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BYLAWS OF
CALIFORNIA SOCIETY
OF
MEDICAL ASSISTANTS
(CSMA)

An Affiliate of the
American Association of Medical Assistants
(AAMA)
Chartered in 1982 Revised April 1998, April 1992, April 1996, March 2005, March 2006, April 2008, April 2010
Editorial Revisions June 1999, October 2000, December 2002, November 2003. March 2005 October 2005 December 2007, December 2010,

December 2013, January 2015

CALIFORNIA SOCIETY OF MEDICAL ASSISTANTS


DEFINITIONS:
1. MEMBER . . . An individual who is a member as defined in the bylaws of the American Association of Medical
Assistants
2. COMPONENT CHAPTER . . . A duly chartered component chapter of the California Society of Medical
Assistants, an affiliate of the American Association of Medical Assistants, Inc.
3. CONSTITUENT . . . A state society of medical assistants having a charter from the American Association of
Medical Assistants
4. SOCIETY . . . The constituent known as the California Society of Medical Assistants, an affiliate of the
American Association of Medical Assistants

MOTTO: EDUCATION: A LIFETIME INVESTMENT


CODE OF ETHICS:
The Code of Ethics of the American Association of Medical Assistants shall be embraced by the California
Society of Medical Assistants and shall set forth principles of ethical and moral conduct as they are related to the
medical profession and to the particular practice of medical assisting.
Members of AAMA dedicated to the conscientious pursuit of their profession, and thus desiring to merit the high
regard of the entire medical profession, and the respect of the general public which they serve, so pledge
themselves to strive always to:
A.
B.
C.
D.
E.

Render service with full respect for the dignity of humanity.


Respect confidential information obtained through employment, unless legally authorized or required by
responsible performance of duty to divulge such information.
Uphold the honor and high principles of the profession, and accept its disciplines.
Seek to continually improve the knowledge and skills of medical assistants, for the benefit of patients and
professional colleagues.
Participate in additional service activities aimed toward improving the health and well-being of the
community.

CREED:
I believe in the principles and purposes of the profession of medical assisting.
I endeavor to be more effective.
I aspire to render greater service
I protect the confidence entrusted to me.
I am dedicated to the care and well-being of all people.
I am loyal to my employer.
I am true to the ethics of my profession.
I am strengthened by compassion, courage, and faith.

TABLE OF CONTENTS
DEFINITIONS
MOTTO
CODE OF ETHICS
ARTICLE I - NAME AND AUTHORITY --------------------------------------------------------------------------6
Section 1. Name ---------------------------------------------------------------------------------------------------------6
Section 2. Authority ----------------------------------------------------------------------------------------------------6
ARTICLE II- OBJECTIVES -------------------------------------------------------------------------------------------6
ARTICLE III- ORGANIZATIONAL POLICY ----------------------------------------------------------------------6
ARTICLE IV- MEMBERSHIP ----------------------------------------------------------------------------------------6
Section 1.
6 Section 2.

Classification -----------------------------------------------------------------------------------------6
Qualifications ---------------------------------------------------------------------------------------- 6
A.

Active ------------------------------------------------------------------------------ 6
B.
Life -------------------------------------------------------------------------------- 7

C.

Sustaining -------------------------------------------------------------------------7
D.
Associate
---------------------------------------------------------------------------7 E.
Student
----------------------------------------------------------------------------- 7
F.
Honorary --------------------------------------------------------------------------- 7
G.
Section 3.
Section 4.
Section 5.

Affiliate ----------------------------------------------------------------------------- 7

Member At Large -------------------------------------------------------------------------------------- 7


Revocation ---------------------------------------------------------------------------------------------- 7
Privileges ----------------------------------------------------------------------------------------------- 7
A. Active members -----------------------------------------------------------------------------------7
B. Sustaining, student, associate and affiliate -------------------------------------------------- 7
C. AAMA representatives ---------------------------------------------------------------------------7

ARTICLE V- DUES
Section 1.
Section 2.

Annual dues --------------------------------------------------------------------------------------------- 7


New members ------------------------------------------------------------------------------------------ 8

Section 3.

