AGENDA ITEM: 1X~4 AGENDA DATE: January 16, 2015 TO: Board of Commissioners THRU: Lee Smith, County Manager Abul FROM: Linda B. Cramer, Assistant County Manaags (aici ISSUE: SCMPD Merger. BACKGROUND: Through an intergovernmental agreement which became effective on January 1, 2005, the County and City of Savannah merged police forces into the Savannah-Chatham Metropolitan Police Department (SCMPD). Officers of the SCMPD provide police services in both the unincorporated County and municipal boundaries of the City of Savannah. County staff has been working with City staff to renegotiate certain terms of the SCMPD agreement, including governance and cost sharing. During the Board's workshop on December 17, 2014, County staff presented information on the SSD’s service needs as well as a series of policing alternatives (Sheriff contract, Chatham County Police Department, or contract with Savannah). FACTS AND FINDINGS: 1. In 2003 the Board of Commissioners approved an_ intergovernmental agreement with the City of Savannah that combined police forces within the unincorporated County and Savannah city limits. The effective date of the agreement was January 1, 2005. 2. Staff has been negotiating the current SCMPD contract with its City counterparts. The history of the negotiation is: D> July 29, 2014 — County sends first revision of SCMPD Agreement to Savannah. > September 17, 2014 ~ Savannah sends second proposal to County. Most of the County's July revisions were not accepted, particularly related to the Chiefs hiring. The proposal includes the cost allocation process found in the 2003 agreement (costs spiit by population or geography) > September 26, 2014 - Unanimous vote by Board of Commissioners to end the 2003 SCMPD agreement. > September 30, 2014 — Chairman notifies Mayor of termination of the 2003 SCMPD agreement within 18 months (April 1, 2016) > October 16, 2014 - County sends a third proposal to Savannah that adds County control of unincorporated precincts and beats, including a revised cost formula that uses E911 calls and Part 1 crime data, as well as actual precinct costs.> October 28, 2014 — City and County staff meet to discuss the October 16th proposal. > November 30, 2014 — County deadline passes for City’s response to revised agreements > December 15, 2014 — City Manager provides a response and sends a fourth proposal to the County. New proposal removes the Policy Committee as well as the jurisdictional separation of precincts. Cost allocation process returned to methodology in the 2005 agreement. . County staff has revised its last proposal for one further attempt at renegotiating the agreement. The fifth proposal is attached. Key features of the new proposal include: * Policy Committee - The City's proposal of December 15" had removed the Policy Committee. The County's proposal adds the Policy Committee back to the agreement ‘* Use of Unincorporated Area Precincts and Beats — County Manager retains authority over precincts and beats in the unincorporated area. Beats will be divided into city-only beats or county-only beats. Precinct will operate for the benefit of either the city or unincorporated area. This is the same precinct structure as in the third proposal. ‘* Property investigators are placed in the precincts, not CID. City accepted this change in the fourth proposal. * E911 —The City Manager and County Manager will have a two year window to discuss and address proposed changes for the operation of emergency communications or £911. In the interim, funding for E911 will be split between both jurisdictions as outlined in the cost allocation formula, The effective date of the new agreement will be March 1, 2015. ‘As documented in Exhibit C of the proposed agreement, the cost formula will be: i. Year 1 — Asis the current procedure, the County will pay for costs of Patrol based on its proportionate share of geography (the geographical allocation of beats and land area). The County will pay costs of other shared departments, including E911, at a 39% rate (the County now pays 35.1% of the other shared departments). The County will pay 100% of the costs of CNT, Animal Control, and EMS from its General Fund. ii, Year 2 and forward -Except for 100% cost centers, the separated precincts and CID, all costs will be split based on the prior budget year’s proportionate share of dispatched radio calls from E911 For 2013 the County's review of this data indicated a split of 74.74% City Dispatched Radio Calls and 25.26% Unincorporated Area Dispatched Radio Calls. Dispatched radio calls means the actual calls for service to the E911 Center that were responded to by Patrol officers/Police personnel within the specified time period. Dispatched radio calls do not include every phone call tothe E911 center, every traffic stop, officer meal, officer visit to a station or other officer selt-initiated activities. Also, by Year 2 the City and County should be able to quantify costs of separated precinct operations, and the County will then pay 100% of the costs of the unincorporated precincts and beats while the City will pay 100% of the cost of precincts and beats within its municipal boundaries. In Year 2 the County will pay 20% of the CID costs, subject to changes in unincorporated area Part 1 Crime data. 4. Ifthe Board forwards the agreement to the City Manager, the County will need City Council's response within 30 days. If there is no response, steps related to other Policing options should be accelerated, FUNDING: The Special Service District provides funding for the SCMPD functions, except for certain activities that are paid for by the General Fund (such as CNT and Animal Control). Additional funding would be required for FY 2015 in the SSD Fund since the cost share percentage (39%) is higher than the percentage used during budget adoption (35.1%). Year 2 cost data is not available since the cost of precinct activities has not yet been identified. POLICY ANALYSIS: Each year the Board has reaffirmed public safety as one of its top policy goals. Police services are an integral part of the provision of public safety within any community. ALTERNATIVES: 4) Board approval of the attached SCMPD proposed intergovernmental agreement, which will be forwarded to the City of Savannah for action by the Mayor and Aldermen within the next 30 days, or 2) Provide other direction.INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT, is made and entered into thi day of 2015, by and between CHATHAM COUNTY, GEORGIA, a political subdivision of the State of Georgia (hereinafter referred to as “County”) and the MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, a municipal corporation chartered under the laws of the State of Georgia (hereinafter referred to as “City”) WHEREAS, the Constitution of the State of Georgia of 1983 in Article 9, Section 3, paragraph 1, provides that municipalities, counties, and political subdivisions of this state may enter into agreements with one another for the provision of services by intergovernmental agreements for a period not to exceed fifty (50) years; and WHEREAS, the County and City are mutually concerned about reducing crime, improving police responsiveness and visibility, facilitating more effective criminal investigations, improving drug enforcement and improving the overall criminal justice system within County and City in the most cost-effective manner; and WHEREAS, the County and City entered into an intergovernmental agreement on the 16th day of October, 2003 for the purpose of providing joint police services in the unincorporated area of the County and in the City, as well as county-wide for Animal Control, Marine Patrol, Chatham-Savannah Counter Narcotics Team and Emergency Medical Services administration, through a police department known as “Savannah-Chatham Metropolitan Police Department” and referred to as “MPD”; and WHEREAS, the County and City desire to revise the intergovernmental agreement to reflect a revised MPD jurisdiction, organizational structure, and cost allocation process; and WHEREAS, the County and City agree that the MPD jurisdiction is defined as the geographic area of the City, and the unincorporated County, as it exists on the date of execution of this Agreement and as it may be amended. This area of jurisdiction will be hereinafter referred to as the MPD jurisdiction; and WHEREAS, the County and City intend that there will be no deterioration of police services within the MPD