Qa Content

SIS Tertiary EIS Content Quality Assurance Results
RISK MITIGATION, MONITORING
Requirements
Actual
Compliance
Correctness
AND MANAGEMENT (RMMM)

1.0 INTRODUCTION
Remarks
Passed
or Failed
The RMMM must be
Risk mitigation,
introduced as a whole
monitoring and
for Grade Management management plan is

System.
a process in order to
identify, control and
manage as many
potential risks as
possible. To help
determine what the
potential risks are,
the project will then
be analyzed to
determine any
project-specific risks.
When all risks have
been identified, they
will then be
evaluated to
Payroll System with Attendance and Leave Monitoring
PASSED

determine their
probability of
occurrence, and how
will be affected if they
do occur. Plans will
then be made to
avoid each risk, to
track each risk to
determine if it is more
or less likely to occur,
and to plan for those
risks should they
occur. It is the
organizations
responsibility to
perform risk
mitigation,
monitoring, and
management in order
to produce a quality
product. The quicker

the risks can be
identified and
avoided, the smaller
the chances of
having to face that
particular risks
consequence. The
fewer consequences
suffered as a result
of good RMMM plan,
the better the
product, and the
smoother the
development
process.
1.1
Scope and intent of
The scope and intent The intent of this
RMMM activities
are stated clearly.

Determine the scopes
and intent of RMMM
activities of Grade
Scope are
process is to find
not stated in
possible risks as
the
soon as possible
document
thus, these activities

are intended to
FAILED

Management System.
monitor, manage &

mitigate errors,
defects, and conflicts
in starting the project.
This includes the
processes,
functionality and
convenience. These
are important so that
when problems arise,
proper measures will
be applied on it
1.2
Risk Management
The risk management
Each person
Organization Role
organization role must
which is involved
identification
be correct.
can help reduce
of each
the risk in
member of
developing the
Payroll
system.
System with
1. Identify
and
the
role
responsibility
of each member of
Payroll
with
System
Attendance
There are no
Attendance
Developers
should conduct a
and Leave
Monitoring
FAILED

and
Leave
series of
Monitoring in risk
questions and
management.
surveys to the
users in order to
Describes how the risk

will be managed
know the
business
transactions in a
particular
process.
Developers
should have the

required software
and devices that
are compatible in
the project.
Developers
should always
consult the users
if what problems
are they
System.
There are no
roles
identified.

encountered
during using the
system.
Developers ]-
should alway
have backup
resources such
as funds and
materials in case
problems occur.
Clients can
help avoid risk by

providing all
necessary
software
information during
the early phase of
development.
Client can
avoid risk by

making all
necessary
business changes
before initiating
request for the
software.
2.0 RISK DESCRIPTION
Describes the risk that
The user may have a
will be encounter
hard time coping with
detailed
during the
the system
description
implementation of the
software
for every risk

Users that are not
well trained and
inexperienced with
the different
softwares will most
likely encounter this
problem. This is
because the system
is not user friendly
and they are not
familiar using this
Just give a
specified
FAILED

kind of software.
Power Interruptions
-
This risk
cannot be predicted
when it happens, so
the team can only do
is to prepare and
take the necessary
actions so that the
project will not be
hardly affected when
the problems
occurred.
Lack of cooperation
within our group
-
This risk is
within our group and

it depends on us if
the proponent will let

it happen. Every
member must be
oriented about their
responsibilities in the
group. Members
must performed their
duties and task to
maintain a
harmonious
relationship with
each other for the
sake of the project
success.
Lack of Resources
-
This risk will
arise anytime when

the group needed
resources such as
hardwares (laptop,
PC and etc.),

softwares, funds and
people in order to
complete the system.
Before ahead of time,
members should
have prior knowledge
about what materials
are needed for the
project. The
proponent should
estimate the cost that
will be spent on the
project so when the
time comes, the
group is ready and
the project will not be
interrupted.
Probable file lost
-This happens
when the group does
not have a duplicate
files needed in the
system. Because on
other instances,
some files could be
lost by different
reasons. Copy of
files is necessary
because if theres no
spare files stored in a
members computer,
the project will be
interrupted and the
outcome of the
project would be
incomplete and will

not function properly.
Time Problem
-This is the
risk when the group
has problems dealing
with scheduling of
time and meeting
deadlines of the
project. This includes
troubles with
activities that didnt
accomplished in
time, no proper
scheduling of duties
and activities of
members which
result with having no

integration of work
that causes activities
to slow down the
progress of the
project that may
cause not
accomplishing the
project when the
deadline arrives.
Low product quality
-This is the
risk when the system
isnt competitive
enough to gain the
users approval when
it terms of
functionality and

uniqueness. If the
system doesnt fit
with the users
necessity which
includes not being
user friendly, filling
their needs and not
giving just service,
then the system is a
failure
Obsolete Technology
-
Involves
technology that are

already is or soon to
be obsolete in the
development of the
software. Such
software will be
functional for short

period of time thus
taking away
resources from the
customer. Since the
technology changes
rapidly these days, it
is important to pay
importance to this
risk. If the customer
request use of
software that soon to
be obsolete software
development team
must argue the call
and have pursue the
customer to keep up
with current
technology.
Scope Creep
-What
happens in scope
creep is the project
scope keeps
changing, which
leads to unclear
deliverables. This
has the knock on
effect of causing
confusion and
increased budgets as
well as timeframes.
Soon you end up
with a project which
never delivers, or
which the
Organization decides
to scrap.
Compatibility Issues
This the risk
that covers the

compatibility issues
of the hardware and
software of our client.
The software product
may not be
compatible with the
clients system unit.
Product may harm

the business
-
This is the risk
where the finish

product is not truly
suitable with the
business. Instead of
helping the process
to improve, it

commits mistake
within the
computation of
salary.
Lack of knowledge
and skills
- This risk covers
the capability of our
group to develop the
software product, If
the group has
enough skills and
knowledge whether it
is on programming,
designing or
documenting needed
to complete the
project. If one or
more members of the

group are not putting
in all the effort
required to finish the
project it will cause
the project to fail.
2.1
Risk Table
Describes
the
risk
associated
to
the
The risk
FAILED
category is
project.
redundant
Risk Category
Risk
Probability
Impact
2.1.1
Description of
The risks are defined Business Impact Risk
Risk
clearly.
This comes when the
1. Business
Impact proposed system
Risk
does not come up
2. Customer Risk
with the users needs
3. Development Risks
for their business.
PASSED

4. Employee Risks
This comes when the
5. Product Size
system is not suitable
6. Technology Risk
for its usage and

does not elevate the
service into high
productivity.
Development Risk
When the group does
not have necessary
materials for the
project, the project
development will
slow down. Proper
materials such as

laptops and desktops
must be available,
because if its not,
then the projects
result will face be a
failure.
Employee Risk
This risk involves the
cooperation and
ability of team
members that is
involved in the
project. If the
members of the
group isnt willing to
help the group and
does not give all their
got in the project,
then the outcome of
the project will be

premature.
Process Risk
If the system does
not meet the
standards of product
quality set by the
group, then it will fail.
Thats because the
group of the system
development fails to
describe the true
business need and
their proper
procedures.
Product Size
If the system covers
other subsystems
scope or
deliverables.
Technology Risk
It involves technology
that are already is or
soon to be obsolete
in the development of
the software. Such
software will be
functional for short
period of time thus
taking away
resources from the
customer. Since the
technology changes
rapidly these days, it
is important to pay
importance to this
risk. If the customer
request use of
software that soon to

be obsolete software
development team
must argue the call
and have pursue the
customer to keep up
with current
technology.
2.1.2
table
of
The
Impact of Risk
probability and Impact
component
Risk
in column of
must
the
Probability and
be
elaborated clearly
The required
category has
been there
Business
Impact
Risk
-
Customer Risk
Development Risks
Employee Risks
Product Size
Technology Risk
3.0 RISK MITIGATION,
but there are

double
entries.
FAILED

MONITORING AND
MANAGEMENT
3.1
Risk Mitigation for Risk
Describes the
Missing
FAILED
content
software risk.
3.1.1
Product Size
The mitigation for the
To avoid this risk
product size risk must
to happen,
the
be
regular meetings
mitigation
and discussions
plan in
will be planned
implementati
within our section.
on risk for
Every Project
the product
Manager of the
size
stated
comprehensively.
-
Mitigation
for
the
product size during

the development of
the software
groups will have

regular meetings
Mitigation
for
the
product size during

the implementation
of the software
to discuss the
different aspects
of our own
systems. This
includes the
Also include
FAILED

identification of
our own scope,
setting
boundaries for
our own system
then the plans for
data flow within
our systems
3.1.2
Business Impact
The mitigation for the In this risk, the group
Also include
business impact risk should identify
the
must
mitigation
be
stated business needs and
comprehensively.
-
Mitigation
business
for
the
impact
during
the
development of the
software
other necessary
plan in
information regarding
implementati
their business
on risk for
transactions,
the business
because if the group
impact
has an idea of it, the

group is headed on
the right track
Mitigation
business
for
the
impact
because it will serve

as a guide in
FAILED

during
the developing needed
implementation
of system. The group
the software
should collect the

necessary
information regarding
on business
transaction because
it is not then it will
result as a failure.
3.1.3
Customer(User)
The mitigation for the If the customer fails
Risk
customer risk is stated to participate with the
the
comprehensively.
group, then it will be
mitigation
a big problem
plan in
because the users
implementati
should also know the
on risk for
progress of
the
development whether
customer(us
it is on the right track
er) risk
Mitigation
for
Customer
the
Risk
during
the
development of the
software
or not. In order to
-
Mitigation
customer
for
the
risk
avoid this risk, the

group should have a
Also include
FAILED

during
implementation
the regular meeting and

of present the software
the software.
under development
with the users so that
every time they are
updated on the
progress of the
system. This should
be scheduled and
must be informed to
the users ahead of
time so that the users
can adjust their time.
It is important
because they are
also part of the
project. They should
know the problems
occurring in system
development and
provide developers

the right information
regarding their
business. If the users
are not available
during the set
meeting, then the
group should have
other communication
sources through
mobile phones and
e-mail by asking their
contact number and
e-mail address so
that they can be still
in touch.
Another risk in here
is when the groups
pilot client cannot
cope up with the
system which may
result to clients lack

of knowledge using
different softwares. In
order to avoid this
risk, the group should
have regular meeting
with the pilot client in
which in every
phase, the group
presents the system
and discuss its
features with the
client so that the
client can learn how
to operate the
system.
3.1.4
Process Risks
The mitigation for the This risk will happen
Also include
process risk must be if the system does
the
stated
not meet the
mitigation
comprehensively.
standards set by the
plan in
business. In order to
implementati
avoid it, there should
on risk for
Mitigation
for
the
FAILED

process risk during be guidelines to
the process
the development of avoid it such as
risk
the software
defining scope,
limitation and
Mitigation
for
the delimitation of the
process risk during system, setting up

the implementation necessary activities
of the software
to the group
members and fully
understand the
business process
needed by the users
so it will be
determined if the
systems functionality
is correct or not and
to know if the service
is accurate or not.
3.1.5
Technology
The mitigation for the To avoid this risk, the
Risks
technology risk must group should use the
the
be
mitigation
stated required software set
Also include
FAILED

comprehensively.
-
Mitigation
for
the
technology
risk
during
the
development of the
software
by the panel such as
plan in
using Java Netbeans
implementati
as front end of the
on risk for
system and MS SQL
the process
as its back end. The
risk
systems
specifications must
be also defined so
Mitigation
for
the
technology
risk
during
the
implementation
of
the software
that the system will

run properly on the
users unit. The
software and
hardware that will be
used in the system
should be on date so
systems outcome
will not be phased
out in the future.
3.1.6
Development
The mitigation for the Development risk
Risks
development risk must involves lack of
the
be
mitigation
stated resources such as
Also include
FAILED

comprehensively.
-
Mitigation
for
the
technology
risk
during
the
development of the
software
hardware and
plan in
software, having
implementati
trouble in time
on risk for
management, the
the
group members
development
productivity and the
risk
group does not have

allotted budget for
Mitigation
for
the
technology
risk
during
the
implementation
of
the software
the resources
needed in the
project. In this case,
the group should
have the required
hardware and
software for the
development. If in
some circumstances
the group cannot
afford to buy
resources such as
hardware, the group

can rent these
necessities. The
group members
should work as hard
as they can so that
the projects result
will be success.
Motivating group
members will be
useful so that each
members spirit will
be fired up to do their
duties. The group
should have allotted
budget for the
needed tools and
materials. There
should be a list of
tools and their
corresponding price
so that the group can

estimate the needed
tools and prepare
money for it.
3.1.7
Employee Risks
The mitigation for the Members should
(Teammates)
employee risk must be have knowledge
the
stated
regarding on
mitigation
comprehensively.
business
plan in
transactions. They
implementati
need to know it
on risk for
because it will be
the
their guide for the
employee
development
risks
Mitigation
for
the
employee
risk
during
the
development of the
software.
process. Members
should know their
Mitigation
for
the
employee
risk
during
the
implementation
of
the software
task and work with it

with all they got.
Members who are
not much
enthusiastic enough
to cooperate during
development process
Also include
FAILED

should be
encouraged because
the group wants to
succeed in this
project so that they
can work efficiently.
3.2
Risk Monitoring for Risk
Describe the how to
None
monitor the risk during
Missing
FAILED
content
the development and

software.
3.2.1
Product Size
How
the
monitor
size
team
the
risk
will Every group needs to
product pass their scope to
must
be the head PM, the
Also include
the
monitoring
stated
head PM will collect
plan in
comprehensively.
it, analyze and look
implementati
for some conflicts
on risk for
within the scopes
the product
then discuss it with
size
In the Product size,

the Payroll System
with
Attendance
other PMs then
FAILED

and
Leave meetings will be
Monitoring
must conducted to monitor
explain how they the progress of every

will monitor this risk system and also to
during
the ensure that the
development of the scope of their own

software.
systems will be
followed through this
In the Product size, actions the

the Payroll System proponents together
with
Attendance with other groups can
and
Leave produce the
Monitoring
must possibility of the risk
explain how they

will monitor this risk
during
the
implementation
of
the software.
3.2.2
Business Impact
How
the
team
will The group will have
monitor the business meeting with our Pilot
Also include
the
FAILED

impact risk is stated Client and then the
monitoring
comprehensively.
group will present a
plan in
semi-working
implementati
prototype of our
on risk for
system, where the
the business
group ask their
impact.
In
the
Business
Impact, the Payroll

System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor
this risk during the

development of the
software.
opinion on the
design, present
different option for
them to choice in
many cases. And we
also ask for their
suggestions about
the design and
In
the
Business
Impact, the Payroll

System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor
process of our
proposed system.
This is to ensure that
our proposed system
is on the right track,
and will be highly
productive when

implementation
of finish.
the software.
3.2.3
Risk
monitor the customer scheduled meetings
the
risk must be stated with our pilot client,
monitoring
comprehensively.
where we present the
plan in
prototype of our
implementati
system to discuss the
on risk for
process of our
the
system. As meetings
Customer(U
goes on, the group
ser) Risks
In
team
the
Risk,
will The group will set up
How
the
Customer(User)
Customer
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

development of the
software.
In
the
Risk,
Customer
the
System
Payroll
with
will guide our pilot

client on how to use
the software until
own her own she can
operate the system.
Also include
FAILED

Attendance
Leave
and
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
3.2.4
Process Risks
How
the
monitor
team
the
will In order to monitor
process the process of the
Also include
the
risk must be stated development, the
monitoring
comprehensively.
members should
plan in
check each other
implementati
work so that when
on risk for
errors arise on ones
the process
work, a member can
risk
In
the
Risk,
Process
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

development of the
notify his team mate

and undo the error.
The group should
have guidelines such
as the scope and
FAILED

software.
limitations so that
each member can
In
the
Risk,
Process monitor their work
the
Payroll based on the set
System
with standards by the
Attendance
and group
Leave
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
3.2.5
the
team
will The group should
Technology
How
Risks
monitor the technology monitor whether the
the
risk must be stated acquired hardwares
monitoring
comprehensively.
-
In the Technology
Risk,
the
Payroll
System
with
Attendance
and
Also include
and softwares are
plan in
well functioning or
implementati
not. The group
on risk for
should also monitor if
the
the softwares meet
technology
FAILED

Leave
Monitoring the system
risk
must explain how specification of

they
will
monitor hardware so that it
this risk during the will run smoothly.

development of the Choose also an
software.
efficient computer
that can handle the
In the Technology necessary softwares

Risk,
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
3.2.6
Development
How
the
Risks
monitor
team
development
will In the Development

the process, members
risk
is should keep an eye
Also include
the
monitoring
FAILED

stated
on each others work
plan in
comprehensively.
through work
implementati
assignment
on risk for
management sheet
the
and check whether
development
they have done the
risk
In the Development
Risk,
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

development of the
software.
In the Development
Risk,
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor
task or not. Also the

group should always
check the necessary
tools if they are
already acquired
through listing it.

implementation
of
the software.
3.2.7
the
team
How
(Teammates)
monitor the employee out on each other in
the
risk
monitoring
is
will Members should look
Employee Risks
stated case problems arise.
comprehensively.
-
In
the
Risk,
Employee
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

development of the
software.
A member should
plan in
ask help for another
implementati
member who has
on risk for
knowledge on a
the
particular manner so
employee
that he can be
risks
assisted. Members
should finished the
assigned task as
assigned to them by
the list of duties and
time schedule
mentioned
In
the
Risk,
Employee
the
System
Payroll
with
Also include
FAILED

Attendance
Leave
and
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
3.3
Risk Management for
Describe the how to
None
Risk m
manage the risk during
Missing
FAILED
Content
the development and

software.
3.3.1
Product Size
How
the
manage
size
risk
team
the
is
will Regular meetings
product and communication

stated with other groups can
comprehensively.
-
In the Product Size,

the Payroll System
with
Attendance
There are no
indicated
how they will
put this risk away.
manage the
Studying and
risk in
understanding the
development
process of our own
of project
systems will lessen
and
FAILED

and
Leave the chance of conflict
Monitoring
implementati
must for scopes and
on of it
explain how they deliverables

will
manage
this
risk
during
the
development of the
software.
In the Product Size,

the Payroll System
with
Attendance
and
Leave
Monitoring
must
explain how they

will
manage
this
risk
during
the
implementation
of
the software.
3.3.2
Business Impact How
the
team
will Meetings are
manage the business conducted eventually
Also include
the
FAILED

impact risk is stated so that conflicts will
management
comprehensively.
have solution on it.
plan in
Meetings can ease
implementati
up what are the
on risk for
problems
the business
encountered by the
impact
In
the
Business
Impact, the Payroll

System
with
Attendance
and
Leave
Monitoring
must explain how

they will manage
development of the
software.
developers in
development process
to the users such as
asking every time
what other features
they needed in their
business so that their
needs can be
In
the
Business
Impact, the Payroll

System
with
Attendance
and
Leave
Monitoring
must explain how

they will manage
fulfilled. Also the

users can also
consult the
developers their
problems such as the
having hard time to
cope with the

implementation
of systems functionality,
the software.
the processes which

the system does not
achieve and the
efficiency of the
system so that
developers can
calibrate what is
wrong in the system
and make in much
more accurate in the
final product.
3.3.3
Customer(User)
How
Risk
monitor
size
the
team
the
risk
will In order to gain much
product more information to
must
be the users, the group
Also include
the
management
stated
should prepare
plan in
comprehensively.
questions that are
implementati
necessary for the
on risk for
development of the
the
system.
customer(us
In
the
Risk,
Customer
the
System
Payroll
with
er) risk
FAILED

Attendance
Leave
and
Monitoring
must explain how

they
will
monitor

development of the
software.
In
the
Risk,
Customer
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
3.3.4
Process Risks
How
the
team
will If the problem with in
monitor the business the process still
Also include
the
FAILED

impact risk is stated exists in the
management
comprehensively.
development, then
plan in
the group should
implementati
double check it
on risk for
whether it complies
the process
with the system
risk
In
the
Risk,
Process
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

development of the
software.
development. Some
errors are done by
human error so if the
member fails to
accomplish the job,
then the
knowledgeable
member should
In
the
Risk,
Process
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor
assist him. If its still

not done, then it is
time for the member
with needed
knowledge to take
over the task and
carry on the job.

implementation
of
the software.
3.3.5
team
will The group should
How
Risks
monitor the customer always monitor the
indicated
risk must be stated functionality of the
management
comprehensively.
system whether it is
plan in
fast enough or not, If
technology
it is not then try to
risks on
port it to a computer
development
that meets its
and to the
required
implementati
specifications. The
on of the
group should invest
project
the
Technology
In the Technology
Risk,
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

development of the
software.
on upgrading
hardwares and
softwares so when
this risk arises, the
development will not
In the Technology
Risk,
the
System
Payroll
with
be interrupted.
There are no
FAILED