AAMA representatives ------------------------------------------------------------------------------- 8

Section 4.

Reciprocity for membership transferee ------------------------------------------------------------- 8

ARTICLE VI- COMPONENT CHAPTERS ------------------------------------------------------------------------ 8


Section 1.

Eligibility ----------------------------------------------------------------------------------------------- 8

ARTICLE VII- CHARTERS -------------------------------------------------------------------------------------------- 8


Section 1.
Section 2.

Application for Charter ------------------------------------------------------------------------------- 8


Approval of Charter ----------------------------------------------------------------------------------- 8

Section 3.
Section 4.
Section 5.

Presentation of Charter -------------------------------------------------------------------------------8


Notification and Representation --------------------------------------------------------------------8
Revocation of Charter --------------------------------------------------------------------------------8

ARTICLE VIII- OFFICERS OF THE SOCIETY --------------------------------------------------------------------9


Section 1. Officers -------------------------------------------------------------------------------------------------9
Section 2. Eligibility ---------------------------------------------------------------------------------------------- 9
ARTICLE IX- AAMA DELEGATES AND ALTERNATES -------------------------------------------------------9
Section 1.
Section 2.
Section 3.
Section 4.

Number of delegates ---------------------------------------------------------------------------------8


President and Vice President ------------------------------------------------------------------------9
Other delegates --------------------------------------------------------------------------------------- 9
Eligibility ---------------------------------------------------------------------------------------------- 9

ARTICLE X- NOMINATION AND ELECTIONS ----------------------------------------------------------------- 9


Section 1.
Section 2.
Section 3.
Section 4.

Nominations Committee --------------------------------------------------------------------------- 9


Committee duties ------------------------------------------------------------------------------------- 9
Candidate submission of names ------------------------------------------------------------------- 9
Nominations from floor ---------------------------------------------------------------------------- - 9

Section 5.

Elections ----------------------------------------------------------------------------------------------- 10

ARTICLE XI- TERMS OF OFFICE, VACANCY IN OFFICE, REMOVAL FROM OFFICE-------------- 10


Section 1. Term of Office ---------------------------------------------------------------------------------------10
Section 2.
Vacancy
in
Office
-----------------------------------------------------------------------------------10
Section 3. Removal from Office -------------------------------------------------------------------------------10
ARTICLE XII DUTIES OF OFFICERS ---------------------------------------------------------------------- 10
Section 1.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.

Duties ------------------------------------------------------------------------------------------------ 10
President --------------------------------------------------------------------------------------------- 10
Vice President ----------------------------------------------------------------------------------------10
Secretary ---------------------------------------------------------------------------------------------- 11
Treasurer ---------------------------------------------------------------------------------------------- 11
Corresponding Secretary --------------------------------------------------------------------------- 11
Immediate Past President -------------------------------------------------------------------------- 11
Parliamentarian --------------------------------------------------------------------------------------11

ARTICLE XIII EXECUTIVE COMMITTEE --------------------------------------------------------------------11

Section 1. Composition ------------------------------------------------------------------------------------------11


Section 2. Powers and Duties -----------------------------------------------------------------------------------11
Section 3. Meetings ---------------------------------------------------------------------------------------------12
Section 4. Quorum -----------------------------------------------------------------------------------------------12
ARTICLE XIV ADVISORY BOARD------------------------------------------------------------------------------------- 12
Section 1.

Composition

-----------------------------------------------------------------------------------------12

Section 2.

Term of Office ---------------------------------------------------------------------------------------12

ARTICLE XV COMMITTEES ---------------------------------------------------------------------------------------------------12

Section 1.
Section 2.

Committee Chair -------------------------------------------------------------------------------------12


Duties of the Committees ---------------------------------------------------------------------------12

ARTICLE XVI MEETINGS ----------------------------------------------------------------------------------------------------- 12

Section 1.
Section 2.
Section 3.
Section 4.
Section 5.