jurisdiction and that the provision of joint services under this Agreement will significantly enhance the quality of police services provided in the MPD jurisdiction; and WHEREAS, the County and City intend that the County and City shall each be responsible only for the proportionate share ofthe costs of the MPD for services performed in the County's ‘ion and City’s jurisdiction, respectively; and 1. DRAFTO1-12-15WHEREAS, the Board of Commissioners of Chatham County reviewed this Agreement and authorized the Chairman to sign this document at the 2015 meeting of the Board of Commissioners; and WHEREAS, the Mayor and Aldermen of the City of Savannah reviewed this Agreement and authorized the City Manager to sign this document at the 2015 meeting of Mayor and Aldermen NOW THEREFORE, in consideration of the mutual covenants and agreements herein made, the County and City do hereby mutually agree as follows: I Jurisdictional Authority and Governance A. Legal Identity, The MPD will not be a separate legal entity, but will be an instrument of the City government. The MPD will provide the full range of police services in the unincorporated area of the County and in the jurisdictional area of the City pursuant to this intergovernmental agreement. B. County-Wide Juris¢ n of Officers of MPD and Enforcement of Ordinances. All Police Officer and new recruits of the MPD will be sworn in by the City and County as MPD Police Officers and then assigned to the MPD. MPD officers will have authority to enforce County and City Ordinances, and to exercise the authority of law enforcement officers generally, as conferred by the laws of Georgia. The County Clerk of Commission and Sheriff have the authority to swear in Police Officers for the County-Wide Jurisdiction. C. Policy Committee and Elected Officials. A Policy Committee is herein established to provide governance over intergovernmental issues and affairs between the County and City regarding the MPD and to ensure implementation of this agreement. The Policy Committee will consist of the Mayor of the City, the Chairman of the Commission, the City Manager and the County Manager. The Policy Committee shall meet at least quarterly. Policy direction from the Commission shall be provided through the County Manager to the Chief of the MPD, with written notice to members of the Policy Committee. Policy direction from the City Council shall be provided through the City Manager to the Chief of the MPD, with written notice to members of the Policy Committee. Elected officials shall exclusively communicate to the County Manager and City Manager any service requests, and the Chief shall provide prompt action and response considering available departmental resources. All written notices required herein shall be copied to the Policy Committee through the respective Manager for each governing authority. 2- DRAFTOL-12-15D. Compliance with the law. It is intended that the operations and administration of the MPD be fully in conformance and compliance with the charters and ordinances of the County and City. Nothing in this amendment Agreement shall supersede such charters and ordinances. I Organizational Structure A. Commanding Officer. The Commanding Officer of the MPD will be at the level of County and City Police Chief and will be known as the Police Chief of the MPD (“Chief”) 1) Selection, Salary, Employment_and Removal of Chief. The County Manager and City Manager will jointly consult and confer as to the selection and removal of the Chief. The City Manager shall have final decision making authority as to the selection and removal of the Chief. The selection process could include the formation of a selection advisory panel to provide non-binding advice. City Manager shall negotiate the salary of the Chief dependent upon experience and other relevant factors. Chief's compensation shall be funded through the appropriate MPD Cost Center as provided in this Agreement. Unless otherwise directed by the City Manager, Chief will be a City unclassified employee, and occupy a City position as head of the MPD, acting in accordance with the Charter, policies, rules and regulations of the City. 2) Supervision. As a City employee, Chief shall be answerable to the City Manager for all matters except for matters occurring in the unincorporated area. City Manager shall support County Manager's decisions as to the unincorporated area to ensure Chief's responsiveness to County Manager's direction. Though Chief will occupy a City position, in accordance with the outlined jurisdiction herein, Chief shall be answerable to the County Manager for all matters occurring or arising out of the unincorporated area. City Manager shall have no decision making authority over any action or inaction arising out or occurring in the unincorporated area of County. 3) Access to Chief. The City Manager and County Manager will establish administrative procedures to afford them direct access to the Chief and to delegate police service tasks to the Chief. The Chief shall attend Department Head and other meetings scheduled by the County Manager and the City Manager, and may send a representative as necessary. The Chief will make presentations to Council and Commission upon request. 4) Performance Evaluation of MPD Chief. For purposes of evaluating the Chief's job performance, the City Manager and County Manager shall independently develop an approved work plan with performance criteria within the respective jurisdictions and shall evaluate the Chief's performance. The City Manager shall 3+ DRAFTO1-12-15evaluate the Chief's performance at least annually through a written evaluation process. The County Manager shall evaluate Chief’s performance at least quarterly through a written evaluation process. All written performance evaluations shall be copied to the Policy Committee. 5) Chief's Responsibilities. The City Manager and County Manager will establish and provide clear direction to the Chief for administrative and managerial responsibilities and related processes for their respective jurisdictions. Target service levels for each jurisdiction are defined as that level of police service delivery necessary for governance, and the City Manager and County Manager will identify target service levels for their respective jurisdictions. The Managers will receive the Chief's recommended implementation plan to achieve target service levels, and will recommend adoption, rejection, or amendment of the plan to the Policy Committee. The Chief will follow the terms of this Agreement in the conduct of police service tasks. The Chief will assume direct responsibility for the Cost Centers outlined in this Agreement. Cost centers impacting the municipal area shall be approved by the City Manager and cost centers impacting the unincorporated area shall be approved by the County Manager. Any change affecting a shared cost center shall be approved as outlined herein. 6) Chief as record keeper. The Chief will maintain records and accounts that demonstrate services provided in the City and in the unincorporated County. The Chief will provide a written report on Service Measures to the City Manager and County Manager at least annually. Service Measures will include but will not be limited to statistics for each jurisdiction related to number of precincts and beats serving the jurisdiction, response time, calls for service, crime statistics (Part | and Part Il), open cases, closed cased, personnel assignments, workforce recruitment, vacancies and retention of staff, the staffing of precincts, and provision of mutual aid. B. Structure of the Department. There shall be several divisions of the MPD, defined and organized as follows: Precincts, City Funded Operations, County Funded Operations, CID, and Shared Cost Centers. 1) Precincts. Several functions of MPD shall be housed and organized in the Precincts as outlined herein. a. Patrol Bureau: The patrol services of the MPD will be provided through the precinct system. By March 1, 2016, all precincts shall be reconfigured to reflect precinct composition as outlined below. The geographic boundaries shall be established and observed by March 1, 2016. 