Attendance
Leave
and
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
3.3.6
Development
Risks
Just like what

will mentioned above,
monitor the process the group should
invest on upgrading
risk must be stated necessary
hardwares and
comprehensively.
softwares in the
development. There
- In the Development should be budget for
Risk, the Payroll those materials and
also for the other
System
with materials needed so
Attendance
and the group will not
slow down in
Leave Monitoring developing the
must explain how system.
How
the
they
team
will
monitor

development of the
Also include
the
management
plan in
implementati
on risk for
the
development
risk
FAILED

software.
In the Development
Risk,
the
Payroll
System
with
Attendance
and
Leave
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
3.3.7
Employee Risks
(Teammates)
Members should
will each other whether
monitor the technology they had done their
duties or not if it is
risk must be stated not, then it is time for
members to share
comprehensively.
knowledge to each
other, for example if
- In the Employee one member does
Risk, the Payroll not know what are
the business
System
with transactions needed
Attendance
and by the business, the
How
the
team
Also include
the
management
plan in
implementati
on risk for
the
employee
FAILED

Monitoring one who is
knowledgeable of it
must explain how
should inform other
they will monitor member about it so
he will be assisted. In
other words, the
development of the members should
watch each others
software.
back.
Leave
In
the
Risk,
Employee
the
Payroll
System
with
Attendance
and
Leave
risk
Monitoring
must explain how

they
will
monitor

implementation
of
the software.
4.0 SPECIAL CONDITIONS
There are special

conditions
NONE
Missing
content
FAILED
SOFTWARE CONFIGURATION
Requirements
Actual
Compliance
Correctness
MANAGEMENT (SCM)
1.0 INTRODUCTION
Remarks
Passed
or Failed
Introduces the
Everything is
Software Configuration
undergoing changes,
Management of the
so is our
Payroll System with
development steps.
Attendance and Leave
SCM is an activity in
Monitoring.
which change that

occurred in the
The Payroll System

with Attendance and
Leave Monitoring must
introduce what the
Software Configuration
Management will
contribute to the
development and
software.
system is monitored
and managed so that
what will be
implemented will be
just and suited for the
proposed system.
PASSED
1.1
Scope and Intent of
Describes the scope
SCM or Software
SCM activities
and purpose of doing
Configuration
the scope of
the SCM activities.
Management Plan is
the SCM in
a report in which it
to the project
Must identify the scope

and intent of Software
Configuration
Management.
gives information and

track any changes
made by the group. It
can help the group
Must state why the
monitor changes
SCM is developed.
made by the group

so as a result it can
notify the group what
changes they made
on a particular time.
Members should
document changes
they made on their
tasks and what will
be changed next so
that they will be
informed on the
Must identify
FAILED

progress of their task
whether their
proposed changes
will be useful or not.
Problems can also
be tracked down
through this method
because all changes
are documented by
the proponent. It can
be viewed and revise
it after it was track
down by these
activities.
SCM Activities are
developed to
Identify Change
Control Change
Ensure that changes

is being properly
documented
Document Change
1.2
SCM Organizational
Cites down the
The group consists of
Role
responsible persons
five members. Each
no specified
for the task given in
member has their
roles.
SCM Activities.
duties and
responsibilities
The Payroll System

with Attendance and
Leave Monitoring team
must identify who are
the responsible
persons to the given
tasks.
assigned to them. As
they executing their
duties, Members
should identify what
should be change
because they should
know whether it
Must state how the
really needs a
responsible person will
change on their
execute his/her roles in activities or not.

the organization during Logging of changes
development and
should be done by
There are
FAILED

implementation.
the members. It
should include the
time the change
occurred, the title of
change and the
description of
changes. It should be
detailed so that
whenever problems
will arise on the
certain
circumstances they
can look back on
their previous
activities and revise it
for the improvement
of the system.
2.0 SCM TASKS
The activities to be
In this section, the
done in SCM must be
proponent will try to
specified
stated.
detail all-important
activities
SCM Tasks and will
indicated in
There are no
FAILED
The Payroll System

with Attendance and
explain what are the
important SCM tasks
and the responsibilities
of each member.
assign
the
responsibilities for
document
each member of the

software
development team.
Activities regarding
SCM will be done by
each members of the
group according to
their duties which
includes
documenting
changes applied.
2.1
Identification
Identifies the task to be In this section
There are no
done to ensure the
includes software
task
proper configurations
configuration which
identified
of the system.
will be identified in
FAILED
SCM Plan
2.2
Configuration
Describes on how the
Control:
proponents will control
None
Missing
Content
FAILED

the changes in the
system.
2.2.1
Description
Describes the
procedures and tools
to be used in
controlling the
changes.
The
Payroll
System
with Attendance and

list
how
they
will
control the change in

the development and
implementation if the
software and what are
the steps in order to
control those changes.
Changes will be
controlled by using
human procedures
and automated tools.
Here are the steps,
which will be taken in
order to control
change.
Request the change
Software developer
will evaluate the
changes request
The result of the
evaluation will be
represented as
change report
Final decision on
change will be made
If the change is
approved
1. Define constraint
2. Check out items
for changes
3. Make necessary
change
4. Apply SQA
activities
5. Check in items
6.Apply testing
PASSED

activities
7.Rebuild the
software
8.Distribute the
software
2.3
Version Control
Cites down the way of
NONE
the proponents in
Missing
FAILED
Content
numbering the
versions of their
documents and
system.
2.3.1
Description
Must describe the
As a result of
versioning technique in
changes, the version
There are no
indicated
revised documents and number of various
versioning
systems.
modules will be
technique for
increased
revising the
accordingly. The
documents
group will also have

a final version of the
entire product.
Major documentation
FAILED

will also assign
version numbers,
such as User Manual
or Design
Specification.
2.3.2
Increasing
Must describe the way
When a change
Version
of increasing the
request is filed, a
Number
version number of
change report will be
systems.
created. After the

change is finalized, it
will be documented.
The group will be
using a decimal point
version number
system:
If enough bug fixes
have been done on
the product/modules,
the bug fix portion of
the version number
PASSED

will be increased.
The number of user
visible bug fixes will
also affect within the
bug fix number is
increased.
The more visible bug
fixes have been
made, the closer the
bug fix number will
need to be
increased. For used
for bug report is as
follows.
Minor Update
If functionality is

added to the
product/module that
will increase the
user-friendliness /
performance but
does not change the
way a
function/interface
work, the minor
update number may
be increased.
Several of these
changes will warrant
a version number
change. Again,
visible changes
(interface) will cause
the version number
to increase sooner.
Major Update
The group does not
foresee any change
in major version
number. The product
will be labeled as
version 2.
2.3.3
Work
Must state the revision
There are no
Products and history of the system
titled Version
revision
Documentati
Revisions History will
history of the
be used to document
system and
all the version
documentati
revisions.
on
and documentation
on
2.4
A single document
Must describe the
Accounting
recording and reporting using two different
description
of information required
ways to
of recording
to effectively manage
communicate with
and
The group will be
Configuration Status
There are no
FAILED
FAILED

the configuration of a
the team members of
reporting of
system or product.
the software
information
development and to
required
inform others that

changes may
concern.
2.4.1
Description
Must describe on how
The group will be
the Configuration
using two
Status Accounting will
different ways to
be done.
communicate with
software
development.
Verbal
communication
Communication
within the group
personally is also
necessary because it
is much better to
PASSED

discuss the problems
and transactions if
members meet
regularly.
E-mail and Text
messages
Communication can
be much easy there
is ways to
communicate
through technology
such as cell phone
and internet. It will be
much efficient way to
keep in touch with
the users and also
with the group in
case problems arise.
2.4.2
Work
Must state the revision
Verbal
There are no
FAILED

Products and history of the system
Documentati
and documentation
on
Communication
E-mail and Text
messages
revision
history of the
system and
All suggestions
documentati
made during peer
on
review will be noted.
indicated

SOFTWARE QUALITY
Requirements
Actual
Compliance
Correctness
Remarks
ASSURANCE
1.0 INTRODUCTION:
Passed
or Failed
The Software Quality
This section gives a
Assurance must be
general overview of
introduced as a whole
the Software Quality
about (Payroll System
Assurance Plan for
with Attendance and

Leave Monitoring)
PASSED
Payroll and
Monitoring System.
It will focus on the
management issues
and the process
specific activities that
enable software to do
its intended process
1.1
Scope and intent of
Describes the scope and
The objectives
SQA activities
purpose of doing the
of SQA are:
SQA activities.
Must identify the

scope and intent of
There are no
scope
indicated
Quality
Management
and
description
FAILED

SQA for Payroll
Approach
System with
Attendance and
Formal technical
Leave Monitoring
reviews that are
Quality Assurance
applied throughout
information must be
the software process
precise
Multi-testing strategy
is draw
Control of software
documentation and
the changes made to
it.
A procedure to
assure compliance
with software
development
standards when
applicable
Measurement and
of it

reporting mechanism
1.2
SQA Organization
Cites down the
The group consists of
Role
responsible persons for
5 members which
no
the task given in SQA
considered a small
responsible
Activities.
group. Despite of this
persons for
The Payroll System
matter, there is an
the task
with Attendance and
advantage and
given in
Leave Monitoring
disadvantage for
SQA
team must identify
having a small group.
activities
who are the
The advantage is
responsible persons
having a small group
to the given tasks.
is easy to handle
Must state how the

responsible person
will execute his/her
roles in the
organization during
because there are

only few members
belong to the group
to be supervised.
development and
The disadvantage is
implementation.
having a small group

can have problems
There are
FAILED

such as overlapping
duties and
responsibilities for
each member which
can cause to fail their
tasks to be
completed. Despite
problems that can be
encountered, proper
communication and
monitoring should be
implemented so that
Duties and
responsibilities can
be monitored and
secure the progress
of the development
2.0 SQA Tasks
The activities to be done
These are the tasks
in SQA must be stated.
for the SQA
-Voting system
Must specify task of
Give more
detailed
description
for the
FAILED

software quality
assurance in Payroll
System with
Attendance and
Leave Monitoring
-
The Payroll
System with
Attendance and
activities of
-Consultation with
SQA Tasks
our adviser
-Research on the
subject
-Meetings with our
pilot client
Leave Monitoring
must explain what
-Meetings with the
are the important
HR system group
SCM tasks and

the
responsibilities of
each member.
2.1
Task Overview
Task that described
information about
above will cover the
detailed
task overview
product quality
information
considering SQA
control, Saving
in this
Design Time & Cost,
section
Tasks
-
Must provide
Task must be precise

and appropriate in
Minimize Errors,
Give more
FAILED

Payroll System with
Problem Tracking &
Attendance and
Data Flow
Leave Monitoring.
2.2
Standards, Practices
and Conventions SPC
Detailed information
Voting System
about the standards,

considering Payroll
When it
System with
comes to decision
Attendance and
making, the group
Leave Monitoring
conducts voting
task or transactions.
system. The
majority who is in
favor of the desired
decision will be
implemented and
followed by the
group.
Consultation with
our Adviser
PASSED
Our group
sets scheduled
meetings with our
adviser; so far we
have 6 meetings
with him. Every
meeting we ask for
advice about the
process and
technical aspect of
a payroll system.
His advice to us is
highly influential
when it comes to
our decision
making.
The table below

shows our
meetings with our

adviser. It indicates
the date of the
meeting with
average 1-4 weeks
per meetings; the
subject discussed
which last for 30
minutes to 1 hour.
Meeting Schedule
Table (records of
meeting)
Research of the
Subject
The group
conducts research
through internet to
gain more
information about
the assigned
system. The group
also interviewed

some employees
came from different
companies.
Through this the
group became more
familiar with the
process, specify
the problems and
opportunity. With
this information
obtained, the group
can find solutions
to this problems
and develop a
system that is more
productive and
efficient for the
users.
Meetings with our

Pilot Client
No other person
knows the payroll
more than an
accountant who is
performing the
payroll. So the
group look for an
accountant who
can give us more
and detailed
information about
payroll. Like with
our adviser the
group also set
meetings with her,
the group ask
deeper questions
about the process,
how she performs
the calculation of

salary, tax,
overtime, etc. In the
development
phase, the group
will show her the
prototype of our
proposed system
and try to get her
opinion or any
suggestions about
the interface and
process of our
payroll system.
Meeting Schedule
Table (records of
meeting)
2.3
SQA Resources
Software Quality
No external SQA
Assurance must be
resources are
listed.
defined for this
No SQA
FAILED
listed
project.
3.0 REVIEWS AND AUDITS
States generic review
A formal technical
guidelines and formal
review is a software
detailed
technical reviews.
quality assurance
description
Give more
FAILED

active that is
performed by the
software engineer.
Its objectives
include the
following:
To uncover errors
that can be found in
the software
To know if
software meets its
requirements
To know if the
system achieved
the desired
standards
To make project
more manageable
3.1
Generic Review
Conduction Review is
Conducting
Guidelines
existing
Review
Roles and Responsibility
There are two kinds
is precise
of reviews well do,
Must have information
review cases with the
about Review Work
client, and review
Product
cases with other

teammates.
For the changes that
will affect the clients
performance when
they use the
software, the group
have to consult them
first. But before take
the cases to the
client, the entire team
member has to agree
with the change. And
keep a good record
of the project before
and after change.
PASSED

Our group OC
Tech is composed of
five members, and
has their own duties
and responsibilities.
Lead Programmer Carlo, Rubenecia
Document Specialist
- Keveene, Zarate
Business Analyst Mark, Francisco
Project Manager Julius Shryn, Mino
System Analyst John Luis, Del
Mundoes.
For each period

(weekly, in our case),
the group will
generate a work
report from each
member. In the work
report, the group will
state each members
work for the past
week, problems that
encounter, problem
that cant be solved,
any cautions to
remind. This report

will be extremely
helpful when comes
to documentation
and writing the help
menu.
When we meet with
our adviser and our
pilot client, the group
will have minutes for
the record. In the
minutes, the group
will have the
questions that we
make before the
group go to see the
our adviser and pilot
client, answered got
from the them, their
request, opinions on
the current work, self
reminder, schedule
for next meeting, etc.
3.2
Formal Technical
Description of Review
Here are the FTR
Reviews
Walkthroughs
that the group will
component
conduct during the
are not
software process:
complete
Description of Review
Inspection
The
and not
System Specification
-Walkthroughs
FAILED

Review
clearly
-Inspection
Software Project Plan

Review
After each form

(interface) we design,
RMMM Review
well do a test on the
Requirements Reviews
interface using block
(Models, Specification)
box testing method.

And each week, the
Data Design Review
group will ask the
Architectural Design
team members to do
Review
a inspection on the
interface, then hook
Interface (GUI)
up the others work,
Component Design
do a walkthrough of
Review
all interface
Code Review
System Specification
Test Specification
Review
Review
The system
Change Control Reviews
specification is
and Audits
usually changed after
defined

each weekly
meeting, and after
each meeting with
our pilot client. As of
this moment, most of
the system design
have stabilized. And
since the group are
actually doing a bug
fixing originally. So
the system
specification is pretty
much there. Even
though the group
have extended the
project into higher
level, the basic
mapping of the
project still same. For
more information,
please see the

document titled
System
Specification.
Software Project
Plan Review
The purpose of
software project plan
is over look of the
whole project. For
more information,
please see the
document titled
Software Project
Plan
RMMM Review
RMMM, Risk
Mitigation Monitoring
& Management, is
use to Prevent,

monitor and manage
the risk. For more
Information, please
see the Document
titled RMMM
Requirements
Review (Models,
Specification)
Software
Requirements stated
the data
requirements,
specification, For
more information,
please see the
document titled
Requirements Plan,
Data Design Review
The Data Design

document is about
the data flow
between each form
(interface), and form
to the data base. For
Architectural Design,
please see the
Document titled
Architectural
Design
The Architectural
Design document is
about the the whole
project design,
layout, and data flow.
For Architectural
Design, please see
the document titled
Architectural
Design
Interface (GUI)
Up on the request of
the client, the group
will redesign the
interface from the
previous version. We
have 15 interface so
far, and maybe more
will be added later
on. They all are
Visual Basic frontend.
Component Design
Review
Besides the 15
interface, we also
doing a palm pilot
integration, and
online help desk of a

period of time. The
group also doing
some database reengineering for the
clients database to
make it more efficient
and suit our project
need.
Code Review
Test Specification
Review
3.3
SQA Audits
Specify team approach
to Quality Assurance
have reports on
The SQA Audits

of Payroll System
with Attendance
and Leave
Monitoring must
assess the team
approach to the
Members will
their individual
performance
Any changes
that will affect the

project will be
presented to
PASSED

QA
other team
members before
doing any
changes
A changed
version will be
recorded.
Describes the practices
This section will
AND CORRECTIVE
and procedures to be
describe problem
describes
ACTION/FOLLOW-UP
followed for reporting,
reporting mechanics
the practices
tracking, and resolving
that occur as a
and
consequence of the
procedures
FTRs that are
to be
conducted and the
followed for
means of corrective
reporting,
action and follow up.
tracking, and
4.0 PROBLEM REOPRTING
problems identified in
both software items and
the software
development and
maintenance processes.
-
It did no
State the specific
resolving
organizational
problems
responsibilities
identified in
concerned with
both software
their
items and the
FAILED

implementation.
software
development
and
maintenance
processes
4.1
Reporting Mechanism
Mechanism of reporting
In reporting
in Payroll System with
problems, weve tried
to be at hand to each
Monitoring is specified
member of the group,
It shows information
were communicating
about the procedure in
to each other verbally
producing reports about
where the group
quality assurance
setup meetings and

discusses the
different problems we
encountered. The
group are also
communicating
through chatting in
Facebook to update
each other. The
PASSED

group present reports
to our adviser by
setting up meetings
with him, where the
group try to ask
about the problems
the group
encountered and
also presenting him
some work done
resulting from past
meetings.
4.2
Responsibilities
Specify roles and provide
Our group OC Tech
information about their
is composed of five
detailed
roles.
members, and has
information
their own duties and
in every
responsibilities.
roles
There are no
specified
Lead Programmer Carlo, Rubenecia
FAILED
Document Specialist
- Keveene, Zarate
Business Analyst Mark, Francisco
Project Manager Julius Shryn M. Mino
System Analyst John Luis, Del
Mundo
4.3
Data Collection and
Quality assurance for
Valuation
data collection and

valuation is clearly
identified.
To properly conduct
software quality
assurance, data
about the software
engineering process
should be collected,
evaluated, and
disseminated.
Statistical SQA helps
to improve the quality
of the project and the
software process
itself.
Does not
clearly
identified the
QA for data
collection
and
valuation
FAILED

Before our meeting
with our adviser and
our pilot client, the
group prepared
questions, these
questions is about
our concerns
regarding the
process and
technical aspects of
a payroll system.
During the meeting,
one member is taking
down notes and one
member is asking the
questions. The group
will also present a
semi-working
prototype of our
system, where we
ask their opinion on
the design, present
different option for
them to choice in
many cases. And the
group will also ask
for their suggestions
about the design and
process of our
proposed system.
4.4
Statistical SQA
Quality assurance for
Statistical quality
statistical SQA is
assurance
identified and appropriate
reflects a growing
to Payroll System with
trend throughout

Monitoring
industry to
become more
quantitative about
quality. For
software,
statistical quality
assurance implies
the following
steps:
Information
about software
defects is
collected and
categorized.
An attempt is
made to trace
PASSED

each defects to its
underlying cause
(e.g.,
nonconformance
to specification,
design error,
violation of
standards, poor
communication
with customer).
Using the
Pareto principle
(80% of the
defects can be
traced to 20% of
all possible
causes), isolate
the 20% (the vital
few).
Once the vital

few causes have
been identified,
move to correct
the problems that
have caused the
defects.
Although
hundreds of
different errors
can be
uncovered, even
for a small scale
project like this,
all can be tracked
to one (or more)
of the following
causes:
Incomplete or
erroneous
specification (IES)
Misinterpretati
on of customer
communication
(MCC)
Intentional
deviation from
specification
(IDS)
Violation of
programming
standards (VPS)
Error in data
representation
(EDR)
Inconsistent
module interface
(IMI)
Error in design
logic (EDL)
Incomplete or
erroneous testing
(IET)
Inaccurate or
incomplete
documentation
(IID)
Error in
programming
language
translation of
design (PLT)
Ambiguous or
inconsistent
human- computer
interface (HCI)
Miscellaneous
(MIS)
5.0 SOFTWARE PROCESS
Determinants for
IMPROVEMENT ACTIVITIES
Software Quality and
PASSED
PASSED
Organizational
Effectiveness diagram.
5.1
Goal and Object of
Goals and Objectives of
SPI
SPI is clearly identified

and appropriate to
Here are some of the
Payroll System with
goals of SPI:

Monitoring
1.
All errors and
defects are
categorized by origin
(e.g. flaw in
specification, flaw in
logic,
nonconformance to
standards);
2.
To cost to
correct each error

and defect is
recorded.
3.
The number of
errors and defects in

each category are
counted and ordered
in descending order.
4.
The overall
cost of errors and

defects in each
category is
computed.
5. Resultant data are
analyzed to uncover the
categories that result in
highest cost to the
organization.
6.
Plans are
developed to modify
the process with the
intent of eliminating
(or reducing the
frequency of
occurrence of) the
class of errors and
defects that is mostly
costly.
5.2
SPI Tasks and
SPI task of Payroll

System with Attendance
All of the five group
The SPI
FAILED

Responsibilities
and Leave Monitoring is
members of OC Tech
TASK are
specified and clearly
is responsible to do
not clearly
identified
the SPI activities.
identified
and
specified
6.0 SOFTWARE
Software configuration
During the time of the
CONFIGURATION
management and
software
MANAGEMENT AND
overview must be
development the
OVERVIEW
specified and appropriate
group will be making
to Payroll System with

Monitoring
changes to our
original plans.
Software
Configuration
Management Plan is
developed so that the
group can identify the
changes; control the
changes, making
sure that the plan is
implemented
correctly and to
PASSED

making sure that the
group report the
change to other team
members. For further
information on this
topic please go to the
document titled
Software
Configuration
Management Plan.
7.0 SQA TOOLS,
Tools and techniques
We have described a
TECHNIQUES, METHODS
must be clearly identified
lot of tools,
The Payroll
System with
techniques, methods
for SQA. Using
Attendance and
voting system,
Leave Monitoring
consultation with our
must identify the
adviser, meeting with
special software
our pilot client and
tool, techniques,
co-subsystems and
and
research on the
methodologies
subject to minimize
PASSED
that supports
the errors. Different
SQA
tools had been use
State their
for the SQA for this
purposes and
project. Using
describe their use
software review,
problem tracking. We
try to follow the ISO
9001 Standard as
our organizational
structure,
responsibilities,
procedures,
processes and
resources for
implementing quality
management. But
still it became harder
for us to implement
the SQA Plans due
to some reasons like
the integration with

other subsystem
especially with the
HR system.

