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ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION

QUESTIONNAIRE
Question
a) How senior managers are
personally involved in HSE
management? (E.g. High profile
tours, walk through, Incident
Investigations, safety meetings,
etc.)
b) Provide evidence of commitment
at all levels of the organization?
c) How they promote a positive
culture towards HSE matters? (E.g.
Incentive schemes, no blame
culture, HSE campaigns, safety
competitions, quizzes, etc.)
Question
a) Does your company have an HSE
policy document? If the answer is
YES please attach a copy.
b) Who has overall and final
responsibility for HSE in your
organization?
Commitment to
HSE through
leadership
(i) HSE policy
documents
SUB-TOTAL
Response
Thruogh High Profile Tour, walk through, Accident / incident investigations, Manegment Meeting, Safety
Caimpaign, award fuction etc.
Attached MOM Copy of Management review meeting
Thruogh Incentive schemes, no blame culture, HSE campaigns, safety competitions, quizzes, etc.
Response
Yes
1
Section 2: Policy and Strategic Objectives
Section 1: Leadership and Commitment
1
Mr. Ghanem Saeed Al Mazroui (Managing Director)
Version 1 30 Dec.2008 Page 1 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE a) Itemize the methods by which
you have drawn your policy
statement to the attention of all
your employees? (E.g. explaining
roles and responsibilities for all
organizations, HSE policy awareness
booklet or pamphlet in different
languages, quizzes, etc.)
b) What are your arrangements for
advising employees of changes in
the policy?
3
(iii) Subordinate
Policies
a) Has the Company developed
specific and concise policies in the
areas of alcohol, drugs, road and no-
smoking?
Question
a) How is management involved in
HSE activities, objective-setting and
monitoring? (e.g. Defining HSE
critical activities, review of
procedures, setting safety KPIs,
Audits & inspections, issuing lessons
learned, TBTs meetings)
b) How is your company structured
to manage and communicate HSE
effectively? (provide your company
organogram)
c) What provision does your
company make for HSE
communication meetings? (What
type of meetings? How often? Which
level of organization to attend?
What agenda?)
(ii) Availability of
policy
statements to
employees
(i) Organization -
commitment and
communication
Response
1. Conducting Internal HSE audits
2. Regular Site Visit
3. Conducting regular HSE meeting at site.
4. Participating in all HSE seminar / award functions.
Through approved organization Chart
1. Monthly HSE meeting (HSE & Progress review), Middle Managment
2. Quarterly HSE meeting (Self Assessment), Middle Management
3. Management review meeting. Top Managment
4. Daily TBT Meeting - All Work force
2
SUB-TOTAL
Section 3: Organization, Resources and Competence
1. Induction Training
2. Displaying it on at all prominent locations
3. All level of HSE Meetings.
4. During regular awareness trainings (In House)
Through issuing an inter-office memo and circulating the same among all level of employees.
Yes
1
Version 1 30 Dec.2008 Page 2 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
2
(ii) Competence
and Training of
managers/
supervisors/
senior site staff/
HSE advisers
Have the managers and supervisors
at all levels who will plan, monitor ,
oversee and carry out the work
received formal HSE training in their
responsibilities with respect to
conducting work to HSE
requirements? If YES please give
details. Where the training is given
in-house please describe the
content and duration of courses.
(Provide your company training
plan/ matrix)
a) What arrangements does your
company have to ensure new
employees have knowledge of basic
industrial HSE, and to keep this
knowledge up to date? (E.g.
Induction safety training, TBTs, etc.
Provide content of HSE training
courses and objectives).
b) What arrangements does your
company have to ensure new
employees also have knowledge of
your HSE policies and practices?
(iii) Competence
and General HSE
training
Yes,
All our staff get updated by going through various training programs i.e., by In house training and from
Third party.
1. Training has been provided as per Annual HSE Training Program. (Third Party) &
2. In House Training is conducted based on the identified work activities it shall be minimum but not
limited to following topics;
a) Emergency Response Procedure
b) Safe Excavation
c) Confined Space Entry
d) Safe Lifting Practices
e) Welding and cutting
f) Scaffolding.
g) Use of heavy equipments
h) Road Safety
i) MSDS
j) Manual Handling etc.
1. HSE Induction
2. In House Trainings
3. Third party training (Training Matrix Attached)
1. HSE orientation in Head Office.
2. HSE induction(site/ Project) by Certified trainer (one day)
3
Version 1 30 Dec.2008 Page 3 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE c) What arrangements does your
company have to ensure new
employees have been instructed
and have received information on
any specific hazards arising out of
the nature of the activities?
d) What arrangements does your
company have to ensure existing
staff HSE knowledge is up-to-date?
