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TENDER NAME:
PRE-QUALIFICATION/REGISTRATION OF CONTRACTORS &
SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS,
WORKS AND SERVICES
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
CATEGORY NO.
(BETWEEN 14 -84)
ITEM (eg. Supply of Eggs)
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
TABLE OF CONTENTS
S/NO.
PAGE
TENDER NOTICE
(a)
(b)
(c)
10
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5
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10
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PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
REPUBLIC OF KENYA
The County Government of Nyamira invites sealed tenders from eligible bidders for the Supply and
Delivery/ Provision of Works and services to various Government Ministries/Departments and Public
Institutions within the County for the Financial Year 2014-2015 with effect from 1st July, 2014.
TENDERS
NYAMIRA COUNTY/HEALTH CENTRES/DISPENSARIES
S/NO. TENDER
CGN/PRE /1/2014-2015
CGN/PRE /2/2014-2015
CGN/PRE /3/2014-2015
CGN/PRE /4/2014-2015
CGN/PRE /5/2014-2015
CGN/PRE /6/2014-2015
CGN/PRE /7/2014-2015
CGN/PRE /8/2014-2015
CGN/PRE /9/2014-2015
CGN/PRE /10/2014-2015
CGN/PRE /11/2014-2015
CGN/PRE /12/2014-2015
CGN/PRE /13/2014-2015
CATEGORY NUMBER
CATEGORY 14
CATEGORY 15
CATEGORY 16
CATEGORY 17
CATEGORY 18
CATEGORY 19
CATEGORY 20
CATEGORY 21
CATEGORY 22
CATEGORY 23
CATEGORY 24
CATEGORY 25
ITEM DESCRIPTION
Supply of Medical Drugs
Supply of Non-Pharmaceutical and Dressing Materials
Supply of Laboratory Reagents and Glassware
Supply and Delivery of Dental Items (Consumables)
Supply of X-Ray films and Ultrasound
Supply of Wood Fuel and Cooking Gas
Supply of Provision of Foodstuff and Soft Drinks
Supply and Delivery of Medical Records
Supply and Delivery Medical Oxygen, nitrous oxide, industrial gas and chemicals
GENERAL SUPPLY
Supply of Office Stationery
Supply of Petroleum, Oils and Lubricants
Supply of Cleaning Materials, detergents and disinfectants
Supply of Electrical Items, Fittings and Accessories
PRE-QUALIFICATION
ITEM DESCRIPTION
Provision of Events management Services
Provision of Car Tracking Services
Supply of Hardware materials, paints and thinners and miscellaneous materials
Supply of Tyres and Tubes
Supply of Automotive Batteries
Supply of GI, UPVC, PE Pipes/Fittings
Supply of Furniture
Supply of Computers, Printers, Scanners, Laptops, UPs and Fax machines
Supply of Fire Proof Cabinets and Shredders
Supply of Timber and allied Materials
Supply of Medical Tools and Equipment
Supply of Photocopiers.
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
CATEGORY 26
CATEGORY 27
CATEGORY 28
CATEGORY 29
CATEGORY 30
CATEGORY 31
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
CATEGORY 72
CATEGORY 73
CATEGORY 74
CATEGORY 75
CATEGORY 76
CATEGORY 77
CATEGORY 78
CATEGORY 79
CATEGORY 80
CATEGORY 81
CATEGORY 82
CATEGORY 83
CATEGORY 84
Completed set of detailed tender documents can be downloaded freely from the county government of Nyamira website:
www.nyamira.go.ke/resourcecentre/downloads
Completed tender documents in plain sealed envelopes bearing the Tender number on the top right hand
Corner but with no indication of the Tenderers name should be placed in the Tender Box in the ground
Floor of the main entrance to Nyamira County Government Offices or sent by post to;AG. COUNTY SECRETARY,
COUNTY GOVERNMENT OF NYAMIRA,
P.O BOX 434-40500,
NYAMIRA.
So as to reach not later than Thursday, May 8TH 2014 at 10.00 a.m East African time. Tenders will be opened immediately thereafter in the
Governors Boardroom. Tenderers or their representatives who May wish to witness the tender opening are invited to attend.
The County Government of Nyamira reserves the right to reject any tender in whole or in part and is not bound to give reasons thereof.
P.N.MOSE
HEAD, SUPPLY CHAIN MANAGEMENT SERVICES
FOR: AG. COUNTY SECRETARY
NOTE:
PREQUALIFICATION INSTRUCTIONS
1.1
Introduction
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
Pre-qualification Objective
The main objective is to supply and deliver assorted items and also provide
services under relevant tenders/quotations to the County Secretary, Nyamira
County Governments and when required during the period ending 30th June 2015.
1.3
Invitation of Pre-qualification
Suppliers registered with the Attorney Generals Chamber (Registrar of
Companies) of the Republic of Kenya under the Laws of Kenya in respective
merchandise or services are invited to submit their Pre-Qualification Documents
to the County Secretary, Nyamira County Government, so as to be prequalified/registered for submission of tenders/quotations for supply and
delivery/provision of goods/services. Applications will be submitted in complete
lots singly or in combination. The prospective Suppliers are required to supply
mandatory information for pre-qualification/registration.