SYSTEM SPECIFICATIONS
Requirements
Actual
Compliance
Correctness
Remarks
Passed
or Failed
Introduces the System

1.0 INTRODUCTION
Specification
Payroll
of
the
System
with
This section gives
Give more
the general overview
detailed
of Payroll System
description
FAILED
for the
Monitoring as a whole.
System
Specification
Introduction
of the system
1.1
Goals and
Must describe the main The main purpose of
Objectives
purpose of Payroll
Payroll System is to
System with
provide accurate
computation of
Monitoring. The
salary, withholdings
Objectives must be
and deductions of
clearly identified.
employee and
disburse it to them in
timely manner.
PASSED
The goals of a
Payroll System are:
To record the
employees
attendance through
our time-in and timeout feature.
Monitor the late,
vacation and sick
leave of employee.
Provide a variety of
reports about the
payroll operation,
employees data and
tax information.
To lessen the
employers payroll
works and enable

them to focus to
other aspects of the
business.
Employees that are
highly motivated,
more productive and
high morale, because
they are paid timely
and accurately.
To perform the
employers legal
responsibilities to
his/her employees
like the employers
portion of taxes and
to ensure that they
will meet their legal
requirements to the
government.
A system which is

user friendly, a
system that provides
reliable and credible
information
1.2
System
Retrieval of Records
Statement of
from H.R.
Import records- The
process of importing
records from the HR
Department for the
selection of
employees who will
perform the timein/out process.
-
Aside from importing

records our proposed
system can get the
necessary records of
Just give the

main points
Scope
Connect to H.R.
FAILED

employee by
connecting to the
HRs table of record
from our main
database.
Search Employee by
Department
Select Employee
Process of searching
and selecting of
employee who will
perform the timein/out process.
Employees are
categorized by their
respective
department so that
the users can easily
search them.
Display the Records -

After selecting the
employee the basic
information of that
employee will be
displayed in the Time
Records Interface
like the ID, Name,
Department and
Position. The
overtime records of
the employee is also
needed in the
process.
Time-in and Time-out

Process
Clock in and Clock
out - The user can
input the clock-in and
clock -out of the

employees. The
system will now
compute the total no.
of hours work by the
employee.
Overtime -
The
overtime of the
employees will came
from the HRs record
of the overtime. The
system will just
retrieve it and display
it in the interface so it
will be count when
the payroll process
begin.
Lates- The system
will provide a field for
the lates of
employee, the user

can input the no.
hours and minutes of
late of the
employees.
Holidays- Together
with time-in and timeout of employee. The
system must indicate
if that certain day is a
holiday or just a
normal day and
holiday can be
classified as regular
or special holiday.
Record and Display

the Time Records
Save the Records After all fields are

filled the system shall
save the records in a
table. These records
will be the systems
basis for the
computation of salary
of the employee.
Display the RecordsThe system shall
display the time
records in a table
where the user can
view it and edit this
records if they want.
Vacation and Leave

Monitoring
from H.R.
Import Records- The

records from the HR
Department. This
record includes the
leaves of employee,
the type of leaves,
the start and end
date of leave and the
no. used leave.
Connect to HRAside from importing
system can get the
employee by
connecting to the
HRs table of record
from our main
database.
Search Employee by
Department
Select Employee
and selecting of
employee who took
leaves and vacation.
Employees are
respective
department so that
search them.
Display the Records After selecting the
employee the basic
information of that
employee will be

displayed in the
Leave Records
Interface like the ID,
Name, Department
and Position. Also
included is the no.
leaves allowed for
that employee, the
used leave, the start
and end date of
leave etc.
Monitoring of leave
and vacation
Monitor the duration

of Leave - The
approved leave
request of the

employee shall be
monitored by the
proposed system,
through counting the
remaining days of
approve leave.
Monitor the used
leave of employees Approve leave
request of employee
will be subtracted to
the employees
allowed leave for the
year. Employees who
exceed the limit of
allotted leaves for
them shall not able to
request and take
leaves.
Monitor the unused

leaves- Employees
that still have leaves
to take shall be
payed at the end of
the year. The unused
leaves of employees
shall be converted
into cash.
Record and Display
the Leave Records
Display the Leave
Records- The
duration of leaves,
records of used
leaves and unused of
leaves of employee
shall be viewable to
the users so they can
be aware and
updated to the status

of the leaves of
employee.
Payroll Process
from HR
Import Records - The
records from the HR
Department. This
record includes ID,
name, department,
position, status, basic
pay, benefits, no, of
dependent, bonuses
etc.
Connect to HR Aside from importing
system can get the

employee by
connecting to the
HRs table of record
from our main
database.
Search Employee by
Department
Select Employee
and selecting of
employee who took
leaves and vacation.
Employees are
respective
department so that
search them.
Display the Records-

After selecting the
employee the basic
information of that
employee will be
displayed in the
Payroll Process
Interface like the ID,
Name, Department
and Position. Also
included is the status
of the employee,
basic pay, bonuses,
benefits, deductions
etc,
Retrieval of Time
Records
Collecting the no. of
hours worked- The
system shall retrieve

the total no. of hours
worked of an
employee in a
specific period of
time. These records
can be found in the
time recording
feature of our
proposed system.
Collecting the no. of
hours late
- Aside
from the total of

working hours, the
system also needs
the total hours or
minutes of late of an
employee in a
specific period of
time.
Collecting the no.

Holidays worked - In
our Time Recording
feature the user can
indicate if that certain
day is a holiday or
just an ordinary day.
So in the payroll
process the system
also needs to collect
the no. of holidays
worked by the
employee within the
payroll period and
also the type of
holiday if it is special
or a regular holiday.
Computation of
Salary and Taxes
Selecting the Payroll

Period - Before the
computations, the
user must select the
payroll period. The
selected date will
serve as a basis for
collecting the total
no. of working hours.
Computation of Total
Gross Income Process of
computing the total
gross salary of
employee. This
includes the basic
pay multiplied the
total no. working
hours plus the
overtime pay, holiday
pay, bonuses, night
differential and all the

source of income of
the employee.
Computation of
Taxable Income-Our
proposed system
must compute the
taxable income of the
employee where the
benefits like SSS,
PhilHealth and
HDMF will deducted
to the gross salary,
and also the lates
and absences of the
employee will be
deducted to get the
taxable income.
Computation of
Withholding TaxAfter the taxable

income was
computed the system
must now compute
for the withholding
tax. The system must
compute the tax by
using the tax table
that is within the
system. The tax table
can be updated by
the user and will
reflect in the
calculation of tax.
Deductions- The
proposed system
must compute the
total of deductions.
This deductions
includes the SSS,
PhilHealth, PagIbig,

the lates and
absences of
employee. And also
the advances and
income tax of
employee.
Net pay- After the tax
is computed and all
deductions are also
computed, the
system shall
calculate the take
home pay of the
employee or the net
pay.
Generate Payslip
List of Deductions -

This is a list of all
mandatory, voluntary
loans and the tax that
will be deducted to
them and also the
lates and absences.
And the amount of
each deduction will
be included in the
payslip
List of Earnings This is a list of
earnings of
employees labelled
in the payslip
together with the
amount of each
earnings like the
basic pay, overtime,
bonuses, holiday pay
etc.
Total Net Pay - The

computed total net
pay of the employee
will be displayed in
the payslip as a
guaranteed take
home pay of the
employee.
Employees
Information and
payroll period -The
employees
information that
weve been collected
from the HR
Department must be
displayed in the
payslip, like the ID,
Full Name, SSS No.
etc. It also includes

the payroll period,
and the label for the
signature of the
employee.
Print Payslip After all
the computations are
done and the payslip
is already generated.
The system must
print the payslip that
will be released to
the employees.
Payroll Journal
Payroll
Records
Retrieve the Payroll
Records- The system
must collect the
payroll records from
the payroll process;
these records are the
successful payroll
process and already
released the payslip
to the employee.
Display the Payroll
Records- After the
payroll records were
retrieve, the system
must display the
payroll records in a
table so that the user
can view it and be

updated in real time
about the payroll
records.
Payroll Expenses
Retrieve the Payroll
Records - The
system must collect
the total costing of
the company due to
the payment to its
employee. The
system shall retrieve
these records from
the successful payroll
process and released
payslip.
Summarize the
Payroll Expenses-

This is a list of payroll
records (payslip) with
the payroll period
and employees
information. It
summarizes the total
amount of payroll
cost within the payroll
period.
Tax Management
Tax Monthly Report
Retrieve the Tax
Records - The
system must retrieve
the tax records
deducted for every
employee who
already paid.
Summarize the Tax

Contribution The
system must provide
a report that list the
employees and the
tax deducted to
them. These reports
are needed for the
remittance of tax to
BIR
SSS Monthly
Contribution Report
Retrieve the SSS
Records - The
system must collect
the total SSS
contribution of every
employee who are
already paid. The
system must also

define the employers
portion of
contribution.
Summarize the SSS
Contribution - The
system must provide
a report that listed
the employers and
employees monthly
contribution to SSS.
PhilHealth Monthly
Contribution Report
Retrieve the
PhilHealth Records The system must
collect the PhilHealth
contribution of every
employee who are

already paid. The
system must also
portion of
contribution.
Summarize the
PhilHealth
Contribution - The
system must provide
a report that listed
the employers and
employees monthly
contribution to
PhilHealth.
HDMF Monthly
Contribution Report
Retrieve the HDMF
Records-The system

must collect the
HDMF contribution of
every employee who
are already paid. The
system must also
portion of
contribution.
Summarize the
HDMF ContributionThe system must
provide a report that
listed the employers
and employees
monthly contribution
to HDMF.
Generate Reports
Payroll Register
Report - This reports
provide the records
of all payslip
released to the
employee, this
includes the payslip
no, employee name,
payroll period etc.
Print reports
according to date or
department
Time Records Report
- This is a report
about the employees
time in and time out
records. Including the
no. of hours work,
print reports

department.
Deduction SummaryPrints a summary of
all the deduction
records of an
employee. This
report can be print
department.
Benefit and
Reimbursement- The
system will provide a
summary about the
benefits and
reimbursement of
employee.
Department ListSummarizes various
employee information

department/subdepartment the
employee works in.
Vacation and Leave
Reports- This reports
provide the summary
of the leaves and
vacation of
employees.
Late Reports- This
reports is a list of
employee in every
department that
shows tardiness in
their work.
Overtime Reports
- This is a report
about the employees
overtime records. It
includes the no.

Hours of overtime,
the overtime pay and
the date of overtime.
Compensation
Reports - Summary
of employees gross,
including allowances
and bonuses,
overtime, night
differential pay.
Holiday Reports Summarize hours
earned by employee
during the holiday
work, the type of
holiday, the amount
paid for the
employee etc.
Payslip Review - It is
a report that shows

how the salary is
computed, tax and
deduction
computations.
Maintenance and
Update
Update Pay Codes
and Deductions
Update Pay codes The admin can edit
and update the pay
codes like the
overtime pay, regular
and special holiday
pay, night differential
pay etc.
Update Deductions The admin can add

and edit deductions if
the employer or
company requires
the deductions. The
admin can also
change the amount
of the deduction if
needed.
Restore and Backup

Features
Restore Deleted
Record
- The
system must be able

to restore deleted
files or corrupted
files.
Backup Records The system must be

able to have backup
for the necessary
records .
Admin Configuration
Manage Accounts The admin have the
rights to add and edit
the users of the
payroll system. The
admin can also
restrict the users for
the features they can
access. The admin
can also change
passwords of the
users if they want.
Import and Export

Files
Import Files - The
system must be able
to import records
from the HR
Department that will
be needed for the
transactions within
the system.
Export Files- The
system must be able
to export its record to
other subsystems
like the General
Ledger.
Update Tax Table

Edit the Tax Table The admin have the
rights to edit and
update the tax table if
mandated. The
updated tax table will
reflect in the
computation of tax in
the payroll process.
Update SSS
Contribution Table
Edit the SSS Table The admin have the
rights to edit and
update the SSS table
if mandated. The

updated SSS table
will reflect in the
computation of the
employees/employer
s SSS contribution.
Update PhilHealth
Contribution Table
Edit the PhilHealth
Table - The admin
have the rights to edit
and update the
PhilHealth table if
mandated. The
updated PhilHealth
table will reflect in the
computation of the
employees/
employers
PhilHealth
contribution.
Update HDMF
Contribution Table
Edit the HDMF
Table- The admin
have the rights to edit
and update the
HDMF table if
mandated. The
updated HDMF table
will reflect in the
computation of the
employees/
employers HDMF
contribution.
User Configuration
The user has the

capacity to edit the
time records and
amounts of payroll
entities.
1.2.1 General
The following general
Requirem
requirements were
ents
laid out for our

project named
Payroll System with
Attendance and
Leave Monitoring:
The system must
record the
employees time in
and time out
The system shall
monitor the leaves
and vacation of
employees.
The system must

compute the salary,
deductions, taxes
and total net pay of
the employees.
The system must
provide a detailed
payslip.
The system must
provide reports about
contributions, taxes
and other payroll
subjects.
The system must
collect records from
Human Resource
Department.
The system must

integrate with other
sub-systems of a
tertiary SIS system
The system must
have an editable tax
table
The system can add
deductions and edit
pay codes
The system must
provide the payroll
expenses
Interface
Enhancements
The proposed payroll
system has 15 25
interfaces to

enhance.
Integration
with other subsystems

The system must
sub-systems to
become a fully
functional payroll
system of a college
institution.
Android Application
The group must
develop an android
application of the
proposed payroll
system. In this

application, the users
can view and monitor
these things
-Time Entry of
Employees
-Leave Entries of the
Employee
-Payroll Records
Free Reporting
As part of the
requirements for
Project Study, the
proposed payroll
system must have a
free reporting

feature.
1.3
System Context
The Payroll System
Eventually, multiple
with Attendance and
users will be using
the product
state the significance
simultaneously.
of the system.
Therefore,
concurrent
connection will be an
issue for
implementation. In
addition, this is pilot
product that
hopefully, if
successful, can be
used in other
locations as well.
This leads to issues
about future support
for a larger user
base.
1.4
Major Constraints The Payroll System
Skills and Knowledge
with Attendance and

state the major
constraint of the
system.
Not all of our

members are
familiar programming
with Java. And it
becomes a bigger
task to us to create
and program all the
modules and classes
needed by our
proposed system.
Resources
Our group is lack of

resources like the
laptop and pc, the
group are only using
one laptop for
documentation and
one pc for
programming, and
sometimes our laptop
is having some
problems and the
group are not able to
use it for a while. So
it became harder for
us to perform some
task that the group
can only do with the
laptop and pc like
documenting and
programming.
System Integration
The group can
consider our system
a fully operational
one if it is integrated
with the other
subsystems, so as a
group our objective is
not only to create a
payroll system that
suites for a tertiary
level schools but also
to make sure that our
proposed system is
performing its
process together with
other subsystems.
2.0 FUNCTIONAL DATA
Describes the function
DESCRIPTION
of Payroll System with
NONE
Missing
Content
FAILED

Monitoring.
2.1
System
Architecture
2.1.1 Architectu
re Model
Must design the
Use
architectural model of
appropriate
Payroll System with
symbols in
the model
FAILED
Monitoring.
2.1.2 Current
Subsyste
Must state the current

subsystem of the
Contribution Reports
State the
subsystem
FAILED

m
Overview
Payroll System with

Monitoring.
descriptions
This is a report found
in reports windows,
when the users can
view and print the
monthly contribution
of the employee.
Users can select the
contribution for SSS,
PhilHealth, and
HDMF found in a
ComboBox or
Dropdown list, then
the user can also
select the
department and
month for the
contribution report.
Adding/Editing
Holidays
under the
system
This allows the

administrator to add
holidays, set the date
and classified it
whether a regular or
special holiday. The
admin can also edit
the holidays that is
already within the
system.
Add Deductions
This allows the
admin to add specific
deductions that is
within the company
and set the value and
name of the
deduction.
Backup Database
Users can easily
backup the database
of the system for
security purposes. By
clicking the
maintenance, then
backup database the
system will generate
the backup file.
Update Contribution
Table
This is a form where
the admin can
update the employer
and employee share

of contribution for
SSS, PhilHealth,
HDMF.
Update Tax Table

Admin can update
and change the
values of tax in the
tax table by clicking
maintenance menu
and then the tax
table.
2.2
Data Description
2.2.1 Major
Must provide the
Employees
Data
major data objects
Information
Objects
of the Payroll
System with
Attendance and
There will be
a data
redundancy
1)
Employee ID-
this contains the

employees ID
FAILED

Leave Monitoring
number
2)
Full Name-
this contains the

employees full
name.
3)
Department -
this contains the

respective
department of the
employee.
4)
Status this
contains the civil

status of the
employee, it also
contains the number
of dependents of the
employee(if married).
5)
Date Hired-
this contains the date

when an employee
was hired.
6)
Position- this
contains the job or

work of an employee.
7)
Employee
Type it indicates if
an employee is a
regular or a
contractual
employee.
8)
Pay
Frequency it
determines how often
an employee will be
paid.
9)
Rate this
contains the rate of

the employee per

hour or per day.
10)
Basic Salary
this contains the

basic salary that an
employee receives
depends on how
often he is
11)
SSS Number
It contains the SSS

identification number
of an employee.
12)
PhilHealth ID
It contains the
PhilHealth
of an employee.
13)
PagIbig MID -
It contains the
PagIbig identification

number of an
employee.
14)
TIN - It
contains the tax

of an employee.
Employees Work
Hours
1.
Employee ID
it contains the ID of
the employee.
2.
Full Name it
contains the full

name of the
employee.
3.
Department
it contains the
department of the

employee.
4.
Work Period
it contains the date

that an employee
must worked.
5.
Work Hours
it contains the total

hours that an
employee must work
within his/her work
period.
6.
Overtime
Hours - it contains
the total overtime
hours of the
employee within
his/her work period
Faculty Load
1.
Employee ID -
it contains the ID of
the employee.
2.
Full Name - it
contains the full

name of the
employee.
3.
Work Period -
it contains the date

that an instructor or
professor must
worked.
4.
Total Load - it
contains the total

teaching hours of an
instructor or
professor within

his/her work period.
5.
Overtime
Hours - it contains
the total overtime
hours of the
employee within
his/her work period
Time Records
1)
Log Number-
this contains number

given to a particular
log process
2)
Employee ID-
this contains the ID

number of the
employee
3)
Date- this

contains date when
log process occur
4)
Full Name-
this contains the full

name of a particular
employee.
5)
Department-
this contains the

respective
department of the
employee.
6)
Position- this
contains the job or

work of the particular
employee.
7)
Schedule-
this contains the

working schedule an
employee.
8)
Time-In- this
contains the clock-in

time of the employee.
9)
Time-Out- this
contains the clockout time of the

employee
10)
Holiday- it
specifies if the log

date is holiday or just
a regular working
day, if holiday the
user can specify it is
regular or special
holiday.
11)
Late/s- this
contains how many

minutes an employee
is being late
12)
Night
Differential- this
contains the hours
worked by the
employee between
10pm 6:00 am.
Leave Entries
1)
Leave No.
this contains the

unique identity no. of
a leave entry
2)
Employee ID-

number of particular

employee
3)
FullName- this
contains the full

name of particular
employee
4)
LeaveStatus-
this contains the

status of leave
whether it is
approved or not.
5)
LeaveType-
this contains what

kind of leave an
employee has
rendered.
6)
LeaveRequest
ed- this contains the
date when leave is

being requested.
7)
LeaveTitle-
this contains the title

of the leave rendered
by the employee.
8)
Date Start-
this contain the date

when an employee
has started his leave.
9)
Date End
this field contains the

projected finish date
of leave.
10)
Duration - this
field contains
thenumber of days of
how long the leave
will last.
11)
Leave
Description - this field

contains the reasons
and description of the
leave.
Employees Leave
1)
Employee ID

of the employee.
2)
FullName- this
contains the full

name of the
employee.
3)
Position- this

contains the job or
work of the
employee.
4)
Department -
this contains the

respective
department of the
employee.
5)
Status- it
indicates if the
employee is currently
on-leave or on-duty
6)
Year - this
contains the year

