November 28, 2014 SAMAHAN Central Board Report of Minutes

Lower G/F, Finster Hall, Ateneo de Davao University, E.
Jacinto Street, Davao City 8016

Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: samahan@addu.edu.ph | Website: www.samahan.addu.edu.ph
Office of the SAMAHAN Secretary-General
REPORT OF MINUTES
Date: November 28, 2014
Time: 9:00 PM
Venue: SAMAHAN Office
Attendance:
Present:
SAMAHAN Central Board:
1. Regel Kent A. Asuero
2. Michael Zachary A. Leyson,
3. Allexy A. Flores
General Assembly:
4. Sushmita Shane D. Castro
5. Dexter Jake M. Villarosa
6. Karyn Mae F. Asur
Campus Clubs Organization:
7. Patrick John E. Comoda
8. Kyle Elvin J. Calica
Division Representatives:
9. Alexis G. Alberto
10. Jeos Earl A. Casilac
11. Marielle P. Banawan
12. Troy Stephen E. Vergara
13. Kristina Vade I. Santos
14. Precious Kyrie Darleen P. Undag
15. Miguel Ian Gabriento
16. Anna Franchezka B. Macrohon
17. Jessa Mae B. Suico
Absent:
1. Maryin Feliz S. Yap
Not Required (Ongoing Committee Integration):
Committee Heads and Appointees:
Office of the President:
1. Gwena Dale M. Caubang
2. Honeylene M. Abas
3. Daniel Dei D. Maacap
President
Secretary-General
Treasurer
GA Chairperson/ex-officio Internal Vice President
GA Internal Vice President Late (10:17 PM)
GA External Vice President
CCO Chairperson/ex-officio External Vice President
CCO External Vice President Late (10:00 PM)
Accountancy Department
Business and Management Department
Computer Studies Cluster
Humanities and Letters Cluster
Natural Sciences and Mathematics Cluster
School of Education
School of Engineering and Architecture
School of Nursing
Social Sciences Cluster
CCO Internal Vice President
Executive Secretary to the President

External Affairs and Networking Director
SAMAHAN Environmental Unit
ATENEO DE DAVAO UNIVERSITY

A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
4.
5.
6.
7.
John D. Chin
John Ray S. Magbanua
John Rhyl L. Sialmo III
Ivy Jane A. Torregosa,
8. Jacobo Luis M. Ayala

Office of the SAMAHAN Secretary-General:
1. Dennis Mark A. Casas
2. John Kevin N. Espino
3. Charlene J. Sumaoy
Office of the Treasurer:
1. Glenn A. Balaga
2. Fhrietzl Jien L. Liboa
AGENDA
1.
2.
3.
4.
5.
SAMAHAN Research and Development

SAMAHAN Welfare
31st Buklod Atenista Ambassador/OBA
Buklod Atenista Permanent Secretariat (BAPS)
Secretary-General
Supreme Student Government Confederation
(SSGC) Ambassador
SAMAHAN Communications
SAMAHAN Creative Team
SAMAHAN Productions
SAMAHAN Commission on Internal Audit
SAMAHAN Task Force
Cheerdance Competition 2015

a. Final Presentation of Criteria and Guidelines
b. Other Clarifications
College Days 2015
a. Presentation of Last Years College Days Activities
b. Presentation of Proposed College Days 2015 Activities
c. Brainstorming Session
SCB 2014 2015 Fiscal Manual
a. Further Amendments
b. Final Approval of the SCB 2014 2015 Fiscal Manual
Resolution Crafting
a. Resolution Updates
b. Motions for Resolution Formulations
Other Matters
a. Pagbabahagi Activity
b. Presentation of Palarong Atenista Shirt
c. SCB Committees Christmas Party
d. University Activities Invitation

Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
CALL TO ORDER
Having reached a quorum, the meeting was called to order at 9:15 PM by Regel Asuero, SAMAHAN
President. Opening Prayer was led by Lunar Fayloga. The SAMAHAN President presided over the
meeting by first enumerating the agenda.
PRESENTATION AND DISCUSSION OF AGENDA
1. Reading of the Minutes of the Previous Meeting
a. A motion to read the minutes of the previous meeting was raised by Troy Vergara and
was duly seconded.
b. Anna Macrohon was not included in the names of those who said yes for the 2014
SAMAHAN Constitution. Ivy Torregosa was removed because she didnt have a voting
power.
c. A motion to approve the minutes of the previous meeting was raised by Allexy Flores
and was duly seconded
2. Cheerdance Competition 2015
a. Final Presentation of Criteria and Guidelines
i. Regel Asuero read the final criteria and guidelines of the cheerdance
competition. It was already checked by the Ateneo Dance Theatre.
ii. Changes on the criteria and guidelines:
1. It was clarified that the minimum number of participants is 15.
2. It will be specified that props are not allowed.
3. Over-all impact (5%) was not included in the criteria for judging.
iii. The criteria and guidelines are still under approval.
iv. A motion to approve the Cheerdance Mechanics was raised by Jessa Suico and
was duly seconded by Alexis Alberto.
b. A motion to proceed to the next agendum was raised by Darleen Undag and was duly
seconded by Marielle Banawan.
3. College Days 2015
a. Presentation of Last Years College Days Activities
i. Regel Asuero presented the College Days Activities last school year.
ii. February 17, 2014
1. College Days Mass
2. Araw ng mga Gabay
3. Utakan
iii. February 19, 2014

Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
1. ViewFinder Student Summit

2. Sinetenista 2014 Film Screening
iv. February 21, 2014
1. Voice Out Debates
v. February 22, 2014
1. Cheerdance Competition
2. Awarding Ceremony
3. College Days Party
b. Michael Leyson said that dance practices are still not approved because Maam Theresa
Eliab needs the final decision of the board whether to include the Palarong Atenista
Awards Night during the Cheerdance Competition or College Days.
c. Regel Asuero asked if the board has any contentions on placing the Palarong Atenista
Awards Night during the Cheerdance Competition. Since there were no contentions
from the SCB, it was agreed to hold the Cheerdance Competition and the Palarong
Atenista Awarding in one event.
d. Presentation of Proposed College Days 2015 Activities
i. Research Congress
1. Recognition and presentation of the best thesis, business proposal, and
feasibility study from each department/cluster/school.
2. The event is not a competition but certificates will be given to
participants/presenters.
3. There will be a possibility in coordinating with the University Research
Council.
ii. Course Fair
1. Divisions will set up booths exhibiting their expertise.
iii. Sir Lunar Fayloga raised that if possible, there will be an alternative for the
Cheerdance Competition.
1. Sir Lunar Fayloga raised to create a theatrical show.
2. Alexis Alberto raised to create a film festival where each division has an
entry. There will be awarding like best actor, best actress and such.
3. Michael Leyson said that according to last years minutes, a variety
show was thought to be the replacement of the Cheerdance
Dompetition.
iv. Michael Leyson asked if the debate and extemporaneous speaking will still be
exclusively for the first years. A votation was done to determine the decision
1. Debate exclusive for 1st years

Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
a. Majority of the votes said yes.

i. Yes (12 votes) Accountancy, BM, CS, SEA, SOE, SON,
SS, GA Chairperson, CCO Chairperson, GA IVP,
Secretary-General, Treasurer, CCO EVP
ii. No (1.5 votes) HumLet, GA EVP
2. Extemporaneous speaking exclusive for 1st years
a. Majority of the votes said yes.
i. Yes (11.5 votes) Accountancy, BM, CS, SEA, SOE, SON,
SS, CCO Chairperson, Secretary-General, Treasurer
ii. No (2 votes) GA IVP, GA EVP, GA Chairperson
3. The board decided to limit the Debate and Extemporaneous speaking
to the first years.
e. The board was asked to think of other activities for the College Days 2015
i. Jessa Suico raised puzzle games like Human Chess, Rubiks Cube, Sudoku and
the like.
ii. Alexis Alberto raised spelling bee.
iii. Troy Vergara raised essay writing contest.
iv. Regel Asuero raised Mural Painting.
v. Darleen Undag raised Sayawit.
vi. Michael Leyson raised to conduct TedX. This would be inviting big speakers to
the school to talk about a certain topic.
f. Committee heads will be the one who will conceptualize and the board will approve it.
g. A motion to extend for 15 minutes was raised by Allexy Flores and was duly seconded by
Alexis Alberto.
h. Darleen Undag said that it would be hard to think of activities without a theme. Regel
said that atleast, there will be choices for the activities.
i. It was agreed to carry on these events:
i. Sinetenista
ii. Araw ng mga Gabay
iii. Debate and Extemporaneous Speaking
iv. Utakan
j. Present the final concept paper next week.
k. Motion to proceed to the next agendum was raised by Michael Leyson and was duly
seconded by Allexy Flores.
4. SCB 2014-2015 Fiscal Manual

Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
a. The Fiscal Manual was presented by Allexy Flores. The Fiscal Manual will standardize any
monetary exchange and such of the SAMAHAN.
b. Further Amendments
i. It was clarified that a cover letter was required in passing a budget request.
ii. On the Comprehensive budget map and auditing procedures: The fiscal manual
is meant for the departments. Allexy Flores asked if the auditing procedures and
CIA should be included.
iii. The board agreed to include the auditing procedures in the manual.
c. Marielle Banawan asked this should be first consulted with the Treasurers since the
Treasurer knows more of the processes.
d. Alexis Alberto also asked if the Division Office Funds should be included in the fiscal
manual for declaration purposes.
i. It was resolved that Division Office Funds should be stated in the Fiscal Manual.
e. On the Approval of the Fiscal Manual:
i. There will be a meeting conducted with the Finance Officers of Divisions.
ii. The approval of the Fiscal Manual will be through the Division Representatives.
f. Motion to proceed to the next agendum was raised by Alexis Alberto and was duly
seconded by Allexy Flores.
5. Resolution Crafting
a. Resolution Updates
i. The Office of the President has already given their response. The administration
is currently working on the tasks as of this moment. Letters were already given
to Mr. Stephen Fundador, Physical Plant Office Director and Engr. Michelle
Soledad, Chairperson of the Ecoteneo Advisory Board.
b. Motions for Resolution Formulations
i. Alexis Alberto asked if there are those instances of double and triple parking.
1. The issue/concern is already raised to the administration.
ii. Marielle Banawan volunteered to create a resolution on temporary
covered/tents and pathways at the following areas:
1. Jacinto Gate
2. Jubilee Hall to Finster Hall
3. Dotterweich Hall to Wieman Hall
4. Roxas Grounds Parabolic Tents for events
Michael Leyson will co-author the resolution.
iii. Alexis Alberto volunteered to create a resolution on the Declaration of SEC
Funds from Division Offices. Allexy Flores will co-author the resolution.

Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
6. Other Matters
a. Pagbabahagi Activity
i. The Arrupe Office of Social Formation invited the SCB to attend the launchin on
December 1, 4:00 PM, Roxas Grounds.
ii. Patrick Comoda, SAMAHANs pointperson on Pagbabahagi updated the
SAMAHAN Central Board.
1. There will be a collection of funds.
2. The proceeds will be given to the children and families of Adecor
Elementary School at Barangay Kaputian, IGACOS.
3. Determination of Gift Packs:
a. The Grade School Unit will determine the gift packs to be given
since there will be tutorial sessions to be conducted with the
students.
4. Important Dates to Remember:
a. November 21 (Last Friday) School visit; Photos and video clips
were taken.
b. December 1 Launching
c. December 1-13 Collection Dates
5. Pagbabahagi is a partnership between Arrupe and SAMAHAN.
SAMAHAN is in charge of the publicity materials. Patrick Comoda
already consulted John Espino on the matters needed to be done.
SAMAHAN is already tapped to help in the actual distribution of the
goods on December 14, 2014, Morning. As of now, only 5 people can be
catered to go there.
6. This activity is also in partnership with EASEC through the donation of
shoe boxes.
7. There are 260 students from Day Care, Preschool, and the Grade School.
b. Presentation of Palarong Atenista Shirt
i. John Espino and JV Dagaang still havent had any updates on the shirts.
c. SCB-Committees Christmas Party
i. Temporary Date: December 12 or 13, 2014, at F213.
d. University Activities Invitation
i. December 5, 2014 -- Meeting with Maam Theresa Eliab on College Days
Activities at C301.
ii. December 6, 2014 Conference on the Role of Migrants at 8:30 AM onwards.

Tel No.: (082) 285-4961 | (082) 221-2411 local 8328
iii. December 1, 2014 Conversations on Interreligious Dialogue by Fr. Patrick

Riordan, SJ
iv. December 3, 2014 Pakig-ambitay para sa Kalinaw sa Mindanao by Arrupe
Office
v. December 10, 2014 Launching of SAMAHAN Welfare, Activity Period, Thibault
Grounds.
NEXT MEETING
The schedule of the next meeting will be on December 5, 2014, 9:00 PM at the SAMAHAN Office.
MEETING ADJOURNED
Motion to adjourn the meeting was raised by Vade Santos and was duly seconded by Michael Leyson.
There being no more matters to be discussed, the meeting was adjourned at 11:59 PM.
Prepared by:
(Sgd.)
TRISTAN JOSEPH ANGELES
Documenter
SAMAHAN Communications
MICHAEL ZACHARY A. LEYSON

Secretary-General
SAMAHAN Central Board
Approved by:
REGEL KENT A. ASUERO

President
SAMAHAN Central Board


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Lower G/F, Finster Hall, Ateneo de Davao University, E.

Jacinto Street, Davao City 8016

Executive Secretary to the President

ATENEO DE DAVAO UNIVERSITY

8. Jacobo Luis M. Ayala

SAMAHAN Research and Development

Cheerdance Competition 2015

ATENEO DE DAVAO UNIVERSITY

ATENEO DE DAVAO UNIVERSITY

1. ViewFinder Student Summit

ATENEO DE DAVAO UNIVERSITY

a. Majority of the votes said yes.

ATENEO DE DAVAO UNIVERSITY

ATENEO DE DAVAO UNIVERSITY

ATENEO DE DAVAO UNIVERSITY

iii. December 1, 2014 Conversations on Interreligious Dialogue by Fr. Patrick

MICHAEL ZACHARY A. LEYSON

REGEL KENT A. ASUERO

ATENEO DE DAVAO UNIVERSITY

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