Governing body --------------------------------------------------------------------------------------12


Annual Meeting --------------------------------------------------------------------------------------12
Committee appointments for General Assembly ------------------------------------------------ 12
Special Meetings -------------------------------------------------------------------------------------12
Quorum ------------------------------------------------------------------------------------------------13

ARTICLE XVII FISCAL ADMINISTRATION ------------------------------------------------------------------ 13


Section 1. Fiscal year --------------------------------------------------------------------------------------------- 13
Section 2. Audit ---------------------------------------------------------------------------------------------------13
ARTICLE XVIII RESOLUTIONS ------------------------------------------------------------------------------------------13
Section 1.
Section 2.

Resolutions -------------------------------------------------------------------------------------------- 13
Emergency Resolutions ----------------------------------------------------------------------------- 13

ARTICLE XIX - PARLIAMENTARY ------------------------------------------------------------------------------------13

ARTICLE XX AMENDMENTS ------------------------------------------------------------------------------------ 13


ARTICLE XXI AFFILIATION, AAMA ----------------------------------------------------------------------------13
ARTICLE XXII DISSOLUTION ----------------------------------------------------------------------------------- 13
Section 1 --------------------------------------------------------------------------------------------------------------- 13
Section 2 -------------------------------------------------------------------------------------------------------------- 14
Section 3. -------------------------------------------------------------------------------------------------------------- 14
DATES OF REVISIONS -----------------------------------------------------------------------------------------------14

ARTICLE I- NAME AND AUTHORITY


Section 1.
Name
The name of this organization shall be the California Society of Medical Assistants, hereinafter known as the
California Society, and referred to in these bylaws as the Society.
Section 2.
Authority
Constituent society bylaws must be in strict conformity with the mandated sections of the AAMA Bylaws: Name
and Affiliation, Purpose, Membership, Dues, Reciprocity of Membership, Delegates/Alternates representation to
the House of Delegates, Dissolution. It will be the responsibility of the AAMA to notify constituent societies of
any changes in those mandated bylaws. It will be the responsibility of the constituent societies to make the
mandated changes with copies of revised bylaws returned to AAMA within 30 days of notification. Any action
taken by a state society that is inconsistent with such mandated language shall immediately be null and void and
of no effect.
ARTICLE II- OBJECTIVES
The purpose of the California Society of Medical Assistants is to enable medical assisting professionals to
enhance and demonstrate the knowledge, skills and professionalism required by employers and patients; protect
medical assistants right to practice; and promote effective, efficient health care delivery through optimal use of
multi-skilled Certified Medical Assistants CMA (AAMA).
ARTICLE III- ORGANIZATIONAL POLICY
This Society is hereby declared to be nonprofit. It is not, nor shall it ever become, a trade union or a collective
bargaining agency. No person otherwise qualified for membership shall be denied membership. No person who
participates in the activities of organizations whose purpose is to overthrow the government of the United States
of America shall be a member.
ARTICLE IV- MEMBERSHIP
Section 1.
Classification
There shall be seven (7) classes of membership: active, life, sustaining, associate, student, honorary and affiliate.
A. Membership in a component chapter, a constituent society and AAMA shall be required for all classes, except
for honorary members, unless there is no component chapter in the area. A member at large is one who meets
all the qualifications of active, associate, affiliate, life, sustaining, or student, except that a component chapter
does not exist in the area of residence. Such a member shall pay only state and national dues.
B. No other membership or quasi-membership classes shall be permitted by a component chapter;
C. Membership in a component (local) chapter shall be required unless there is no component chapter available;
D. An individual, other than a life or honorary member, may not belong to a component chapter without also
belonging to a constituent society and AAMA.
Section 2.
Qualifications.
A. Active - an active member shall be one of the following:
1. A CMA (AAMA) holding current credential status and whose CMA (AAMA) credential has not been
revoked as provided by the AAMA Certifying Board Disciplinary Standards and Procedures for the CMA
(AAMA).
2. Anyone who was an active member on 12/31/87, who has never been a CMA (AAMA), and
who has maintained continuous active membership. Continuous active membership shall be defined
as having dues postmarked or submitted electronically to the AAMA Executive Office by December 31
(the controlling time is that of sending, not that of receiving).
B. A. Life A CSMA life member shall be an active member who has had life membership conferred by a twothirds vote of the Executive Committee of the California Society of Medical Assistants for outstanding service
to the Association. Only one life membership may be conferred in any year. Nominations with supporting
documentation shall be submitted to the Executive Committee by a component chapter or a member of the