where the leaves will
be use by the
employee.
7)
Vacation
Leave this field

contains the number
of vacation leaves
allowed for a specific
employee.
8)
Used Vacation
-this field contains

the number of used
vacation leave of a
specific employee.
9)
Unused
Vacation - this field

contains the number
of unused vacation
leave of the
employee.
10)
Sick Leave -
this field contains the

number of sick
leaves allowed for a
specific employee.
11)
Used Sick
Leave- this fields

contains the number
of used sick leave of
an employee.
12)
Unused Sick
Leave this fields

contains the unused
sick leave of the
employee
Payroll Process
1)
Employee ID-
this contains the

employees ID
number
2)
Full Name-
this contains the

employees full
name.
3)
Department -
this contains the

respective
department of the
employee.
4)
Civil Status
this contains the civil

status of the
employee, it also
contains the number
of dependents of the
employee(if married).
5)
Date Hired-
this contains the date

when an employee

was hired.
6)
Pay
Frequency it
determines how often
an employee will be
paid.
7)
Employee
Type it indicates if
an employee is a
regular or a
contractual
employee.
8)
Date it
indicates the date

when the payroll
process is
performed.
9)
Payslip No it
contains the unique

of the payslip.
10)
Payroll Period
it indicates the start

and end period of
service for which an
employer pays salary
to its employees.
11)
Worked
Hours- this contains

the total number of
hours an employee
has work to within
the payroll period
12)
OTHours- this
contains the hours an

employee has
rendered during
overtime within the
payroll period
13)
LeaveHours-
this contains total

hours of leave(w/pay)
an employee had
used within the
payroll period
14)
OvertimePay-
this contains the

amount paid by the
employer when an
employee works
overtime.
15)
NightDifferential- this
contains the amount
paid by the employer
when an employee
works in Night Shift.
16)
HolidayPay-

this contains the
amount paid by the
employer when an
employee works
during Holidays.
17)
LeaveW/Pay-
this contains the

amount paid by the
employer when an
employee used their
leave with pay
18)
RetirementPay- this
contains the amount
paid to the
employees that will
be soon to retire.
19)
Adjustment-
this contains the

amount added to

earnings due to
miscalculation during
previous payroll.
20)
TotalEarnings- this
contains the total
amount of earnings
of the employee.
21)
Allowance-
this contains the

amount of allowance
given to an employee
and will be added to
the employees total
earnings.
22)
Bonuses- this
contains the amount

of bonuses that will
be added to the
earnings of an

employee.
23)
W/Tax- this
contains the amount

of tax that will be
withheld to
employees.
24)
SSS- this
contains the amount

of contribution to
Social Security
System.
25)
PagIbig- this
contains the amount

of contibution to
Home Development.
26)
PhilHealth-
this contains the

amount of
contribution to

PhilHealth.
27)
Late/s- this
contains the amount

equivalent to the
number of lates of
employee .
28)
Absences-this
contains the amount

that will be deducted
due to employees
absences within the
period.
29)
Advances- this
contains the amount

of cash advance
taken by employee.
30)
Loans- this
contains the amount

of employees loans.
31)
Other
Deductions- this
contains the amount
of other deductions
to the employee.
32)
Total
Deductions it is the
totality of all
deductions of an
employee, this will be
subtracted to the
total earnings to get
the total net pay.
33)
Total NetPay
- After all earnings

and deductions is
computed, the total
netpay or take home
pay will now be
computed also and it

can be seen in this
field.
Payroll Expenses
1.
Payroll Period
- it indicates the start

and end period of
service for which an
employer pays salary
to its employees
2.
Payslip No. -
it contains the unique

of the payslip
3.
Employee ID -
this contains the

employees ID
number.
4.
Full Name -

name of the
employee.
5.
Department -
this contains the

respective
department of an
employee.
6.
SSS- this
contains the
contribution of the
employer to Social
Security System.
7.
PagIbig- this
contains the
contribution of the
employer to Home
Development Mutual

Fund.
8.
PhilHealth-
this contains the

contribution of the
employer to
PhilHealth.
9.
Net Pay this
contains the amount

of salary that the
employer will paid to
his/her employee in a
payroll period.
SSS Contribution
1.
Payslip No it
contains the unique

of the payslip.
2.
Employee ID -
this contains the

employees ID
number.
3.
SSS Number
this contains the

SSS identification
number of the
employee.
4.
Employee ID -
this contains the

employees ID
number.
5.
Full Name

name of the
employee
6.
Department

this contains the
respective
department of the
employee.
7.
Payroll Period
- this contains the

payroll period where
the SSS contribution
will be deducted.
8.
Employee
Share - this contains

the employees
amount of
contribution.
9.
Employer

the employers
amount of
contribution.
PhilHealth
Contribution
1.
Payslip No it
contains the unique

of the payslip.
2.
Employee ID -
this contains the

employees ID
number.
3.
PhilHealth ID -
this contains the

PhilHealth
of the employee.
4.
Full Name

name of the
employee.
5.
Department
this contains the

respective
department of the
employee.
6.
Payroll Period
- this contains the

the PhilHealth
contribution will be
deducted.
7.
Employee

the employees
amount of

contribution.
8.
Employer

the employers
amount of
contribution.
PagIbig Contribution
1.
Payslip No it
contains the unique

of the payslip.
2.
Employee ID -
this contains the

employees ID
number.
3.
Pagibig ID
this contains the

HDMF identification
number of the
employee
4.
Full Name

name of the
employee
5.
Department
this contains the

respective
department of the
employee
6.
Payroll Period
this contains the

the Pag-Ibig
contribution will be
deducted
7.
Employee

Share this contains
the employees
amount of
contribution
8.
Employer
Share this contains

the employers
amount of
contribution
Withholding Tax
1.
Payslip No it
contains the unique

of the payslip.
2.
Employee ID -
this contains the

employees ID

number.
3.
TIN this
contains the tax

of the employee
4.
Full Name

name of the
employee
5.
Department
this contains the

respective
department of the
employee
6.
Payroll Period
- this contains the

tax will be withheld.
7.
Tax this
contains the amount

of tax to be withheld
on the employee
Pay Adjustment
1.
Payroll Period
this contains the

date period of
respective payroll
2.
Employee ID
this contains the

of an employee
3.
Adjustment
Type this contains

different types pay
adjustment.
4.
Adjustment
Amount this
contains the adjusted
amount.
5.
Description
this contains
description of
particular adjustment
for an employee
Allowances
1.
Employee ID
this contains the

of the employee.
2.
Full Name

name of the
employee.
3.
Department
this contains the

respective
department of the
employee
4.
Allowance1
Title this contains

the allowance type
received by the
employee
5.
Allowance1
Amount contains
the amount that will
be received by
employee
6.
Allowance2

Title this contains
the allowance type
received by the
employee
7.
Allowance2
Amount contains
be received by
employee.
8.
Allowance3
Title this contains

the allowance type
received by the
employee.
9.
Allowance3
Amount contains
be received by
employee.
Bonuses
1.
Employee ID
this contains the

of the employee
2.
Full Name

name of the
employee
3.
Department
this contains the

respective
department of the
employee
4.
Bonus1 Title
this contains the

name or title of the

bonus.
5.
Bonus1
Amount this
contains the amount
of bonus that an
employee will
receive.
6.
Bonus2 Title-
this contains the

bonus
7.
Bonus2
Amount this
contains the amount
of bonus that an
employee will receive
8.
Bonus3 Title
this contains the


bonus
9.
Bonus3
Amount this
contains the amount
of bonus that an
employee will receive
Other Deductions
1.
Employee ID
this contains the

of the employee
2.
Full Name

name if the employee
3.
Department
this contains the

respective
department of the
employee
4.
Deduction1
Title this contains

type of deduction
deducted on the
employees salary
5.
Deduction1
Amount this
contains the amount
of deduction that will
be deducted to the
salary
6.
Deduction2
Title this contains

type of deduction that

deducted on the
employees salary
7.
Deduction2
Amount this
contains the amount
be deducted to the
salary
8.
Deduction3
Title - this contains

type of deduction that
deducted on the
employees salary
9.
Deduction3
Amount this
contains the amount
be deducted to the
salary
Loans
1.
Employee ID
this contains the

of the employee
2.
Full Name

name of the
employee
3.
Department
this contains the

respective
department of the
employee
4.
Loan1 Title
this contains type of

loan an employee
had rendered
5.
Loan 1
Amount- this
contains the loan
amount rendered
6.
Loan 2 Title

loan an employee
had rendered.
7.
Loan 2
Amount- this
contains the loan
amount rendered
8.
Loan 3 Title

loan an employee
had rendered
9.
Loan 3
Amount- this
contains the loan
amount rendered
Cash Advance
1.
Employee ID-
this contains the

of the employee
2.
Full Name-

name of the
employee
3.
Department-
this contains the

respective
department of the
employee
4.
Date this
contains the date

when an employee
requests cash
advance
5.
Cash Advance
Purpose this
contains the intention
for cash advance
6.
Cash Advance
Amount this
contains the amount
an employees cash
advance
2.2.2 Relations
hips
Must design a
relationship model
Make the
model
clearly and
readable and
the
relationship
of the tables
are not
identified
2.3
Human Interface
Must describe the
Accountant logs into
Description
human interface of the
the system using
detailed
Payroll System with
their username and
descriptions.
password. Then it will
Screenshots
Monitoring.
direct them to our
will do
main interface which

is labeled Payroll
Give more
FAILED

System (Attendance
and Monitoring). The
main interface
contains menus and
buttons. In the
menus the users can
import and exports
files, edit record,
perform
maintenance,
generate report or
sign out. We also
have six buttons with
several different
functions, user can
choose the
attendance recording
button or the leave
monitoring button,
user can also
perform payroll

process by clicking
payroll button, check
payroll records and
payroll expenses by
clicking payroll
journal. And for
reporting the user
can click that reports
button where he can
create and print
reports.
In Attendance
Recording Frame it
allows the employee
to timein and timeout, and the system
will automatically
check if an employee
is late and identify if

the employee is
approved of having
overtime, and check
for night differential.
In Leave Monitoring
Frame, this is
separated into two
tabs, the leave entry
frame and the
employees leave
frame. In the leave
entry frame the user
can view, export and
print the leave entries
of employees
recorded by the
Human Resource
Department. In the

employees leave
frame the user can
also view, export and
print the leave
information of the
employees.
In Payroll Frame, this

allows the users to
perform payroll
process, first the user
must select an
employee by entering
the ID of the
employee or the user
can search the
employee through
the search frame
where the user can
search the full name,

department, position
etc. After searching
an employee, the
user can now select
for the payroll period,
then by clicking the
total button, the total
hours worked by the
employee within the
payroll period will be
computed. The
overtime hours and
leave hours(w/ pay)
will also computed,
the Tax, SSS,
PhilHealth, HDMF
contribution and
other deductions will
be retrieve and
computed. And also
all the earnings of the

employee will be
calculate like the
overtime pay, leave
with pay, night
differential and other
earnings will be
retrieved and
computed. Lastly is
the total net pay for
the employee or the
take home pay will
also automatically
computed by the
system by just
clicking the total
button. The user can
save the current
payroll process so it
will be recorded in
the payroll journal,
edit the amounts for

some deductions or
earnings entities then
click the total button
again to recompute.
Then the generation
of paycheck, where
the deductions and
earnings of employee
is in detailed and
corresponds with the
payroll period.
Payroll Journal is
separated into two
tabs, the Payroll
Records tab where
all successful payroll
transactions are
saved; the user can
view, export and print

all records within this
window. And the
Payroll Expenses
window shows all the
employers expenses
for every successful
payroll transactions.
The user can also
view, export and print
all records within this
window.
In Reports Frame all

reports can be
generated, the user
can select from the
different report
groups: Attendance
Records, Leave
Records, Payroll

Records, and
Remittances etc.
After selecting the
report group the user
can now select the
specific report in the
drop down list. The
user can filter the
reports through its
attributes, and select
the components of
the reports he wants
to display. The
reports frame has a
print button for
printing, show all
button and a close
button.
3.0 SUBSYSTEM
Must describe the
DESCRIPTION
subsystem of the
Payroll System with
NONE
Missing
content
Failed

Monitoring
3.1
Subsystem Flow
Must provide the
Attendance
Diagrams
subsystem flow
Recording
diagrams.
Flow
Diagrams are
not accurate
Leave Monitoring
FAILED
Payroll
Reporting
4.0 ENHANCED INTERFACE

PROTOTYPING
4.1
Prototyping
Must state the
Our group OC Tech
Requirements
prototyping
wants to develop a
requirements
payroll system that

has its own mission,
which is to produce
an accurate and
PASSED

productive payroll
system that brings
convenience to the
user. By developing
this system, the
group want to ease
the work of
accountants and
other person who
performed payroll,
the group also want
to lessen the burden
of computing the
salary, lessen human
errors and
miscalculations and
increase productivity.
So the group create
an interface that
performs payroll
process and

automatically
compute the
payment for
employees by just
clicking a single
button, we also want
to put away the task
of manually entering
the working hours of
employee to be able
to compute the
salary.
In our payroll
interface the user
must select a
department first, then
enter the ID of the
employee in the
Insert ID field and
then click search. If
ID was found, the
basic information of
employee will be

retrieve and
displayed in the
interface, if not a
message will pop-up
stating that the no ID
was found. If the user
doesnt know the ID
of the employee, he
can click the button
beside the search
field, a search frame
will appear. In this
frame the user can
search for the
employeeby his/her
full name, position,
status etc. After
selecting an
employee, the user
must select the
payroll period; the

payroll period will be
the basis for the
calculation of hours
workedby the
employee, because
the system will count
the number of hours
worked by the
employee within the
payroll period. Aside
from working hours,
the overtime, night
differential, leave
(w/pay), absences
and lates will also
retrieved. After the
selection of
employee and payroll
period, by just
clicking the total
button, the system

will now retrieve the
working hours of
employee from our
attendance records,
including the
overtime hours and
leaves. The system
will also compute the
gross pay of the
employee, including
overtime, night
differential,
allowances, bonuses
etc. The total
deductions will also
computed, including
the lates, absences,
loans, tax, sss,
philhealth, hdmf etc.
Lastly is the total net
pay or take home

pay of the employee
is also computed.
The user can now
directly generate the
payslip, print it and
save the payroll
record.
SOFTWARE
REQUIREMENTS
SPECIFICATION
Requirements
Compliance Correctness
Remarks
Passed
or
Failed
Introduces
1.0 INTRODUCTION
Actual
the
Software
Requirement
This section gives the general

overview of Payroll and
Monitoring System
Give more
detailed
description
FAILED
Specification as a
whole.
1.1 Goals and Objectives
Goals and objective The main purpose of Payroll and

Monitoring system is to provide
of
the
Payroll
accurate computation of salary,
System
with withholdings and deductions of
employee and disburse it to them
Attendance
and
in timely manner.
Leave
Monitoring
The goals of a Payroll System
must be clearly are:
specified.
To record the employees
attendance through our time-in
and time-out feature.
Monitor the lates, vacation and
sick leave of employee.
Provide a variety of reports
about the payroll operation,
PASSED

employees data and tax
information.
To lessen the employers payroll
works and enable them to focus
to other aspects of the business.
Employees that are highly
motivated, more productive and
high morale, because they are
paid timely and accurately.
To perform the employers legal
responsibilities to his/her
employees like the employers
portion of taxes and to ensure
that they will meet their legal
requirements to the government.
A system which is user friendly,
a system that provides reliable
and credible information.
1.2 System Statement of
Scope
Explain
the Retrieval of Records from H.R.
business analysis of Import records- The process of

importing records from the HR
the system.
Department for the selection of
employees who will perform the
time-in/out process.
Connect to H.R.
- Aside from
importing records our proposed
Provide the
business
analysis of
the system
FAILED

system can get the necessary
records of employee by
connecting to the HRs table of
record from our main database.
Search Employee by Department

Select Employee
- Process of
searching and selecting of
employee who will perform the
time-in/out process. Employees
are categorized by their
respective department so that
the users can easily search
them.
Display the Records - After
selecting the employee the basic
information of that employee will
be displayed in the Time
Records Interface like the ID,
Name, Department and Position.
The overtime records of the
employee is also needed in the
process.
Time-in and Time-out Process

Clock in and Clock out - The
user can input the clock-in and
clock -out of the employees. The
system will now compute the
total no. of hours work by the
employee.
Overtime - The overtime of the
employees will came from the
HRs record of the overtime. The
system will just retrieve it and
display it in the interface so it will
be count when the payroll
process begin.
Lates- The system will provide a
field for the lates of employee,
the user can input the no. hours
and minutes of late of the
employees.
Holidays- Together with time-in
and time-out of employee. The
system must indicate if that
certain day is a holiday or just a
normal day and holiday can be
classified as regular or special
holiday.
Record and Display the Time

Records
Save the Records - After all
fields are filled the system shall
save the records in a table.
These records will be the
systems basis for the
computation of salary of the
employee.
Display the Records- The system
shall display the time records in
a table where the user can view
it and edit this records if they
want.
Vacation and Leave Monitoring

Retrieval of Records from H.R.
Import Records- The process of
Department. This record includes

the leaves of employee, the type
of leaves, the start and end date
of leave and the no. used leave.
Connect to HR- Aside from

Select Employee
- Process of
employee who took leaves and
vacation. Employees are
categorized by their respective
department so that the users can
easily search them.
Display the Records - After
be displayed in the Leave
Records Interface like the ID,
Also included is the no. leaves
allowed for that employee, the
used leave, the start and end
date of leave etc.
Monitoring of leave and vacation
Monitor the duration of Leave The approved leave request of

the employee shall be monitored
by the proposed system, through
counting the remaining days of
approve leave.
Monitor the used leave of
employees - Approve leave
request of employee will be
subtracted to the employees
allowed leave for the year.
Employees who exceed the limit
of allotted leaves for them shall
not able to request and take
leaves.
Monitor the unused leavesEmployees that still have leaves
to take shall be payed at the end
of the year. The unused leaves
of employees shall be converted
into cash.
Record and Display the Leave

Records
Display the Leave Records- The
duration of leaves, records of
used leaves and unused of
leaves of employee shall be
viewable to the users so they
can be aware and updated to the
status of the leaves of employee.
Payroll Process
Retrieval of Records from HR
Import Records - The process of
Department. This record includes
ID, name, department, position,
status, basic pay, benefits, no, of
dependent, bonuses etc.
Connect to HR - Aside from

Select Employee
- Process of
employee who took leaves and
vacation. Employees are
categorized by their respective
department so that the users can
easily search them.
Display the Records- After
be displayed in the Payroll
Process Interface like the ID,
Also included is the status of the
employee, basic pay, bonuses,
benefits, deductions etc,
Retrieval of Time Records

Collecting the no. of hours
worked- The system shall
retrieve the total no. of hours
worked of an employee in a
specific period of time. These
records can be found in the time
recording feature of our
proposed system.
Collecting the no. of hours late

- Aside from the total of
working hours, the system also
needs the total hours or minutes
of late of an employee in a
specific period of time.
Collecting the no. Holidays
worked - In our Time Recording
feature the user can indicate if
that certain day is a holiday or
just an ordinary day. So in the
payroll process the system also
needs to collect the no. of
holidays worked by the
employee within the payroll
period and also the type of
holiday if it is special or a regular
holiday.
Computation of Salary and

Taxes
Selecting the Payroll Period Before the computations, the
user must select the payroll
period. The selected date will
serve as a basis for collecting
the total no. of working hours.
Computation of Total Gross

Income - Process of computing
the total gross salary of
employee. This includes the
basic pay multiplied the total no.
working hours plus the overtime
pay, holiday pay, bonuses, night
differential and all the source of
income of the employee.
Computation of Taxable IncomeOur proposed system must
compute the taxable income of
the employee where the benefits
like SSS, PhilHealth and HDMF
will deducted to the gross salary,
and also the lates and absences
of the employee will be deducted
to get the taxable income.
Computation of Withholding
Tax- After the taxable income
was computed the system must
now compute for the withholding
tax. The system must compute
the tax by using the tax table that
is within the system. The tax
table can be updated by the user
and will reflect in the calculation
of tax.

