Project Charter Qa Content

Project Charter
PROJECT CHARTER
Requirements
Actual
Compliance
Correctness
Remar
ks
Passed or
Failed
1.0 Problem Background
1.1
Problem/Opportunity
/Description
No Time-in and Timeout of Employees

Unable to record
the log time of
employees, time records
are essential when
computing the salary of
the employees so its a
great lessen of work
when your payroll
system can not only
Organizational
compute salary but also
problems that the record the time of your
proponents
employees accurately.
discovered after
analysing
the Unable to monitor the
process of not leaves and vacation of
having a Payroll employees.
System
with -Payroll system is not
Attendance and only for computations
Leave Monitoring and monitoring
employees working
hours, but also the
keeping of records
especially for the
important ones that can
be used by the
management for some
purposes. The leaves
and vacation are also
essential for the
computation of salary,
Tertiary Students Information System Payroll System with Attendance and Leave Monitoring
PASSED
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Project Charter
so its a big advantage
when your payroll
system monitors and
records your employees
leave and you can
directly acquire this
record for the payroll
process.
Lack of reports
needed
A payroll system
must provide a variety of
reports; this includes
reports about the payroll
operation, employees
files and tax information.
But it is also important to
provide reports to the
user based on their
criteria like reports about
the late employees in a
certain day or month, on
vacation and sick leave
employees.
No Backup and
Restore Features
The company
will be in a sure dilemma
when their payroll datas
get corrupted or the
computer breakdowns.
So its a relieve for
companys when they
can recover their files
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Project Charter
and resume to their
normal operation with
the help of restore and
backup features of their
payroll system.
These are the benefits
received by the
user/client if the
proposed system is
invested
1.2
Benefits
Benefits
or
advantages
in
having a Payroll
System
with
Attendance and
Leave
Monitoring.
The following
Accurate
calculations- Efficiency
in payroll calculation is
important in every
company. It requires
accuracy to pay
employees the right
amount of money they
have earned. To avoid
the hassles of
calculating payroll
manually, users can use
software to automate
the process. The
process is productive
and effective in saving
time and money.
Accounting department
can create reports and
financial documentation
easily.
PASSED
ForecastingWhen users have

payroll software, it
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Project Charter
allows to see and
monitor all payroll
expenses instantly. This
helps graph financial
data to help create a
forecast. If a user have
an idea of your business
performance, it will be
easier to decide when it
is needed to hire new
staff for the company.
Users can make
adjustments and
calculate salary
increases to help make
an assessment on how
it will affect themoney. It
is easier to know
whether users decision
is good for the business.
Tax
managementComputations for tax
might be a headache.
Using a payroll system
will minimize the stress
related to employee
reporting obligations.
Users need not to look
for piles of pay-slips to
see the records for tax
payments. Through an
automated payroll, all
records are kept in the
computer. These data
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Project Charter
are easy to collect and
pull-out from the system
to provide users with
accurate tax records.
Avoid the errors of
manual tax computation
of salaries by using an
automatic payroll
system.
\ 1.3
Goals
Goals of the
proponents
for
Payroll System
with Attendance
and
Leave
Monitoring
Reliable backupAs a business, keeping

large amounts of data
for payroll can be
challenging. Users cant
store piles of papers and
data manually. But when
a user is using payroll
software, it is convenient
to save records in
various databases
available online. In case
computer or system is
destroyed, Users should
still have a backup to
get all your records
back.
The
proponents
main goal is to
develop a payroll
system that provides
accurate
computation
of
salary, withholdings
and deductions of
employee, disburse
Must be
specifie
d the
goals of
the
system
s
FAILED
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Project Charter
it to them in timely
manner. To record
the
employees
attendance through
our time-in and timeout feature, monitor
the lates, vacation
and
sick
leave
employee, this will
serve as a basis for
the computation of
their salary. We look
forward
for
employees that are
highly
motivated,
more productive and
high
morale,
because they are
paid
timely
and
accurately.
The
proponent
wants to implement
a system which is
user
friendly,
a
system that provides
reliable and credible
information. Provide
a variety of reports
about the payroll
operation,
employees data and
tax information. And
reports that can be
customized by the
users based on their
criteria for different
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Project Charter
1.4
Stakeholders and
Clients
purposes and future

