................108 ....................................109 (Trial Balance) ..........................................................112

24.11 ERRORS .........................................................................................113 25 25.1 25.2 Ledger Accounts 26 (Classification of Accounts) ........................117 .............................117 ............................120 .........................................................................124

26.1 Book Keeping Procedure ....................................................................124 27 27.1 27.2 28 28.1 29 29.1 29.2 29.3 29.4 29.5 29.6 29.7 29.8 ......................................................................................................128 (Cash Book) ...............................................................128 (Petty Cash Book).........................................129 (Adjusting Entries) .................................................................134 (Provisions & Adjustings) ............134 (Final Account) ........................................................140 ...................................................................140 (Trading Account) ...............................................140 (Cost of Sales) .........................................................141 (Profit & Loss Account) ...........................................141 (Balance Sheet) ........................................................142 (Assets) ..............................................................................142 (Liabilities) ................................................................143 (Capital) .............................................................................143

30

(This Page is blank.)

Page |1

Chatpter 1
1
Introduction to Peachtree Accounting

LCCI

MYOB Peachtree Accounting, ACCPAC Accounting,

Accounting,

1.1

Peachtree Accounting 2010 Version

1. Peachtree First Accounting 2. Peachtree Pro Accunting 3. Peachtree Complete Accounting NATOGYI)

AIT Computer Centre

Peachtree Accounting
4. Peachtree Premium Accounting 5. Peachtree Quantum

Page |2

1.2

Feature

NATOGYI)

AIT Computer Centre

Page |3

Chapter 2
2
Installing Peachtree Quantum 2010

2.1

Peachtree Software

NATOGYI)

AIT Computer Centre

Peachtree Accounting

Page |4

NATOGYI)

AIT Computer Centre

Peachtree Accounting

Page |5

NATOGYI)

AIT Computer Centre

Peachtree Accounting

Page |6

NATOGYI)

AIT Computer Centre

Peachtree Accounting

Page |7

NATOGYI)

AIT Computer Centre

Peachtree Accounting

Page |8

NATOGYI)

AIT Computer Centre

Peachtree Accounting

Page |9

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 10

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 11

2.2

Full Version
Help

Peachtree Software

Registration

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 12

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 13

NATOGYI)

AIT Computer Centre

P a g e | 14

Chapter 3
3
3.1
File

Create a New Company File

Next NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 15

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 16

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 17

atch

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 18

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 19

NATOGYI)

AIT Computer Centre

P a g e | 20

Chapter 4
4
4.1
Peachtree Procedure

Tasks Purchase Orders

Purchase Invoice)

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 21

4.2

Purchase Orders Process

The process of entering and paying bill

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 22

4.3
Selling Goods and Services

Tasks Quotes/Sales Orders/Proposals Sales Order

4.4

Billing your customer

Tasks Sales Invoicing

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 23

4.5

Receiving Money
Tasks Receipts

NATOGYI)

AIT Computer Centre

P a g e | 24

Chapter 5
5
Golden Tiger Company 2004 Financial Year 1 January Golden Tiger Co., started in business with capital 500,000 Kyat by U Wai Phyo Aung. 2 January Golden Tiger Co., borrowed 300,000 from AWB Bank 3 March 1 April 1 April 15 April 1 May 6 June 18 June 1 July 3 July 5 July 6 August Cash Purchase 40,000. Purchased of office equipment 20,000. Cash Payment to Star Company 80,000. Cash Receipt from Thitsar Store 15,000. Golden Tiger Co., drawed cash 10.000. NATOGYI) Purchased of Furniture worth 50,000 Kyat. Credit Purchase of 80,000 Kyat from Star Company. Carriage Inwords 3,500 Kyat. Cash Purchase 70,000 Kyat. Cash Sale 75,000 Kyat.

AIT Computer Centre

Peachtree Accounting
1 October 3 October 1 November 31 December Payment to Advertising Co., 5,000. Cash Sale 60,000. Payment to Shop Rental 24,000. Payment to Salary 50,000.