Deductions- The proposed
system must compute the total of
deductions. This deductions
includes the SSS, PhilHealth,
PagIbig, the lates and absences
of employee. And also the
advances and income tax of
employee.
Computation of Total Net payAfter the tax is computed and all
deductions are also computed,
the system shall calculate the
take home pay of the employee
or the net pay.
Generate Payslip
List of Deductions - This is a list
of all mandatory, voluntary loans
and the tax that will be deducted
to them and also the lates and
absences. And the amount of
each deduction will be included
in the payslip
List of Earnings - This is a list of
earnings of employees labelled
in the payslip together with the
amount of each earnings like the
basic pay, overtime, bonuses,

holiday pay etc.
Total Net Pay - The computed
total net pay of the employee will
be displayed in the payslip as a
guaranteed take home pay of the
employee.
Employees Information and
payroll period -The employees
information that weve been
collected from the HR
Department must be displayed in
the payslip, like the ID, Full
Name, SSS No. etc. It also
includes the payroll period, and
the label for the signature of the
employee.
Print Payslip After all the
computations are done and the
payslip is already generated. The
system must print the payslip
that will be released to the
employees.
Payroll Journal
Payroll Records
Retrieve the Payroll Records-

The system must collect the
payroll records from the payroll
process; these records are the
successful payroll process and
already released the payslip to
the employee.
Display the Payroll RecordsAfter the payroll records were
retrieve, the system must display
the payroll records in a table so
that the user can view it and be
updated in real time about the
payroll records.
Payroll Expenses
Retrieve the Payroll Records The system must collect the total
costing of the company due to
the payment to its employee.
The system shall retrieve these
records from the successful
payroll process and released
payslip.
Summarize the Payroll
Expenses- This is a list of payroll
records (payslip) with the payroll
period and employees
information. It summarizes the

total amount of payroll cost
within the payroll period.
Tax Management
Tax Monthly Report
Retrieve the Tax Records - The
system must retrieve the tax
records deducted for every
employee who already paid.
Summarize the Tax Contribution
The system must provide
a report that list the employees
and the tax deducted to them.
These reports are needed for the
remittance of tax to BIR
SSS Monthly Contribution Report

Retrieve the SSS Records - The
system must collect the total
SSS contribution of every
employee who are already paid.
The system must also define the
employers portion of
contribution.
Summarize the SSS Contribution
- The system must provide a

report that listed the employers
and employees monthly
contribution to SSS.
PhilHealth Monthly Contribution

Report
Retrieve the PhilHealth Records
- The system must collect the
PhilHealth contribution of every
employee who are already paid.
The system must also define the
contribution.
Summarize the PhilHealth
Contribution - The system must
provide a report that listed the
employers and employees
monthly contribution to
PhilHealth.
HDMF Monthly Contribution

Report
Retrieve the HDMF Records-The
system must collect the HDMF
contribution of every employee
who are already paid. The

system must also define the
contribution.
Summarize the HDMF
Contribution-The system must
provide a report that listed the
employers and employees
monthly contribution to HDMF.
Generate Reports
Payroll Register Report - This
reports provide the records of all
payslip released to the
employee, this includes the
payslip no, employee name,
payroll period etc. Print reports
according to date or department
Time Records Report - This is a
report about the employees time
in and time out records. Including
the no. of hours work, print
reports according to date or

department.
Deduction Summary- Prints a
summary of all the deduction
records of an employee. This
report can be print according to
date or department.
Benefit and Reimbursement- The
system will provide a summary
about the benefits and
reimbursement of employee.
Department List- Summarizes
various employee information
department/sub-department the
employee works in.
Vacation and Leave ReportsThis reports provide the
summary of the leaves and
vacation of employees.
Late Reports- This reports is a
list of employee in every
department that shows tardiness
in their work.
Overtime Reports
- This is a
report about the employees
overtime records. It includes the
no. Hours of overtime, the
overtime pay and the date of

overtime.
Compensation Reports Summary of employees gross,
including allowances and
bonuses, overtime, night
differential pay.
Holiday Reports - Summarize
hours earned by employee
during the holiday work, the type
of holiday, the amount paid for
the employee etc.
Payslip Review - It is a report
that shows how the salary is
computed, tax and deduction
computations.
Maintenance and Update

Update Pay Codes and
Deductions
Update Pay codes - The admin
can edit and update the pay
codes like the overtime pay,
regular and special holiday pay,
night differential pay etc.
Update Deductions - The admin

can add and edit deductions if
the employer or company
requires the deductions. The
admin can also change the
amount of the deduction if
needed.
Restore and Backup Features
Restore Deleted Record
The system must be able to
restore deleted files or corrupted
files.
Backup Records - The system
must be able to have backup for
the necessary records .
Admin Configuration
Manage Accounts - The admin
have the rights to add and edit
the users of the payroll system.
The admin can also restrict the
users for the features they can
access. The admin can also
change passwords of the users if
they want.
Import and Export Files

Import Files - The system must
be able to import records from
the HR Department that will be
needed for the transactions
within the system.
Export Files- The system must
be able to export its record to
other subsystems like the
General Ledger.
Update Tax Table

Edit the Tax Table - The admin
have the rights to edit and
update the tax table if mandated.
The updated tax table will reflect
in the computation of tax in the
payroll process.
Update SSS Contribution Table

Edit the SSS Table - The admin

update the SSS table if
mandated. The updated SSS
computation of the
employees/employers SSS
contribution.
Update PhilHealth Contribution
Table
Edit the PhilHealth Table - The
admin have the rights to edit and
update the PhilHealth table if
mandated. The updated
PhilHealth table will reflect in the
computation of the employees/
employers PhilHealth
contribution.
Update HDMF Contribution

Table
Edit the HDMF Table- The admin
update the HDMF table if
mandated. The updated HDMF
computation of the employees/
employers HDMF contribution.
User Configuration
The user has the capacity to edit
the time records and amounts of
payroll entities.
Include and indicate
1.2.1 General
Requirements
the 5 general
requirements:
The following general

requirements were laid out for
our project named Payroll
System with Attendance and
Leave Monitoring:
The system must record the
employees time in and time out
The system shall monitor the
leaves and vacation of
employees.
The system must compute the
salary, deductions, taxes and
total net pay of the employees.
The system must provide a
detailed payslip.
The system must provide
reports about contributions,
taxes and other payroll subjects.
The system must collect records
from Human Resource
PASSED

Department.
The system must integrate with
other sub-systems of a tertiary
SIS system
The system must have an
editable tax table
The system can add deductions
and edit pay codes
The system must provide the
payroll expenses
Interface Enhancements
The proposed payroll system has

15 25 interfaces to enhance.
Integration with other subsystems
The system must integrate with
other sub-systems to become a
fully functional payroll system of
a college institution.
Android Application
To develop an android
application of our propose
Payroll System for the users to

view and monitor these records:
Attendance Records
Leave Records
Payroll Records
Free Reporting
As part of the requirements of
our Project Study. Our proposed
system must have a free
reporting feature where the users
have the capacity to configure
and choose what to display in
the different reports that we
have.
1.2.2 Extended
Requirements
Include
extended
requirement(s).
the Integration with HR

To be able to perform the
payroll process, proper
integration with the Human
Resource Department is need.
Database structuring will be
planned with our groups.
PASSED
Database Restructuring
There can be a lot of changes
when it comes to our database,
our current database may not
include some important entities
for a payroll so the group will try
to figure out as the group go
along to finalize our database.
1.3
System Context
the Eventually, multiple users will be

using the product
relationships,
simultaneously. Therefore,
dependencies, and concurrent connection will be an
issue for implementation.
interactions
Describes
Provide the
FAILED
system
context. Give
more detailed
description
between the system

and its environment
(the
systems
people,
and
interims with which

it interacts).
1.4
Major Constraints
Constraints that will Skills and Knowledge

impact the manner Not all of our members are
in
which
the familiar programming with Java.
And it becomes a bigger task for
software is to be our programmer to create and
PASSED

specified, designed, program all the modules and
classes needed by our proposed
implemented
or
system.
tested are noted.
Resources
Our group is lack of resources
like the laptop and pc, the group
are only using one laptop for
documentation and one pc for
programming, and sometimes
our laptop is having some
problems and the group are not
able to use it for a while. So it
became harder for us to perform
some task that we can only do
with the laptop and pc like
documenting and programming.
System Integration
We can consider our system a
fully operational one if it is
integrated with the other
subsystems, so as a group our
objective is not only to create a
payroll system that suites for a
tertiary level schools but also to
make sure that our proposed
system is performing its process
together with other subsystems.
2.0 USAGE SCENARIO

2.1
User Profiles
Full Control
The actors of all
(Administrator)
user categories are
defined
described.
the
interactions
between
Must specify
all the actors
of the system
FAILED
Provide more
details in
every usecases
specified
FAILED
Read/Write/Modify
and
Own(Accountant)
Include
Read Only(General
typical
Public)
the
external
environment
and
the internal software

system
2.2
Use-Cases
The use-cases were Read Only Users

specified.
The read only users will

only read the database and
cannot insert, delete or modify
any records
Read/Write/Modify Own Users
-This level of users will be able to
insert new inspection details,
facility information and generate

letters.
-They will be also able to modify
the entries they made in the
past.
Read/Write/Modify All Users
-This label of users will be able
to do all the records
maintenance tasks. They will be
able to modify any records
created by any users.
Full Control Users
-This is the system
administrative level which will be
able to change any application
settings, as well as maintaining
user profiles.
2.2.1
Use Case
Diagram
Have a figure of
use-case
NONE
Content
missing
FAILED
NONE
Content
missing
FAILED
diagram
and its description.

2.2.2
Use Case
Description
The use-cases are

specified
and
defined.
2.3
2.4
Special Usage
Considerations
Specify the users of
Activity Diagram
There are the
NONE
Content
missing
FAILED
NONE
Content
missing
FAILED
NONE
Content
missing
FAILED
There is no
indicated
data
dictionary
FAILED
the system.
figures of activity
diagrams and their
descriptions.
3.0 DATA MODEL AND
DESCRIPTION
3.1
Data Description
The
data
object
names are specified

and described.
3.1.1 Data Objects
and
Dictionary
There
are
the Employees Information
figures of the data 1.

Employee ID- this
contains
the employees ID
dictionaries.
number
2.
Full Name- this contains
the employees full name.
3.
Department - this contains
the respective department of the
employee.
4.
Status this contains the
civil status of the employee, it
also contains the number of
dependents of the employee(if
married).
5.
Date Hired- this contains
the date when an employee was
hired.
6.
Position- this contains the
job or work of an employee.
7.
Employee Type it
indicates if an employee is a
regular or a contractual
employee.
8.
Pay Frequency it
determines how often an
employee will be paid.
9.
Rate this contains the
rate of the employee per hour or
per day.
10.
Basic Salary this
contains the basic salary that an
employee receives depends on
how often he is
11.
SSS Number It contains

the SSS identification number of
an employee.
12.
PhilHealth ID It contains
the PhilHealth identification
number of an employee.
13.
PagIbig MID - It contains
the PagIbig identification number
of an employee.
14.
TIN - It contains the tax
identification number of an
employee.
Employees Work Hours

1.
Employee ID it contains
the ID of the employee.
2.
Full Name it contains
the full name of the employee.
3.
Department it contains
the department of the employee.
4.
Work Period it contains
the date that an employee must
worked.
5.
Work Hours it contains

the total hours that an employee
must work within his/her work
period.
6.
Overtime Hours - it
contains the total overtime hours
of the employee within his/her
work period
Faculty Load
1.
Employee ID - it contains
the ID of the employee.
2.
Full Name - it contains the
full name of the employee.
3.
Work Period - it contains
the date that an instructor or
professor must worked.
4.
Total Load - it contains
the total teaching hours of an
instructor or professor within
his/her work period.
5.
Overtime Hours - it
contains the total overtime hours
of the employee within his/her
work period
Time Records
1.
Log Number- this contains
number given to a particular log
process
2.
Employee ID- this
contains the ID number of the
employee
3.
Date- this contains date
when log process occur
4.
the full name of a particular
employee.
5.
Department- this contains
employee.
6.
job or work of the particular
employee.
7.
Schedule- this contains
the working schedule an
employee.
8.
Time-In- this contains the
clock-in time of the employee.
9.
Time-Out- this contains
the clock-out time of the
employee
10.
Holiday- it specifies if the
log date is holiday or just a
regular working day, if holiday
the user can specify it is regular
or special holiday.
11.
Late/s- this contains how
many minutes an employee is
being late
12.
Night Differential- this
contains the hours worked by the
employee between 10pm 6:00
am.
Leave Entries
1.
Leave No. this contains
the unique identity no. of a leave
entry
2.
Employee ID- this

contains the ID number of
particular employee
3.
FullName- this contains
the full name of particular
employee
4.
LeaveStatus- this contains
the status of leave whether it is
approved or not.
5.
LeaveType- this contains
what kind of leave an employee
has rendered.
6.
LeaveRequested- this
contains the date when leave is
being requested.
7.
LeaveTitle- this contains
the title of the leave rendered by
the employee.
8.
Date Start- this contain
the date when an employee has
started his leave.
9.
Date End this field
contains the projected finish date
of leave.
10.
Duration - this field
contains thenumber of days of

how long the leave will last.
11.
Leave Description - this
field contains the reasons and
description of the leave.
Employees Leave
1.
Employee ID this
contains the ID of the employee.
2.
FullName- this contains
3.
job or work of the employee.
4.
employee.
5.
Status- it indicates if the
employee is currently on-leave or
on-duty
6.
Year - this contains the
year where the leaves will be use
by the employee.
7.
Vacation Leave this field
contains the number of vacation
leaves allowed for a specific
employee.
8.
Used Vacation -this field
contains the number of used
vacation leave of a specific
employee.
9.
Unused Vacation - this
field contains the number of
unused vacation leave of the
employee.
10.
Sick Leave - this field
contains the number of sick
leaves allowed for a specific
employee.
11.
Used Sick Leave- this
fields contains the number of
used sick leave of an employee.
12.
Unused Sick Leave this
fields contains the unused sick
leave of the employee
Payroll Process
1.
Employee ID- this
contains the employees ID
number
2.
the employees full name.
3.
employee.
4.
Civil Status this contains
the civil status of the employee, it
also contains the number of
dependents of the employee(if
married).
5.
Date Hired- this contains
the date when an employee was
hired.
6.
Pay Frequency it
determines how often an
employee will be paid.
7.
Employee Type it
indicates if an employee is a
regular or a contractual
employee.
8.
Date it indicates the
date when the payroll process is
performed.
9.
Payslip No it contains
the unique identification number
of the payslip.
10.
Payroll Period it
indicates the start and end
period of service for which an
employer pays salary to its
employees.
11.
Worked Hours- this
contains the total number of
hours an employee has work to
within the payroll period
12.
OTHours- this contains
the hours an employee has
rendered during overtime within
the payroll period
13.
LeaveHours- this contains
total hours of leave(w/pay) an
employee had used within the
payroll period
14.
OvertimePay- this
contains the amount paid by the
employer when an employee

works overtime.
15.
NightDifferential- this
works in Night Shift.
16.
HolidayPay- this contains
the amount paid by the employer
when an employee works during
Holidays.
17.
LeaveW/Pay- this
used their leave with pay
18.
RetirementPay- this
contains the amount paid to the
employees that will be soon to
retire.
19.
Adjustment-this contains
the amount added to earnings
due to miscalculation during
previous payroll.
20.
TotalEarnings- this
contains the total amount of
earnings of the employee.
21.
Allowance- this contains
the amount of allowance given to

an employee and will be added
to the employees total earnings.
22.
Bonuses- this contains the
amount of bonuses that will be
added to the earnings of an
employee.
23.
W/Tax- this contains the
amount of tax that will be
withheld to employees.
24.
SSS- this contains the
amount of contribution to Social
Security System.
25.
PagIbig- this contains the
amount of contibution to Home
Development.
26.
PhilHealth- this contains
the amount of contribution to
PhilHealth.
27.
Late/s- this contains the
amount equivalent to the number
of lates of employee .
28.
Absences-this contains
the amount that will be deducted
due to employees absences
within the period.
29.
Advances- this contains
the amount of cash advance
taken by employee.
30.
Loans- this contains the
amount of employees loans.
31.
Other Deductions- this
contains the amount of other
deductions to the employee.
32.
Total Deductions it is
the totality of all deductions of an
employee, this will be subtracted
to the total earnings to get the
total net pay.
33.
Total NetPay - After all
earnings and deductions is
computed, the total netpay or
take home pay will now be
computed also and it can be
seen in this field.
Payroll Expenses
1.
Payroll Period - it
indicates the start and end
period of service for which an
employer pays salary to its
employees
2.
Payslip No. - it contains
of the payslip
3.
Employee ID - this
number.
4.
Full Name - this contains
5.
the respective department of an
employee.
6.
SSS- this contains the
contribution of the employer to
Social Security System.
7.
PagIbig- this contains the
contribution of the employer to
Home Development Mutual
Fund.
8.
PhilHealth- this contains
the contribution of the employer
to PhilHealth.
9.
Net Pay this contains
the amount of salary that the
employer will paid to his/her
employee in a payroll period.
SSS Contribution
1.
of the payslip.
2.
Employee ID - this
number.
3.
SSS Number this
contains the SSS identification
number of the employee.
4.
Employee ID - this
number.
5.
Full Name this contains
the full name of the employee
6.
Department this
contains the respective
department of the employee.
7.
Payroll Period - this
contains the payroll period where
the SSS contribution will be
deducted.
8.
Employee Share - this
contains the employees amount

of contribution.
9.
Employer Share - this
contains the employers amount
of contribution.
PhilHealth Contribution
1.
of the payslip.
2.
Employee ID - this
number.
3.
PhilHealth ID - this
contains the PhilHealth
identification number of the
employee.
4.
5.
Department this
department of the employee.
6.

the PhilHealth contribution will be
deducted.
7.
Employee Share - this
of contribution.
8.
Employer Share - this
of contribution.
PagIbig Contribution
1.
of the payslip.
2.
Employee ID - this
number.
3.
Pagibig ID this contains
the HDMF identification number
of the employee
4.
5.
Department this

department of the employee
6.
Payroll Period this
the Pag-Ibig contribution will be
deducted
7.
Employee Share this
of contribution
8.
Employer Share this
of contribution
Withholding Tax
1.
of the payslip.
2.
Employee ID - this
number.
3.
TIN this contains the tax
identification number of the
employee
4.
5.
Department this
6.
tax will be withheld.
7.
Tax this contains the
amount of tax to be withheld on
the employee
Pay Adjustment
1.
Payroll Period this
contains the date period of
respective payroll
2.
Employee ID this
contains the identification
number of an employee
3.
Adjustment Type this
contains different types pay
adjustment.
4.
Adjustment Amount this
contains the adjusted amount.
5.
Description this contains

description of particular
adjustment for an employee
Allowances
1.
Employee ID this
number of the employee.
2.
3.
Department this
4.
Allowance1 Title this
contains the allowance type
received by the employee
5.
Allowance1 Amount
contains the amount that will be
received by employee
6.
received by the employee
7.
Allowance2 Amount
received by employee.
8.
received by the employee.
9.
Allowance3 Amount
received by employee.
Bonuses
1.
Employee ID this
number of the employee
2.
3.
Department this
4.
Bonus1 Title this
contains the name or title of the
bonus.
5.
Bonus1 Amount this
contains the amount of bonus
that an employee will receive.
6.
Bonus2 Title- this contains

the name or title of the bonus
7.
Bonus2 Amount this
that an employee will receive
8.
Bonus3 Title this
contains the name or title of the
bonus
9.
Bonus3 Amount this
that an employee will receive
Other Deductions
1.
Employee ID this
2.
the full name if the employee
3.
Department this
4.
Deduction1 Title this
contains type of deduction

deducted on the employees
salary
5.
Deduction1 Amount this
contains the amount of deduction
that will be deducted to the
salary
6.
Deduction2 Title this
contains type of deduction that
salary
7.
salary
8.
Deduction3 Title - this
contains type of deduction that
salary
9.
salary
Loans
1.
Employee ID this
2.
3.
Department this
4.
Loan1 Title this contains
type of loan an employee had
rendered
5.
Loan 1 Amount- this
contains the loan amount
rendered
6.
Loan 2 Title this
contains type of loan an
employee had rendered.
7.
Loan 2 Amount- this
rendered
8.
Loan 3 Title this

contains type of loan an
employee had rendered
9.
Loan 3 Amount- this
rendered
Cash Advance
1.
Employee ID- this
2.
3.
Department- this contains
employee
4.
Date this contains the
date when an employee requests
cash advance
5.
Cash Advance Purpose
this contains the intention for
cash advance
6.
Cash Advance Amount
this contains the amount an
employees cash advance
3.1.2 Relationships There is the figure
of
the
Provide a
clear
relationship
of the tables
and readable
diagram
FAILED
Use proper
symbols.
Make the
FAILED
table
relationship.
table
should
Every
be
connected and have

relations
to
other
tables.
4.0 FUNCTIONAL MODEL

AND DESCRIPTION
4.1
Subsystem Flow
Diagrams
The subsystem flow

diagrams are shown
and their
Attendance Recording

description.
diagram
precisely.
Leave Monitoring
Payroll
Reports
4.2
Human Interface
The necessary
screens that are
essential to Payroll
System with
Attendance and
Leave Monitoring
are specified.
Accountant logs into the system

using their username and
password. Then it will direct
them to our main interface which
is labeled Payroll System
(Attendance and Monitoring).
The main interface contains
menus and buttons. In the
menus the users can import and
exports files, edit record, perform
maintenance, generate report or
sign out. We also have six
buttons with several different
functions, user can choose the
attendance recording button or
PASSED

the leave monitoring button, user
can also perform payroll process
by clicking payroll button, check
payroll records and payroll
expenses by clicking payroll
journal. And for reporting the
user can click that reports button
where he can create and print
reports.
In Attendance Recording Frame

it allows the employee to timein
and time-out, and the system will
automatically check if an
employee is late and identify if
the employee is approved of
having overtime, and check for
night differential.
In Time Records it allows user to

edit the attendance records,
view, print and export records.
Leave Monitoring Frame, this is

separated into two tabs, the
leave entry frame and the
employees leave frame. In the

