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PROJECT SYNOPSIS

1.PROBLEM STATEMENT:
In this system we intend to display the Timetable as per the faculty is been
allotted for the respective subject in accordance to that rooms will be available.
2.ABSTRACT:
The manual system of preparing time table in colleges with large number of
students is very time consuming and usually ends up with various classes
clashing either at same room or with same teachers having more than one
class at a time.
These are just due to common human errors which are very difficult to
prevent in processes such as these. To overcome these problems people
usually taking the previous years timetable and modifying it but still it is a
tedicios job to incoperate changes.
To overcome all these problems we propose to make an automated
system. The system will take various inputs like details of students, subjects
and class rooms and teachers available, depending upon these inputs it will
generate a possible time table, making optimal utilization of all resources in
a way that will best suit any of constraints or college rules.
List of subjects may include electives as well as core subjects. The case is
similar to schools and other educational institutions. So our aim is to
develop a general purpose which can efficiently generate optimal solutions.



3.INTRODUCTION:

Time table scheduling has been in human requirements since they thought
of managing time effectively. It is widely used in schools, colleges and other
fields of teaching and working like crash courses, couching centers, training
programs etc .
In early days, time table scheduling was done manually with a single
person or some group involved in task of scheduling it with their hands,
which take lot of effort and time.
While scheduling even the smallest constraints can take a lot of time and
the case is even worse when the number of constraints or the amount of
data to deal with increases.
In such cases perfectly designed time table is reused for whole generation
without any changes, proving to be dull in such situations. Other cases that
can cause problem is when the number of employers/workers are weak,
resulting in rescheduling of time table or they need to fill on empty seats
urgently.
Institutions/Schools/Collages/Universities are the regular users of such time
tables. They need to schedule their course to meet the need of current
duration and facilities that are available to them.
However, their schedule should meet the requirement of new course
addition and newly enrolled students to fresh batches. This may result in
rescheduling the entire time table once again for its entire batches and to
be scheduled in shortest possible time before the batches course start.
Another problem that occur when scheduling time table for exams. When
multiple batches have exam on same day, they need to be schedules
effectively taking into account all problems related to facilities that are
available to conduct these exams simultaneously.

3.1 PURPOSE:

Planning timetables is one of the most complex and error-prone
applications. There are still serious problems like generation of high cost
time tables are occurring while scheduling and these problems are
repeating frequently.
Therefore there is a great requirement for an application distributing the
course evenly and without collisions.
Our aim here is to develop a simple, easily understandable, efficient and
portable application, which could automatically generate good quality time
tables with in seconds.




3.2 BENEFITS:

Timetable Generator, our software allows users to generate time table for
newly occurring changes in less time, with less effort and with more
efficiency.
It will allow users to work on and view time tables in different platforms
and view different information simultaneously.

3.3 SIMILAR PRODUCTS:

aSa Timetable
Mimsa Small School
Timetable Mate


4.OBJECTIVES:
The main objectives of our project are:
The final system should able to generate time tables in completely
automated way which will save a lot of time and effort of an institute
administration.
To make a timetable system generic so that I can work equally well for
different School, Colleges and Universities.
User defined constraints handling.
Ease of use for user of system so that he/she can make automatic time
table.
Focus on optimization of resources i.e teachers, labs and rooms etc.
Provide a facility for everyone to view timetable.
Generate multiple useful views from time table.

4. PRODUCT DESCRIPTION:

Timetable generator is a general purpose tool for generating different types
of tables. It can give good outputs for most of the systems like school
system, our university systems and so on.
Some of the most common constraints to deal with are listed below. Some
of these are soft constraints meaning they only increase the cost. Some are
hard which cannot be violated.

4.1 HARD CONSTRAINTS:
Class can only be assigned if room is spare.
No teacher or student have more than one class at a time.
A classroom must have enough seats to accommodate all students.

4.2 SOFT CONSTRAINTS:
Time of class preferred by teacher.
Specific Room preferred by any teacher.
Break time between different lectures preferred by teacher.
Less walk to attend lectures by student.


5. PROJECT JUSTIFICATION:
University is currently having an automated time table generation system
but there are some problems with it due to which it is unable to
generate the time table automatically for all the years of B.E.
To overcome this problem and provide the university a good automated
timetable generation system this project has been taken.
The system which will be made will be an easy to use and error free system.
It is expected that the project will be completed in this semester, but if due
to some problems it is not completed in this semester it will be continued
in the next semester till it is completed.
Regarding the cost there will be no expenditure in buying the new software
to install the system as the university is already having MSSQL and
Windows operating system which will be required to use the project. The
required hardware is also already available with the university.

6. PRODUCT FEATURES:
Interface for input: The system will be having an easy to use and interactive
interface to enter all the inputs like the workload for the teachers, how
many no. of students of which branches are studying the subject in a
semester, the data for the rooms and data for the labs.

Database Capabilities: The system will have well designed database to
store all the information which will be entered in as the input. Seperate
database maintaining basic informations, subjects, teachers, batches and
their associations and other details Database for holding generated
timetable and for storing required timetables.

Processing Capabilities: The system will have algorithms to process all the
data present in the database and keeping in view the various constraints
like that a teacher should not have two consecutive lectures/labs, students
have minimum one hour gaps, proper rooms are allocated for the lectures
and tutorials, labs are used optimally so that they are used for the
maximum possible time, it will generate the time table.
Search Panel: The system will have an easy to use to search panel to search
according his need on the time tables stored in the database. The system
would give the response to the user quires in the proper format and errors
messages will be shown properly to tell user about his mistakes and to
guide him/her for proper use of the system.

Features for assigning priorities for subjects.
Features for editing generated table, saving edited tables and opening
saved tables
High portability, works on almost all systems available.
Highly efficient, needs only few minutes to complete whole procedure

7. ASSUMPTIONS:
The requirements will not change once they have been finalized. Sufficient
information and documents from the university will be available when ever
required.The response time of the system will be accepted whatever it may
be.The system would be used only for windows operating system.


8. REQUIREMENT ANALYSIS:

This gives minimum requirement your system should have in order to make
this software work. This software works fine in any operating system in which the
developer tools or the user tools can be installed. Since we had limited resources
we could only test in Widows 7, Windows XP, Ubuntu 11.04, Ubuntu 10.10. So
usually the requirement specification will be same as that of the operating
system. So we are providing a standard specification.



8.1 SYSTEM CONFIGURATION:

2 GHz x86 processor
1GB of system memory (RAM)
15GB of hard-drive space
Monitor to display output
Keyboard/Mouse for data input
Local Area Network(LAN)

8.2 DEVELOPER TOOLS:

Front end : Netbeans with Sun's/Oracle Java Development Kit
Back end : MySQL essentials(server), MySQL JDBC connector

8.3 USER TOOLS:

Sun's/Oracle Java Run Time Environment
MySQL essentials(server), MySQL JDBC connector

8.4 TOOLS FOR DOCUMENTATION:

MS Project
Microsoft Visio 2010
Microsoft Word 2010
Windows 7 Professional
Gimp/Photoshop CS4
Adobe Dreamweaver CS3