Union Pacific Railroad Museum

Building America
Scope Document
Version 1.0

Version 1.0
Document History
Date
Version
5.5.14
1.0

UPRR Building America

Scope Document
5.5.12
Name
Ryan Jones

Union Pacific: Confidential Green

Comments

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Table of Contents
Purpose: ..................................................................................................................................4
Benefits:...................................................................................................................................4
Objectives:...............................................................................................................................4
Project Scope:..........................................................................................................................4
In-Scope: ............................................................................................................................4
Out-of-Scope: ....................................................................................................................5
Deliverables:........................................................................................................................5
Project Budget:........................................................................................................................5
Project Success Indicators:......................................................................................................5
Business Value: ..................................................................................................................5
User / Business Unit Impact:...................................................................................................5
External Dependencies:...........................................................................................................5
Key Project Dates:...................................................................................................................5
Change Threshold:...................................................................................................................6
Team Organization:..................................................................................................................6
Constraints:..............................................................................................................................8
Risks:.......................................................................................................................................8
Assumptions:...........................................................................................................................8
Concerns:.................................................................................................................................8
Glossary of Terms:...................................................................................................................8
Stakeholder Agreement:...........................................................................................................9
Revised Stakeholder Agreement:...........................................................................................10
Stakeholder Completion Agreement:.....................................................................................11

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Scope Document
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Program Name:
Overall renovation of the Union Pacific Railroad Museum

Purpose:
2nd phase, Building America of the overall museum renovation. The updated design will create an immersive
environment, interactive exhibits, better use of space and display of more objects.

Benefits/ Opportunity:

New and returning visitor interest and increased donations

Cutting edge interactive exhibits
Immersive environmental design
Provide more display opportunities for artifacts
Better use of space and visitor traffic flow
More graphics to tell the Union Pacific history

Objectives:

Convey the scope of the Transcontinental Project trough experiences and images designed to bring home the
hard work and individual effort involved in constructing the first transcontinental railroad on an individual level
where possible.
Re-interpret the railroad as a vehicle which impacts communities; both tying them together and creating new
communities.
Explain the cultural conflict which came to a head during the construction period with the Plains tribes.
Use authentic, primary sources from the collection to convey the message; especially photographic images and
maps.

Project Scope:
In-Scope:

Concept Design Package

Schematic Design Package
Final Design Package
Design portion to Bid Package
Construction Documents
o Introduction space
Pony Express
o River Room
Plains Tribe
Eugene
Steamboat
o Transcontinental Room

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Build the Railroad Interactive game

Telegraph arms
Mountain
Dale Creek Bridge
3-D viewer interactive
Golden Spike
Snow Shed
Dynamite blow-it up interactive
Water Tank
Work Car
Builders personal artifacts
o Settling the Frontier Room
Map Table
Fire Arms display
Outlaw & Special Agents
o Communication and Railroad Operations
Role of conductor, flagman & brakeman
Whistle Talk
Invention of radio
Communication technology
Railroad construction and operation technology
o Lincoln Car & Hotel Transfer Room
Lincoln Car & Lincoln artifacts
Tranfer Hotel furniture arranged
Weekly Meetings
Gate Reviews

Out-of-Scope:
Caboose
Southern Pacific Cab
McKeens Motorized Dream
Diesel Economics
Engine Terminals
The Roundhouse
Big Boy
Challenger
Super Steamers
A Famous Line-up
19th Century Railroading

Deliverables:
1. Concept Design Package
2. Schematic Design Package
3. Final Design Package

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4.
5.
6.
7.

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Design portion to Bid Package

Construction Documents
Weekly Update and Gate Review documentations
Closing Documentation

Project Budget:
Labor:
IM&E:
Capital:
Total:

Project Success Indicators:

Completion Date met

Budget maintained
Change requests minimized

Key Project Dates:

April 26, 2011 Designer and Team Kickoff/ Planning Session

July 22, 2011 Concept Design completion
Aug 22, 2011 Bid Package for fabrication & installation
Sept 7, 2011 Pre-Bid meeting for fabrication/ installation
Sept 30, 2011 Bids due for fabrication/ installation
Oct. 17, 2011 Fabrication begins
May 1, 2012 Museum installation
May 10, 2012 Museum Grand Opening

NOTE: Dates set prior to the development of a project schedule are arbitrary and subject to negotiation. Meeting
aggressive target dates usually requires reduction in scope, an increase in budget due to additional work or staff
resources, and/or a reduction in product quality.