leave entry frame the user can
view, export and print the leave
entries of employees recorded
by the Human Resource
Department. In the employees
leave frame the user can also
view, export and print the leave
information of the employees.
In Payroll Frame, this allows the

users to perform payroll process,
first the user must select an
employee by entering the ID of
the employee or the user can
search the employee through the
search frame where the user can
search the full name,
department, position etc. After
searching an employee, the user
can now select for the payroll
period, then by clicking the total
button, the total hours worked by
the employee within the payroll
period will be computed. The
overtime hours and leave
hours(w/ pay) will also
computed, the Tax, SSS,
PhilHealth , HDMF contribution
and other deductions will be
retrieve and computed. And also

all the earnings of the employee
will be calculate like the overtime
pay, leave with pay, night
differential and other earnings
will be retrieved and computed.
Lastly is the total net pay for the
employee or the take home pay
will also automatically computed
by the system by just clicking the
total button. The user can save
the current payroll process so it
will be recorded in the payroll
journal, edit the amounts for
some deductions or earnings
entities then click the total button
again to recompute. Then the
generation of paycheck, where
the deductions and earnings of
employee is in detailed and
corresponds with the payroll
period.
Payroll Journal is separated into

two tabs, the Payroll Records tab
where all successful payroll
transactions are saved; the user
can view, export and print all
records within this window. And
the Payroll Expenses window
shows all the employers

expenses for every successful
payroll transactions. The user
can also view, export and print
all records within this window.
In Reports Frame all reports can

be generated, the user can
select from the different report
groups: Attendance Records,
Leave Records, Payroll Records,
and Remittances etc. After
selecting the report group the
user can now select the specific
report in the drop down list. The
user can filter the reports through
its attributes, and select the
components of the reports he
wants to display. The reports
frame has a print button for
printing, show all button and a
close button.
5.0 RESTRICTIONS,
LIMITATIONS AND
CONSTRAINTS
The
restrictions, Skills and Knowledge
limitations
constraints
specified.
and Not all of our members are

are familiar programming with Java.
And it becomes a bigger task for
our programmer to create and
program all the modules and
classes needed by our proposed
system.
It must be
FAILED
realated to
the software
requirements.
Resources
Our group is lack of resources
like the laptop and pc, the group
are only using one laptop for
documentation and one pc for
programming, and sometimes
our laptop is having some
problems and the group are not
able to use it for a while. So it
became harder for us to perform
some task that the group can
only do with the laptop and pc
like documenting and
programming.
System Integration
The group can consider our
system a fully operational one if
it is integrated with the other
subsystems, so as a group our
objective is not only to create a
payroll system that suites for a
tertiary level schools but also to
make sure that our proposed
system is performing its process
together with other subsystems.
6.0 VALIDATION CRITERIA
criteria Our group OC Tech wants to

develop a payroll system that
are specified.
has its own mission, which is to
produce an accurate and
1. Functional
productive payroll system that
Requirement brings convenience to the user.
By developing this system, the
s
group want to ease the work of
accountants and other person
2. Nonwho performed payroll, the group
Functional
also want to lessen the burden of
Requirement computing the salary, lessen
human errors and
s
miscalculations and increase
productivity. So the group create
an interface that performs payroll
process and automatically
compute the payment for
employees by just clicking a
single button, we also want to
put away the task of manually
entering the working hours of
employee to be able to compute
the salary.
Validation
Edit, when a record is clicked on

the table of records it can be
modify by hitting this button, then
the fields will be enabled and
now editable. Then the button
Provide the
Functional
and NonFunctional
Requirement
of the
software and
categorize it.
FAILED

edit will be changed to update,
by clicking update the user can
now save the edited record.
Search Field, in this field the ID
of the employee will input. The
proponents wants to make sure
that all payroll entities are
editable and can be updated by
clicking this button again.
Payslip, this button is used to

print payslip reports based on a
particular payroll period. This
payslip shows the details of
salary, showing the every
amount added and deducted to
employees salary. The
proponent will test and make
sure that a payslip print preview
will appear if this button is
clicked.
Save, this button is used to save

the payroll transaction made by
the user. These transactions will

be saved into the payroll records,
and payroll expenses. The
sure that the payroll transaction
will be saved if this button is
clicked.
Close, if this button is clicked,

Payroll Process frame will be
disposed. The proponent will test
and make sure that the current
frame will exit if this button is
clicked.
Total, by just clicking this button,

the system will now retrieve the
working hours of employee from
our attendance records,
including the overtime hours and
leaves. The system will also
compute the gross pay of the
employee, including overtime,
night differential, allowances,
bonuses etc. The total
deductions will also computed,
including the lates, absences,
loans, tax, sss, philhealth, hdmf
etc. Lastly is the total net pay or
take home pay of the employee

is also computed. The user can
now directly generate the
payslip, print it and save the
payroll record. The proponent
will test and make sure that the
computation made by the system
using this button is correct, it
must retrieve correct records
based of the pay period and
compute tax, earnings, deduction
and netpay with no errors.
Total Deductions Field, in this

field the amount of total
deductions computed by the
system is displayed in this field.
The proponent will test and make
sure that this field only accepts
numbers and it is editable when
edit button is clicked.
Total Earnings Field, in this field

the amount of total earnings
computed by the system is
displayed in this field. The
Total Net Pay Field, in this field

the amount of total netpay
computed by the system is
displayed in this field. The
Other Payroll Fields, these are

the fields that will be seen in our
payroll frame
(i.e OT Pay, Leave with Pay,
allowances, bonuses ). The
sure that these fields are only
accepting numbers and will be
editable when edit button is
clicked.
Calculator, this button will display

the built in calculator of the
system. This calculator is fully
functional and will be helpful to
the user when they need to

compute something. The
sure that the systems built in
calculator will appear when this
button is clicked.
SOFTWARE DESIGN
Requirements
Actual
Compliance
Correctness
Remarks
SPECIFICATION
1.0 INTRODUCTION
Passed
or Failed
Introduces the Software This section gives
Design Specification of the general

the Payroll System with overview of
Monitoring.
Give more
FAILED
detailed
description
Payroll and
about the
Monitoring
designs of
System
the
software
1.1
Goals and
Objectives
Focuses on the goals of
The main purpose
the system in the design
of Payroll and
the design
Monitoring
of the
system is to
software
provide accurate
not in the
computation of
software
salary,
requiremen
withholdings and
ts it self
Must identify the goals

and objectives of the
system in the design
deductions of
employee and
Focus on
FAILED

disburse it to
them in timely
manner.
The goals of a
Payroll System
are:
To record
the employees
attendance
through our timein and time-out
feature.
Monitor the
late/s, vacation
and sick leave of
employee.
Provide a
variety of reports

about the payroll
operation,
employees data
and tax
information.
To lessen
the employers
payroll works and
enable them to
focus to other
aspects of the
business.
Employees
that are highly

motivated, more
productive and
high morale,
because they are
paid timely and
accurately.
To perform
the employers
legal
responsibilities to
his/her
employees like
the employers
portion of taxes
and to ensure that
they will meet
their legal
requirements to
the government.
A system
which is user
friendly, a system
that provides
reliable and
credible
information.
1.2
System Statement
of Scope
Describes the scope of
NONE
Payroll System with
Missing
FAILED
content

Monitoring design and
functionalities.
Must identify the scope
of the system in design
The general
1.2.1 General
Requirement requirements in the
s
design that comprises

the 5 basic
requirements together
with the module
features.
The following
Provide the FAILED
general
5 basic
requirements
requiremen
were laid out for
ts of the
our project named
project.
Payroll System
with Attendance
and Leave
Monitoring:
The system must
record the
employees time

in and time out
The
system shall
monitor the
leaves and
vacation of
employees.
The
system must
compute the
salary,
deductions, taxes
and total net pay
of the employees.
The
system must
provide a detailed
payslip.
The

system must
provide reports
about
contributions,
taxes and other
payroll subjects.
The
system must
collect records
from Human
Resource
Department.
The
system must
integrate with
other subsystems of a
tertiary SIS
system
The

system must have
an editable tax
table
The
system can add

deductions and
edit pay codes
The
system must
provide the
payroll expenses
Interface
Enhancements
The proposed
payroll system
has 15 25

interfaces to
enhance.
Integration
with other subsystems

The system must
integrate with
other subsystems to
become a fully
functional payroll
system of a
college institution.
Android
Application
To develop an
android

application of our
propose Payroll
System for the
users to view and
monitor these
records:
Attendance
Records
Leave
Records
Payroll
Records
Free
Reporting
As part of the

requirements of
our Project Study.
Our proposed
system must have
a free reporting
feature where the
users have the
capacity to
configure and
choose what to
display in the
different reports
that we have.
1.3
System Context
Significance of the
Eventually,
design in the
multiple users will
the
development of the
be using the
software
system
product
design
The Payroll System with
simultaneously.
Therefore,
Monitoring must identify
concurrent
the significance/
connection will be
Focus on
FAILED
1.4
Major Constraints
importance of having
an issue for
the system
implementation.
The design constraints
Skills and
that the system can
Knowledge
have.
Focus on
the design
constraints
Not all of our

members are
familiar
programming with
Java. And it
becomes a bigger
task for our
programmer to
create and
program all the
modules and
classes needed
by our proposed
system.
FAILED
Resources
Our group is lack
of resources like
the laptop and pc,
the group are only
using one laptop
for documentation
and one pc for
programming,
and sometimes
our laptop is
having some
problems and the
group are not
able to use it for a
while. So it
became harder
for us to perform
some task that
the group can

only do with the
laptop and pc like
documenting and
programming.
System
Integration
The group can
consider our
system a fully
operational one if
it is integrated
with the other
subsystems, so
as a group our
objective is not
only to create a
payroll system

that suites for a
tertiary level
schools but also
to make sure that
our proposed
system is
performing its
process together
with other
subsystems.
2.0 DATA DESIGN
Describes the detailed

data
model
of
be
NONE
Missing
FAILED
content
database
-
It
must
figure
-
The relationship
must be correct
It must have a complete

entity
2.1
Database
Contains the tables
NONE
Missing
FAILED

Description
together with the
content
attributes and table

description.
3.0 ARCHITECTURAL AND

COMPONENT-LEVEL DESIGN
3.1
Program Structure
Comprises of the
Is your
System Composition of
system
Payroll System with
stand
alone?
Monitoring
It must be
a EIS
format
Menu Items
File
Import
Export
FAILED
Exit
Edit
Time
Records
Configure
Accounts
Pay codes
Holidays
Deductions
Maintenan
ce
-
Backup
Database
-
Restore
Tax Table
SSS Table
Philhealth
Table
-
HDMF
Table
-
Audit Trail
Help
Contents
About
Sign out
Main
Buttons
-
Time
Records
Attendance
Recording
-
Leave
Monitoring.
-
Payroll
Payroll
Journal
-
Reports
3.1.2 Time
In/Time Out
3.1.3 Leave
Monitoring
3.1.4 Payroll
Process
3.1.5 Reporting
3.2
Description for
Components
The components of the
Description for
system are the users
Components
that have the narrative,
There are
no
narrative
interface and
3.2.1 Attendance
algorithmic description
Recording
and design class
interface,
algorithmic
Major Forms:
description
restrictions and
TimeFrame,
and design
limitations of each.
SearchFrame,
class
ViewFrame
hierarchy,
hierarchy and
Narrative
restrictions
interface
Major Actions:
and
description
Search, Clock In,
limitations
Algorithmic
Clock Out, Clear,
description
and each
Close
component
Design class
hierarchy
Restrictions and
limitations
Search When
the user input the
ID, this button will
searched the
given ID, if ID was
FAILED

found the system
will display the
basic information
of the employee if
not a message
will appear stating
that the ID
doesnt exist.
Clock In
Object Name:
btnClockIn
This button is
used to record the
time an employee
had clocked in
Clock Out
Object Name:
BtnClockOut
This button is
used to record the
time an employee
had clocked out
Clear
Object Name:
btnClearl
If this button is
clicked the
current process
will be reset then
the user can
perform the
process again.
Close
Object Name:
btnClose
If this button is
clicked,
Attendance
Frame will be
disposed
3.2.2 Time
Records
Major Forms:
Time Recording
Frame
Major Actions:
Search, Edit,

Save, Cancel,
Show All, Print
,Close
Search
Object Name:
btnSearch
After selecting the
attributes of the
time record to be
search, the user
can now input the
data he wants to
search in the
search field, and
then he can
search it by
clicking this
button.
Edit
Object Name:
btnEdit
The user can edit
the time records
of an employee
by clicking this
button, the time in
and time out
fields will be
editable.
Save
Object Name:
btnSave
After the editing

of time records
the user can save
this changes by
clicking this
button.
Cancel
Object Name:
btnCancel
By clicking this
button the current
process will be
cleared and the
fields will be
disabled again.
Show All
Object Name:
btnShow
This button if
clicked shows all
the attendance
records within the
system.
Print
Object Name:
btnPrint
This button is
used to print the
records displayed
in the Time

Records Table.
Close
Object Name:
btnClose
If this button is
clicked Time
Records Frame
will be disposed.
3.2.3 Leave
Monitoring
Major
Forms:LeaveEntri
es,
EmployeesLeave,
SearchFrame,

ViewFrame
Major
Actions:View,
Export, Print,
Print All, Search,
Show All, Close
View
Object Name:
btnView
This button is for
viewing the
selected leave
record, once this
button is hit a
viewing frame will
appear that
displays the detail

of that specific
record.
Export
Object Name:
btnExport
This button is
used for migrating
the selected
records into other
sources like
Microsoft Office
Excel.
Print
Object Name:
btnPrint
This button is
used for printing
the current
records displayed
in the Leave
Entries and
Employees
Leave.
Print All
Object Name:
btnPrintAll
This button is
used to print all
records displayed
in the Leave
Entries and
Employees Leave

Table.
Search
Object Name:
btnSearch
When the user
input the ID of the
employee this
button will
searched the
given ID, if ID was
found the system
will display the
basic information
of the employee if
not a message
will appear stating
that the ID
doesnt exist.
Show All
Object Name:
btnShowAll
This button is for
viewing all
records of the
Leave Entries,
Employees
Leave, Search
Frame and View
Frame Table.
Close
Object Name:
btnClose
If this button is

clicked, Leave
Monitoring Frame
will be disposed.
3.2.3 Payroll
Process
Major Forms:
PayrollFrame,
SearchFrame
Major Actions:
Search, Edit,
Payslip, Save,
Close, Total,
Calculator
Search
Object Name:

btnSearch
When the user
input the ID of the
employee this
button will
searched the
given ID, if ID was
found the system
will display the
basic information
of the employee if
not a message
will appear stating
that the ID
doesnt exist.
Edit
Object Name:
btnEdit
When a record is
clicked on the
table of records it
can be modify by
hitting this button,
then the fields will
be enabled and
now editable.
Then the button
edit will be
changed to
update, by
clicking update
the user can now
save the edited

record.
Payslip
Object Name:
btnPayslip
This button is
used to print
payslip reports
based on a
particular payroll
period. This
payslip shows the
details of salary,
showing the every
amount added
and deducted to
employees salary.
Save
Object Name:
btnSave
This button is
used to save the
payroll
transaction made
by the user.
These
transactions will
be saved into the
payroll records,
and payroll
expenses.
Close
Object Name:
btnClose
If this button is
clicked, Payroll
Process frame
will be disposed.
Total
Object Name:
btnTotal
By just clicking
this button, the
system will now
retrieve the
working hours of
employee from
our attendance
records, including

the overtime
hours and leaves.
The system will
also compute the
gross pay of the
employee,
including
overtime, night
differential,
allowances,
bonuses etc. The
total deductions
will also
computed,
including the
lates, absences,
loans, tax, sss,
philhealth, hdmf
etc. Lastly is the
total net pay or
take home pay of

the employee is
also computed.
The user can now
directly generate
the payslip, print it
and save the
payroll record.
Calculator
Object Name:
btnCalculator
This button will
display the built in
calculator of the
system. This
calculator is fully
functional and will

be helpful to the
user when they
need to compute
something.
3.2.4 Payroll
Journal
Major Forms:
PayrollRecords,
PayrollExpenses,
ViewFrame
Major Actions:
View, Export,
Print, Print All,
Search, Show All,
Close
View
Object name:
btnView
This button is for
viewing the
selected payroll
record, once this
button is hit a
viewing frame will
appear that
displays the
details of that
specific record.
Export
Object Name:
btnExport
This button is
used for migrating
the selected
records into other
sources like
Microsoft Office
Excel.
Print
Object Name:
btnPrint
This button is
used for printing
the current
records displayed
in the payroll
journal
Print All
Object Name:
btnPrintAll
This button is
used to print all
records displayed
in the Leave
Entries,
Employees
Leave, Search
Frame and View
Frame Table.
Search
Object Name:
btnSearch
When the user

input the ID of the
employee this
button will
searched the
given ID, if ID was
found the system
will display the
basic information
of the employee if
not a message
will appear stating
that the ID
doesnt exist.
Show All
Object Name:
btnShow
This button is for
viewing all
records of the
Journal Entry

records
Close
Object Name:
btnClose
If this button is
clicked, Payroll
Journal frame will
disposed.
3.2.5 Reports
Major Forms:
reportFrame
Major Actions:
Print, Print
Options, Search,
Show All, Close
Print
Object Name:
btnPrint
This button is
used for printing
the current
records displayed
in the payroll
journal
Print Options
Object Name:
btnPrintOption
This button if
clicked, will allow
the users to

configure the
reports and select
the components
he want to display
in his reports.
Search
Object Name:
btnSearch
After selecting the
attributes of the
report to be filter,
the user can now
input the data he
wants to search in
the search field,
and then he can
now search it by
clicking this

button.
Show All
Object Name:
btnShow
This button will
allow the user to
see all the
records in the
table.
Close
Object Name:
btnClose
If this button is
clicked, Reports
frame will

disposed.
4.0 USER INTERFACE DESIGN
Describes
interface
the
of
user
NONE
Payroll
Missing
FAILED
Content
System with Attendance

and Leave Monitoring.
4.1
Description of the
User Interface
Describes the
NONE
importance of the UI
Missing
FAILED
content
design.
4.1.1
Screen
Images
Sample Images.
Attendance
Recording
PASSED
Leave Entries
Employees Leave
Payroll Records
Payroll Expenses
Reports
Payroll
4.1.2
Objects and
Actions
All of the objects that
NONE
will be used by the
Missing
FAILED
content
system (ex. Login

button) and what will be
the main actions
afterwards.
4.2
Interface Design
Rules
The Eight Golden Rules
Interface design
Focus on
FAILED

of Design Interface
focuses on three
the 8
areas of concern:
Golden
Rules of
1.
The design
of interfaces
between software
modules;
2.
The design
of interfaces
between the
software and
other nonhuman
producers and
consumers of
information (i.e.,
other external
entities);
3.
The design
of interfaces
between a human
(i.e., the user)
Design
Interface

and the computer.
Easy to learn
Readability
Easy navigate
between
interfaces
4.3
Components
Available
All of the components
Since our group is
available in the template
using Netbeans
/ design are described
IDE as our front-
here.
end development
language, there
are a lot of
ready-made
components that
are available for
us to use already.
The following is a
list of controls that
we will be using

for this software.
4.3.1
Intrinsic
Controls
The basic controls must
Panel
be detailed with images.
There are
FAILED
no
Tabbed Pane
description
and
Split Pane
images in
Scroll Pane
each
controls
Tool Bar
specified.
Desktop Pane
Internal Frame
Layered Frame
4.3.2
ActiveX
Controls
The advanced
JCalendar
components must be
detailed with image.
There are
no
JDateChooser
JDayChooser
description
and
images in
Label
Button
each
controls
FAILED

specified.
ComboBox
Checkbox
Radio Button
Button Group
TextField
TextArea
Scroll Bar
Progress Bar
Password Field
Tree
Table
Separator
TextPane
Menu Bar
Menu
Menu Item
Menu
Item/CheckBox
Menu
Item/RadioButton
Popup Menu
Separator
5.0 RESTRICTIONS,
It includes things that Employee Skills
LIMITATIONS AND
the system cannot do.
COSNTRAINTS
Include
only the
Employees
programming,
and design skills
is also one of the
restriction. It does
not have as big of
things that
cannot
cater by
the
system.
FAILED

an impact on the
project as time
but it sure does
limit us from
doing more
addition to the
projects.
Resources
Our group is lack
of resources like
the laptop and pc,
the group are only
using one laptop
for documentation
and one pc for
programming,
and sometimes
our laptop is
having some
problems and the

group are not
able to use it for a
while. So it
became harder
for us to perform
some task that
the group can
only do with the
laptop and pc like
documenting and
programming.
System
Integration
The group can
consider our
system a fully
operational one if
it is integrated
with the other

subsystems, so
as a group our
objective is not
only to create a
payroll system
that suites for a
tertiary level
schools but also
to make sure that
our proposed
system is
performing its
process together
with other
subsystems.
6.0 TESTING ISSUES
To validate the
software the
group need to test
the software.
During the testing
the group will be

concerned about
the input and their
expected outputs.
The group
emphasize on the
testing where the
group will input
the data and will
compare the
output with the
expected results.
At this stage, the
group are not
concerned about
the process; the
group are only
looking for the
correct outputs.
6.1
Classes of Test
Must have the classes
The software has
of test for system
many different
interface, login, system
interfaces and

setup, transactions and
functions. Our
other important parts of
group will go
the system.
through each of
new interface and
other software
function to
describe different
types of test
performed on
them.
Interface
Our group is
developing a
Payroll System
with Attendance
and Leave
Monitoring using
Java in Netbeans
IDE. The

proponents will
make interfaces
for the Clock- In
and Clock Out,
Leave Entries and
Payroll process.
Our group wants
to design a
payroll interface
that allows the
user to perform
payroll without
computing the
work hours of
employees,
instead the
proposed system
will automatically
compute this
things including
the Tax, SSS,