4- DRAFTO1-12-15i Number and Location of Precincts. As of the date of this, agreement, it is intended that the MPD will operate at least five precincts. Unless significant annexation of the unincorporated area ‘occurs, MPD will operate at least three precincts within the municipal boundaries to provide services within the City’s jurisdictional boundaries. City may in its discretion and at its cost create additional precincts. MPD will operate at least two preci and west of the City. As of the agreement date, the County precincts were located at 295 Police Memorial Drive and 54 Johnny Mercer Boulevard. County may in its discretion and at its cost create additional precincts. The City shall fund and oversee the construction and/or maintenance of precinct facilities within the City. The County shall fund and oversee the construction and/or maintenance of the precinct fac whatsoever to determine where any facility is located within the City, and the City shall have no right whatsoever to determine where any facility is located within the unincorporated area. cts in the unincorporated area to the east ies within the unincorporated area. The County shall have no right ii, Determination of Precinct_and Beat Boundaries. All precincts shall be exclusively established and maintained within the jurisdictional limits of either the City or the unincorporated area unless specifically accounted for herein this agreement. The Manager of each respective jurisdiction shall determine the boundaries of the precinct in consultation with the Chief. Chief shall determine the boundaries of beats within the precinct. However at no time shall any beat be created that encompasses both municipal and unincorporated jurisdiction, except ‘as provided for on the map attached as Exhibit A. Police Functions Within the Pre Except as outlined in Section b of this Section, all general crime investigation shall occur within the precinct. Precinct functions shall include patrol, traffic enforcement, and property crime investigation. Additionally functions such as crime prevention, community policing and awareness and other localized police activities shall be controlled, housed and funded at the precinct level. Deviation from the unincorporated area’s coverage shall only be upon approval of the County Manager. iv. Manager Supervision. In all circumstances, City Manager shall be directly responsible for all actions or limits of City. In all circumstances, County Manager shall be directly 5- DRAFTO1-12-15 ‘actions in the municipalresponsible for all the actions or inactions within the unincorporated area. Each Manager shall be responsible for establishing and funding the desired target service levels for their respective precincts. The Chief will recommend to the City or County Manager respectively the number of beats and how available resources can be deployed to meet the target service level defined for that geographic and jurisdictional area. For the purpose of this paragraph, the respective governing authority is responsible for the equipment and other supply needs of the precinct. The Manager of each jurisdiction in conjunction with the Chief shall ensure that the budget of each precinct reflects all necessary resources to provide the approved target service level for that jurisdiction. v. Responsibility of Chief in Precinct. Chief shall maintain and provide data that demonstrates services rendered in each precinct and shall compare provided service to target service levels as a part of the performance evaluation outlined in Section IN(A). Such data collection shall include, but not be limited to, calls for service, dispatched calls for service, crime rates, response time, staffing, vacancy rate of personnel, and any other factor designated by the Manager of that jurisdiction. vie Tactical Deployment outside approved precinct. The Chief shall have the authority to adjust staffing assignments on a tactical basis to respond to a short term, unforeseen law enforcement incident. The Chief will need to obtain the Managers consent for the effected Jurisdiction when the realignment of resources impacts the target service level of the jurisdiction. It is the intent of all parties that redeployment outside approved precincts shall happen infrequently and not as a part of routine crime suppression or response. vii. Community Policing. The MPD will operate in accordance with the community policing philosophy when so directed by the respective Manager and will provide crime prevention services and community outreach policing as requested by Manager or governing authority. Such community policing shall be taken into account by the Chief when establishing the target service levels of each precinct and shall be funded solely within the precinct. viii. Funding formula for Precinct. As of March 1, 2016 each jurisdiction shall fully fund the precincts located therein and no other cost sharing formula is necessary to equitable split the cost of said 6 DRAFTO1-12-15precincts. The Cost Allocation Procedure outlining the funding formula is attached as Exhibit C. b. Criminal Investigation/Special Operations (CID). There shall be a separate division of MPD specialized in criminal investigations, herein called CID. CID will be centralized and configured in a specialized manner to investigate violent and major crimes. Property crimes shall not be investigated by CID unless so designated by the Chief with written notice to the Managers. i Staffing. Chief will recommend staffing levels and composition of CID. The Policy Committee shall approve, modify or reject such recommendation. ii. Specialized Units, The SWAT Team, Bomb Squad, Dive Team, MACE, and Hostage Negotiation Team will be included as part of ap. iii, Funding formula. The cost associated with CID shall be allocated to City and County using Cost Allocation Procedure defined in Exhibit C of this agreement. . City funded operations. Costs of Mounted Patrol and Crime Stoppers shall be paid by the City of Savannah and shall not be charged to the County, except as governed by separate agreements as in the case of Crime Stoppers. Savannah Impact and Savannah Impact-Work Ventures will remain a division of the City and shall be funded wholly by City as it is at the time on enactment of this agreement unless otherwise agreed to by the parties. d. County funded operations. The City and County agree that the operations of the Chatham-Savannah Counter Narcotics Team (CNT), Animal Control and Emergency Medical Services (EMS) will be removed from the MPD's jurisdiction within six months of execution of this agreement and be returned to the County Manager's operational jurisdiction. Animal Control and EMS units will continue to be dispatched through the E-911 center, and will respond to service calls throughout Chatham County, serving the City of Savannah on the same basis as they serve other areas of the County. The County Manager and City Manager will develop a separate plan detailing the transition of staff from City to County employment, and the plan will be submitted to the Policy Committee. Costs of the CNT and Animal Control shall be paid by the County unless otherwise provided herein, 7-DRAFTO1-12-15,The Counter Narcotics Team (CNT) will operate as a County Department reporting to the County Manager as provided for in a separate intergovernmental agreement. Policy direction, structure, funding, staffing and all other matters concerning CNT are governed by the aforementioned intergovernmental agreement and are not outlined herein. e. Shared Cost Centers. All other departments under the Chief's supervision will be identified as Shared Cost Centers . The cost associated wi Shared Cost Centers shall be allocated to City and County using Cost Allocation Procedure defined in Exhibit C of this agreement. Departments Identified. As of the date of this agreement, the following departments of MPD will be identified as Shared Cost Centers: Police Chief, SARIC, Traffic Unit, Marine Patrol, Canine Unit, Support Services, Training and Recruitment, Information Management, Police Emergency Communications, and Professional Standards & Training. ii, 911. Public Safety Communications. A combined E-911 public safety communications center (Public Safety Answering Point or “PSAP”) currently provides all services. However, it is the intent of both parties to implement the recommendations and provisions enumerated in the document “City of Savannah Operational Plan for Consolidation of Police and Fire Dispatch” dated October 17, 2011 prepared by Windborne & Costas, Inc. The City Manager and County Manager will prepare an implementation plan with a two-year timeline for full oper implementation which will be subject to the approval of both the Commission and Council. To the extent such an implementation plan ultimately alters the reporting and managerial structure between the emergency communications /E911 Center functions and the Chief, the MPD Agreement will be correspondingly amended to alter the MPD Jurisdiction, related Cost Centers and use of E-911 revenue sources. nal This section shall expire on October 31, 2018. Prior to that date, the parties agree to enter into a separate intergovernmental agreement that provides for the location, funding and operation of E911. Until any new intergovernmental agreement is agreed to by both parties, E911 costs will be split as outlined in Exhibit C. County will not assume any new cost sharing arrangement for E911 expenses until such time as a new intergovernmental agreement is approved by both parties. 