reference.
To
perform
the
employers
legal
responsibilities
to
his/her
employees
like the employers
portion of taxes and
to ensure that they
will meet their legal
requirements to the
government. Lastly
our proposed payroll
system other goal is
to
lessen
the
employers
payroll
works and enable
them to focus to
other aspects of the
business for the
success
and
progress of the firm
or organization.
These are the people
who are involved in this
system in which, they
could be the one using
Must include the and making the said
people that will system
be involved and
support
the
HR
project.
Department/Staffs- the
people who are the one
who manages payroll
and monitoring. These
staffs compute the just
FAILED
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Project Charter
salary of an employee
based
on
their
performance. .
Employees- the
people who receives the
computed salary which
depends
on
their
performance.
The
employees
need
a
report which is the
payslip to determine the
factors that affect the
computation of their
salary.
Managementthrough this system the

management
can
assure that they give the
right and just salary for
the
members.
The
management can also
view the records of the
payroll for necessary
documents
Developers- the
persons who develop
the system so that
transactions will be fast
and
reliable.
These
people are the one who
thinks
innovation
in
existing payroll process.
1.2 Project Scope
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Project Charter
1.2.1
1.2.2
Objectives
Deliverables
The objectives of
the proponents in
developing
the
project.
Specific
end
results, products,
or outputs of the
project for each
objectives.
Remov
e the
figure in
this
section.
Must
have
the
compon
ents or
parts of
the
project.
FAILED
In this
part
indicate
the
milesto
ne of
the
project.
It must
be
divided
into 3
categori
es
*Docum
ent
FAILED
Search Employee by
Department
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Project Charter
plans
*Softwa
re
Functio
nalities
*Forms
and
Reports
Time-in and Time-out
Retrieve Loads
Schedule
and
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Project Charter
Record and Display
the Time Entries
Leave Monitoring
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Project Charter
Monitoring of Leave
Check for Leave with

Pay
Payroll Process
Search Employee by
Department
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Project Charter
Retrieval
Records
of
Time
Computation of Salary
and Taxes
`
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Project Charter
Generate Payslip
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Project Charter
Payroll Journal
Payroll Expenses
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Project Charter
Tax Management
SS
Report
Contribution
PhilHealth
Contribution Report
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Project Charter
HDMF
Report
Contribution
Generate Reports
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Project Charter
Maintenance
Update
and
Restore and Backup

Features
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Project Charter
Admin Configuration
Import and Export File
Update Tax Table
Update
SSS
Contribution Table
Update
PhilHealth
Contribution Table
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Project Charter
Update
HDMF
Contribution Table
User Configuration
1.2.3
Out of Scope
List of items that

may be related
but will not be
managed as part
of the project.
Managing
the
employees the adding,
editing and deleting an
employees information
is within the HRs scope.
And
our
proposed
system will rely on them
for the employees that
will perform the payroll
and time-in/out process.
Prepare
account
statements creating
account
statements,
accounts payable and
account receivables etc.
for the employees or for
List the
items
that
may be
related,
but will
not be
manag
ed as
the part
of this
project.
Provide
detailed
descript
ion in
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Project Charter
the school is not within
our system boundary. It
is within the Accounting
Department
or
the
General
Ledger
Accountants.
1.2.4
Enterprise
Information System
Required
Functionalities
The
following
requirements
must be included
in this section:
1. Mobile App
2. Personalized
Screen
3. Import/Export
Facility
4. Free Report
Facility
5. Analytical
Report
NONE
every
compon
ent you
have
defined.
Missing
content
Must
have
categori
ze with
3 parts:
* Data
Gatheri
ng
*
Develo
pment
*
Testing
FAILED
1.3 Project Plan
1.3.1
Approach and
Methodology
The
methods
and approaches
of
the
development
team to finish the
project
The group made various

approach to complete
the project.
System
Development Life Cycle
(SDLC)
The
systems
development life cycle
(SDLC) is a conceptual
model used in project
management
that
describes the stages
involved
in
an
information
system
development
project,
FAILED
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Project Charter
from an initial feasibility
study
through
maintenance
of
the
completed application.
Definition
of Phases of SDLC:
Planning-During
the planning phase, the
objective of the project
is determined and the
requirements to produce
the
product
are
considered. An estimate
of resources, such as
personnel and costs, is
prepared, along with a
concept for the new
product. All of the
information is analyzed
to see if there is an
alternative solution to
creating a new product.
If there is no other viable
alternative,
the
information
is
assembled into a project
plan and presented to
management
for
approval.
AnalysisSystems analysis is a
process of collecting
factual data, understand
the processes involved,
identifying problems and
recommending feasible
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Project Charter
suggestions
for
improving the system
functioning.
This
involves studying the
business
processes,
gathering
operational
data, understand the
information flow, finding
out bottlenecks and
evolving solutions for
overcoming
the
weaknesses
of
the
system so as to achieve
the organizational goals.
System Analysis also
includes subdividing of
complex
process
involving
the
entire
system, identification of
data store and manual
processes.
Design-Based on
the user requirements
and
the
detailed
analysis of a new
system, the new system
must be designed. This
is the phase of system
designing. It is the most
crucial phase in the
development
of
a
system. The logical
system design arrived at
as a result of system
analysis
and
is
converted into physical
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Project Charter
system design. In the
design phase the SDLC
process continues to
move from the what
questions of the analysis
phase to the how .
ImplementationAfter having the user