(If training is provided in-house
please give details of content.)
(iii) Competence
and General HSE
training
SUB-TOTAL
1. HSE induction by Certified trainer (one day)
1. Site details 2.
Emergency Response Procedure
3. House keeping & safety 4. Slipping
& Tripping Hazard
5. Fall protection & Manholes safety 6. Welding
& cutting Safety 7. Lifting
Operation & Safe Rigging 8. Materials
Handling & Safety
9. Permit to dig& Confined space procedures / NOCs.
10. Machine guarding & safety
11. Desert snakes bites and safety precautions.
12. HSE policy / Reminder of safety Responsibility,
13 MSDS Materials Safety Data Sheet
14. Personal Protective equipment. (PPE)
15. Safe use of heavy equipments/machinery at site.
16. Road safety
1. All Training has been provided as per HSE Annual HSE Training Program. (Third Party)
2. The Following in House Training is provided;
a) HSE Induction
b) Emergency Response Procedure
c) Safe Excavation
d) Confined Space Entry
e) Safe Lifting Practices
f) Welding and cutting
g) Scaffolding.
h) Use of heavy equipments
i) Road Safety
j) MSDS
k) Manual Handling
3
Version 1 30 Dec.2008 Page 4 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
Question
1
(i) Hazards and
Effects
Assessment
What techniques are used within
your company for the identification,
assessment, control and recovery of
hazards and effects?
2
(ii) Exposure of
the Workforce
Do you have in place any systems
to monitor the exposure of your
workforce to chemical or physical
agents?
3
(iii) Handling of
Chemicals
How is your workforce advised on
the properties of chemicals
encountered in the course of their
work?
4
(iv) Personal
Protective
Equipment
What arrangements does your
company have for provision and
upkeep of protective clothing, both
standard issue, and that required
for specialized activities?
5
(v) Waste
management
Does your company have in place
systems for identification,
classification and management of
waste?
1.Appropriate Certified PPE being used
There is provision to issue & replacing of the PPE
2.Monthly PPE inspection by the competent HSE Persons
Yes
We have Environment & waste Management Plan & EIAA to Monitor & control
Section 4: Risk evaluation and Management
Response
1. Task Risk assessment
(A written document of Risk, Hazard controls & recommended control , task specific )
2. By developing a project specific Risk Register
Yes
1.Through daily site inspection by competent HSE person
2.Weekly Safety Walk down
3. High Profile Tour by senior management (Monthly)
1. Task specific training being provided to the workforce like
Chemical Handling, Emergency response
2. MSDS is available at site and all precautions are cascaded among all the crew during daily tool box talk (TBT)
prior to start of the work.
SUB-TOTAL
Version 1 30 Dec.2008 Page 5 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
Question
a) Do you have a company HSE
manual (or Operations Manual
with relevant sections on HSE)
which describes in detail your
company approved HSE working
practices relating to your work
activities? If the answer is YES
please attach a copy of
supporting documentation.
b) How do you ensure that the
working practices and
procedures used by your
employees on-site are
consistently in accordance with
your HSE policy objectives and
arrangements?
2
(ii) Equipment
Control and
Maintenance
How do you ensure that plant
and equipment used within your
premises, on-site, or at other
locations by your employees are
correctly registered, controlled
and maintained in a safe
working condition? (Provide a
short overview of your
preventive maintenance
system.) Is HSE critical
equipment specifically identified
and included in your preventive
maintenance system?
1.Client approved Project HSE plan being implemented as well as client HSE plan
2. Site Safety person ensure that working practice being followed as per our Policy & Procedure.
1.We have provision to inspect the vehicle daily
2. We have provision to inspect the vehicle Monthly
3. Quarterly vehicle Inspection sticker will be pasted.
4. Regular maintenance of the vehicle will be done in workshop like servicing, fuel replacement as per
our vehicle maintenance program.
(i) HSE or
Operations
Manuals
Yes (Copy Attached)
Response
Section 5: Planning, Standards and Procedures
1
Version 1 30 Dec.2008 Page 6 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
a) Where do you spell out the
standards you require to be
met?
b) How do you ensure these are
met and verified?
c) Is there an overall structure
for producing, updating and
disseminating standards?
4
(iv) Road
Safety
Management
What arrangements does your
company have for combating
road and vehicle incidents? (e.g.
monitoring drivers performance,
journey management system,
incentive scheme, roll-over
protection, IVMS with GPS
capability, etc.)
Question
a) What arrangements does
your company have for
supervision and monitoring of
performance?
b) What type of performance
criteria are used in your
company; give examples
c) What arrangements does
your company have for passing
on any results and findings of
this supervision and monitoring
to your: - base management; -
site employees?