8 DRAFTO1-12-15It will be the City Manager's fiduciary responsibility to budget and account for all E-911 fees collected by the City and County, and such revenue shall be used as a funding source for E-911 Police Dispatch services. if budgeted expenditures exceed budgeted revenues, the City Manager will calculate the County's Funding Obligation for E-911 services by applying the Cost Allocation Procedure as attached in Exhibit C to the remaining excess expenditures, as budgeted. The City Manager will then render a monthly invoice to the County for the County Funding Obligation in an amount equal to one-twelfth of the remaining estimated costs. Any invoices shall be paid within four weeks of receipt from the County's funds. Should budgeted revenues exceed budgeted expenditures; no invoice will be issued to the County. At year end, the City Manager will compare actual E911 Revenues, Expenditures, and Payments by the County, and will apply the same annual reconciliation process to this function as is applied to other MPD operations, in accordance with Section V (9) of this agreement. ‘As described herein, E-911 Revenues and net assets of the City’s Emergency Communications Fund available as of the effective date of this Agreement shall be used to fund communications related costs for the £911 Center’s operation. Any revenues of the County and City Emergency Telephone Systems Funds received after the effective date of this Agreement shall be used to fund the annual operating costs of the Communications Cost Center. The County shall designate the MPD as its public safety answering point. Any €-911 fees collected by the County will be remitted to the City. f. Office of Professional Standards. It is the desire of both parties to agree that the Office of Professional Standards and Internal Affairs will operate using the best practices to include a bifurcation of the unit into two divisions, to wit, the Office of Professional Standards and Internal Affairs. The Chief shall endeavor to introduce to the extent practical and advisable the best practices as outlined in industry standards which have been developed by the Committee on Accreditation of Law Enforcement Agencies (CALEA). If any complaint, grievance or investigation of any MPD officer is initiated by any other law enforcement agency or by the County Manager or City Manager and referred to the Internal Affairs division, the Chief shall ensure that a written copy of the resulting Internal Affairs report, and any action taken by the Chief in 9- DRAFTO1-12-15Fesponse to the report, is provided to the initiating agency and the Policy Committee. 8. Aviation Control and Charges. The MPD Budget shall include appropriations to reimburse the County for costs incurred for the utilization of mosquito control aviation by the MPD. Such charges will be expensed to the MPD Cost Center utilizing the aviation services. The amount of such charges shall be billed at the actual cost per hour. Canine Unit, The County will have the option of using the Sheriff's Canine Unit for operations in the unincorporated area. Should the County exercise this option, MPD Canine Unit will be paid for 100% by the City. If not, the unit will be included as a Shared Cost Center and allocated per the Cost Allocation Procedure attached as Exhibit C. C. Function of Chief upon implementation of Agreement. It is anticipated that the Chief will review the current operational structure of MPD may realign some activities described herein. If so, upon approval of Managers in accordance with this agreement, if it is beneficial to break these activities out into separate departments to track activities and costs, Chief will do so. As activities are reviewed, the City and County will determine and agree as to Whether the activities belong in a Precinct, in CID, or in a Shared Cost Center. Nothing contained herein shall prohibit either party from creating new cost centers funded solely at the expense of the creating party. lll Employees A. MPD Employees. Effective as of the date of this agreement, all MPD employees are City employees, and except as otherwise provided in this Agreement, shall be subject to the personnel policies, procedures, rules and regulations, pay and benefits of the City. A list of authorized positions by Cost Center for the MPD as of January 1, 2014 is incorporated into this Agreement as Exhibit B, is provided as baseline staffing data and an indication of the level of resources and effort existing as of the date of this Agreement. 8. Equal Opportunity and Diversity. The administration and staff of the MPD will be committed to equal employment opportunity and diversity in the MPD work force consistent with the law, and will strive to achieve appropriate representative goals in recruitment, hiring and promotion to equal employment opportunity and diversity consistent with law. C. Uniforms, Vehicles and Weapons. The uniform of MPD will remain representative of a professional metropolitan police organization with visual recognition of the rich department history of the County and City Police Departments, 10- DRAFTOL-12-15D. _Take-Home Vehicle Policy. The Manager, through the Chief, shall determine the take-home vehicle policy for sworn personnel to be implemented on an incremental basis. E. Medical, Pension and OPEB Benefits. Nothing herein shall prevent either the City or the County from modifying its pension plan, or any other employee benefit plan, in the future. Any future modification of the City Pension Plan shall apply to MPD employees who are participants in the City Pension Plan, and any future modification to the County Pension Plan shall apply to MPD employees who are participants in the County Pension Plan. The City shall allocate costs to the MPD for Medical, Pension and OPEB benefits on the same basis as allocated to other City departments and bureaus. Former County police officers and staff had elected to remain on the County's Pension Plan and Medical Plan during the initial staff transition to City employment in 2003 through 2005. These employees shall continue to be participants in the County Pension Plan and Medical Plan. Provisions of the County Pension Pian shall apply to all participants in the County Pension Plan. Provisions of the County's Medical plan shall apply to all participants in the Medical Plan. The pay of employees who elected County benefit plans shall be subject to withholding for employee medical premiums and pension contributions as specified in the County plans. The City shall pay to the County the amount of such withholdings on a monthly basis. The employer cost for retirement benefits, OPEB and medical benefits for such employees shall be included in the MPD budget and remitted to the County on a monthly basis. The amount of employer cost for the Pension Plan shall be based on the annual actuarial valuation of the County's Pension Plan and allocated to the MPD on the same basis as allocated to other County departments. The amount of employer cost for OPEB (other post-employment benefits) shall be based on the biennial actuarial valuation of the County's OPEB plan and allocated to the MPD on the same basis as allocated to other County departments. IV. Legal Representatio \d Settlement of Claims A County Provided Representation. The County Attorney will represent the County, MPD, the City (if requested), and MPD officers or employees who are sued for incidents arising out of the use or ownership of county-owned vehicles. The County Attorney will also represent the same listed parties in all actions a ig staff assigned to Animal Control and the Counter Narcotics Team. The County Attorney will also represent the