Executive Committee. This documentation must be received by the Executive Committee no later than forty
(40) days prior to the annual meeting.
C. Sustaining Anyone who has been an active or associate member for at least two years, who has retired from
medical assisting, is eligible for sustaining membership. This membership shall be forfeited if not renewed
annually.
D. Associate An associate member shall be a medical assistant who is not yet an AAMA Certified Medical
Assistant (CMA) and who does not fall under any other category.
E. Student A student member
1. Shall be enrolled in a medical assisting program accredited by either the Commission on Accreditation of
Allied Health Education Programs or the Accrediting Bureau of Health Education Schools
2. Shall be limited to a one-time enrollment, selecting either a one-year or a two-year membership term.
F. Honorary Membership
1. Honorary memberships may be bestowed on individuals who have made outstanding contributions to the
Society. Names of candidates for honorary membership shall be submitted to the President at least forty
(40) days prior to the annual meeting. Such candidates shall require approval of the Executive Committee
of the Society by a two-thirds vote. An honorary member shall not pay dues, hold office, vote or serve as
committee chair.
G. Affiliate An affiliate member shall be one who is not eligible for another category of membership but who
is interested in the profession of medical assisting.
Section 3.
Member at Large.
A member-at-large is anyone who meets all the qualifications for active, associate, affiliate or student membership
except that a chapter society does not exist in her/his area. Such a member shall pay only state and national dues.
If and when a chapter is established in the member's locality, he/she will be required to join and pay local chapter
dues following the year of charter of the chapter.
Section 4.
Revocation
Any member who has had their CMA credential revoked by the Certifying Board as provided by the AAMA
Certifying Board Disciplinary Standards and Procedures for CMAs (see www.aama-ntl.org), will immediately
lose their membership and all privileges attached thereto and shall not be allowed reinstatement, unless the
revocation of the credential is rescinded by the Certifying Board. No refund of any dues amount paid will be
made.
Section 5.
Privileges
A. Active members are eligible to serve as officers and committee chairs provided the requirements for office are
met.
B. Sustaining, student, associate and affiliate members may vote and serve on committees.
C. Active members are eligible to serve as representatives to AAMA.
ARTICLE V- DUES
Section 1.
Annual Dues
Annual dues for all classes of membership shall be determined at the annual meeting upon recommendation of the
Budget and Finance Committee. Dues shall become due and payable November 1, and shall be delinquent if not
postmarked or submitted electronically to the AAMA Executive Office by December 31st (the controlling time is
that of sending, not that of receiving).
Section 1a. Dues Assessment
A. Full dues will be assessed for active, associate and affiliate members.
B. One-half dues will be assessed for sustaining members.
C. Dues will be assessed for international members.
D. Dues will be assessed for student members.
E. Life and honorary members are not required to pay dues.
Section 2.
New Members
Dues for new members joining on or after September 1 shall be credited to the following year.

