Академический Документы
Профессиональный Документы
Культура Документы
productivity
and
organizational
performance.
Human
Resource
Page 1
Page 2
Page 3
Page 4
The Proponents
The HRMS is an example of a project study on which the proponents has
to develop in academic purposes. If the HRMS has finished, implemented and
distributed to the client, this will be considered as a job well done for the
proponents considering the time and effort that the proponents exerted to this
project. Fortunately, the success of the HRMS will be a sign of innovation with
the perseverance of the proponents to analyze the problems and find the best
solution to answer the needs of the clients. Definitely, this is a treasure for
which the proponents exceed to their limits by applying knowledge and
abilities that other people can never be bribed.
Page 5
Page 6
The Employees
The HRMS provide security for employees records and profiles by
providing a secured database for storing confidential files for each employee.
This will keep the credibility of the HR department for securing employees
personal data from stealing, messing, accessing and illegal alteration of
unauthorized personnel. The data that has been saved by the HRMS are the
files that correspond to the employees profile, background, education, skills,
seminars, achievement, training, experiences and requirements which should
be kept properly and confidentially.
The User
The user of the HRMS will be the employee or anyone who is authorized
for handling and managing the employees. The HRMS will help to manage
the manpower of the company efficiently and accurately.
The Proponents School / Institution
This project study is the proof of better and outstanding education
provided by the current school of the proponents which is the Bestlink College
of the Philippines. It is a good evidence and result of good teaching-learning
activities providing the best workflow that has to be produced by the current
school of the proponents.
Page 7
Service
Management
System - HRMS
(Profiling and
Training)
Hiring of Employees
INTERVIEW
Initial Interview
-Basic Information
(Resume)
-Employment
Records
-Initial Assessment
( Agency / Direct)
Examination
Passed / Failed
Verbal Notificatiion
Final Interview
Passed =
Employment
Failed = Verbal
Notification
-Psychological
Assessment
Passed / Failed
(Verbal Notification)
Page 8
EMPLOYEE PROFILES
*Basic Information
*Position
*Rate
*Department / Posting
*Date Hired
*Basic Salary
- Basic Pay
-Overtime
-Holiday (special / legal)
*Benefits
-SSS
-GSIS
-PAGIBIG
-PhilHealth
-Allowance
-Leaves
(Vacation, Sick, Maternity)
*Retention
-13th Month Pay
-Bonusses
-Incentive Leave
*Tax / Tin #
*Requirements Passed
*201 Files
Update Employee
Profile
*Basic Information
*Position
*Rate
*Department / Posting
*Date Hired
*Basic Salary
- Basic Pay
-Overtime
-Holiday (special / legal)
*Benefits
-SSS
-GSIS
-PAGIBIG
-PhilHealth
-Allowance
-Leaves
(Vacation, Sick, Maternity)
*Retention
-13th Month Pay
-Bonusses
-Incentive Leave
*Tax / Tin #
*Requirements Passed
*201 Files
Page 9
SMS-HRMS
(Profiling and
Training)
HRMS-Staffing
Employee
Monitoring
HR Evaluation
HR Manager
Evaluation
Probationary
Employees
LEAVES
- Maternity
-Vacation
-Sick
-Incentive
List of
Employees
- Attendance
- Performance
-Self-disciplined
-Skills
-Behaviour
Figure 2.1.3 shows the third module of the HRMS which is the staffing
function of the system. This includes the attendance evaluation of the
employees which the data is exported from the HR Recruitment and
Assignment monitoring system.
Service Management System Human Resource Management System
Page 10
Employment
Management
Retirement
Termination
-Early Retirement
-Regular Retirement
-Contract Termination
(End of Contract)
Post-Employment
Benefit
-Backpay
-Separation Pay
-Forced Termination
(Serious Violations
such as misconduct,
thief etc.)
Figure 2.1.3 shows the third module of the HRMS which indicates the
employment management of each employee regarding with their
retirement, termination and employment benefits.
Page 11
HRMS- Profiling
and Training
Training
Information
Title
- Certificates
-Type of Training
Category
-Marksmanship
-Security Training
- Survival Training
-Examination
-Orientation
Duration
-Time Start
-Time End
Figure 2.1.4 shows the module of the HRMS which deals with the
training information of an employee. Consists of training title, category
and duration on which the certain training has been done. The HRMS
also offering training for newly hired employee.
Page 12
Reports
Exported Report
-Export to Word
-Export To Excel
-etc.
Import Report
Analytical
Reports
Free-Report
-Auto Generated
-Based on User's
Needs
-According to
classification of
Reports
- Graphical
Reports
-Statistical
Reports
Figure 2.1.5 the figure shows the module of the HRMS which provides
the reporting of the system. The HRMS could export and import reports
from the other application such as MS OFFICE and other application to
make the user generate the reports at ease.
Page 13
Personalized
Screen
HR Manager
- Full Control on
HRMS
-Hiring and Staffing
Procedures
- Add / Update /
Search / View /
Modify / Delete /
Generate Reports
-Allow access to
HRMS Special
Functions
- Manage Employee
Benefits / Leave /
Appraisal
-Employment
Management
HR Staffs
-Partial Control
on HRMS
- Add / Edit /
Update / Search
/ View / Modify
Employee
Profiles
- Generates
Reports
-Hiring and
Staffing
procedures
HR Trainee
Employee
- Read Only
Users
-View Only
Users
-Search Only
Users
-Least
Accessibility
priority
Figure 2.1.6 the figure shows the module of the HRMS which provides
the personalized screen based on the roles of the user. The HRMS
provides level of accessibility based on the position / role upon logging
in to the HRMS.