same parties listed when an incident not otherwise covered by this agreement ‘occurs within the unincorporated area of the County. The salaries and benefits of the County Attorney and other County legal staff shall not be charged back directly or indirectly to the MPD Budget. County is responsible for payment of all claims settlements or judgments made in pursuant to this paragraph. The payment of such settlements or judgments shall not be charged back directly or indirectly to the MPD Budget as part of any Cost Center. ing out of any incident invol 11- DRAFTO1-12-15City Provided Representation. The City Attorney will represent the MPD, the County (if requested), the City and MPD officers or employees who are sued for incidents arising out of the use or ownership of a city-owned vehicle. The City Attorney will represent the MPD, the City and County in all employment law matters and claims as all MPD employees are City employees. The City Attorney will also represent the same listed parties when an incident not otherwise covered by this agreement occurs within the corporate limits of the City. The City is responsible for the payment of all claims settlements and judgments covered by this paragraph. The payment of such settlements or judgments shall not be charged back directly or indirectly to the MPD Budget as part of any Cost Center. C. Employment claims, As all employees of MPD are City employees, the City Attorney will represent the MPD, the City and County in all employment law matters and claims. The salaries and benefits of the City Attorney and other City legal staff shall not be charged back directly or indirectly to the MPD Budget. All other costs related to the defense of such claims and the payment of any settlements or judgments resulting from such cl not be charged back to the MPD budget and shall be paid by the City as City alone controls all employment decisions pursuant to the chain of command outlined herein. s shall D. Subrogation. The parties waive any rights to subrogation against the other for all matters as to each other and MPO. At the time of this agreement, both parties are self insured, Should either party obtain insurance, the other party shall not be charged through any cost center or other cost allocation procedure for the internal service fund, pro rata cost, or premium as it relates to MPD functions. E, No Requirement to Defend or Waiver of Immunity. By entering into this agreement, City and County do not waive any defense as to sovereign immunity and any waiver of sovereign immunity is only to the extent allowed by general law. Nothing contained herein shall require the City or County to defend any claim, or to pay any judgment against any employee without the express approval of the City Council or County Commission, or to defend any claim or pay any judgment for actions (i) taken in violation of any law or any policy of the City or the SCMPD, (ii) for violations of claimant's civil rights under the Constitution of Georgia or the United States, or (ii) for actions taken outside the scope of his or her employment, Nothing contained herein is intended to waive any sovereign or other immunity which may apply with respect to any claim. F. Qutstanding claims, Any outstanding claims made against either the City or the County prior to the enactment of this agreement regarding any funding obligations for Metro against the other party shall be resolved, waived or otherwise provided for in this agreement, All disputes regarding money or other compensation owed under the previous 12- DRAFTO1-12-15intergovernmental agreement are satisfied and shall not be governed by this Section or the previous agreement V. Budget Process and Policy General Principles. It is the express intent of this Agreement that each jurisdiction is intended to contribute its fair share of funding for the MPD, thereby providing al equity between the two jurisdictions. Each jurisdiction is intended to receive services in accordance with the funding that it provides. The Commission and the Council expressly agree to take all required steps to achieve and maintain fiscal equity upon the implementation of this Agreement and for the duration of this Agreement. B. Relevant Factors in Funding The difference in per capita funding by each jurisdiction reflects differences in factors such as, but not limited to: (a) police call volume; (b) crime statistics; (c) geographic response time; and (d) police officers per population ratio to include non-resident tourists. Either Manager may at his or her own discretion delineate additional factors based upon the direction of the respective governing authority. C. The MPD Budget. A biennial operating budget for the MPD (“MPD Budget”) shall be prepared by the City Manager in conformity with the requirements of the City Charter and City Code for each annual period commencing each January 1. The biennial budget will present the estimated operating costs for twenty-four months of operations. During budget development and prior to making a final budget recommendation, the City Manager shall confer with the County Manager and County Staff designated by the County Manager as to the MPD Budget Proposal and shall provide a budget calendar outlining key dates in the budget process. The City Manager, in consultation with the County Manager, shall modify the proposed MPD budget to conform to changes requested by the County Manager and City Coun 1) The budgeted share of MPD funding to be provided by the City and County shall be computed based upon the Cost Allocation Procedure provided in Exhibit C. The City Manager shall provide the MPD final proposed budget and funding requirements by source to the County Manager and City Council no later than December 1st each year. 2) The MPD Budget shall include estimates of all operating expenditures to be appropriated for the two year period. The MPD Budget will also provide information on capital outlay expenditures or items in the City’s Capital budget plan that require County resources. In the event the City Manager determines that significant capital assets are needed for the operation of the MPD, which were not included in the MPD Budget, City Manager shall request the appropriate budget authorization from the City Council and the County Commission, working with the County Manager to obtain budgetary approval from the Commission. The 13- DRAFTO1-12-15County's budgetary approval shall be required before the City contracts for or commits funds for the capital purchase. 3) The budget for the MPD shall be considered and adopted by City Council as part of the City’s overall budget in conformance with the City Charter. It is recognized that the first year of the biennial budget would be adopted by Council as its annual budget. The second year of the biennial budget is intended to be used for operational planning, cost control, and guidance to the County in the adoption of its fiscal year budget in the ensuing June. The adopted MPD budget shall be administered by the City using its customary budget control and monitoring procedures. All MPD procurement funded by the MPD operating budget shall be administered by the City in compliance with the City’s procurement rules and regulations. 