No
1.Internal audit by higher management
2. Regular Project Visit by higher management
3.Management review meeting
4.Monthly HSE meeting with all staff
(iii) Standards
Project HSE Plan approved by Client
Thruogh regular audit 1. Internal & External (Third Party & Client).
1. Approved Road & transportation plan
2. Effective Journey Management
Response
(i)
Management
and
Performance
Monitoring of
Work Activities
1. Employee appraisal & Assessment Form (Attached)
1.Through Internal Audit report
2.Throung Observation report
3.Throung E mail
3
SUB-TOTAL
Section 6: Implementation and Monitoring
1
Version 1 30 Dec.2008 Page 7 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
2
(ii) HSE
Performance
Achievement
Awards
Has your company received any
award for HSE performance
achievement?
3
(iii) Statutory
Notifiable
Incidents
/Dangerous
Occurrences
Has your company suffered any
statutory notifiable incidents in
the last three years (safety,
occupational health and
environmental)? Answer with
details including dates, most
frequent types, causes and
follow-up preventative measures
taken.
4
(iv)
Improvement
Requirement
and Prohibition
Notices
Has your company suffered any
improvement requirement or
prohibition notices by the
relevant national body,
regulatory body for HSE or other
enforcing authority or been
prosecuted under any HSE
legislation in the last three
years? (If your answer is YES
please give details.)
Yes
No,
No,
Version 1 30 Dec.2008 Page 8 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
Year LTI
Restricted
Workday
Case
Injuries Illnesses
1 Nil Nil Nil Nil
2 1 Nil 3 Nil
3 Nil Nil Nil Nil
b) How is HSE performance
recorded?
d) How often is HSE
performance reviewed? By
whom?
a) Who conducts incident
investigations?
b) How are the findings
following an investigation, or a
relevant incident occurring
elsewhere, communicated to
your employees?
c) Are near misses reported or
Behavioral Observances?
Man Hours Worked
(v) HSE
Performance
Records
Have you maintained records of
your incidents and HSE
performance for the last three
years? (If YES, please give
following details for each year,
number of non-Lost Time
Injuries, number of Lost Time
Injuries, number and type of
injuries, total hours worked by
workforce for each
corresponding year, Lost Time
Frequency Rates (LTI), your
company definition of a Lost
Time incident).
850,000
2,207,712
6
Weekly & Monthly HSE Reporting procedure
1. Yearly by third party (Quality Registrar system) / ISO Audit
2. Regularly in the project by client
3. In Management Review Meeting (Internally)
Qualified and competent HSE Personnel
Daily TBT.
In house training
Weekly / Monthly Flashes displayed on notice boards.
Circulating the Safety Bulletin Via E-mail.
3, 143, 932
Yes
(vi) Incident
Investigation
and Reporting
SUB-TOTAL
5
Version 1 30 Dec.2008 Page 9 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
Question
a) Do you have a written policy
on HSE auditing and how does
this policy specify the standards
for auditing (including unsafe
act auditing)?
b) Do your company HSE Plans
include schedules for auditing
and what range of auditing is
covered?
c) How effectiveness of auditing
is verified and how does
management report and follow
up audits?
Question
1
(i)
Memberships
of Associations
Does your company hold
membership of any industry,
trade or HSE organization?
(e.g., ISO 14001, OHSAS
18001, NEBOSH, etc.)
2
(ii) Additional
features of
your HSE
management
Does your company have any
other HSE features or
arrangements not described
elsewhere in your response to
the questionnaire?
The management representative submits the audit result to the management, as per company
procedure review the information and evaluate to assess the effectiveness of the audit
TOTAL
Response
Yes (Audit Schedule attached)
SUB-TOTAL
Yes (Audit Schedule attached)
No,
No,
Section 8: HSE Management - Additional Features
Section 7: Audit & Review
1
Response
(i) Auditing
Version 1 30 Dec.2008 Page 10 of 11
ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION
QUESTIONNAIRE
a) Does your company pay
employee salary on schedule?
b) Is the salary paid to each
employee same as what was
agreed upon in the contract?
This includes payment of
overtime.
c) Are the employees allowed to
go on leave as per their contract
agreement & UAE Law?
d) Are unreasonable charges
deducted from employee's
salary? E. g., visa, medical,
transportation, etc.
e) How do you ensure the
physical fitness of employee for
the assigned job (e.g., Pre-
employment physical; Health
monitoring system; Periodic
physicals, etc.
GRAND TOTAL
TOTAL
SUB-TOTAL
Yes
Yes
3
Yes
(iii) ADCO
requirements
No,
Thruogh periodic Medical Fitness assessment test.
Version 1 30 Dec.2008 Page 11 of 11