PhilHealth,HDMF,
Netpay etc. The
test to be carried
on these
interfaces are
described below.
Black Box Testing

We are concern
about inputs of
data into the
software and their
expected outputs.
So we will carry
out black box
testing where
several different
steps will be
taken to test the
software so that

when we use the
software with
specific data all
the given outputs
will match
expected results.
We will compare
the output with
our expected
output list and will
find out credibility
of the software.
Login Form
Since we are
integrate with
other sub-system,
our group and
other groups will
be using one

login form. The
proponents will
use correct and
incorrect
usernames and
passwords to
access the
system. Incorrect
username and
password will not
be able to access
the system and
an error message
will pop up.
When correct
username and
password is
entered, the user
will access the
designated
interface for them

and will be
headed to our
main interface.
Payroll System
with Attendance
and Leave
Monitoring Main
Interface
This the main
frame of our
proposed system,
it is composed of
menus and
buttons. The
menus with
different menu
items are File,
Edit, Configure,
Maintenance,

Help, Sign Out.
The main buttons
that shows
different
interfaces when
clicked;
Attendance
Recording button,
Leave Monitoring,
Payroll, Payroll
Journal, Reports,
and Close button
to exit the system.
File
When file button

is clicked, it will
show three
choices which are
Import, Export
and Exit
Import
When import is
selected, a file
chooser frame will
appear. Our
group will test if a
file chooser frame
will appear when
this button is
clicked.
Export
When export is
selected, a file
chooser frame will
appear. Our
group will test if a
file chooser frame
will appear when
this button is
clicked.
Exit
When exit is
selected, the
main frame will be
disposed. Our
group will test if
the system will

exit when this
button is clicked.
Edit
When edit is
clicked, it will
display a choice
which is time
records
Time
Records
When time
records is
selected, time
records frame will

be displayed. Our
group will test if
time record frame
will appear when
this button is
clicked.
Configure
When
configure is
selected, it will
show four choices
which are
accounts, pay

codes, holidays
and deductions
Accounts
When
accounts is
selected,
accounts frame
will be shown.
Our group will test
if accounts frame
will appear when
this button is
clicked.
Pay codes
When pay
codes is selected,

pay codes frame
will be shown.
Our group will test
if time record
frame will appear
when this button
is clicked.
Holidays
When
holidays is
selected, holidays
frame will be
shown. Our group
will test if holiday
frame will appear
when this button
is clicked.
Deductions
When
deductions is
selected,
deductions frame
will be selected.
Our group will test
if deductions
frame will appear
when this button
is clicked.
Maintenan
ce
When
maintenance is
clicked, it will
show six choices
which are Backup

database, tax
table, sss table,
philhealth table,
HDMF table and
audit trail
Backup
Database
When backup
database is
selected, backup
database frame
will be shown.
Our group will test
if backup
database frame
will appear when
this button is
clicked.
Restore
When Restore
menu is selected,
restore frame will
be shown. Our
group will test if
restore frame will
appear when this
button is clicked.
Tax Table
When Tax table is

selected, tax table
frame will be
shown. Our group
will test if Tax
Table will appear
when this button

is clicked.
SSS Table
When SSS table

is selected, SSS
table frame will be
shown. Our group
will test if SSS
Table will appear
when this button
is clicked.
Philhealth
Table
When PhilHealth
table is selected,
Philheath table
frame will be
shown. Our group

will test if
PhilHealth Table
will appear when
this button is
clicked.
HDMF
Table
When HDMF
table is selected,
HDMF table
frame will be
shown. Our group
will test if HDMF
Table will appear
when this button
is clicked.
Audit Trail
When Audit Trail

is selected, Audit
Trail frame will be
shown. Our group
will test if Audit
Trail frame will
appear when this
button is clicked.
Help
When help is
clicked, it will
display two
choices which are

Contents and
About
Contents
When contents is
selected,
Contents Frame
will be shown.
Our group will test
if Contents Frame
will appear when
this button is
clicked.
About
When about is
selected, About
frame will be

shown. Our group
will test if About
Frame will appear
when this button
is clicked.
Sign Out
When sign out is
clicked, all frames
will be disposed
and the login form
will display. The
group will test it
by clicking this
and log again
through the login
form.
Main Buttons
Time
Records
When Time
Records is
clicked, Time
Records frame
will be shown.
Our group will test
if Time Records
Frame will appear
when this button
is clicked.
Attendance
Recording
When Attendance
Recording is

clicked,
Attendance
Recording frame
will be shown.
Our group will test
if Attendance
Recording Frame
will appear when
this button is
clicked.
Leave
Monitoring
When Leave
Monitoring is
clicked, Leave
Monitoring frame
will be shown.
Our group will test
if Leave
Monitoring Frame

will appear when
this button is
clicked.
Payroll
When Payroll is
clicked, Payroll
frame will be
shown. Our group
will test if Payroll
Frame will appear
when this button
is clicked.
Payroll
Journal
When Payroll
Journal is clicked,
Payroll Journal

will appear, it is
separated into
two tabs, Payroll
Records and
Payroll Expenses.
Our group will test
if Payroll Journal
Frame will appear
when this button
is clicked.
Reports
When Reports is
clicked, Reports
frame will be
shown. Our group
will test if Reports
Frame will appear
when this button
is clicked.
Attendance
Recording Frame
When Attendance
Recording is
clicked,
Attendance
Recording frame
will be shown.
The group wants
to make sure that
the proper frame
is presented
Search Button,
when the user
input the ID this
button will
searched the
given ID, if ID was

found the system
will display the
basic information
of the employee if
not a message
will appear stating
that the ID
doesnt exist. The
group will test if
this button will
search the given
ID based on the
selected
department and
retrieved the data
of the employee.
If the ID wasnt
found an error
message will
display.
Search Field, in

this field the ID of
the employee will
input. The
proponents
wants to make
sure that it only
accepts numbers
and does not
exceed to 25
characters.
Clock In Button,
this button is used
to record the time
an employee had
clocked in. The
proponents will
test and make
sure that if this
button is clicked it

will automatically
record the time-in
of the employee.
Clock-In Field, in
this field the
recorded time of
clock in will be
displayed. The
proponent will test
and make sure
that it will display
the correct
time.
Clock Out, this

button is used to
record the time an

employee had
clocked out. The
proponents will
test and make
sure that if this
button is clicked it
will automatically
record the timeout of the
employee.
Clock-Out Field,
in this field the
recorded time of
clock out will be
displayed. The
proponent will test
and make sure
the correct

time.
Clear button, if
this button is
clicked the
current process
will be reset then
the user can
perform the
process again.
The proponent
will test and make
sure that all fields
will be cleared if
this button is
clicked.
Close, if this
button is clicked,

Attendance
Frame will be
disposed.
The proponent
will test and make
sure that the
current frame will
exit if this button
is clicked.
Leave
Monitoring Frame
When Leave
Monitoring is
clicked, Leave
Monitoring frame
will be shown.
The group wants
to make sure that
the proper frame
is presented.
View button, this

button is for
viewing the
selected leave
record, once this
button is hit a
viewing frame will
appear that
displays the detail
of that specific
record. The
proponent will test
and make sure
a viewing frame
when this button
is clicked.
Export button, this

button is used for
migrating the
selected records
into other sources
like Microsoft
Office Excel. The
proponent will test
and make sure
a file chooser
frame when this
button is clicked.
Print, this button

is used for
printing the
current records
displayed in the
Leave Entries,
Employees
Frame table. The
proponent will test
and make sure
a print preview
when this button
is clicked.
Print All, this

button is used to
print all records
displayed in the
Leave Frame

Table. The
proponent will test
and make sure
a print preview
when this button
is clicked.
Search, when the

user input the ID
of the employee
this button will
searched the
given ID, if ID was
found the system
will display the
basic information
of the employee if
not a message

will appear stating
that the ID
doesnt exist. The
group will test if
this button will
search the given
ID based on the
selected
department and
retrieved the data
of the employee.
If the ID wasnt
found an error
message will
display.
Show All, this

button is for
viewing all
records of the

Leave Entries,
Employees
Leave, Search
Frame and View
Frame Table. The
proponent will test
and make sure
that all records
will be seen on
the table when
this button is
clicked.
Close, if this
button is clicked,
Leave Monitoring
Frame will be
disposed. The
proponent will test

and make sure
that the current
frame will exit if
this button is
clicked.
Time
Records Frame
When time
records is
selected, time
records frame will
be displayed. Our
group will test if
time record frame
will appear when
this button is
clicked.
Search, after
selecting the
attributes of the
time record to be
search, the user
can now input the
data he wants to
search in the
search field, and
then he can
search it by
clicking this
button. The
proponent will test
and make sure
that this button
will search the
given data.
Edit, the user can

edit the time
records of an
employee by
clicking this
button, the time in
and time out
fields will be
editable. The
proponent will test
and make sure
that this button
will make the time
in and time out
fields will be
enabled.
Save, after the

editing of time
records the user
can save this
changes by
clicking this
button. The
proponent will test
and make sure
that this button
will save the
changes made by
the user.
Cancel, by
clicking this

button the current
process will be
cleared and the
fields will be
disabled again.
The proponent
will test and make
sure that this
button will reset
the process and
clear the fields.
Show All, this

button if clicked
shows all the
attendance
records within the
system. The
proponent will test
and make sure

that this button if
clicked will show
all the time
records.
Print, this button

is used to print
the records
displayed in the
Time Records
Table. The
proponent will test
and make sure
a print preview
when this button
is clicked.
Close, if this
button is clicked
Time Records
Frame will be
disposed. The
proponent will test
and make sure
that the current
frame will exit if
this button is
clicked.
Payroll Frame
When Payroll is
clicked, Payroll
frame will be
shown. The group
wants to make
sure that the

proper frame is
presented
Search, when the

user input the ID
of the employee
this button will
searched the
given ID, if ID was
found the system
will display the
basic information
of the employee if
not a message
will appear stating
that the ID
doesnt exist. The
group will test if
this button will

search the given
ID based on the
selected
department and
retrieved the data
of the employee.
If the ID wasnt
found an error
message will
display.
Search Field, in
this field the ID of
the employee will
input. The
proponents
wants to make
sure that it only
accepts numbers
and does not

exceed to 25
characters.
Working Hours
Field, in this field
the total work
hours computed
by the system is
displayed. The
proponent will test
and make sure
that this field only
accepts numbers
and it is editable
when edit button
is clicked.
Overtime Hours

the total work
hours computed
by the system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Leave Hours (with

pay) Field, in this
field the total
leave hours
computed by the
system is
displayed. The
proponent will test

and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Basic Pay Field,

in this field the
basic pay
computed by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Overtime Pay
the overtime pay
computed by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Night differential
the night
differential pay

computed by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Leave Pay Field,

in this field the
leave pay
computed by the
system is
displayed. The
proponent will test
and make sure

accepts numbers
and it is editable
when edit button
is clicked.
Retirement Pay
the retirement pay
retrieved by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Adjustments
the adjustments
retrieved by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Allowances Field,
in this fields the
allowances
retrieved by the
system is
displayed. The

proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Bonuses Fields,
in this fields the
bonuses retrieved
by the system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
WTax Field, in
this field the tax
computed by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
SSS Field, in this

field the SSS
contribution
computed by the
system is

displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
PhilHealth Field,
in this field the
PhilHealth
contribution
computed by the
system is
displayed. The
proponent will test
and make sure
accepts numbers

and it is editable
when edit button
is clicked.
Pagibig Field, in
this field the
Pagibig
contribution
computed by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Lates Field, in this

field the lates
amount computed
by the system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Absents Field, in
this field the
absents amount
computed by the
system is

displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Advances Field,
in this field the
cash advance
retrieved by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable

when edit button
is clicked.
Loans Fields, in
this fields the
loans of an
employee
retrieved by the
system is
displayed. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Other Deductions

Fields, in this
fields the other
deductions
entitled to an
employee are
retrieved by the
system and
displayed in this
field. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Total Deductions
the amount of

total deductions
computed by the
system is
displayed in this
field. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Total Earnings
the amount of
total earnings
computed by the
system is
displayed in this

field. The
proponent will test
and make sure
accepts numbers
and it is editable
when edit button
is clicked.
Total Net Pay

the amount of
total netpay
computed by the
system is
displayed in this
field. The
proponent will test
and make sure

accepts numbers
and it is editable
when edit button
is clicked.
Edit, when a
record is clicked
on the table of
records it can be
modify by hitting
this button, then
the fields will be
enabled and now
editable. Then the
button edit will be
changed to
update, by
clicking update
the user can now
save the edited

record. Search
the ID of the
employee will
input. The
proponents
wants to make
sure that all
payroll entities
are editable and
can be updated
by clicking this
button again
Payslip, this
button is used to
print payslip
reports based on
a particular
payroll period.

This payslip
shows the details
of salary, showing
the every amount
added and
deducted to
employees salary.
The proponent
will test and make
sure that a
payslip print
preview will
appear if this
button is clicked.
Save, this button

is used to save
the payroll
transaction made
by the user.

These
transactions will
be saved into the
payroll records,
and payroll
expenses. The
proponent will test
and make sure
that the payroll
transaction will be
saved if this
button is clicked.
Close, if this
button is clicked,
Payroll Process
frame will be
disposed. The
proponent will test
and make sure

that the current
frame will exit if
this button is
clicked.
Total, by just
clicking this
button, the
system will now
retrieve the
working hours of
employee from
our attendance
records, including
the overtime
hours and leaves.
The system will
also compute the
gross pay of the
employee,

including
overtime, night
differential,
allowances,
bonuses etc. The
total deductions
will also
computed,
including the
lates, absences,
loans, tax, sss,
philhealth, hdmf
etc. Lastly is the
total net pay or
take home pay of
the employee is
also computed.
The user can now
directly generate
the payslip, print it
and save the

payroll record.
The proponent
will test and make
sure that the
computation
made by the
system using this
button is correct,
it must retrieve
correct records
based of the pay
period and
compute tax,
earnings,
deduction and
netpay with no
errors.
Calculator, this
button will display

the built in
calculator of the
system. This
calculator is fully
functional and will
be helpful to the
user when they
need to compute
something. The
proponent will test
and make sure
that the systems
built in calculator
will appear when
this button is
clicked.
Payroll Journal
Frame
When Payroll

Journal is clicked,
two tabs will be
shown the payroll
records and
payroll expenses.
The group wants
to make sure that
the proper frame
is presented
View, this button

is for viewing the
selected payroll
record, once this
button is hit a
viewing frame will
appear that
displays the
details of that
specific record.

The proponent
will test and make
sure that it will
display a viewing
frame when this
button is clicked.
Export, this button

is used for
migrating the
selected records
into other sources
like Microsoft
Office Excel. The
proponent will test
and make sure
a file chooser
frame when this
button is clicked.
Print, this button

is used for
printing the
current records
displayed in the
payroll journal.
The proponent
will test and make
sure that it will
display a print
preview when this
button is clicked.
Print All, this

button is used to
print all records
displayed in the
Leave Entries,

Employees
Leave, Search
Frame and View
Frame Table.
Search, when the

user input the ID
of the employee
this button will
searched the
given ID, if ID was
found the system
will display the
basic information
of the employee if
not a message
will appear stating
that the ID
doesnt exist. The
group will test if

this button will
search the given
ID based on the
selected
department and
retrieved the data
of the employee.
If the ID wasnt
found an error
message will
display.
Show All, this

button is for
viewing all
records of the
Journal Entry
records. The
proponent will test
and make sure

that all records
will be seen on
the table when
this button is
clicked.
Close, if this
button is clicked,
Payroll Journal
frame will
disposed.
The proponent
will test and make
sure that the
current frame will
exit if this button
is clicked.
Reports Frame
When Reports is
clicked, Reports
frame will be
shown. The group
wants to make
sure that the
proper frame is
presented
Print, this button

is used for
printing the
current records

displayed in the
payroll journal.
The proponent
will test and make
sure that it will
display a print
preview when this
button is clicked.
Print Options, this

button if clicked,
will allow the
users to configure
the reports and
select the
components he
want to display in
his reports. The
proponent will test
and make sure

an option frame
when this button
is clicked.
Search, after
selecting the
attributes of the
report to be filter,
the user can now
input the data he
wants to search in
the search field,
and then he can
now search it by
clicking this
button. The
proponent will test
and make sure

that this button
will search the
given data.
Show All, this

button will allow
the user to see all
the records in the
table. The
proponent will test
and make sure
that all records
will be seen on
the table when
this button is
clicked.
Close, if this
button is clicked,

Reports frame will
disposed.
The proponent
will test and make
sure that the
current frame will
exit if this button
is clicked.
Integration
with other Sub
systems
Our group will test
if our proposed
system will
integrate with
other subsystems. The

proponents wants
to make sure that
all the datas that
we need from HR
will be given to
us. Our group will
make sure that
we can import
data from other
sub-systems and
export data to
other subsystems. Our
group will test if
retrieving and
sending datas
will always be
successful and
will not meet any
errors.
6.2
Performance
Contains how long the
The groups have
Provide
FAILED

Bounds
system will respond. It
setup certain
detailed
includes the best and
bounds for our
information
worst case scenario.
software so that
of each
by following those
scenario,
criteria, the group
Give more
will be able to
scenarios.
maintain quality
and user
friendliness of the
software
Response
time of search
function
Best case
scenarioImmediate
Worst case
scenario- 4

seconds
Response
time of View
Showing of
View Frame- 0.5

seconds
Response
time of Export
Exporting
of Files to other
sources- 1
seconds
Response
time of Print
Showing of
Print Overview0.5 seconds
Response
time of Show All
Showing
all tablesImmediate
Response
time of Close
Disposing
of a frame- 0.5
seconds.
6.3
Identification of
Critical
Components
Describes the detailed
1.
critical components of
Application
the system. For
Android
Identify the
critical
component
FAILED

example in General
Ledger, the
of the
Our group must
identification of
develop an
subsidiary ledgers.
android
application of our
payroll system.
We need to make
sure that we
implement it
successfully so
that the users can
view still monitor
the records of the
payroll system
through their
android phones.
2.
Free
Reporting
Our group wants
to make sure that
our payroll
system

system had a
flexible reporting
feature that
allows the users
to configure
reports and
capable of
displaying what
the users want in
their reports.
TEST SPECIFICATION
Requirements
Actual
Compliance
Correctness
Remarks
Passed or
Failed
1.0 INTRODUCTION
1.1
Goals and
States the goals and Put it in a simple
Objectives
objectives in doing the way, a good product
objectives are
test.
not specified.
will
work
perfectly,
doing the right thing

at the right time. To
do that, the software
has to go through a
series of tests before
its final release. Error
free
software
is
extremely difficult to
achieve.
nothing
After
is
Especially
software
all,
perfect.
for
developed
in a short time frame.