Section 3.
AAMA Representatives
A. To serve as a delegate, an alternate, an officer, or a trustee, a member's dues shall be postmarked to the
Executive Office by December 31st.
B. Officers and trustees must maintain current membership during their terms of office.
C. To serve as a delegate, an alternate, a member's dues shall be postmarked or submitted electronically to the
AAMA Executive Office by December 31st (the controlling time is that of sending, not that of receiving).
Section 4.
Reciprocity for membership transferee
A. Component chapters shall offer reciprocity to members transferring membership from a constituent society
and/or component chapter. The transferring member shall present proof of current AAMA membership status.
B. Dues to this Society shall be payable at the beginning of the next dues year immediately following the transfer.
In the interim, such transferee shall be accorded all the rights and privileges of any other member in a
comparable membership classification.
C. Membership belongs to the individual and shall be nontransferable.
ARTICLE VI- COMPONENT CHAPTERS
Section 1.
Eligibility
A. Be organized as a functioning chapter.
B. Have bylaws approval from the Society Bylaws Committee. Component chapters bylaws may not conflict
with the bylaws of AAMA and/or those of the Society.
C. Members of component chapters must meet membership eligibility requirements as stated.
ARTICLE VII- CHARTERS
Section 1.
Application for Charter
Local chapters may apply for charter by submitting the following documents to the President of the Society:
A. Letter of application
B. List of charter members
C. Three (3) copies of chapter bylaws; 2 in hard copy and 1 electronically.
D. Chapter, Society and AAMA dues (local, state and national dues)
Section 2.
Approval of Charter
The application and all appropriate documents shall be reviewed by the Society Bylaws Committee, and approved
by the Society Executive Committee.
Section 3.
Charter presentation
A. Charters shall be presented at the annual or interim meetings of the Society.
B. Charters shall be signed by the President and the Secretary of the Society.
Section 4.
Notification and Representation.
A. Official notification of approval of charters shall be mailed to the component chapter president.
B. Eligible chapter members shall be a part of the voting body at the annual meeting or at the interim meeting of
the Society upon approval of the charter.
Section 5.
Revocation of Charter
A. A component chapter found guilty of any conduct or action deemed in violation of the Code of Ethics or
bylaws of AAMA and/or the Society shall be subject to revocation of its charter by a two-thirds (2/3) vote of
the Executive Committee.
B. The component chapter shall annually report a list of officers: president, vice president, secretary and treasurer
by April 1 of each calendar year.
1. Component chapters who do not annually report a list of officers as stated in Section 5.B. will be found in
violation of the Society Bylaws and will be notified by the Executive Committee of said Society.
Compliance of notification shall be 30 days or by May 1 of each calendar year.
2. Component chapters shall determine how often they hold a meeting (in person or by telecommunications)
but not less than 3 meetings per year and shall hold at least one meeting per year to elect their officers.
3. If component chapters do not hold at least 3 meetings per year, they shall be found in noncompliance of
these Bylaws and the state Society shall have the authorization to revoke the component chapter charter.

a. Component chapters may appeal the revocation within 30 days to the Executive Committee whereby the
component chapter will be given 30 days to hold a meeting to elect officers from the date the appeal is
received by the Executive Committee.
b. The component chapter shall be accorded due process prior to revocation of its charter.
C. A component chapter whose charter has been revoked may file an appeal and request a hearing.
ARTICLE VIII- OFFICERS OF THE SOCIETY
Section 1.
Officers
A. Officers of the Society shall be the President, Vice President, Secretary, Treasurer, Immediate Past President,
Corresponding Secretary (when appointed) and the Parliamentarian.
B. A Corresponding Secretary and the Parliamentarian shall serve without vote.
Section 2.
Eligibility
A. Candidates for office shall:
1. Be members in who have paid their dues as of December 1 of the previous year of election.
2. Submit a written consent to serve.
B. Candidates shall have served within the AAMA organization for no less than two years.
ARTICLE IX-AAMA DELEGATES AND ALTERNATES
Section 1.
Number of Delegates
A. Delegates and alternates shall be active members or AAMA life members whose membership has not been
revoked as delineated in Article IV, Section 2.
B. The number of delegates shall be determined by the constituent societys total active and associate membership
of the membership year prior to the date on which names of delegates and alternates shall be submitted to the
Speaker of the House.
C. Delegates and alternates shall be elected to serve one year from the opening of the House of Delegates for
which elected until the opening of the House of Delegates the following year.
D. The names of Delegates and Alternates shall be submitted to the Executive Office postmarked no later than
June 1 of the year of service to the Annual Meeting of the House of Delegates.
Section 2.
President and Vice President
The Society President and Vice President shall serve as the first and second Delegates.
Section 3.
Other Delegates and Alternates
Additional Delegates and Alternates shall be elected at the annual meeting of the Society.
Section 4.
Eligibility Requirements
A. Be active members in good standing
B. Submit nominations as required in Article VIII, Section 2.
C. Meet requirements of AAMA as stated in Article IX, Section 4A of these bylaws.
D. Student members as of December 31 of the previous year cannot be a candidate for delegate or alternate
delegate even if there is a change of membership category to active membership in the immediate year
following December 31 of the previous year.
ARTICLE X- NOMINATIONS AND ELECTIONS
Section 1.
Nominations Committee
A. The Immediate Past President shall serve as Chair of the Nominations Committee. Four additional committee
members shall be elected as follows:
1. Nominations shall be made from the floor at the annual meeting of the Society or presented as slate of
candidates from the previous year Nominating Committee.
2. No two members of the committee shall be from the same component chapter.
B. The Nominating Committee shall:
1. Receive nominations
2. Verify eligibility, including receipt of written consents.
3. Present a slate of nominees for Officers and AAMA Delegates and Alternates at the annual meeting of the
Society.