P a g e | 25

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Golden Tiger Co.,Ltd Stock Ledger 1/1/04 to 31/12/04 No Date Description Stock Unit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15/Apr 1/May 6/June 1/Jan 2/Jan 3/Mar 1/Apr Capital Borrow AWB Bank Purchased of Furniture Credit Purchase of Book Carriage Inword Cash Purchase Cash Sale Credit sale of Book to Thitsar 350 250 200 300 400 200 Price Kyat

P a g e | 26

Amount Kyat 500,000 300,000 50,000 80,000 3,500 70,000 75,000 25,000 40,000 20,000 80,000 15,000 10,000 5,000

18/June Cash Purchase 1/Jul 3/Jul 5/Jul 6/Aug 1/Oct Purchased of Office Equipment Cash Payment to Star Co., Cash Receipt from Thitsar Store Golden Tiger Co., drawed cash Payment to Advertising Co.,

NATOGYI)

AIT Computer Centre

Peachtree Accounting
15 16 17 3/Oct 1/Nov 31/Dec Cash Sale Payment to Shop Rental Payment to Salary

P a g e | 27
60,000 24,000 50,000

5.1

Accounts

Account You are setting up

Creditors Debtors Provision for Depreciation of Car, Building, Furniture Cost of Goods Sold of Items, Freight Charges Cash, Bank Capital Drawing Retained Earning Telephone Charges, Salary, Wages, Travelling Exp

Account Type you should select

Account Payable Account Receivable

Accumulated Depreciation

Cost of Sales Cash Equity

Equity-Gets Closed Equity-Retained Earning

Expenses

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Land, Building, Furniture, Motor Vehicle Sales, Other Income Inventory Items Inventory Eg.Inventory Book Long-Term Loan Investment, Deposit Prepaid Expenses, Accrued Income Accurued Expenses, Prepaid Income Long-term Liabilities Other Assets Other Current Assets Other Current Liabilities Fixed Assets Income

P a g e | 28

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 29

5.2

Account Type

1. Accounts Payable 2. Accounts Receivable 3. Accumulated Depreciation 4. Cash 5. Cost of Sales 6. Equity 7. Equity gets closed 8. Equity Retained Earnings 9. Expense 10. Fixed Assets 11. Income 12. Inventory 13. Long Term Liabilities 14. Other Assets 15. Other Current Assets 16. Other Current Liabilities

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 30

5.3

Numbering Account

Numbering

Account Type Accounts Receivable Accumulated Depreciation Cash

Fixed Assets Inventory Other Assets Other Current Assets Accounts Payable

Long Term Liabilities Other Current Liabilities Equity

3 4 5 6

Equity gets closed Equity Retained Earnings Income Cost of Sales Expense

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 31

No

Account Type

Number

Examples

Assets 1 1000

Liabilities 2 2000 Equity 3 3000 Incomes 4 4000

Cost of Sales 5 5000

Expenses 6 6000

NATOGYI)

AIT Computer Centre

P a g e | 32

Chapter 6
6
of Accounts

Creating an Account
Banking Chart

Se

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 33

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 34

1000

Cash

Cash

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 35

6.1

Charts of Account
Account ID 1000 1100 1200 1300 1400 Description Cash Bank Advance Payment Inventory Debtor Account Type Cash Cash Other Current Assets Inventory Account Receivable

NATOGYI)

AIT Computer Centre

Peachtree Accounting
1500 1600 1900 2000 2400 2500 2600 2700 3000 4000 5000 6000 7000 Account Receivable Fixed Assets Accum: Depreciation Creditor Long Term Liabilities Capital Retained Earning Drawing Sales Cost of Goods Sold Administrative Expenses Selling & Distribution Other Expenses

P a g e | 36
Other Current Assets Fixed Assets Accumulated Depraciation Account Payable Long Term Liabilities Eq

Equity Retain Earning Equity Gets Closed Income Cost of Sale Expenses Expenses Expenses

NATOGYI)

AIT Computer Centre

P a g e | 37

Chapter 7
7
7.1
Event 1
Golden Tiger Co., started in business with capital 500,000 Kyat. Cash Debit Credit

1 January 2004

Capital Paid up Capital

Customer & Sale Receive Money Receive Money From Customer

Banking Receive Money Receive Money From Customer

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 38

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 39

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 40

7.2

Customer

Customer ID Name GL sales Account

=1 = Boss = 2500

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 41

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 42

Print the General Ladger Report Company Report

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 43

General Ledger General Ledger

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 44

NATOGYI)

AIT Computer Centre

P a g e | 45

Chapter 8
8
8.1
Event 2
Golden Tiger Co., borrowed 300,000 from AWB Bank Cash AWB Bank Loan Debit Credit