The following dates are dependent on Project Scope Document approval from the Sponsor and
Key Stakeholders by 5/12/11.
Start Date:
5/5/11
Desired Completion Date:
5/10/12

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Other Key Milestone Dates: To be determined by the project schedule.

Change Threshold:
Define date / cost / quality change thresholds under which the project manager can make change decisions, over
which the sponsor and/or Key Stakeholders must decide.

Team Organization:
Project Sponsor: Union Pacific Railroad Co.
Key Stakeholders:
Union Pacific Railroad Museum Director Beth Lindquist
Union Pacific Railroad Museum Creative Director Patricia Labounty
Program Manager:
Union Pacific Railroad Museum Director Beth Lindquist
Project Manager:
Ryan Jones
Team Members:
Name
Ken Hopkins
Ron Craig
Lance Tawzer
Mike Rossi
Gary Brees

Union Pacific: Confidential Green

Project Role
Construction
Supervisor
Construction
Team Lead
Graphic
Designer
Designer/CoFounder
Scenic build
TL

Organization
Proto Pruductions

Phone #
630-628-6626

Proto Pruductions

630-628-6626

Freelance
Adventure Club Games

lance@angryp
op.com
810-373-2206

Brees Studio

618.687.3331

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Constraints:
This section lists all the limitations facing this project that cannot be changed.
Note if one constraint takes precedence over the others; i.e. if the target date is imposed by
federal regulation, then it may be the primary constraint and take on more importance than a
cost constraint.

Risks:
High impact or high likelihood events, which could negatively impact this project, but may be
dealt with by project activities to avoid, mitigate, and/or manage the risk.
Risks may be related to costs, technology, operations, organizations, resources, etc.

Underestimation of time per exhibit construction

Construction costs higher than expected
Technology not available or too complicated
Mistakes/ failure in construction

Assumptions:
List the items that this project relies on that are expected to occur; i.e. any delay in the
requirements of this project will directly impact the final production schedule.

Concerns:
List issues the team expects to deal with that the sponsor should be able to address.
Underestimation of time per exhibit construction
Construction costs higher than expected
Technology not available or too complicated
Mistakes/ failure in construction

Glossary of Terms:

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Stakeholder Agreement:
Signature approval below indicates acceptance of the scope as stated in this document.
(Sponsor, Project Manager, and Key Stakeholders signatures are REQUIRED
Key Stakeholders Signature

Date Signed

_________________________________________________
<< Name >>
Project Sponsor

__________

_________________________________________________
<< Name >>
<< Title / Role >>

__________

_________________________________________________
<< Name >>
<< Title / Role >>

__________

_________________________________________________
<< Name >>
Process Owner

__________

_________________________________________________
<< Name >>
Program Manager

__________

_________________________________________________
<< Name >>
Project Manager

__________

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Revised Stakeholder Agreement:

Signature approval below indicates acceptance of the scope / schedule as amended in version
_______.
Key Stakeholders Signature

Date Signed

_________________________________________________
<< Name >>
Project Sponsor

__________

_________________________________________________
<< Name >>
<< Title / Role >>

__________

_________________________________________________
<< Name >>
<< Title / Role >>

__________

_________________________________________________
<< Name >>
Process Owner

__________

_________________________________________________
<< Name >>
Program Manager

__________

_________________________________________________
<< Name >>
Project Manager

__________

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Stakeholder Completion Agreement:

Signature approval below indicates formal acceptance of the project completion described in this
document.
Key Stakeholders Signature

Date Signed

_________________________________________________
<< Name >>
Project Sponsor

__________

_________________________________________________
<< Name >>
<< Title / Role >>

__________

_________________________________________________
<< Name >>
<< Title / Role >>

__________

_________________________________________________
<< Name >>
Process Owner

__________

_________________________________________________
<< Name >>
Program Manager

__________

_________________________________________________
<< Name >>
Project Manager

__________

Union Pacific: Confidential Green

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