Planning steps before the

meeting
Review the problem and determine
the precise purpose
Decide who should participate
Arrange for meeting date, time and
place
Create an agenda
Distribute the announcement for the
meeting
Check on physical arrangements

Planning steps before the

meeting

Procedures During the

Meeting
Begin with a natural bias free
opening-positive note
Stimulate discussion. Involving all
members in a discussion in central to
a leaders responsibilities
Understand the roles of the
participants
State the major conclusion and plan
of action

Follow Up after the Meeting

Secretaries take minutes, leader or
chairperson check for accuracy
Email an attachment of meeting
notes to each participants.
An idea or discussion like to revisit or
future reference