2 January 2004

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 46

Customer ID Name GL Sales Account

=2 = AWB Bank = 2401

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 47

NATOGYI)

AIT Computer Centre

P a g e | 48

Chapter 9
9
9.1
Event 3
Purchased of Furniture worth 50,000. Furniture A/C Cash Debit Credit

3 March 2004

Venders & Purchases

Pay Bills Pay Bill

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 49

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 50

Vendor ID Name Expense Account

=1 = Furniture = 1601

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 51

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 52

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 53

Print the Cash Payment Transaction

NATOGYI)

AIT Computer Centre

P a g e | 54

Chapter 10
10
10.1 Event 4
1 April 2004 Credit Purchase of 80,000 from Star Company. Inventory Debit Credit

Star Company Set Up Inventory Inventory & Services Inventory

Maintain Inventory It

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 55

Information Item ID Description Item Class GL Sales Account GL Inventory Account GL Cost of Sales Account = 001 = Book = Stock Item = 3000 = 1300 = 4000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 56

Set Up Vendors Vendors & Purchases Vendors New Vendor

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 57

Vendor ID Name Expense Account

= 001 = Star Company = 4000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 58

Inventory & Services Receive Inventory Receive Inventory

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 59

Print the General Ladger

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 60

Print the Vendor Ladger

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 61

NATOGYI)

AIT Computer Centre

P a g e | 62

Chapter 11
11
11.1 Event 5
1 April 2004 Carriage Inwords 3,500. Carriage Inword Cash Debit Credit

Vendor ID Name

=2 = Carriage Inwords

Carriage Inword, Cost of Sales

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 63

NATOGYI)

AIT Computer Centre

P a g e | 64

Chapter 12
12

12.1 Event 6
15 April 2004 Cash Purchase 70,000. Purchase Cash Debit Credit

Cash Purchase, Cost of Sales

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 65

NATOGYI)

AIT Computer Centre

P a g e | 66

Chapter 13
13
13.1 Event 7
1 May 2004 Cash Sale 75,000. Cash Sale Debit Credit Customers & Sales Receive Money

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 67

NATOGYI)

AIT Computer Centre

P a g e | 68

Chapter 14
14

14.1 Event 8
6 June 2004 Credit Sale of 25,000 to Thitsar Store. Thitsar Store Sale Debit Credit

Customers & Sales Customers New Customer

Customer ID Name GL sales account

= 001 = Thitsar Store = 3000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 69

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 70

14.2 Event 9
18 June 2004 Cash Purchase 40,000. Purchase Cash Debit Credit

Vendor ID Name Expense Account

=4 = Cash Purchase = 4000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 71

Vendor ID Check number Date Amount

=4 =004 = 18 Jun 2004 = 40000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 72

14.3 Event 10
1 July 2004 Purchased of office equipment 20,000. Office Equipment Cash Debit Credit

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 73

5, Office Equipment, 1602

Vendor ID Check number Date GL Account Amount

=5 =006 = 1 Jul 2004 = 1602 = 20000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 74

NATOGYI)

AIT Computer Centre

P a g e | 75

Chatper 15
15
15.1 Event 11
3 July 2004 Cash Payment to Star Company 80,000. Star Company Cash E Debit Credit

Pay Bill

Vendor ID Check number Date Amount

= 001 = 005 = 3 Jul 2004 = 80000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 76

NATOGYI)

AIT Computer Centre

P a g e | 77

Chapter 16
16
16.1 Event 12
5 July 2004 Cash Receipt from Thitsar Store 15,000. Cash Debit Credit

Thitsar Store E

Customers & Sales Receive Money Receive Money from Customer

Customer ID Amount Paid Payment

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 78

NATOGYI)

AIT Computer Centre

P a g e | 79

Chapter 17
17
17.1 Event 13
6 August 2004 Golden Tiger Co., drawed Cash 10,000. Drawing Cash Debit Credit

6, Boss, 2700

Vendor ID Check number Date Amount

=6 = 007 = 6 August 2004 = 10000 NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 80

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 81

17.2 Event 14
1 October 2004 Payment to Advertising Co., 5,000. Advertising Cash Debit Credit

Ven 7, Advertising, 5001

Vendor ID

=7 NATOGYI)

