SAP QM

Prepared by Lavanya.M
Quality Management
Quality Management Module deals with all
traditional functions of quality in an organization.

The integration of the QM application component
in the SAP system allows quality management
tasks to be combined with those in other
applications (such as materials management,
production, sales and distribution and cost
accounting).
Features
The QM application component supports tasks associated with quality planning, quality
inspection and quality control. In addition, it controls the creation of quality certificates and manages
problems with the help of quality notifications.

The following components are available in QM:
Basic data (for example, material master, catalogs, inspection characteristics, inspection methods
and sampling procedures).
Inspection planning (inspection plans, reference operation sets, material specifications).
QM in procurement.
QM in sales and distribution
Inspection lot processing (inspection lot creation and inspection lot completion)
Results recording
Defects recording
Sample management
Quality Information System
Dynamic modification of the inspection scope
Quality certificates
Quality notifications
Test equipment management
Quality Inspection Process

Inspection Lot Creation
Inspection Execution
Result Recording Record
Defects
Quality Posting if necessary
Create Q Notification Quantity Posting if
necessary
Catalogs
Not ok ok
Measured Values
Inspection Plan / Routing
Sample Procedures
Inspection instructions
Sample Drawing Instructions
Delivery Production Order
Material Material
Vendor Quantity
Quantity
Usage decision
Quality Planning
Quality planning enables you to manage basic data for quality, inspection
planning and material specifications.

The integration of the Quality planning component in the SAP system allows
quality planning tasks to be combined with those of other components such
as materials management, batch management, inventory management,
variant configuration and cost accounting.

Quality inspection covers the following functions:

Master data management (material master, catalogs, selected sets,
master inspection characteristics, class characteristics, inspection
methods, sampling procedures, sampling schemes, dynamic modification
rules, sample-drawing procedures, QM work centers).

Inspection planning (inspection plans, reference operation sets, material
specifications).
Quality Inspection

This functional capability is used to constantly check the quality of the companys products. Therefore
the inspection plans and characteristics are used. The inspection process mainly consists of the
following four steps:

Inspection can be triggered at a number of inspection origins:

Inspection lot creation: in SAP QM, all quality inspections are based on inspection lots. These
can be triggered manually or automatically (e.g. at goods receipt from a purchase order, at goods
issue of a component, at a certain operation during production, etc.). The lots contain specific
information about the inspection size (e.g. based on the sampling procedure), inspection
characteristics and methods from the inspection plan or material specification, etc.

Results Recording: After inspecting the products, the quantitative (e.g. width/height of a
product) and/or qualitative (e.g. color of the product) results of the predefined characteristics can
be directly recorded in the inspection lot.

Defects recording: Defects can be recorded additional to the results recording. These defects are
also referenced to an inspection lot and contain information about any attribute of a
material/product/process that deviates from the defined characteristics. The defect recording can
be based on standardized codes that can be taken from the predefined inspection catalogs.

Inspection lot completion: A completion of the inspection lot is necessary after results recording
to finally decide about the usage of a material. Depending on the usage decision, stock postings are
performed (e.g. to unrestricted-use stock, blocked stock, scrap, etc.). The usage decision also
influences the quality level and the quality score of a material or inspection lot

Creation of Inspection Plan
Create a inspection QP01 (Transaction code)

Enter the material and Plant
details
Creation of Inspection (Contd.)

Enter the mandatory details in
the screen, click on Task list
Task Details
Enter the Task info and Lot size of the
Materials and click on operations
Operation overview
Enter the Control Key and
work center, click on save.
Inspection Lot Creation
In the Quality Management (QM) component, process
quality inspections on the basis of Inspection lots. If you
want to inspect a specific quantity of a material or a piece
of equipment, an inspection lot must be created in the
system.

We can create the inspection lots automatically or manually
and how you use the inspection lots to process different types
of inspections.

Once an inspection lot has been created, you can inspect
the goods, record the inspection results or defects, and
complete the inspection with a usage decision.
Inspection Lot
Enter the Material and plant details, with the Inspection
lot origin and click on Enter
Note:The system uses inspection lot origin and the inspection type to determine how an inspection lot will be
created and processed. The inspection lot origins are predefined by SAP in Customizing for Inspection Lot
Creation. You cannot define your own inspection lot origins.
Create a inspection lot QA01 (Transaction code)
Inspection Lot (Contd..)
Enter the Mandatory details
in the screen and Click on
enter
Inspection lot creation (contd..)
Once you click on Enter in the Previous screen.
The message will be displayed as below.
Now click on save
Inspection lot (Contd..)
Inspection lot is created.
Result Recording
Results can be recorded by using change inspection lot creation or through defect screen.
Change Inspection lot: QA02 (Transaction code)
Record Defects : QF01 (Transaction code)
Enter the Inspection lot id.
Click Defects Tab
Result recording (Contd..)
Select the Type of
defect to Record.
Record Defects (Contd..)
Choose the record Type
click on enter
The report category defines the form and content of
the defects data. It links a catalog profile
(schematized value list) to a confirmation profile
(recording form).

The defects data is recorded on the basis of report
categories and stored in the form of quality
notifications.
Defect Screen
Type the code, no. of
defects and click on Enter
Click on Notification
Quality Notifications

Quality notifications are used to process and document quality
related problems within a standardized process. Quality notifications
consist of basic header data such as material, reference documents,
batch numbers, etc. and detailed information about the
problem/deviation.

Additionally to that, tasks and activities can be
tracked to support an internal CAPA (Corrective and
Preventive Actions) process.

Notifications can e.g. be used for:
complaint against a vendor
internal problems (material error, etc.)
complaint from a customer

Notification Screen
Enter the Details in all Tabs and click
on back icon and click on save button.
Type the Task
Notification screen (Contd..)
Result, notification and Defect data
saved
Usage Decision
Enter the Inspection lot and Click on usage
decision
Usage Decision (Contd..)
We can navigate to any of the
above screens, by clicking the
button
Usage Decision (Contd..)
Select the appropriate value and
click on save
The usage decision for an inspection lot confirms that all physical samples have been valuated and the
inspection has been completed. It also specifies whether the goods in the inspection lot have been accepted or
rejected for use. We can make the usage decision manually or the system can make the decision automatically.
Usage Decision (Contd..)
Enter the comments
Click on back Button
Usage Decision (Contd..)
Usage decision is saved for
the material
Quality Certificates

Quality certificates document the following of certain quality requirements. They
are mostly used during the collaboration with suppliers or subcontractors
(incoming certificates) to document the quality standards of incoming goods or
when acting as a supplier, to document the companys quality standards
themselves (outgoing certificates).

Quality certificates can guarantee:

the following of certain manufacturing / quality processes
the execution of predefined inspections. These can be either defined by
norms (e.g. GMP: Good Manufacturing Processes), law, customers, ...
defect-free inspection results for a delivery, assigned to the quality
certificate

Quality Certificate
Enter the Certificate code and
press Enter
To create Certificate use QC51 (Transaction code)
Quality Certificate contd.
We can Track the Certificate status
details
You can Navigate any above
screens, click on the respective
Tabs
SAP Reports

Reports are collection of records that are
helpful for arriving at important decisions.

Reports can be filtered based on requirements
parameters. For e.g., TCode MM60 we can filter
based on Material ans Plant or Plant or Material
or it can even be a blind filter.

Standard Sap QM Reports

Standard Reports in QM
Standard Sap QM Reports (Contd..)
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