acceptance of the new
system developed, the
implementation phase
begins. Implementation
is the stage of a project
during which theory is
turned into practice.
MaintenanceMaintenance
is
necessary to eliminate
errors in the system
during its working life
and to tune the system
to any variations in its
working environments. It
must meet the scope of
any
future
enhancement,
future
functionality and any
other added functional
features to cope up with
the latest future needs.
It has been seen that
there are always some
errors found in the
systems that must be
noted and corrected.
The
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Project Charter
groups action in SDLC
Planning for
the planning phase the
group
conduct
interviews and surveys
to have basic knowledge
of payroll process. The
group also gather data
through research to
further understand the
business process. Then
the
group
created
schedules of set of
activities with the time
target indicated and the
estimated cost.
Analyzing after
understanding
the
business process, the
group
conduct
brainstorming
where
every
member
is
encouraged to give each
own
ideas
and
suggestions related to
the process. Then the
evaluation
of
ideas
where the group select
the ideas that can be
helpful and can be
implemented
in
the
proposed system. The
group also analyze the
task that a payroll
system must perform,
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Project Charter
and the other features
that can be added.
Designing the
proponent
conduct
research about related
systems, which is the
payroll system. The
proponent
build the
functional design of the
system, the layout and
the process diagrams.
Implementation
after the designing, the
proponent
start
implementing it through
programming in Java.
Through programming,
the group implemented
the desired goals and
objectives into a running
system which could be a
prototype for further
finalization and possible
changes. The front end
used in this project is
Java
Programming
language
and
its
backend is MS SQL.
MaintenanceThe group contains

feedback for the system
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Project Charter
in case problems and
errors would arise. After
knowing the problems,
the group will do needed
actions to give solutions
to the problems and
make the system
1.3.2
1.3.3
Project Timeline
Success Criteria
Work Breakdown
Structure
The
project
milestones or the
things that must
be achieved by
the developers to
meet their goals.
Project
will
be
successful if it meets the
following
success
criteria:
Accurate
and
error free calculation of
salaries,
withholdings
and deductions.
Employees that
are highly competitive
and motivated because
they are paid timely and
PASSED
Identify
what
are
measur
able
busines
s
values
that the
system/
project
is
FAILED
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Project Charter
1.3.4
Issues and Policy

Implications
accurately.
Hassle
free
computation of salary
and
generation
of
payslips.
Payroll
transactions that is fast
and reliable.
Payroll system
that
monitors
the
employees
vacation
and sick leave.
Up-to-date
tax
table
and
salary
computation.
Credible
and
reliable reports about
the payroll transactions
and employees.
A flexible report
generating system that
provides report based
on the users criteria.
A payroll system
that is highly competitive
A reliable backup
and restore feature.
Accurate
computation
of
the
employers taxes.
Dependencies
When the data

that may affect cant pull in the other
the
group
entry
of
process/develop information.
ment
of
the
When the data
project
cant process
succes
s.
Indicate
any
depend
encies
that this
project
FAILED
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Project Charter
When the data

cant insert employee or
client
When data from

other group is not
compatible with the
proposed system
When database
cant the same
When
other
group cant give data
When
other
group cant admit client
When
other
group cant accept given
data
When
other
group
cant
give
complete
information
from the user
may
have on
or be
affected
by
another
task.
Give
more
detailed
descript
ion
1.3.5
Risk Management
Plan
Actions/Mitigatio
ns that may help
the developers to
moderate
or
lessen the things
that may affect
the outcome of
their project.
It must
be the
same
into the
RMMM
Section
.
Get the
main
points
into
RMMM
Plan.
Failed
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Project Charter
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Project Charter
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Project Charter
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Project Charter
1.3.6
Service Transition
(Optional)
Manage Employees
Add
and
Edit
employees information
Proponents plan so that we dont need to
for transitioning rely on the Human
project
Resource Department.
deliverables into Prepare
Account
service
Statement
operations.
Prepare
Account
Statements,
Accounts
Receivable
and
Payables.
Indicate
if there
are
service
transitio
n
identifie
d
PASSED
Indicat
e the
1.3.7
Option Analysis
Options that will