AIT Computer Centre

Peachtree Accounting
Check number Date Amount = 008 = 1 Oct 2004 = 5000

P a g e | 82

17.3 Event 15
3 October 2005 Cash Sale 60,000. Cah Sale NATOGYI) Debit Credit

AIT Computer Centre

Peachtree Accounting

P a g e | 83

Customer ID Reference Date Amount

=3 = 009 = 3 Oct 2004 = 60000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 84

NATOGYI)

AIT Computer Centre

P a g e | 85

Chapter 18
18

18.1 Event 16
1 November 2004 Payment to Shop Rental 24,000. Shop Rental Cash E Debit Credit

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Customer ID Check Number Date GL Account Amount =8 = 010 = 1 Nov 2004 = 5002 = 24000

P a g e | 86

NATOGYI)

AIT Computer Centre

P a g e | 87

Chapter 19
19

19.1 Event 17
31 December 2004 Payment to Salary 50,000. Salary Cash E Debit Credit

9, Salary, 5003

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Customer ID Check Number Date GL Account Amount =9 = 012 = 31 Dec 2004 = 5003 = 50000

P a g e | 88

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 89

NATOGYI)

AIT Computer Centre

P a g e | 90

Chapter 20
20 Adjustment
E

Co

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 91

20.1

Furniture Depreciation 10 % Dep of Furniture Account of Dep Furniture Debit Credit

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 92

20.2

(Office Equipment)

Office Equipment Depreciation 10 % Dep of Office Equipment NATOGYI) Debit

AIT Computer Centre

Peachtree Accounting
Account of Dep Office Equipment Credit

P a g e | 93

20.3

(Adjusting Closing Stock)

Closing Stock Inventory Closing Stock COS

Debit Credit

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 94

NATOGYI)

AIT Computer Centre

P a g e | 95

Chapter 21
21 Trial Balance
Company

General Ledger

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 96

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 97

NATOGYI)

AIT Computer Centre

P a g e | 98

Chapter 22
22 Income Statement
Financial Statements

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 99

NATOGYI)

AIT Computer Centre

P a g e | 100

Chapter 23
23 Balance Sheet
Balance Sheet, 31 December 2004 Financial Statements Balance Sheet

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 101

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 102

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 103

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 104

Manual Accounting

NATOGYI)

AIT Computer Centre

P a g e | 105

24
24.1
(Account)
The form of record kept with each item is known as an account.

(Transactions)

24.2

(Ledger)
A group of accounts is known as a ledger.

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 106

24.3
Debit( ) Credit( )

Account Debit Size

Date Particular Fo Amount Date Particular

Credit Size
Fo Amount

24.4

(Double Entry)

For every transaction, there must be a debit in one account and a credit in another account. Transaction
Debit Side

Account
(Double Entry) Account Credit Side Account

Dr xxxxx

Cr

Dr

Cr xxxxxx

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 107

Debit Credit -

24.5

(Debit Side)

24.6

(Credit Side)

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 108

24.7 Debit & Credit

24.8

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 109

24.9

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 110

(Cash Acco

(Creditor Accoun

(Purchase Returned Acco

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 111

(Debtor)

(Creditor)

(Balance

Carried

Down)

(Balance

C/D)

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 112

24.10

(Trial Balance)
The balance of each account is listed on the trial balance. If the total of

two columns agree, we can say that the book-keeping is arithmetically accurate.

(Trial Balance) Debit Account Account Account Account xxxxx xxxxx xxxxx Credit xxxxx

100000

100000

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 113

24.11 ERRORS

Errors not affecting trial balance agreement

1.Errors of Omission Eg: Office furmiture has been purchased for E 215 on credit form Deelers Ltd and has not been recorded.

NATOGYI)

AIT Computer Centre

Peachtree Accounting
2.Errors of Commission

P a g e | 114

Eg:A sale of goods E 190 on credit to T. Winter had been entered in the account of D. Winter.

3.Reversal of entries Eg: Purchase of goods for cash E 360 has been entered as debit to cash account and a credit to purchase account.

4.Error of principle Eg: A payment of 315 for repairs to the motor vehicle has been wrongly debited to motro vehicle account.

NATOGYI)

AIT Computer Centre

Peachtree Accounting
5.Error of original entry

P a g e | 115

Eg: A sale of goods E 87 on credit to F. Sharp has been entered in the books as E 78.