But high quality can
be achieved with a
detailed
test
The goals and
Failed

specification. All (or
least most) of the test
case will be listed,
the
development
team will follow it

step by step, item by
item, to test all the
necessary
data
objects,
flows,
limits,
boundaries,
constraints
and
of
the
software.
The
team
would
like to have a test

specification
to
counter
any
difficulties that may

impact
the
development and the

future performance of
the
software.
teams
goal
The
is
to

assist
the
project
team in developing a
strategy to deal with
any errors. For this,
the team will take a
look
at
common
the
most
error
some
to
very
uncommon errors as
well.
1.2
Statement of Scope
Indicate the range of test An overall plan for

in Payroll and Monitoring integration
System
software
of
the
and
description of specific
tests are documented
in this section. Below
are the different kinds
of tests that the team
will take to ensure
the
quality
of
the
software.
Unit Testing
o
Desktop
Passed

Application
o
Database
Palm-size PC
Application
Unit
tests
will
performed
block
box
be
using
testing
methods
Integration
Testing
o
Desktop
Application
o
Database
Palm-size PC
Application
Validation
Testing
We will test software
as whole, so all the
units of the software
will be included
o
Desktop

Application
o
Database
Palm-size PC
Application
High-order
Testing
The software will be
tested for several teat
methods. Units to be
tested are.
o
Desktop
Application
o
Database
Palm-size PC
Application
1.3
Major Constraints
List down the constraints In this section we will

that will affect the testing talk
of [Insert Module Name]
about
the
business, technical or
resource
related
constraints that may

keep
us
performing
necessary.
from
all
test
Passed
1.
The team has
limitation on time to
test the product at
the
clients
facility.
We have access to
the facility only during
the
regular
office
hours. We also have

to set us schedule
around the available
time of are pilot client
that is to help us, so
time schedule will be
a major constraints
when we talk about
testing at the site.
2.
Our group is
lack of resources like

the laptop and pc, the
group are only using
one
laptop
for
documentation
and

one
pc
for
programming,
and
sometimes our laptop

is
having
problems
some
and
the
group are not able to

use it for a while. So
it became harder for
us to perform some
task that the group
can only do with the
laptop and pc like
documenting
and
programming.
3.
The
team
does not know any

hacker that can help
us test the security
problems.
So
we
have to rely on our

own knowledge and
have
to
software
trust
the
for
the

security.
4.
The team also
does not have large

enough
have
group
many
to
people
use the applications

at the same time to
perform real stress
related testing. So we
have will not be able
to test the product for
the large user base.
2.0 TESTING PLAN
2.1
Software (SCIs) to
Indicates
be tested
(modules) to be tested.
2.1.1
Insert the screenshots of The
Interfaces
the
software
the modules to be tested.
tests
carried
interface
to
on
be
these
described
below
Main Interface
The main interface
contains menus and
No
screenshots
Failed

buttons.
In
the
menus the users can

import and exports
files,
edit
record,
perform
maintenance,
generate
report
or
sign out. We also

have six buttons with
several
different
functions, user can

choose
the
attendance recording
button
records
the
time
button
to
edit, view and print,

the leave monitoring
button, user can also
perform
payroll
process by clicking
payroll button, check
payroll records and
payroll expenses by

clicking
payroll
journal.
And
for
reporting
the
user
can click that reports

button where he can
create
and
print
reports.
File
When file button is
clicked, it will show
three choices which
are
Import,
Export
and Exit
Import
When
import
is
selected,
file
chooser
frame
will
appear
Export

When
export
is
selected,
file
chooser
frame
will
appear
Exit
When
exit
is
selected,
the
main
frame
will
be
disposed
Edit
When edit is clicked,
it will display a choice
which is time records
Time Records
When
time
records
selected,
is
time
records frame will be

displayed

Configure
When
configure is selected,
it
will
show
four
which
are
choices
accounts, pay codes,

holidays
and
deductions
Accounts
When
accounts is selected,
accounts frame will
be shown
Pay codes
When
codes
is
pay
selected,
pay codes frame will

be shown
Holidays
When
holidays is selected,
holidays frame will be

shown
Deductions
When
deductions
is
selected, deductions
frame will be selected
Maintenance
When
maintenance
is

six choices which are
Backup database, tax
table,
sss
table,
philhealth
HDMF
table,
table
and
audit trail
Backup
Database
When
backup
database is selected,

backup
database
frame will be shown
Restore
When Restore menu

is selected, restore
frame will be shown.
Tax Table
When Tax table is

selected,
tax
table
frame will be shown
SSS Table
When SSS table is

selected, SSS table
frame will be shown
Philhealth
Table
When
table
PhilHealth
is
selected,
Philheath table frame

will be shown
HDMF Table
When HDMF table is

selected, HDMF table

frame will be shown
Audit Trail
When Audit Trail is

selected, Audit Trail
frame will be shown
Help
When help is clicked,
it
will
display
two
which
are
choices
Contents and About
When
Contents
contents
selected,
is
Contents
Frame will be shown
About
When
selected,
about
is
About
frame will be shown
Sign

Out
When
sign
out
is
clicked, all frames will

be disposed
Main Buttons
Time Records
When Time Records

is
clicked,
Time
Records frame will be

shown
Attendance
Recording
When
Attendance
Recording is clicked,
Attendance
Recording frame will
be shown
Leave
Monitoring
When
Leave
Monitoring is clicked,
Leave
Monitoring

frame will be shown
Payroll
When
Payroll
is
clicked, Payroll frame

will be shown
Payroll
Journal
When
Leave
Leave
Monitoring
frame will be shown
When
Reports
Leave
Leave
Monitoring
frame will be shown

2.2
Testing Strategy
2.2.1
the In unit testing, the
Unit
Describes
Testing
strategies/ways in testing group will test each
the steps on
individual modules
frames and modules
doing
that builds up the
testing.
system. The group
You may list
unit
Passed

will
test
if
every
module function well

and monitor errors.
The Group will make
sure that the system
works
properly
without
any
problems. The test

will be primarily done
by
the
lead
programmer.
2.2.2
the In this testing, the
Integration
Describes
Testing
strategies/ways in testing group will try if the
the steps on
the integration of EIS system is integrated
doing
systems.
integration
with
other
The
system.
group
will
if
the
monitor
integration with other

system is successful
the
processes
connectivity
each
properly
system
with
is
You may list
testing.
Passed

implemented.
The
group should know if

the transfer of data is
catered or not.
2.2.3
Validation
Describes
the In this section the
Testing
strategies/ways in testing group
will
consult
the
the
group
validations/trapping with
inside the system.
Validation
or
Failed
trapping
inside
adviser in order to
the
system.
know if the proposed

system satisfies the
needs of the client
2.2.4
High-Order
Checks if the software In this method, the
Testing
meets the requirements group will combine
the
stated on the SRS of the other types of the
meets
systems document
requirements
testing.
will
The
group
test
several
conditions
by
following
several
different test methods
Recovery
testing
The group will test if
the system has the
This checks if
software
the
stated on the
SRS
of
systems
document.
the
Failed

ability to retrieve data
that had been lost.
The group wants to
assure
that
system
data
the
maintains
in
case
of
shutdown and other

cases.
Security
Testing
In this testing, the
group wants to know
if
the
system
is
when
it
secured
comes
with
data
tampering.
Stress
Testing
In this test method,
the group wants to
know if the system

can
handle
simultaneous usage.
The group wants to
assure
that
the
system
does
not
crash
down
extreme
under
use
conditions
Performance
Testing
In this test method,
the group wants to
know if the system
functions
to
the
needs of the user

and if the system is
effective and efficient
for
business
transactions.
2.3
Testing Resources
Indicate the responsible The group will use
and Staffing
persons and resources different resources to
responsible
needed in testing the carry out the test on
persons
system.
the system
No
Indicated
Failed

-
Android
device
-
Laptops
or
PCs
2.4
Test Record
Describes the ways of Test record keeping
Keeping
archiving test results.
and
test
No
Failed
work
description of
are
the ways to
described in section
archieve test
3.4
results
products
of
test
specifications
document
2.5
Testing Tools and
Indicates
the
list
of Testing tools include
Environment
tools/software needed to a PC or laptop which
tools/software
test the system.
is qualified with the
needed to test
groups
the system.
systems
No
list
of
Failed
specification and an
Android Device
2.6
Test Schedule
Maps out the schedule of
testing for each module

3.0 TEST PROCEDURE
No
Test
Failed
Test
Failed
Schedule
X
No
Procedure
3.1
Software (SCIs) to
List
down
be tested
software/modules
the For detailed list of
No
that software component
software/mod
list
of
FAILED

will be tested
items please refer to
ules that will
section 2.1 from Test
be tested
Specification
document
3.2
Testing Procedures
3.2.1
Unit
Testing
Lists
down
the Login Form

Since we are
procedures on how will
the QA test the individual sub-system, our
group and other
modules.
groups will be using
one login form. The
proponents will use
correct and incorrect
usernames and
passwords to access
the system. Incorrect
username and
password will not be
able to access the
system and an error
message will pop up.
When correct
username and
password is entered,
the user will access
the designated
interface for them
and will be headed to
our main interface.
Payroll
System with
Include
the
points
only
main
FAILED

Attendance and
Leave Monitoring
Main Interface
This the main
frame of our
proposed system, it
is composed of
menus and buttons.
The menus with
different menu items
are File, Edit,
Configure,
Maintenance, Help,
Sign Out. The main
buttons that shows
different interfaces
when clicked;
Attendance
Recording button,
Leave Monitoring,
Payroll, Payroll
Journal, Reports, and
Close button to exit
the system.
File
When file
button is clicked, it
will show three
choices which are
Import, Export and
Exit
Import
When import

is selected, a file
chooser frame will
appear. The group
wants to make sure
that the proper frame
is presented
Export
When export
is selected, a file
chooser frame will
appear. The group
wants to make sure
is presented
Exit
When exit is
selected, the main
frame will be
disposed. The group
wants to make sure
that the user is
logged out of the
system when exit is
clicked.
Edit
When edit is
clicked, it will display
a choice which is
time records
Records
Time
When time
records are selected,
time records frame
will be displayed. The
group wants to make
sure that the proper
frame is presented
Config
ure
When
configure is selected,
it will show four
choices which are
accounts, pay codes,
holidays and
deductions
Accounts
When
accounts are
selected, accounts
The group wants to
make sure that the
proper frame is
presented. The group
also wants to assure
that this option can

be only accessed by
admin. Other users
cannot access this
option
Pay
codes
When
pay codes is
selected, pay codes
The group wants to
make sure that the
proper frame is
wants to make sure
that only admin can
access this process,
other users cannot
access this feature
Holidays
When
holidays is selected,
holidays frame will be
shown. The group
wants to make sure
is presented when it
is clicked.
Deductions
When
deductions are
selected, deductions
frame will be

selected. The group
wants to make sure
is presented when it
is clicked. The group
must make sure that
Admin can only
access this feature
Maintenance
When
maintenance is
six choices which are
Backup database, tax
table, sss table,
philhealth table,
HDMF table and
audit trail
Backup
Database
When backup
database is selected,
backup database
The group wants to
make sure that the
proper frame is
wants to make sure
when this feature is

clicked, all data in the
system must have
backup.
Restore
When
Restore menu is
selected, restore
The group wants to
make sure that the
proper frame is
presented.
Tax
Table
When Tax
table is selected, tax
table frame will be
shown. The group
wants to make sure
is presented
SSS
Table
When SSS
table is selected,
SSS table frame will
be shown. The group
wants to make sure
is presented
Philhealth
Table
When

PhilHealth table is
selected, Philheath
table frame will be
shown. The group
wants to make sure
is presented
HDMF
Table
When HDMF
table is selected,
HDMF table frame
will be shown. The
group wants to make
sure that the proper
frame is presented
Audit
Trail
When Audit
Trail is selected,
Audit Trail frame will
be shown. The group
wants to make sure
is presented
Help
When help is
clicked, it will display
two choices which
are Contents and
About

Contents
When
contents is selected,
Contents Frame will
be shown. The group
wants to make sure
is presented
About
When about
is selected, About
The group wants to
make sure that the
proper frame is
presented
Sign Out
When sign
out is clicked, all
frames will be
disposed. The group
wants to make sure
that when sign out is
clicked, the system
closed.
Main Buttons
Attendance
Recording
When
Attendance
Recording is clicked,
Attendance

Recording frame will
be shown. The group
wants to make sure
is presented
Search
When the user input
the ID of the
employee this button
will searched the
given ID, if ID was
found the system will
display the basic
information of the
employee if not a
message will appear
stating that the ID
doesnt exist. The
group wants to test if
when search button
is clicked, it does its
action to search
information about
entered ID. The
group must make
sure when this button
is clicked, the
entered ID in the text
field must be
searched and it will
display data
regarding the ID
entered.
Clock

In-This button is used
to record the time an
employee had
clocked in. The group
wants to test if clockin button is clicked, it
will automatically
record the time when
an employee had
clicked this button.
Clock
Out-This button is
used to record the
time an employee
had clocked out. The
clock-out button is
clicked, it will
automatically record
the time when an
employee had clicked
this button.
Clear if this button is

clicked the current
process will be reset
then the user can
perform the process
again. The proponent
will test and make
sure that all fields will
be cleared if this
button is clicked.
Close-

If this button is
clicked, Attendance
Frame will be
disposed. The group
wants to test if the
frame will be closed if
this button is clicked,
Leave
Monitoring
When Leave
Leave Monitoring
The group wants to
make sure that the
proper frame is
presented
ViewThis button is for

viewing the selected
leave record, once
this button is hit a
viewing frame will
appear that displays
the detail of that
specific record. The
view button is
clicked, view frame
will be displayed
Export- This
button is used for

migration of records
into other sources
like Microsoft Office
Excel.
PrintThis button is used

for printing the
current records
displayed in the
Leave Entries,
Employees Leave,
Search Frame and
View Frame table.
Print
All-This button is
used to print all
records displayed in
the Leave Entries,
Employees Leave,
Search Frame and
View Frame Table.
Search-When
the user input the ID
of the employee this
button will searched
the given ID, if ID
was found the
system will display
the basic information
of the employee if not
a message will
appear stating that
the ID doesnt exist.
The group wants to

test if when search
does its action to
search information
about entered ID.
The group must
make sure when this
button is clicked, the
field must be
display data
regarding the ID
entered.
Show
All -This button is for
viewing all records of
the Leave Entries,
Employees Leave,
Search Frame and
View Frame Table.
CloseIf this button is

clicked, Leave
Monitoring Frame will
be disposed.
Time Records
Frame
When time
records is selected,
time records frame

will be displayed. Our
group will test if time
record frame will
appear when this
button is clicked.
Search, after
selecting the
attributes of the time
record to be search,
the user can now
input the data he
wants to search in
the search field, and
then he can search it
by clicking this
button. The
proponent will test
and make sure that
this button will search
the given data.
Edit,
the user can edit the
time records of an
employee by clicking
this button, the time
in and time out fields
will be editable. The
proponent will test
and make sure that
this button will make
the time in and time
out fields will be
enabled.
Save,

after the editing of
time records the user
can save this
changes by clicking
this button. The
proponent will test
and make sure that
this button will save
the changes made by
the user.
Cancel, by
clicking this button
the current process
will be cleared and
the fields will be
disabled again. The
proponent will test
and make sure that
this button will reset
the process and clear
the fields.
Show
All, this button if
clicked shows all the
attendance records
within the system.
The proponent will
test and make sure
that this button if
clicked will show all
the time records.
Print,
this button is used to
print the records
displayed in the Time
Records Table. The
proponent will test
and make sure that it
will display a print
preview when this
button is clicked.
Close,
if this button is
clicked Time Records
Frame will be
disposed. The
proponent will test
and make sure that
the current frame will
exit if this button is
clicked.
Payroll
When Payroll
is clicked, Payroll
The group wants to
make sure that the
proper frame is
presented
Search-When
the given ID, if ID
was found the
system will display
a message will
appear stating that
The group wants to
test if when search
does its action to
search information
about entered ID.
The group must
make sure when this
field must be
display data
regarding the ID
entered.
Edit When a record is

clicked on the table
of records it can be
modify by hitting this
button, then the fields
will be enabled and

now editable. Then
the button edit will be
changed to update,
by clicking update the
user can now save
the edited record.
The group wants to
test if when Edit
button is hit, access
to text fields will be
granted, then the
the text fields has
been clicked, the edit
button will be
replaced by update
button.
Payslip-This
button is used to print
payslip reports based
on a particular payroll
period. The group
wants to test if
payslip button is
clicked, payslip
review frame will be
displayed so the user
will have evaluation
about payslip
records.
SaveThis button is used to

save the payroll
transactions into the

payroll journal. The
group will test if save
alterations made by
the user will be
updated

clicked, Payroll
Process frame will be
disposed. The group
will test if close
button is clicked,
payroll process frame
will be closed.
Total By just clicking this

button, the system
will now retrieve the
working hours of
employee from our
attendance records,
including the
overtime hours and
leaves. The system
will also compute the
gross pay of the
employee, including
overtime, night
differential,
allowances, bonuses
etc. The total
deductions will also
computed, including
the lates, absences,

loans, tax, sss,
philhealth, HDMF etc.
Lastly is the total net
pay or take home pay
of the employee is
also computed. The
user can now directly
generate the payslip,
print it and save the
payroll record.
Calculator By clicking this button

our built in calculator
will popup .This
calculator will be
useful to the users
when they need to
compute something.
The calculator must
be displayed when
this button is cliked.
Payroll
Journal
When Leave
Leave Monitoring
The group wants to
make sure that the
proper frame is
presented
View-

This button is for
viewing the selected
payroll record, once
this button is hit a
viewing frame will
appear that displays
the details of that
specific record.
Export-This
button is used for
migrating the
selected records into
other sources like
Microsoft Office
Excel.
PrintThis button is used

for printing the
current records
displayed in the
payroll journal
Print
All-This button is
used to print all
the Leave Entries,
Employees Leave,
Search Frame and
View Frame Table.

Search-When
the given ID, if ID
was found the
system will display
a message will
appear stating that
Show
All-This button is for
viewing all records of
the Journal Entry
records

clicked, Payroll
Journal frame will be
disposed.
Reports
When
Reports is clicked,
Reports frame will be
shown. The group
wants to make sure
is presented
Print,
this button is used for
printing the current
the payroll journal.
The proponent will
test and make sure
that it will display a
print preview when
this button is clicked.
Print
Options, this button if
clicked, will allow the
users to configure the
reports and select the
components he want
to display in his
reports. The
proponent will test
and make sure that it
will display an option
frame when this
button is clicked.
Search, after
selecting the
attributes of the
report to be filter, the
user can now input
the data he wants to
search in the search

field, and then he can
now search it by
clicking this button.
Show
All, this button will
allow the user to see
all the records in the
table. The proponent
will test and make
sure that all records
will be seen on the
table when this
button is clicked.
Close,
if this button is
clicked, Reports
frame will disposed.
3.2.2
down
The
proponent will test
and make sure that
the current frame will
exit if this button is
clicked.
the In this testing, the
Integration
Lists
Testing
procedures on how will group will test if the

the QA test the EIS system
Modules
integrated
is
well
with
There are no
list
procedures
of
FAILED

related systems. The
group will test if the
systems data can be
exported
to
other
systems,
if
the
system
can
successfully
data
import
from
other
system especially the

HR department. The
group must test if
transfer of data is fast
enough for the needs
of
the
group
user.
must
The
also
make sure that data

that will be imported
and
exported
is
correct and precise.

Also the group also
needs
android
to
test
the
application
for the system it is

integrated. The group
must test if features
in
the
android
application have the

same content as the
system. For example
is
the
viewing
of
records feature, the

group must test if the
content shown in the
android application is
updated
with
the
systems records. The

group must also test
if
data
between
transfer
the
application and the

system is fast and
reliable.
3.2.3
Validation
Lists
Testing
procedures on how will to know the systems

the
down
QA
integration
the This test is performed
test
the validity.
of
EIS will show the system
The
group
There are no
list
procedures
of
FAILED

to the groups pilot
systems.
client on each stages

of development. The
pilot client will test if
the
system
has
reached
the
necessity
of
process.
the
It is also
important to know the

clients
thought
of
what other features

needs to be improved
and what process is
approved. The group
will also show the
client
android
application.
The
client will judge the

application
if
it
is
reliable to use.
3.2.4
High-Order
Lists
down
the High order tests are
Testing
procedures on how will combination if

the QA test if the system several different test
There are no
list
procedures
of
FAILED

meets the requirements.
methods. The group

will be performing
different tests on the
system
Security
Testing
In this section, the
group will test about
the security of the
system. The group
will test if users that
are unauthorized will
able to access other
features of the
software
1)
Forms access
The system must

identify the level of
user in order to limit
the access to certain
process of the
system.
Stress
Testing
In this test,
the group is
concerned with the
systems ability to
allow concurrent
transactions. Too
much of work at the
same time may
cause system freeze.
The group must
make sure that this
will not happen.
Performance
Testing
The group will
be testing the
software if it meets
the performance
criteria set during
system design

specification.
Response time of
search function
Best case
scenario- Immediate
Worst case
scenario- 4 seconds
Response time of
View
Showing of
View Frame- 0.5

seconds
Response
time of Export
Exporting of
Files to other
sources- 1 seconds
Response
time of Print
Showing of

Print Overview- 0.5
seconds
Response
time of Show All
Showing all
tables- Immediate
Response
time of Close
Disposing of a
frame- 0.5 seconds

3.3
Testing Resources
Indicates the personnel
and Staffing
and resources involved The group will need

resources available
in testing the system
in order to test the
entire system
properly.
Resources
Desktop
Computer/ Laptop
To test our proposed
payroll system we
need to run it on a
desktop computer or
in a laptop. The
proponent need to
test if it is fully
functional and
There are no
indications of
personnel that
involved
in
the testing of
the system
FAILED
3.4
Test Record
integrates with other

subsystems. The
proponents need to
test the transfer of
data from our system
to another system or
vice versa will be
okay and no error will
be encounter
Accountant
The proponent need
an accountant as its
primary user of
payroll system. The
accountant will test
the capability of our
system to perform
payroll, compute
deductions and
earnings without any
computation errors.
Describes the way of In recording the test
Keeping and Log
archiving the results and the group will use log

log files of each test.
book to record the

test. One member of
the group will be in
charge to keep and
record the
test.
PASSED

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SIS Tertiary EIS Content Quality Assurance Results

RISK MITIGATION, MONITORING

AND MANAGEMENT (RMMM)

The RMMM must be

for Grade Management management plan is

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Scope and intent of

The scope and intent The intent of this

are stated clearly.

Payroll System with Attendance and Leave Monitoring

thus, these activities

SIS Tertiary EIS Content Quality Assurance Results

monitor, manage &

The risk management

organization role must

can help reduce

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Describes how the risk

should have the

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

help avoid risk by

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Describes the risk that

The user may have a

hard time coping with

for every risk

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

within our group and

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

This risk will

arise anytime when

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Probable file lost

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Low product quality

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

technology that are

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

Payroll System with Attendance and Leave Monitoring

SIS Tertiary EIS Content Quality Assurance Results

This the risk

that covers the

Product may harm

This is the risk

where the finish