Procurement of
help
if
the
sample softwares.
process
of
development of
Hiring
a
the project has
programming tutor.
been interrupted.
Options
that will
help if
the
process
of
develop
ment of
the
project
has
been
interrup
FAILED
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Project Charter
ted.
Front end: Java,

Netbeans 7.4
Back end: MS
SQL
1.4 Technical Features
Features :
Attendance Recording
Departmentalize
Employees
Detailed
Employees
are
description
of categorized according to
technical
their
respective
requirements
departments.
stated in terms
suitable to form
Clock In & Clock
the basis for the Out Feature
actual
design Allow the employees to
development and time in and time out.
production
processes of the
Automatically
project
having Records the following:
the
qualities
Time
in
and
specified in the Time Out
operational
Holidays
characteristics.
Overtime
Lates
Absences
Night Differential
Must
categori
ze into:
*
Securit
y
*
Develo
pment
*
Testing
*
Deploy
ment of
Project
Failed
User
Editable
Time Records
Allow the users to edit
and update the time
records of an employee.
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Project Charter
Import/
Export
Facility
Import
and
export
records
from
other
source
like
Excel
through this feature.
Generate
Reports
Provide reports about
the
Attendance
Records.
Leave Monitoring
Departmentalize
Employees
Employees
are
categorized according to
their
respective
departments.
The
Payroll
System monitors the
following:
Leave Entries
Vacation Leaves
Sick Leaves
Used Leaves
Unused Leaves
Leave with Pay
Other Leaves
Import/Export
Facility
Import
and
export
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Project Charter
records
from
other
source
like
Excel
through this feature.
Generate
Reports
Provide reports about
the
Attendance
Records.
Payroll
Process
Departmentalize
Employees
Employees
are
categorized according to
their
respective
departments.
The
Payroll
System Accepts the
following:
Allowances
Bonuses
Adjustments
Retirement Pay
Loans
Cash Advance
Other
Deductions
Automatically
Computes:
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Project Charter
Working Hours
Overtime Hours
and Overtime Pay
Leave with Pay
SSS
PhilHealth
HDMF
Tax
Holiday Pay
Night Differential
Lates
Netpay
Payslip
Generation
After computing the
salary users can directly
print the payslip.
Built
In
Calculator
A built in calculator that
is accessible to users
when they need help in
computation.
Editable
Amounts
Salaries
and
other
payroll
entities
are
automatically computed,
but the users can edit it
if
needed
then
recompute by clicking
the same button.
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Project Charter
Payroll Journal
Payroll Records
This shows all records
about
payroll
transactions
Payroll
Expenses
This shows records
about expenses of the
company on payroll
Contribution Reporting
SSS Contribution
Report
Report that shows the
employee and employer
share
of
SSS
Contribution.
PhilHealth
Contribution Report
share
of
PhilHealth
Contribution.
HDMF
Contribution Report
share
of
Pagibig
Contribution.
Computes
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Project Charter
Employer and Employee
Share
The
system
automatically computes
the
employer
and
employee portion based
on contribution tables.
Reporting
Free Reporting
Feature
The user can configure
and select what to
display reports
Analytical
Reports
Reports can be printed
statistically and has
graph
Reports:
Other Features
Backup
and
Restore Feature
Updatable
Tables:
SSS Table
PhilHealth Table
HDMF Table
Tax Table
Add and Edit:
Holidays
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Project Charter
Pay Codes
Deductions
Allowances
Android
Application
This application is used
to view time records,
leave
records
and
payroll records.
1.5. Project Organization and

Staffing
Organization
chart, or both, list
of
the
roles,
names,
and
responsibilities of
individuals that
will be involved
in the project.
There
are no
indicate
d
persons
in roles
defined.
Failed
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Project Charter
1.6. Project Budget
Estimated project
cost
This
section
must be
the
breakd
own of
project
budget.
Categor
ize it
from:
Ongoing
cost,
Material
s,
Expens
es and
Others
Failed
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Project Charter

1.0 Problem Background

No Time-in and Timeout of Employees

ForecastingWhen users have

Reliable backupAs a business, keeping

purposes and future

Managementthrough this system the

Time-in and Time-out

Check for Leave with

Restore and Backup

Import and Export File

Update Tax Table

List of items that

1.3 Project Plan

The group made various

ImplementationAfter having the user

MaintenanceThe group contains

Issues and Policy

When the data

When the data

When data from

Options that will

Front end: Java,

1.4 Technical Features

Leave with Pay

Leave with Pay

1.5. Project Organization and

1.6. Project Budget

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