6.Compensating error Eg: Telephone account is over-stated by E 10 and sales account is also over-stated by E 10 . (Errors of Compensating)

NATOGYI)

AIT Computer Centre

Peachtree Accounting
7.Error of Duplication

P a g e | 116

Eg: A transaction is entered correctly in the book and then, in error, is entered again.

NATOGYI)

AIT Computer Centre

P a g e | 117

25
25.1
Ledger Account

(Classification of Accounts)

Personal Accounts

Impersonal Accounts

Real Accounts

Nominal Accounts

Expenses

Income

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 118

Cash

Real Account

= Cash A/C, Bank A/C, Stock A/C, Car A/C, Furniture A/C, Building A/C

Expense Account

= Rent Paid A/C, Salary A/C, Wages A/C, Telephone Charges A/C, Interest Paid A/C, Discount Allowed A/C

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Income Account

P a g e | 119

= Rent Received A/C, Interest Received A/C, Other Income A/C, Discount Received A/C

1. Land & Building Account 2. Electircity Bill Account 3. Thomas Account 4. Plant & Machinery Account 5. Furniture Account 6. Discount Allowed Account 7. Discount Received Account 8. Interest Payable Account 9. Interest Receivable Account 10. Insurance Account 11. Insurance Receivable Account 12. Light & Heat Account 13. Motor Vehicles Account 14. Frederick Williams Account 15. Stationary Account 16. Wages & Salaries Account 17. Rent & Rates Account 18. Commission Receivble Account 19. Cash & Bank Account

1. Real Accounts 2. Expense Accounts 3. Personal Account NATOGYI)

AIT Computer Centre

Peachtree Accounting
4. Real Account 5. Real Account 6. Expense Account 7. Income Account 8. Expense Account 9. Income Account 10. Expense Account 11. Income Account 12. Expense Account 13. Real Account 14. Personal Account 15. Expense Account 16. Expense Account 17. Expense Account 18. Expense Account 19. Income Account 20. Real Account

P a g e | 120

25.2 Ledger Accounts

Real Account Debit - what comes in Credit - what goes out

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 121

Personal Account Debit - Receiver Credit - Giver

Creditors

Nominal Account Debit - Expenses NATOGYI)

AIT Computer Centre

Peachtree Accounting
Credit - Income

P a g e | 122

Capital Account

Drawing Account

Purchases Account (Goods,Stocks,Merchandise

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Sales Account

P a g e | 123

Purchases Return Account

Sales Return Account

Sales Return A

Balance c/d Balance c/d or balance c/f i.e Balance carried down or Balance carried forward.

Balance b/d Balance b/d or Balance b/f i.e Balance brought down or Balance brought forward.

NATOGYI)

AIT Computer Centre

P a g e | 124

26
26.1 Book Keeping Procedure
1.

2.

3. T

4.

5.

6.

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 125

Writing in the relevant Day Books

Journal Cash Book Sale Day Book Sale Returned Day Book Purchase Day Book Purchase Returned Day Book Petty Cash Book Vourcher

General Ledger

Sale Ledger

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Purchase Ledger

P a g e | 126

Debit

Credit

xxxxx

xxxxx

Depreciation of fixed Assets Bad Debts & Provision for Bad Debts Accrued Income or Account Receivable Accrued Expenses or Account Payable NATOGYI)

AIT Computer Centre

Peachtree Accounting
Prepaid Expenses or Advance Payment Pre-received Income or Advnace Receipt Adjusting the Closing Stock

P a g e | 127

Trading, Profit & Loss Account

Balance Sheet

NATOGYI)

AIT Computer Centre

P a g e | 128

27
27.1
(Cash Book)

Cash Book Date Particular Balance b/d Fo Cash xxxxx Date Particular Fo Cash

Balance c/d Balance b/d xxxxx

xxxxx xxxxx

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 129

27.2

(Petty Cash Book)

Credit Debit

NATOGYI)

AIT Computer Centre

Peachtree Accounting
(Petty Cash Book)

P a g e | 130

Voucher No

Travelling

Particular

Expense

Car Exp

Postage

Receipt

20

Feb 1

Balanc e b/d Cash Restore d

80

Feb 1

75 Feb 28 100 25 Mar 1 75 Mar 1 Balanc e b/d Cash Restore d Balanc e c/d 100 25

NATOGYI)

AIT Computer Centre

Wages

Total

Date

Fo

Peachtree Accounting

P a g e | 131

Journal Day Book Date April 1 Particular Cash A/C Capital A/C Folio Debit 300,000 300,000 Credit