4) Additional services may be desired by either party after the enactment of Agreement. It is recognized and identified in Exhibit C that the demand for services in the City’s jurisdictional boundaries and in the unincorporated County are different. Consequently either entity may desire to implement new or expanded MPD services that do not benefit or interest the other entity. In many cases the new services would fall under the appropriate precinct structures and therefore be 100% paid by the requesting party. Should the City desire additional or expanded services that involve funding from the County, the City Manager shall provide detailed information to the County Manager on any recommended budget proposal for additional services, programs, operational costs or equipment items, to include increases in authorized positions, that will result in increases to the County's allocated costs. The County Manager will seek budgetary approval from the Commission for these items as though the MPD were a County department. Such budgetary approval by the Commission will be required before any allocation of these costs for these new or additional services, or provision of these services by the City to the County. If the Commission withholds their approval, the related activities will be accounted for in a separate cost center on the City’s ledgers and paid for solely by the City. A reciprocal process will be utilized in instances where the County desires additional or expanded services for the unincorporated area. 5) The Chief shall formally notify each Manager and obtain written approval in advance of either of the following events: Where MPD budgeted expenditures exceed or expect to exceed the prior year’s budget amount by either 3% or by the annual increase in the Consumer Price Index, whichever is greater; or where MPD proposes to add new staff Positions. Under no circumstances shall either governing authority be obligated to share in increased cost or increased staffing cost as identified in this paragraph unless Chief properly notifies the City Manager and County Manager and obtains approval of the same, 6) County Staff within MPD. The County Manager may designate a county employee, appointed and paid for by the County, whose responsibility is to work in a 14- DRAFTO1-12-15coordinated effort to ensure that the County Manager has full and complete disclosure of all financial and operational matters related to the MPD’s use of County resources. The intent and purpose of this paragraph is to ensure that the County Manager receives all information necessary to ensure verification of financial and service measure information provided. The cost of such employee shall not be included in the MPD budget. 7) Funding Obligation. The City Manager shall compute each entity’s budgeted funding obligation based on the MPD Budget as outlined in Section V (C) and Cost Allocation Procedure as outlined in Exhibit C’s Cost Allocation Procedure. The City shall render a monthly invoice to the County for an amount equal to one-twelfth of the annual estimate of the amount of the MPD budget to be funded by the County. The County shall pay for the unincorporated share of police services from County funds. Any invoices shall be paid within four weeks of receipt. 8) Use of £911 Revenue. Use of these funds shall be in accordance with the funding outlined herein in Section I 9) Annual Reconciliation. After completion of each budget year, actual MPD expenditures shall be determined by the City Manager. The City Manager shall provide the County with a statement no later than June 30th following the end of the budget year that shows the actual costs of the MPD, the amount to be funded by the County using the Cost Allocation Procedure, the amount paid by the County, and any amount due. If the County's actual share for the year is greater than the monthly payments made during the year, the difference shall be paid by the County to the City by August 31st following the end of the budget year. If the County's actual share for the year is less than the monthly payments made during the year, the difference shall be paid by the City to the County not later than August 31st following the end of the budget year. 10) Audit of MPD Police Expenses, Access to Records and Reporting. As an instrumentality of the City, the MPD accounts shall be audited annually by an independent firm of accountants as part of the annual City audit made in conformance with audit requirements for municipal governments set forth in State law and the City Charter. 11) Access to all records. The County Manager and City Manager, or persons designated by them, shall have full and unfettered access to all MPD financial records or other data including operational metrics such as call for service history, use of MPD Confiscated funds, or other data relevant to all matters covered herein, 12) Providing records. The City Manager shall provide the County Manager with a monthly financial report showing line item budgets, current month, and year-to-date expenses for each MPD cost center as well as a data report showing each entity’s Dispatched £-911 Radio 15- DRAFTOL-12-15Calls for the month, assigned based on location of occurrence. The City’s payroll system will be configured to provide accurate information about the assignment of staff to specific cost centers and precincts. The City will allocate staff salaries to the specific cost center and precinct where the employee is primarily assigned. The City shall provide a staffing report for each cost center identifying assigned employees and vacant positions to be included with the monthly billings. City and County staff will jointly and in good faith resolve discrepancies in £911 call data to determine dispatched calls for service for each jurisdiction. VI. Funding from Grants, Condemnations, or Other Sources A. Grants. All parties agree to aggressively seek funding through grants and other sources to reduce the costs of providing police services. A separate Cost Center within the MPD accounts shall be used to account for expenses funded by such grants. The use of any funds secured through a grant shall be governed by the terms of the grant. B. Condemnations and Forfeitures. All funds derived from condemnations and forfeitures initiated by the MPD shall be deposited in the MPD City’s Confiscated Assets Fund/ condemnation account and shall be available for expenditure by the MPD in accordance with all applicable laws, ordinances, rules and regulations. All funds derived from condemnations and forfeitures initiated by CNT shall be deposited in the County Confiscated Assets Funds. C. Revenue. Expenditures funded by the MPD City’s Confiscated Assets Fund/condemnation account shall be charged to a Confiscated Assets Expense Fund. D. Court and Parking Revenues other than those assessed in Recorder's Court. Cases or parking violations brought to a court by the MPD for violations reasonably believed to have been committed within the City’s corporate limits (as determined by the MPD Chief) shall be deemed “City Cases”. Any revenue resulting from City Cases which is eligible to be paid toa police jurisdiction shall be paid to the City. Such revenue shall not be part of the MPD budget and shall not be subject to any cost allocation methodology. All other cases or parking violations brought by the MPD shall be deemed to be “County Cases”. Any revenue resulting from County Cases which is eligible to be paid to a police jurisdiction shall be paid to the County. Such revenue shall not be part of the MPD budget and shall not be subject to the cost allocation methodology provided in Section V.C. The Chief shall establish standard operating procedures (in cooperation with the County courts) for the MPD to properly identify all violations as either a City Case or a County Case as defined above. All fines assessed in Recorder's Court shall be governed by the intergovernmental agreement which funds that Court. CNT is not a part of MPD for the purposes of this Section. 16- DRAFTOL-12-15Vil. Jail Costs A. Cost. All costs of the Chatham County Jail shall be paid by the County and charged to the County’s Maintenance and Operations Fund. B. Record keeping. Any inmate delivered to the Chatham County Detention Center by the MPD for crimes reasonably believed to have been committed within the City's jurisdictional limits shall be deemed a “Savannah Prisoner”. Any inmate delivered to the Chatham County Detention Center by the MPD for crimes reasonably believed to have been committed within the County's unincorporated area shall be deemed “County Prisoner”. The MPD Commander shall establish and maintain standard operating procedures (in cooperation with the Sheriff) to properly identify each person delivered to the Detention Center as either a Savannah Prisoner or a County Prisoner. Any costs for jail services shall not be a part of the MPD budget or the jurisdiction of this amended agreement. Any revenues related to jail service reimbursement shall not be part of the MPD budget. C. Medically unstable detainee. Each respective jurisdiction is responsible for delivering medically stable prisoners to Sheriff for detention. Should any prisoner be refused admission by Sheriff based upon medically instability, then the arresting jurisdiction shall bear the cost of all medical expenses to stabilize prisoner until Sheriff is capable of receiving prisoner. VIL. Capital Assets, Equipment and Supplies A. Qwnership_of Capital Assets, Equipment and Supplies. Capital assets and equipment will be generally owned by the entity that directly purchased the item, and any salvage value will be paid to the property owner upon the