Office Productivity Tools 2

Laboratory Exercise # 2
Formatting Presentations
Objectives:
At the end of the exercise, the students are expected to be able to:
v Add slides and change slide layouts.
v Modify the fonts’ size, type, face, and style, according to preferences.
v Format paragraphs and bullets.
v Set the page orientation.
v Check the spelling and the grammar.

Materials:
• 3 ½ floppy disk

Note: All exercises should be saved in your data disk and must be submitted to your instructor after every
laboratory session.

Files to be used:
• Activity3xxx.ppt

Basic Information:

The Formatting Toolbar

To format text in a presentation means to change its font type, size, and style. The Formatting toolbar gives
access to the most common formatting commands you can apply to a text or paragraph such as font type,
size, style, color, and alignment.

Working with Slides and Layouts

PowerPoint slides may include text, drawings, charts, outlines and/or graphics. Each PowerPoint slide is
made up of different placeholders. The AutoLayout dictates how these placeholders are arranged on a slide.
There are three types of placeholders in a PowerPoint slide:
• A title placeholder, an imaginary box that holds the title of the slide.
• A text placeholder holds other text, like a bullet list lines, or paragraph text.
• An object placeholder holds “objects” such as graphics, charts, media clips, etc.

Slide Layouts
When you are creating a new presentation or editing an existing one, slide layouts are useful in helping you
choose how you want your slide to look like. A PowerPoint slide layout contains placeholders where you
can type titles or bulleted lists and insert objects like charts, pictures, and videos.

Placeholders are easy to use because each is labeled clearly. Just follow what is written and you’ll be done
with your presentation in no time! To apply a slide layout, select Slide Layout on the Task Pane list. Select
the layout you want to apply to your slide by clicking on a layout. You can apply different layouts on
different slides or you can select all slides in your presentation and apply a single slide layout.

Laboratory Exercise 2 – Formatting Presentations *Property of STI

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