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 132

Sale Day Book Date Invoice No Debtors Name Fo Amount

Total

Purchase Day Book Date Invoice No Creditors Name Fo Amount

Total

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 133

Sale Returned Book Date Invoice No Debtors Name Fo Amount

Total

Purchase Returned Book Date Invoice No Creditors Name Fo Amount

Total

NATOGYI)

AIT Computer Centre

P a g e | 134

28
28.1
(Adjusting Entries)
(Provisions & Adjustings)
(Depreciation of Fixed Assets) (Bad Debts & Provision for Bad Debts) (Accrued Income or Account Receivable) (Accrued Expense or Account Payable) (Prepaid Expense or Advance Payment) (Pre-recicvede Income or Advance Receipt) (Adjusting the Closing Stock)

(Depreciations of Fixed Asset)

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 135

(Depreciation Methods) (Straight Line Methods)

(Reducing Methods)

(Bad Debts & Provision for Bad Debts) (Bad Debts)

Debit

NATOGYI)

AIT Computer Centre

Peachtree Accounting
= Credit

P a g e | 136

(Provision for Bad Debts)

(Accrued Income or Account Receivable)

NATOGYI)

Debit Credit

AIT Computer Centre

Peachtree Accounting

P a g e | 137

(Accrued Expense or Account Payable)

Debit Credit

(Prepaide Expense or Advance Payment)

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 138

Debit Credit

(Pre-receivede Income or Advance Receipt)

Debit

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Credit

P a g e | 139

(Adjusting the Closing Stock)

Credit

Debit

NATOGYI)

AIT Computer Centre

P a g e | 140

29
29.1
(Final Account)

29.2

(Trading Account)

= Gross Profit = = Gross Loss = Cost of Sales Sales

Sales Cost of Sales

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 141

29.3

(Cost of Sales)
(Opening Stock) (Purchase) () (Purchase Returned) (Carriage Inwords) xxx (xx) xxx xxx (xxx) xxxx xxx

()

(Closing Stock) (Cost of Sales)

29.4

(Profit & Loss Account)

+ Gross Profit +

Income Expenses

= = Net Profit

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 142

29.5

(Balance Sheet)

= Assets = Capital

+ + Liabilities

29.6

(Assets)
(Fixed Assets)

(Current Assets)

NATOGYI)

AIT Computer Centre

Peachtree Accounting

P a g e | 143

29.7

(Liabilities)
(Current Liabilities)

(Long term Liabilities)

29.8

(Capital)

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Trading, Profit & Loss Account Sales (-) Sales Returned (-) Carriage Outward xxxxxx (xxx) (xxx)

P a g e | 144

xxxxx

(-) Cost of Sales Opening Stock Purchases (-) Purchase Returned (+) Carriage Inward (-) Closing Stock Gross Profit Income Dis: Received Interest Received xxxx xxxx xxxx xxxx xxxx (xxx) xxx xxxx (xxxx) (xxxxx) xxxxx xxxx

(-) Expenses Dis: Allowed Depreciations xxx xxx

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Bad Debts Telephone Travelling Wages Salary xxx xxx xxx xxx xxx

P a g e | 145

(xxxx)

Net Profit

xxxx

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Balance Sheet Assets Fixed Assets Motor Vehicle (-) Provisions for Depreciation Furniture (-) Provisions for Depreciation xxxx (xxx) xxxx (xxx) xxxx xxxx

P a g e | 146

xxxxx

Current Assets Closing Stock Debtors (-)Provisions for Bad Debts Prepaid Expenses Accrued Income Cash Bank xxxx (xxx) xxxx xxxx xxxx xxxx xxxx xxxxx xxxxxx Capital & Liabilities Capital xxxx xxxx

NATOGYI)

AIT Computer Centre

Peachtree Accounting
(+)Net Profit or (-)Net Loss (-) Drawing xxx (xxx) (xxx)

P a g e | 147

xxxxx

Liabilities Current Liabilities Creditors Bank Overdraft Accured Expenses Pre-received Income xxxx xxxx xxx xxx xxxxx

Long Term Liabilities Loan Bank Loan xxxx xxxx xxxxx xxxxx xxxxxx

NATOGYI)

AIT Computer Centre

Peachtree Accounting
Accounting Formula Profit = Income Expense Income Expense Profit