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4.

Shall seek candidates for office in accordance with Article VIII.

Section 2.
Committee Duties
Component chapters shall submit nominations as outlined in ARTICLE VIII.
Section 3.
Candidate Submission of Names
Names and qualifications of candidates shall be submitted to the general membership no less than thirty (30) days
prior to the annual meeting of the Society.
Section 4.
Nominations from floor
Nominations may be made from the floor at the annual meeting of the Society, provided the required
documentation is filed with the presiding officer prior to nomination.
Section 5.
Elections
A. Officers, AAMA Delegates and Alternates shall be elected by ballot; a majority vote of members present shall
elect.
B. The presiding officer shall appoint a judge and tellers.
C. The judge shall direct the voting proceedings and report election results to the presiding officer. A record of
order of election shall be submitted to the presiding officer and the Secretary of the Society.
ARTICLE XI-TERMS OF OFFICE, VACANCY IN OFFICE, REMOVAL FROM OFFICE
Section 1.
Term of Office
A. Term of office shall be one year or until a successor is elected.
B. Officers and all other elected or appointed representatives shall assume duties at the close of the annual
meeting at which elected.
Section 2.
Vacancy in Office
A. In the event of a vacancy in the office of Vice President, the office shall remain vacant until the annual
meeting, at which time a President shall be elected.
B In the event of a vacancy in any other position not provided for elsewhere in these bylaws, the President shall
appoint a member to serve the remainder of the term; such appointments shall have the approval of the
Executive Committee; all eligibility requirements shall apply.
Section 3.
Removal from Office
An officer or chair who fails to perform the required duties, or gives just cause for removal, may be relieved of
duties at the discretion of the Executive Committee.
ARTICLE XII- DUTIES OF OFFICERS
Section 1.
Duties
In addition to the duties set forth in these bylaws, officers shall perform such duties as are implied by their
respective offices such duties shall be consistent with standard parliamentary procedure.
Section 2.
The President shall:
A. Preside at all meetings of the Society and Executive Committee.
B. Report to all meetings of the Society and Executive Committee.
C. Act as ex-officio member of all committees, with the exception of the Nominations Committee.
D. In the event of a vacancy in an office or committee chairship, not otherwise provided for in these bylaws,
appoint a successor to fulfill the remainder of the term.
E. The President shall Chair any Standing Committees with the exception of the Nominating Committee, if the
chairship is not filled by the president during her/his year of office.
F. Serve as First Delegate to AAMA in accordance with eligibility as stated in Article IX.

Section 3.
The Vice President shall:
A. Assist the President throughout the year.
B. Assume the duties in the President's absence.
C. Succeed to the Office of President in the event of a vacancy during the current term.

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D. Serve as Chairman of the Bylaws and Resolutions Committee.