1.4
Experience
Prospective suppliers and contractors must have carried out successful supply and
delivery/provision of similar items/services to Government institutions of similar
magnitude and complexity. Potential suppliers/contractors must demonstrate the
willingness and commitment to meet the pre-qualification criteria.
1.5
Pre-qualification Document
This document includes questionnaire forms and documents which are to be duly
filled, stamped/embossed and signed by the candidates or their authorized
representative (approve of the power of attorney must be provided) of the
prospective suppliers.
1.6
1.7
Not later than THURSDAY 8TH MAY 2014 AT 10:00AM EAST AFRICAN TIME
1.8
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
Questions that may arise from the pre-qualification documents should be directed
to the County Secretary, Nyamira County Government whose address is given in
par 1.7
1.9
Additional Information
The County Secretary, Nyamira County Government reserves the right to request
submission of additional information from prospective bidders.
2.
2.1
2.2
Customs Clearance
The contractors shall be responsible for custom clearance of their imported goods
and materials.
2.3
Contract Price
The contract shall be of unit type or cumulative of computed unit price and
quantities required. Quantities may increase or decrease as determined by demand
on the authority of the clients Accounting Officer or Tender Committee. Prices
quoted should be inclusive of all delivery charges.
2.4
Payments
All local purchase orders shall be on credit of a minimum of thirty (30) days or as
may be stipulated in the Contract Agreement.
3.
3.1
3.1.1 The pre-qualified/registered applications forms which are not filled out
completely and submitted in the prescribed manner will not be considered. All the
documents that form part of the proposal must be written in English and in ink.
3.2
Qualification
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
3.3
3.3.1 Experience: Prospective bidders shall have experience in the supply of goods,
services and allied items. The potential supplier/contractor should show
competence, willingness and capacity to service the contract at short notice.
3.3.2 Personnel
The names and pertinent information and CV of the key personnel for individual
or group to execute the contract must be indicated in form PQ-3.
3.3.3 Financial Condition
The Suppliers financial condition will be determined by latest financial statement
submitted with the pre-qualification documents as well as letters of reference from
their bankers regarding suppliers/contractors credit position.
Potential
suppliers/contractors will be pre-qualified on the satisfactory information given.
3.3.4 Special Consideration will be given to the financial resources available as working
capital, taking into account the amount of uncompleted orders on contract and
now in progress data on Form PQ-4. However, potential bidders should provide
evidence of capability to execute the contract.
3.3.5 Past Performance
Past performance will be given due consideration in pre-qualifying bidders. Letter
of reference and or copies of order/contracts from past customers should be
included in Form PQ-6
3.4
Statement
Application must include a sworn statement Form PQ-8 by the tenderer ensuring
the accuracy of the information given.
3.5
Withdrawal of Prequalification
Should a condition arise between the time the firm is pre-qualified to bid and the
bid opening date which in the opinion of the client of the client/Government could
substantially change the performance and qualification of the bidder or his ability
to perform such as but not limited to bankruptcy, change in ownership or new
commitments, the Government reserves the right to reject the tender from such a
bidder even though he/she was initially pre-qualified.
3.6
The firm must have a fixed Business Premise and must be registered in Kenya,
with Certificate of Registration, Incorporation/memorandum and Article of
Association, copies of which must be attached.
3.6.1 The firm must show proof that is had paid all its statutory obligations and have
current Tax Compliance Certificate which is mandatory.
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
3.7
Prequalification Criteria
Required Information
Form Type
Points Score
1.
2.
3.
4.
5.
6.
7.
PQ-1
PQ-2
PQ-3
PQ-4
PQ-5
PQ-6
PQ-7
30
10
10
20
10
10
10
Registration Documentation
Pre-qualification Data
Supervisory Personnel
Financial Position
Confidential Report
Past Experience
Referees
TOTAL
3.8
100
YOUTH, WOMEN AND PEOPLE LIVING WITH DISABILY BUSINESSES DULY REGISTERED AND HOLD
CERTIFICATES OF PREFERENCE WILL EARN EXTRA 20 MORE MARKS.
All firms submitting their applications for Pre-Qualification/Registration for supply and
delivery/provision of goods/works and services MUST furnish the Procuring Entity with
the copies of the following documents: -
10
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
1.
2.
3.
4.
5.
6.
Other details as follows: 7. State any technological innovations or specific attributes which distinguishes you
with
your
competitors
...................................
.......................................................
State any quality Assurance Certification e.g. ISO 9000 held by the
Company...................................................................................
...................................................................
8. State if the company is a subject of bankruptcy proceedings, in receivership,
Administrative receivership, or any other form of liquidation as defined by the
applicable law
.......
..
..
9. State whether you have any litigation against the government or any History of
litigation or arbitration resulting from contracts executed in the last five years
...................................................................................................................
.......................................................................................................................................
...................................................................................................................
