Instructions for Inserting Files and Images

By Drew, Kim, Ian and Matt

Introduction
-These instructions will help guide through and show options when inserting files and images in
Miscrosoft Word 2013

Process Description
-Inserting an image or file allows you to have a visualization for your document.

Materials
-Computer with Microsoft Word 2013 installed on it.
-Image you want to insert (From Internet or computer)
-Files to link to for file insertions

Directions:
Image Insertion Directions:
1. Open Miscrosoft Word (See Figure 1)

2. Click the area you want to put your image on in your document
3. Click the Insert tab

Figure 1

4. Click the Pictures button if you want a picture saved on your computer (See above image for
Pictures)
a. Click the location where the image is saved on your computer

b. Click the desired image (Highlighted as Website Draft 1 Screenshot.jpg above)

c. Click Insert (Highlighted button in bottom right)
5. Click the Online Pictures button if you want a picture from the Internet (Figure 2)
a. Search for the image you would like in the search bar

Figure 2

b. Click the image you would like

c. Click Insert

Instructions for File Insertions This set of instructions will show you how to put a link into
your document that will open a separate file. You can insert any type of file (examples: Excel
spreadsheets, power point presentations, etc.).
To insert the directory to the desired file:
1. Save all linked files in one folder to make sure the files can be easily located by the user.

2. Open Microsoft Word (Figure 3)

3. Open a blank document

Figure 3

4. Click the Insert tab

5. Click Hyperlink

6. Double-click the folder where you file is saved

7. Click the file you want in your document

8. Click OK
9. End Result

To create a hyperlink to a document with existing text:

1. Highlight the desired text by clicking your left mouse button, and dragging it across the
text.

2. Right-click your selected text, and select Hyperlink from the drop down menu.

3. Once Hyperlink is selected, select the folder you would like to choose your file from.

4. Then chose the file you would like to link, and select OK.

5. Your selected text should now be a link to a file on your computer.

The window above the image displays the directory of the linked file, and can be accessed by hovering your mouse over
the hyperlink.

NOTE: A hyperlink can be created with an image as well using the same instructions.
To embed the document instead of using a hyperlink:
1. For demonstrations purposes, open Microsoft Excel, and create a new document.

2. No information will be inserted into the document. However, it should be saved under a file
name. For this example, we will choose the name Excel Example. To do this, select
File.

Then select Save As, and select the location you would like to save your document. In this
example, I will save this example under My Documents.

Make sure you give your file a distinguishable name before saving the document.

3. Now that your document is saved, you can close it and go back to your Word document.
4. Inside of your Word document, select the Insert tab.

5. Once you are in the Insert tab, go to the right and select the dropdown menu from the
Objects button.

6. From the dropdown menu, select Object.

7. Now select Create from File, and select the file that we just created by clicking Browse.
It is also a good idea to select Display as Icon.

8. Select Insert.

9. Select OK.

10. The file should now be accessible it the word document by double-clicking the icon. Having
the file in the local directories is no longer acquired, and the file can be accessed by anyone.

NOTE: Notice the title of the document that appears after double-clicking the icon.

Troubleshooting
Problem
Image is not where you want it in
document.

Solution
Click and drag to desired line. Or for more
options, right click to go to the Wrap
Text option.

Selected image is one you did not mean to

Right click the image and go down to

select

Change Picture.

Cannot find an image saved on your

Make sure the image is saved in the file

computer

location you are in, or move your location

where the image is saved

Image is not formatted correctly

Right click image and go down to Format

Picture. Make changes as you desire.

Tried searching for Internet images and

Search for your desired image on the

could not find one I liked.

Internet. Copy and paste it into the

document. If you wish to use this image
later, save it to your computer.

Picture is too large or small.

Click on the image. A border will highlight

around the image. The boxes on the sides
and corners will allow you to stretch (sides)
or expand (corners) the picture.
If you wish to rotate the image, click and
hold the rotate tool on the top of the image.