Page 14
Page 15
Initialization Process
PEC Orientaition
with 4thyr
Students
System Planning
Develop Project
Charter
Deliverable:
Submit Project
Charter
Submit revised
Project Charter
System Analysis
Collect gathered
data from
interview &
research
Determine the
problems
State the Project
Scope &
Objectives
Determine the
system process
and modules
Finalize Project
Charter
Group
Meeting
Submit revised
WBS
Conduct Background of
the System
Company Interview
Internet Research /
Library research
Deliverable: Submit
Project Proposal
Submit revised
Project Proposal
Submit Adviser
Consent Form
(F2)
Schedule Weekly
Consultation with
adviser
Construct Matrix of
related studies
Describe
System
Specifications
Determine the
Functional
Requirements
Functional
Data
Description
System
Architecture
Model
Data
Description
Human
Interface
Description
Describe
Software
Requirements
Specifications
Describe Test
Specifications
Make a Testing
Plan
Testing
Procedure
Unit Testing
Integration Testing
Validation Testing
High-order Testing
Preparation for
Project Defense
Project Defense
Evaluation
Determine
Usage Scenario
User
Profiles
Use Cases
Document &
Software
Revisions
Checking of revise
documents with
adviser
Schedule interview
Conduct interview
Choose Project
Team Adviser
Research 5
Foreign & 5 Local
Related Studies
Construct Project
Proposal
Review of Related
Studies & Systems
System Design
Develop RMMM,
SQA & SCM Plan
Start Software
Prototype
Weekly
Consultation
Document the
result of
consultation with
revision
Identify
Restrictions &
Limitations
Describe Software Design
Specifications
Data Design
Architectural &
Componentlevel Design
Make necessary
changes in project
documentation
Document the
revisions
Page 16
Interview
Initial Interview
Examination
Final Interview
Page 17
Page 18
Date of hired
Basic Salary
Benefits
Retention
Tax Number
Requirements Passed
Employees 201 Files
Project Deliverables
Page 19
Project Deliverables
Project Deliverables
HR Evaluation
Page 20
Project Deliverables
Retirement
Project Deliverables
Termination
Page 21
Project Deliverables
Project Deliverables
Employee Trainings
Page 22
Export Report
Import Report
Free Reports
Page 23
appraisal,
employment
status,
benefits,
personal
2. Personalized Screen
The HRMS provides different access categories based on the users
role or position. This will definitely prevents unauthorized personnel for
gaining further access especially on the functionalities and features of
HRMS that is not suitable for lower position on the company.
HR Manager
The HR Manager gains the full control over the HRMS. The
manager allows accessing the entire functionalities and features of
the HRMS considering its high position to the company. HR
Manager allows editing, updating, searching, viewing, deleting,
modifying
all
accounts,
generating
reports,
creating
leave
HR Staff
The HR Staff is the second to the highest role on the HRMS.
HR Staff allows editing, updating, searching, viewing, deleting,
generating reports and modifying accounts. Unlike the HR
Manager, HR Staff is not allowed to create and manage employee
appraisal, employment and leave information.
HR Trainee
The HR Trainee is the third to the highest role on the HRMS.
HR Trainee has a lessen accessibility to the HRMS functions and
Page 24
Employee / User
The least amongst the role is the general user of the HRMS
which is the employee. They are only allowed to view employee
profiles.
5. Analytical Reports
Statistical Reporting
Page 25
Page 26
Page 27
Page 28
Page 29
Page 30
Page 31
Property Monitoring
Page 32
Risk Factor
Financial Risk
Strategic Risk
Probability
H-M-L
Impact
H-M-L
Page 33
Operational Risk
Compliance Risk
Technical Risk
Page 34
Technology Risk
Conducting a proper training for the employees when the system has
been implemented
Page 35
The client has the right to decide whether they used the Human
Resource Management System or still using the existing system.
If the system was rejected, the proponents have the authority to sell it
to other client/s prior to the rights and authorship of the proponents.
If the system met the requirements and did hit the project budget, the
cost savings will be settled according to the deal between the client
and the proponents.
Page 36
Page 37
ROLE
Project Manager
RESPONSIBILITIES
System Analyst
09487931096
Page 38
Business Analyst
Sarzata, Venice L.
09094421425
Document
Specialist
09462739038
Analyze
business
process
Business plans
Monitoring
Translate
Business
process
Requirement
management
Requirement Analyst
Analyze Requirement
Communicate
w/
clients
Collaborates with the
system developer to
establish the technical
vision of the analyzed
problem and needs of
the business
Responsible
for
gathering
and
understanding
the
business needs of the
members
within
specific projects
Performing
evaluations
and
document audits
Effectively follow the
standard
operating
procedures
in
submission
of
documents
Ensures
that
all
documents are errorfree
in
filenames,
submission
and
requirements before
Page 39
Lead Programmer
Amante, Jerico T.
Handling
System
Software
Program Development
Perform
System
Analysis
Train subordinates in
programming
Develops
programming methods
Correct errors on the
system coding
09129583438
Advisors and
Resources
09476621188
Support
the
proponents
Giving
instructions
and
execution
procedures to the
proponents
Checking
of
the
documentations and
system development
Correct the proper
documentation
processes
System Development
advisor
Acts
as
the
consultant of the
project team
Page 40
Description
Budget Cost
PS1 Payment
Php 1,000 * 5
Budget Items
Php 300 * 5
Php 6,500
Description
Budget Cost
Php 1,500 /
month
Php 1,000 /
month
Ongoing Cost
Food
Electricity
Printing of Documents
Transportation
Total Ongoing Cost
Php 2,000 /
month
Php 5,500
Page 41
Page 42