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ACKNOWLEDGEMENT RECEIPT FOR EQUIPMENT

Municipality of Tukuran
Agency

No:
Date:
Office:

COMMISSION ON AUDIT

QTY.

UNIT

unit

ARTICLE DESCRIPTION

PROPERTY NO.

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Remarks:

Received by:

Received from:
EXMILA M. TARE

Signature over printed name


State Auditor II

ALVIN BUOT
Signature over printed name
State Auditor II

Position / Office

Position / Office

Date

Date

A. This form shall be accomplished as follows:


1.
2.
3.
4.

Agency - name of the agency


No. - assigned control number
Office/College - name of the office/college
Qty. - number of units given to the concerned employee or user of the
property
5. Unit - unit of measurement (i.e. set, lot, pc, pair, unit, etc.)
6. Article Description - brief description or details of the items issued to
the concerned employee, including Serial Number in case of equipment
with serial number
7. Property Number - assigned property number/barcode of the item issued
8. Unit Cost - cost of the item issued
9. Total Cost - total cost of the item
10. Location - location of the item (i.e. room no., laboratory, etc.)
11. Remarks - use this portion to indicate information relative to:
> Cancellation of ARE due to transfer of accountability (e.g. This cancels
previous ARE signed by Mr. Rogelio T. Estrada, Jr. dated 01/31/06.)
and/or transfer of equipment from one office to another (e.g. Transfer
without cost from SPMO to Accounting Office. ARE dated 01/31/06.)
> Nature of acquisition of property (e.q. donation, project funded)
12. Received by: - the end-user of the property shall acknowledge receipt by
signing under "Received by" portion
13. Received from: - this portion shall be signed and dated by the head of
office under "Received from" portion
B. The ARE shall be prepared in three (3) copies or more distributed as follows:
Original - Supply and Property Management Office (SPMO)
Duplicate Copy - Unit/college Property Officer
Triplicate Copy - Accounting Office (attached to voucher)
Other Copy/ies - Recipient or the end-user of the property
C. The ARE shall be renewed every three (3) years or everytime there is a change
in accountability
Note: It is likewise important to indicate in the ARE the Supplier's name from
which the item/s was purchased, invoice number and date, PO number
and date and Purchase Request number as part of the article description.

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