E. Select committee Chairs as are deemed necessary to fulfill the aims and objectives of the Society, and present
to the Executive Committee for approval said appointments to serve during the Vice President's term as
President
1. Corresponding Secretary, if deemed necessary
2. Parliamentarian
3. Committee Chairs, not otherwise provided for in these bylaws
4. Advisory Board members.
F. Serve as Second Delegate to AAMA in accordance with Article IX
Section 4.
The Secretary shall
A. Be official custodian of Society records, with the exception of the Treasurer's Accounts.
B. Keep the minutes, of all regular and special meetings of the Society and the Executive Committee.
C. Prepare an agenda of unfinished business for the presiding officer.
D. Serve as a member of the Credentials Committee.
Section 5.
The Treasurer shall:
A. Be bondable, amount to be determined by the Executive Committee.
B. Be responsible for the receipts and disbursements of all Society funds, and report an accurate record thereof,
upon request of the general membership and/or the Executive Committee.
C. Present a monthly bank reconciliation to the Executive Committee.
D. Serve as Chair of the Budget and Finance Committee.
E. Serve as Chair of the Credentials Committee
F. Treasurer shall present an annual balanced budget for approval by the General Assembly or current governing
body. Emergency expenditures over the budget shall be approved by the Executive Committee by a 2/3 vote.
Section 6.
The Corresponding Secretary shall:
Conduct correspondence at the direction of the President.
Section 7.
The Immediate Past President shall:
A. Assist the President
B. Serve in an advisory capacity to the general membership and to the Executive Committee.
C. Serve as Chair of the Nominating Committee
Section 8.
The Parliamentarian shall:
A. Be informed on Robert's Rules of Order, Newly Revised.
B. Advise the presiding officer on points of parliamentary law; render similar advice to the general membership,
when requested.
C. Properly record legislative action taken by the Society.
ARTICLE XIII- EXECUTIVE COMMITTEE
Section 1.
Composition
The Executive Committee shall be composed of the President, Vice President, Secretary, Treasurer,
Parliamentarian, Immediate Past President, Corresponding Secretary (if appointed) and no more than two (2)
Advisors. The Parliamentarian, Corresponding Secretary and Advisors shall serve with voice but without vote.
Section 2.
Powers and Duties
A. Review all recommendations, expenditures, etc., before presentation to the general membership.
B. Transact all business for the Society as delegated to it by the general membership.
C. Act in an advisory capacity to the committees and general membership.
D. Report its activities to the general membership.
E. Have the power to remove from office any officer or committee chair who fails to perform as required.
F. Have the power to approve candidates for AAMA representation for recommendation to the general
membership.
G. Verify filing of annual government documents.
H. Review and authorize emergency expenditures.

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I. Conduct the business of the Society between meetings.


Section 3.
Meetings
The Executive Committee shall hold meetings at the time of the Society meetings, and at other times deemed
necessary in the best interest of the Society.
Section 4.
Quorum
A majority of the members present and voting shall constitute a quorum.
ARTICLE XIV BOARD OF TRUSTEES
Section 1.
Composition
The Board of Trustees shall be composed of the Executive Committee, Advisors, and Committee Chairs.
The Board of Trustees shall meet yearly and at other times deemed necessary to meet the needs of the Society.
Members of this Board shall be appointed by the President with approval of the Executive Committee with the
exception of the Executive Committee.
ARTICLE XIV- ADVISORY BOARD
Section 1.
Composition
The Advisory Board shall be composed of two physicians, one qualified professional, and two members of this
Society who have served within the AAMA organization for no less than two years. Student members shall not be
eligible to serve on this committee. A qualified professional shall be defined as one who is involved in a
profession that is related to the functioning of a medical practice.
Section 2.
Term of Office
The term of office shall be one year; there shall be no restriction with regard to consecutive terms.
Section 3.
Appointment
Members of the Advisory Board shall be appointed in accordance with Article XII, Section 3, subsection E4.
ARTICLE XV- XVI COMMITTEES
Section 1.
Committee Chair
The Committee Chair shall be appointed in accordance with Article XII, Section 3, subsection E, if not otherwise
provided for in these bylaws.
Section 2.
Duties of the Committees
The duties of the committees shall be as directed by the general membership and/or the Executive Committee.
ARTICLE XVI- XVII MEETINGS
Section 1.
Governing Body
The governing body of the Society shall be the voting members present at the annual and interim meetings. It
shall be the duty of this body to determine the policies, amend the bylaws, conduct the election of officers, and act
upon other business as may be necessary.
Section 2.
Annual Meeting
The annual meeting shall take place in the spring of each year.
Section 3.
Committee Appointments for General Assembly
The presiding officer shall appoint all committees necessary for the organization and operation of each session of
each meeting. Committee Chairs and members
Section 4.
Special meetings of the Society may take place in the following manner:
A.
The Executive Committee shall meet to determine if a special meeting is warranted; such meeting may be
held by telephone conference.
B.
In the event the Executive Committee determines that a special meeting of the general membership is
warranted, the President shall:
1. Send a notice to each member, stating the reasons for holding a special meeting; and
2. Include a date and location for the special meeting, such date shall not be less than sixty (60) days from
the date of mailing the notice.
Section 6.
Quorum
The members present and voting shall constitute a quorum.

