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BTEC 2012

Name: Alex Pippard

Unit 1 The Online World

Lesson 4 - Online Documents


(Student Book A Pg 7 - 9)

Starter
a. What does upload mean?
b. What does download mean?
c. What is an algorithm?
a. Upload basically means to transfer files from a smaller computer to a larger one. It also
refers to the transfer of programs to the memory of a separate device such as a remote
computer.
b. The term download generally refers to the transfer of data or files from one
computer to another or from a computer to a peripheral appliance.
c. Its an step of instructions if you dont know how to do or make something
1. What is the most common method used to compress a file? What is the most
popular program used to achieve this?

JPG

2. What are the advantages of using online software packages?


A) Anywhere there is available internet connection
B) Via different devices ( Phone, Computer etc )
C) On different operating devices

2. How does an automatic backup work?


Some software programs will automatically make a copy of the ! le you have
open and are working on at set time intervals. In Microsoft Word you can
set how often you would like the file to automatically backup

A.Silver

BTEC 2012

Name: Alex Pippard

Unit 1 The Online World


3. Find out the meanings of these key terms

Version Control:
Its important when the user is sharing documents online, as all users need to
be working from the most up to date version of the same documents

Locked:
When a document is locked, you wont be able to open it. It will only become
unlocked once no users are accessing the document

File Permissions:
Are access rights granted to specific users and the groups of users. These
rights control which the users can view or make changes to the contents of the
system

4. Match the following file permissions to the correct sentence.


This allows users to retrieve a document,
read it, edit it, add a new document or
delete or archive an existing document.

Read-only Access

This allows a user to look at and read a


document but not change it.

Read/Write Access

This allows the user to look at and read a


document but also to make changes to it.

Full Control

5. Write down what permissions each of these people should have.


Person

Permission

Computer Administrator

Full Control

Teacher / Lecturer

Read-only Access

Pupil / Student using a shared drive

Read/Write Access

A.Silver

BTEC 2012

Name: Alex Pippard

Unit 1 The Online World

Plenary
a. What is a common format for compressing files?
b. What are the advantages of online documents?
c. What are the disadvantages of online documents?
a.
ZIP, .RAR, .ARJ, .TAR.GZ, and .TGZ.
b.
There is a wide range of software available for zipping files, with one of the most
popular being WinZip.
c.
Files may be extremely large, which can cause problems with transmission (delivery) in terms of speed
and network usage

A.Silver