10. Certificate of Good Conduct from Kenya Police (for Garages and spare parts shop)
11. Other important certificates e.g KEBS, Registration with Ministry of Transport and
Infrastructure, Professional bodies certification (IATA a must for Air Travel Agent)
(30 POINTS)
FORM PQ-2
Date
11
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
2.
3.
4.
5.
6.
7.
8.
9.
Name of Partners
Business founded or incorporation....................................................................
Under present management since......................................................................
Net worth equivalent Ksh..................................................................................
Bank reference and address...............................................................................
Bonding company reference and address..............................................,...........
Enclose copy of organizational chart of the firm indicating the main fields of
activities ....................,,......................................................................................
State any technological innovations or specific attributes which distinguish you
from
your
competitors
.....................................................................................................................................
.....................................................................................................................................
..........................................................................................................
FORM PQ-3
SUPERVISORY PERSONEL.
Name ..........................................................................................................................
12
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
Age .............................................................................................................................
Academic Qualification..............................................................................................
..............................................................................................................................................
............................................................................................................................
Professional Qualification...........................................................................................
..............................................................................................................................................
............................................................................................................................
Length
of
Service
with
Contractor
or
Supplier
position
held..............................................................................................................................
..............................................................................................................................................
............................................................................................................................
(Attach copies of certificates of key personnel in the organization)
(10 points)
FORM PQ-4
1.
13
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
2.
3.
4.
1.
2.
3.
4.
5.
Cash on delivery
Credit period Yes/No. (delete as appropriate, if yes) Indicate Number of
days ....................
Upfront payment/Down payment Yes/No (delete as appropriate), if yes
state percentage.........
(20POINTS)
FORM PQ -5
REPUBLIC OF KENYA
14
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
You are requested to give the particular indicated in Part I and either Part 2(a), 2(b) or 2c)
Whichever applies to your type of business?
You are advised that it is a serious offence to give false information on this Form.
Part One General: Business Name.....................................................
Location of business premises.............................................................
Plot No...........................Street/Road........................
Postal Address ...........................Tel. No..............................
Nature of business .......................................................
Current Trade License No..............................Expiring date............................
Maximum value of business which you can handle at any one time:K.....................................................
Name of your bankers...................Branch ...................................
Is your agent of Kenya national Trading Corporation? YES/NO........................................................
Part 2(a) __Sole proprietor:
Your name in full........................Age......................................
Nationality............................ Country of origin...............................
Give details of partners as follows: Name
Nationality
Citizenship Details
Shares
1.
.................................................
2.
.............................................
3.
.............................................
4.
.............................................................
5.
............................................
...................................................
2.
...............................................................
3.
...........
4.
.......
5.
.......
Date..........Signature of Tendered...................
If the citizen, indicate under Citizenship Details whether by Birth, Naturalization or Registration
(10POINTS)
FORM PQ -6
PAST EXPERIENCES
15
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
ii)
iii)
iv)
v)
Value of Contract............................................................................................................
vi)
3.
4.
Others..........................................................................................................................................
(10 POINTS)
FORM PQ-7
Referees
Obtain at least 3 Referees from the list of Organization you have worked with for the last 2years or
those who know you (not a requirement for new businesses)
16
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
(1)
Name of organization................................................................................................
...............................................................................................................................................
Official Rubber Stamp.........................................................................................................
...............................................................................................................................................
...............................................................................................................................................
Name and Designation of Officer Representing the Organization.......................................
...............................................................................................................................................
Signature..............................................................................Date..........................................
(2)
Name of organization................................................................................................
...............................................................................................................................................
Official Rubber Stamp.........................................................................................................
...............................................................................................................................................
...............................................................................................................................................
Name and Designation of Officer Representing the Organization.......................................
...............................................................................................................................................
Signature.................................................................Date.......................................................
(3)
Name of organization...............................................................................................
...............................................................................................................................................
Official Rubber Stamp..........................................................................................................
...............................................................................................................................................
...............................................................................................................................................
Name and Designation of Officer Representing the Organization.......................................
...............................................................................................................................................
Signature........................................................................................Date................................
(10 POINTS)
17
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
FORM PQ-8
AWARD
(20 POINTS)
18
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS FOR SUPPLY AND DELIVERY/PROVISION OF GOODS, WORKS AND SERVICES
FORM PQ- 9 -
SWORN STATEMENT
Having studied the pre-qualification/registration information for the above project we/ I
hereby state:
a. The information furnished in our application is accurate to the best of our
knowledge.
b. That in case of being pre-qualified/registered we acknowledge that this grants us
the right to participate in due time in the submission of a tender or quotation when
invited/requested to do so by the County Government of Nyamira.
c. When the call for quotations is issued the legal technical or financial conditions or
the contractual capacity of the firm changes we shall notify the County
Government and acknowledge your right to review the pre- qualification made.
d. We enclose all the required documents and information required for the prequalification evaluation.
e. We confirm that we have not been debarred from participation in Public
Procurement and have litigation procedure in process.
Date.............................................................................................................................
Applicants Name.........................................................................................................
Represented by ..........................................................................................................
Signature.....................................................................................................................
(Full name and designation of the person signing and stamp or seal)
19