Location Parking Lot Suburban Estates Holopaw, FL Officers and Directors President Alan Weierman Absent Director Greg Sayre Here Vice President Hunter Sander Absent Director John Smith Here Secretary Helen Schmal Absent Director Mark Merkel Here Treasurer Rita Hemphill Here Director Michael DeCato Absent (Key Chairperson) Director Molly Weierman Absent Director Syme Kutz Here Director Helen Schmal Absent (Asst Key Chairperson) Gate Committee - Syme Kutz Security Patrol Report - Ford Cook 69 New Keys Issued, 5 Lost/Stolen Keys Reported, 3 Keys Replaced Attendance / Roll Call Review of Last Minutes - Secretary - Laura Tolbert Treasurer's Report - Rita Hemphill Motioned to accept by Greg Sayre Seconded by Lauretta Smith 1 of 4 Officers Here, 4 of 7 Directors here Roads, Ditches, Drainage Discussion to make sure in the future we adhear to the ByLaws and all expenditures over the $500 President allowance be voted on by the Board before action. Motioned to pay Alan Weierman's $1680 invoice to SEPA by Greg Sayre Seconded by Lauretta Smith Unapproved 3rd Quarter General Meeting Ford Cook was not at the meeting to report John Smith brought up authorization to pay Alan Weierman $1680 for 42 loads of dirt at $40 per load. Greg Sayre questioned why there was no vote before work was done. John Smith explained normal cost $40 load + $100 labor, Weierman was at $40 load + no labor. Dirt was dropped at various washed out points that needed to be repaired. 20 members & 4 non-members out of 92 members Laura Tolbert read the unapproved 2nd Qtr 04/12/2014 Meeting. Rita Hemphill read the 2nd Qtr Financial Report. Reviewed by Rita Hemphill Next gate check is Labor Day to be run on Friday, Saturday and Sunday SEPA Checking Account Beginning Balance $13692.10 - Ending Balance $12493.36 Key Checking Account Beginning Balance $7024.54 - Ending Balance $7415.91 Last gate check was Memorial Day, brought in $1649 donations Motioned to accept by Mark Merkel Seconded by Laura Tolbert Key Committee - Rita Hemphill & Helen Schmal 10/07/2014 LT 50/50 $106.00 total = $53.00 winner + $53 SEPA #500929 Sherri Smith, donated $20 to SEPA, Thank you Sherri Membership Committee Next Meeting Date October 11th, 2014 Adjourn Seconded by Lauretta Smith Offered to Chair by Laura Tolbert Volunteered to be on the committee - Sherri Smith, Rita Hemphill Motioned to adjorn by Maureen Short Seconded by Syme Kutz Poker Run to take place 8/29, Night Ride Fundraising Committee - Sherri Smith Seconded by Maureen Short Accepted by Laura Tolbert Motioned to start the committee by Syme Kutz John Smith said Helen Schmal decided to step down from her position as Secretary. John Smith suggested Laura Tolbert to cover Helen's term through January 2016. Rita Hemphill motioned to add a Membership Committee to keep up with the membership list, keep up with expiring memberships, and welcome new members. John Smith stated that we were looking at final approval by the end of September Gary Comes said Trails 1 - 12 have been named by the committee and listed on a joint map. Gary pointed suggested that SEPA invest in 2 poles with cables for a banner to let people know about meetings and events. No motion was brought forward. Motioned to accept by Greg Sayre Camera Committee - Greg Sayre Non Profit - Status - Alan Weierman Sign Committee - Gary Comes New Secretary Appointed - John Smith Placed new order for 2015 shirts Greg Sayre said the Air Card has been activated. Camera working for 1 month. Fridge is needed to keep system cool. Board members will be given access.