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ARTICLE XVII-FISCAL ADMINISTRATION


Section 1.
Fiscal year
The fiscal year of the Society shall be May 1 through April 30.
Section 2.
Audit
A.
The President shall appoint a committee of three members to perform an audit no later than May 31
B.
Audits may be requested at any time by the general membership.
ARTICLE XVIII-RESOLUTIONS
Section 1.
Resolutions
All resolutions, except courtesy resolutions, shall be presented in writing to the presiding officer sixty (60) days
prior to the annual meeting. Resolutions shall be presented in writing to the general membership no less than
thirty (30) days prior to the annual meeting.
Section 2.
Emergency Resolutions
Emergency resolutions may be presented to the presiding officer prior to the opening session. The Executive
Committee, in consultation with the presenter of the resolution, shall determine the merits of the resolution, with
regard to its emergent nature. Emergency resolutions shall require a two-thirds (2/3) vote of the voting body.
ARTICLE XIX- PARLIAMENTARY AUTHORITY
The rules contained in Robert's Rules of Order, Newly Revised, shall govern in cases in which they are
applicable, provided they are not in conflict with the bylaws of AAMA and/or the Society, in which case the
bylaws shall take precedence.
ARTICLE XX-AMENDMENTS
The Bylaws may be amended at the annual and interim meetings of the Society by a two-thirds (2/3) vote of the
members present and voting, unless stated otherwise in these Bylaws. Proposed amendments shall be submitted
in writing to the general membership no less than thirty (30) days prior to the meeting at which the amendments
shall be presented for a vote.
ARTICLE XXI-AFFILIATION, AAMA
Affiliation with AAMA may not be revoked or altered in any manner, except by a referendum vote by the
individual members of this Society.
Referendum vote shall take place in the following manner:
A.
A written notice shall be mailed to each member stating intent, with arguments pro and con included;
notice shall be mailed no less than six (6) months prior to mailing a ballot to each member.
B.
At the expiration of the six (6) month period, a ballot shall be mailed to each member, with a deadline for
return of the ballot postmarked not less than thirty (30) days from the date of an annual, interim or special
meeting of the Society.
C.
All categories of membership, in good standing, shall be eligible to vote on this issue.
D.
A two-thirds (2/3) vote of the general membership shall be required for passage of this issue.
E.
The presiding officer shall appoint as many judges and tellers as are necessary to expeditiously count the
ballots and report the results to the assembly.
F.
Provided the vote is in favor of disaffiliation with AAMA, the Executive Committee shall schedule a
meeting of the general membership in accordance with the requirements as stated in Article XVI.
ARTICLE XXII- DISSOLUTION
Section 1. In the event of dissolution of the Society, the Executive Committee shall, after payment of all
liabilities, distribute any remaining assets to nonprofit medical or charitable institutions or projects designated by
a majority of the members present and voting at a meeting called for the purpose of dissolution.
Section 2. The CSMA Executive Committee shall send notification to the AAMA Executive Office no later than
ten (10) days after meeting for the purpose of voting on dissolution.

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Section 3. In the event of dissolution of this Constituent Societies, a financial accounting of finances shall be due
in the AAMA Headquarters no later than ninety (90) days after said state is dissolved.
Revised April 24, 1988
Revised April 11, 1992
Revised April 20, 1996
Revised June 7, 1999 (Editorial Revisions)
Revised October 21, 2000 (Editorial Revisions)
Revised December 21, 2002 (Editorial Revisions)
Revised November 1, 2003 (Editorial Revisions)
Revised March 16, 2005 (Editorial Revisions)
Revised October 2005 (Editorial Revisions)
Revised March 2005
Revised December 2007 (Editorial Revisions)
Revised December 2010 (Editorial Revisions)
Revised April 20, 2012
Revised December 2013 (Editorial Revisions)
Revised January 2015 (Editorial Revisions)