asset's disposal. In the ordinary course of operations, the MPD will purchase capital assets, equipment and supplies through the MPD cost centers. The City will have administrative custody and ownership of these assets except in the event of Termination of this agreement. In that event, ownership of assets purchased with operating funds will be shared by both parties based on the funding source as of the purchase date. The funding source shall be determined based on each entity's contributing cost share as defined in the Cost Allocation Procedure in Exhibit C. Such assets will include computers, radios and other equipment purchased through the City’s internal service funds with contributions from the MPD cost centers, excluding vehicles. B. Replacement Vehicles. The County shall replace a minimum of fifteen (15) police sedan vehicles per year. All costs to mark and out les will be paid by the County external to the MPD Budget. Vehicles purchased by the County shall be listed in the County's inventory, shall be County property, shall be maintained by the County Fleet Maintenance Department, and shall be self-insured by the County. the vel 17- DRAFTO1-12-15The City will replace a minimum of thirty (30) vehicles per year. All costs to mark and outfit the vehicles will be paid by the City external to the MPD Budget. Vehicles purchased by the City shall be listed in the City’s inventory, shall be City property, shall be maintained by the City Fleet Maintenance Department, and shall be insured (or self-insured) by the City. Both parties are the owner of the respective vehicles purchased with the funds of the governing authority and nothing in this agreement shall be construed as a rental agreement between the parties for use of MPD cars nor is there any waiver of sovereign immunity based upon renting of MPD cars. ‘The MPO Chief shall be consulted on bid specifications for all vehicles purchased for use by the MPD. All vehicles purchased will be of the same color and bear the marking of the MPD. C. Vehicle Use Charges. The MPD Budget may include appropriations for vehicle depreciation titled Vehicle Use Charges. Vehicle use charges shall be paid to the jurisdiction which owns the vehicle and shall be used as a method to accumulate funds for the systematic replacement of vehicles due to age or use. Such replacement charge amounts shall be calculated in a similar and methodical fashion for each jurisdiction and will be charged to the MPD Cost Center to which the vehicle is primarily assigned. D. Fleet_Maintenance and Fuel Charges. The MPD Budget shall also include appropriations to pay each jurisdiction for the cost of vehicle maintenance performed by their respective vehicle maintenance departments and fuel charges. Such charges shall be made to the MPD Cost Center to which the vehicle is primarily assigned. The methodology used to determine vehicle maintenance charges shall be on a basis consistent to all other cost centers throughout the jurisdiction, and shall be allocated among the County and City for funding as provided for in Exhibit C E. Current Service Agreements. Any service agreement currently in effect at the time of this agreement shall remain in full force and effect unless and until the City Manager and County Manager consult and consent in writing as to the termination of such as agreement. F. Procedures for Maintenance/Repair, Disposal and Replacement of Capital Assets, Equipment and Supplies. All parties shall follow reasonable and customary procedures for schedules of maintenance/repair, disposal and replacement of capital assets, equipment and supplies for the MPD. Irrespective of ownership, all vehicles shall be maintained, repaired, replaced and disposed on the same standardized schedule. IX. Dispute Resolution. Any unresolved question shall be placed in writing through notice, and the County Manager and City Manager shall meet within ten (10) days of the written notice in a good faith effort to resolve the dispute. Any unresolved dispute shall be considered 18- DRAFTO1-12-15“contested”. Any “contested” items shall be forwarded to the Policy Committee for discussion within 10 days, and the Policy Committee will decide within 30 days of the discussion. Because of the disputes arising in connection with this complex intergovernmental Agreement, the City and County desire to resolve the disputes quickly, economically and with final certainty. Both the City and County agree to have an expert person familiar with Georgia law to determine those disputes rather than a jury trial or traditional arbitration rules. Therefore, both parties agree that the disputes arising out of the agreement shall be resolved by a judge, senior judge, or retired judge as agreed to by the parties and applying Georgia law, so as to achieve the best combination of benefits of the judicial system and of arbitration. Both parties specifically waive jury trial in connection with disputes from this agreement. The parties shall select a mutually agreed upon judge as outlined above. Should the parties be unable to agree, then each party shall select a judge of its choice. Those two judges would then select a third judge who would actually try the matter. Both parties will present their factual and legal argument and position concerning any dispute presented to a judge, who shall make a written decision. That decision shall be considered final by the parties and both parties specifically waive the right to appeal the matter to any court of record. X. Term. The term of Agreement is ten (10) years, beginning of March 1, 2015 and expiring on February 28, 2024. Xl. Termination of Agreement. This Agreement may be terminated by the County or City with twelve months written notice. Should the 12 months written notice of termination be provided by either the City or County, the termination period may be extended up to six (6) months by mutual agreement of both parties in order to provide the County with adequate time to staff a police department and/or for the MPD to conduct an orderly reduction in force. A Status of Employees upon Termination of Agreement. Upon written notice of Termination, the City and County in conjunction with the MPD Chief will begin working jointly to determine job placement for each employee of the MPD who will be affected by the reduction in force. Subject to budgetary resources available, and the independent management decisions to be made by the City and County in the event of Termination, the parties will attempt to give each MPD employee will be given the opportunity to be employed by either the County or City. Nothing contained in this paragraph shall be construed as an employment contract, or to confer any right of employment or any benefit to any employee. XL Need for Agreement after Expiration Date 19- DRAFTO1-12-15A. Continuation of Services. The City Manager and County Manager may mutually agree to continue the j Agreement. ion of police services subsequent to the expiration of this XII. Miscellaneous ‘A. Amendments. This Agreement may be amended by the mutual agreement of the parties hereto. Such amendment shall be in writing and shall be attached to and incorporated into this Agreement. B. Counterparts. This agreement may be signed in several counterparts, each one of which shall be an original and all of which when taken together will constitute one agreement between the parties. C. Validity and Enforceabilty. If any provision of this agreement is held invalid or unenforceable, the validity and enforceability of the remaining provisions of the agreement shall not be affected thereby, unless the provision held invalid is a material element of this agreement. D. Waivers. No delay or failure to exercise a right under this agreement shall impair such right or shall be construed to be a waiver thereof, and any such rights may be exercised from time to time as often as deemed expedient. Any waiver shall be in writing and signed by the party granting such waiver. £. Headings. The headings of the sections of this agreement have been inserted for convenience of reference only and shall in no way restrict or otherwise modify any of the terms or provisions hereof. F. Parties hereto are sole beneficiaries. This Agreement is made for the sole benefit of the City of Savannah and Chatham County and is not intended to be construed as conferring benefits on any other party. G. Sovereign Immunity. Both parties are sovereignly immune from suit in all matter unless such immunity is waived by act of the General Assembly. Nothing in this agreement is the product of any legislative act by the General Assembly and nothing herein shall be construed as waiving any immunity or defense available to either party under law. H. Agreements in existence with other parties. The MPD will continue to provide services pursuant to all mutual aid agreements and formal police service agreements between the County, City and other governmental entities in existence at the time of execution of this Agreement. The MPD will continue to provide services pursuant to all grant project agreements in existence at the time of execution of this Agreement. 