P a g e | 148

Loss = Expense - Income Income Expense Loss

Assets = Capital + Liabilities

Assets Capital Liabilities

NATOGYI)

AIT Computer Centre

 Peachtree Peachtree A Excel , Peachtree MYOB

Computer Basic Course & D.T.P

Unicode 3

Myanmar

(1) Introduction to Window System (2) English & Myanmar Typing Win Innwa Myanmar Unicode 3 (3) Microsoft Office Word 2010 (4) Microsoft Office Excel 2010 (5) Microsoft Office PowerPoint 2010 (6) Adobe PageMaker 7.0 (7) Adobe InDesign CS5 (8) Microsoft Paint (9) Window Explorer (10) MultiMedia (11) Using E-mail & Internet Internet Explorer Mozilla Firefox Gtalk & Gmail Internet Download Manager Facebook (12) MP3,MP4 Converting Format Factory, Xilisoft Converter (13) Nero Burning

Graphic Design Course

(1) Introduction to Window System (2) English & Myanmar Typing Myanmar Unicode 3 (3) Adobe PhotoShop CS3 (4) Adobe Illustrator CS3 (5) Corel Draw 15 (6) Window Explorer (7) Software Security & Maintenance (8) Multimedia Jet Audio 7 Power DVD 11 GOM Player VLC Player iTune (9) Nero Burning Close Disk Multi Session Disk (10) Antivirus Software Kaspersky Antivirus 2012 & Update (11) Manual-killing Virus Virus in Memory Stick

Video Editing Course

(1) ShowBiz DVD 2 (2) Pinnacle Studio v 15 (3) Ulead Video Studio v14 (4) Power Director v 9 (5) Premiere Pro 1.5

(6) Creating DVD(Procoder, Movie Factory 7,TMPEG Encoder) (7) Special Title & Karaoke Title(Ulead Cool 3 D, Other) (8) Plug-Ins Linking ProDAD Adorage Pinnalce Hollywood FX Canopus Video FX Boris FX 9 Procoder (9) Other Editing Software Edius 6 Sony Vegas Pro 9 Sony DVD Architect Pro 5.0 Adobe Encore After Effect Cinema 4D 3D MAX

A+ Hardware Course
System Unit Memory, Motherboard, Hard Disk, Power Supply, UPS .... O.S Fonts Antivirus Software Application Software + Pratical (1) Understanding Hardware in detail (2) Installing Operating System Window XP,Window Vista,Window 7,Window 8 (3) Installing Driver (4) Installing Application Software (5) Installing System Utility & Using them (6) Linking Plug-in File for Video Editing and 3D MAX (7) Installing Game & How to crack them (8) Installing Internet Software & How to use them (9) Installing Antivirus & How to update them (10) Killing Virus using Registry, Group Policy, Security Policy (11) Networking Basic (LAN, Internet, WiFi) Skills Experience Install ( Hardware ) Virus Update Drivers CPU,

Networking Course

Networking Ro Cour

Advanced Information Technology for All

1 English Typing (Mavis Beacon v 20,..) 2 Myanmar Typing (Win Innwa, Myanmar Unicode, Zawgyi Unicode, ) 3 Microsoft Office Suite 2010 (Word, Excel, PowerPoint, Visio, ..) and Paint 4 Adobe PageMaker 7

1 Adobe Photoshop CS5 2 Nero Burning or Other Burning (Alcohol, etc..)

1 ArcSoft ShowBiz DVD v 2 2 Pinnacle v 15 3 Power Director v 9 4 Ulead Video Studio v 13 5 Adobe Premiere Pro CS 5

Networking

Softw

AIT Computer Centre AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT AIT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Window Registry A+ Microsoft Window Local Area Netwrok ShowBiZ DVD v 2 Ulead Video Studio v 13 Power Director v 9 Pinnacle Studio v 15 Adobe Premiere Pro v 1.5 MS Office Word 2010 Software Installation Guide Cafe Suite MYOB Accounting Wireless Network Modem & Internet Internet Gateway Server Web Server File Server Active Directory DHCP Server Computer Basic Peachtree Accounting 2010 VPN Server PageMaker 7 Group Policy Network Security DNS Server Office Excel 2010 Office PowerPoint 2010 Net Station Cafezee (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI) (NATOGYI)

IDCS, IADCS, B. (Syscon Computer Centre

(Systemer)