20- DRAFTO1-12-15|. Entire Agreement. This Agreement constitutes the entire and complete agreement and commitments of the parties with respect to the combining of the City and County police departments, all prior or contemporaneous understandings arrangements and/or commitments whether oral or written having been merged herein. IN WITNESS WHEREOF, the County and City have caused this Agreement to be duly approved by their proper officers and so attest with their corporate seals affixed hereto set forth in duplicate originals. CHATHAM COUNTY, GEORGIA By: Albert J. Scott, Chairman Board of Commissioners ATTEST: Janice Bocook Clerk of Commission [SEAL] FOR THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH By: Stephanie Cutter, City Manager ATTEST: Dyanne Reese Clerk of City Council [SEAL] 21- DRAFTO1-12-15EXHIBIT A: Map 22- DRAFTO1-12-15EXHIBIT B MPD AUTHORIZED POSITIONS BY COST CENTER Police 2011 2012-2013 Police Chief 13 uu 1 Patrol 423 427,427 Criminal Investigations 103 103103 Special Operations 18 19 19 Traffic Unit 20 20 20 Canine Unit 6 6 6 Support Services 7 v7 7 Information Management 32 30 30 Professional Standards and Training 22 2 2 Subtotal 654 6556S Savannah Impact Program 15 14 4 Crime Stoppers 3 3 3 Savannah Impact Work Ventures 2 2 2 Marine Patrol 8 8 8 Mounted Patrol 7 7 7 Animal Control 13 3 13 EMS Administration 1 1 1 Counter Narcotics Team 35, 35 35, Total 738 738738 23- DRAFTO1-12-15EXHIBIT C COST ALLOCATION PROCEDURE This exhibit sets for the Cost Allocation Procedure for MPD costs between the City and County as to sharing of costs of MPD. Cost Allocation Procedures will be based on the following methodology: 1. The City will assign each cost center to a department for the accounting of costs. Prior to the date of this agreement, the following departments were reflected on the City’s general ledger: Department 4201 Police Chief 4210 Patrol 4220 (Criminal) Investigations / Special Operations 4230 SARIC 4231 Traffic Unit 4233 Marine Patrol 4234 Mounted Patrol 4235 Canine Unit 4236 Animal Control 4240 Support Services 4250 Information Management 4251 Police Emergency Communications 4261 Counter Narcotics Team 4262 Professional Standards and Training 4263, Savannah Impact 4265 Savannah Impact-Work Ventures 4264 Crime Stoppers 2. Between March 1, 2015 and February 29, 2016 the County will pay for its share of MPD costs based on the following formula: a. Patrol — Costs for Patrol will be based on Geography which, for 2014, was a 21.99% cost share for the County and a 78.01% cost share for Savannah. b. Shared Cost Centers and Criminal Investigations Division (CID) - The County will pay 39% of the expenses for CID and for the Shared Cost Centers listed in Section 5 of Exhibit C. 3. The County will pay 100% of the costs for the following departments: 24- DRAFTO1-12-15a, Animal Control, b. Counter Narcotics Team, and c. After March 1, 2016 County (unincorporated area) Precincts. 4, The City will pay 100% of the costs for the following departments: Mounted Patrol, Savannah Impact, Savannah Impact - Work Ventures, and After March 1, 2016 City Precincts. 5. The City and County will include the following departments as Shared Cost Centers: a. Police Chief b. Special Operations, c. SARIC, 4d. Traffic Unit - Major Investigations, e. Marine Patrol, f. Canine Unit, g. Support Services, h. Training and Recruitment, i, Information Management, j. Emergency Communications, net of E-911 revenues, and k. 8 Professional Standards and Tré 6. Effective March 1, 2016 the County's cost share for the Shared Cost Centers will be calculated based on the following formula which is called the Shared Cost Centers Formula: Shared Cost Centers Expenses X County's proportionate share of dispatched E-911 radio calls where the County's proportionate share of dispatched E-911 radio calls is calculated as: Unincorporated Area's number of Dispatched E-911 Radio calls, for most recent year available as of the date of the City’s budget adoption, divided by Total Savannah and Unincorporated Area Dispatched E-911 Radio Calls. 7. Effective March 1, 2016 the County will pay 20% of the expenses of the Criminal Investigations Division (CID). If the Unincorporated Area’s Part 1 Crime Rate exceeds 25% in any given year, then the County's contribution percentage will reset to the Part 1 Crime Rate percentage for that given year. 25- DRAFTO1-12-158. Dispatched £-911 Radio Calls are defined as actual calls for service to the Emergency Communications / £-911 Center that are responded to by MPD Patrol Officers/Police Personnel. Dispatched £-911 Radio Calls will be allocated to each jurisdiction based on location of occurrence. Dispatched E-911 Radio Calls do not include every traffic stop, officer’s meal, officer's visit to a station or other officer self-initiated activity. 9. Aviation charges for the use of County Mosquito Control helicopters and planes will be charged to the MPD based on usage, and then expensed to the department utilizing the service. 10. Any allocation of costs based on budget information will be reconciled in accordance with the provisions of the agreement, so that each party is paying for benefits actually received, not benefits as budgeted. This annual reconciliation is described in Section V of the agreement. 11. Cost formulas will be updated annually, reflecting the most recent calendar year data available as of the date of the City's budget adoption. 26- DRAFTO1-12-15‘SUMMARY - EXHIBIT C COST FORMULAS. 'SCMPD Cost Allocation Method for March 2018 to February 2016 Paige Paid by Paid by County County ost Cortor city Mao__§80. 4201 Pokee Chet 420 Patrol ‘ScEO 0% © UGEO now Gity Precincts ‘SGEO o% o% new County (snincoported) Precincts O% 0% © UGEO 420 Criminal Ieatigatons om o% 38% ‘Special Operations aim OK 30% 4230 SARIC om o% 30% 4231 Trafio Unt or om 30% 4239 Macne Patrol er o% 38% 4234 Mounted Patol 100% o% 0% 4235 Carine Unit ork O% 38% 4298 Arima Conta oe (100% o% 4240 Suppot Senices orm O% 38% 4245 Training and Recrutment erm % 30% 4250 Infomation Management om o% 38% 4251 Pobice Emergency Communications om O% 30% 4281 Counter Narestios Team O% 10086 O% 4282 Proasionl Standards and Taning ome o% 30% 4263 Satornah Inpact 100% om 0% 4265 Sawennah impact: Work Votes 100% om o% ‘4284 Come Stoppers 100% o% 0% Tota cost forma method [cco Tota beats and and area of Savanah and Unincorprated County or prior budget you, exces wetland | Juceo Unincorprated County's beats an land area dvded by GEO, excuse of wellands 2-90 JSGEO Sawemaris bats and land sea ides by GEO, exclushe of wolands 780% 10056 Costs ave 100% pid by inated pant [SCUPD Year 2 Cox locaton Method for March 2016 forward Paddy — Paid by Paidty County Coury coat Canter Gay Ngo___s30. 4201 Paice Gh? —__s555 r= 4210 Patra, o% o% o% now Gy Precincts 10% on oe ew Gounty (unincorporated) Precincts 0% o% (100% 4220 Criminal mvestgntons 20% o% 2m Specal Operations Sos 0% UGS 4230 SARC SCS 0% UGS, 4251 Tele Unt crs o% CFS, 4253 Manne Part CFS o% CFS: 4234 Mounted Pata, 100% om o% 4235 Canine Unt scrs o% CFS 4238 Animal Conta O% = 100% O% 4240 Suppor Senices crs o% © —_UCFS 4245 Tring and Recrutment crs o% CFS 4250 information Management crs o% CFS 4251 Palice Emergency Communications crs o% UGS 4281 Counter Nareatcs Team % 100% o% 4262 Professional Standards snd Trinng crs O% CFS 4269 Savannah impact ‘0% o% o% 4265 Savannah impact ork Ventures 10% om 8% 4284 Crme Stoppers 100% om o% Total Cost fea metho lcrs Total E91 Dspatcned Rac calls fr Savanah and Unincrprsted County for price budget year JUCES Uninccrprated Area's E911 Despatched Radio calls fr per budget your dudod by CFS 25.20 ISCFS Sovonnahs E911 Ospatches Rai cas fr price budget year chsed by CFS 74.74% 100% Costs ae 100% pad by ndostod party 27- DRAFTO1-12-15