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ASAPUtilitiesforExcelExcelshortcutsAlistofExcel'sshortcutkeysExceltips
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Exceltips
What is it?
Features
Testimonials
User Guide
News
Excel tips
Support
Excelkeyboardshortcuts
Excel shortcuts
Shortcutkey
Action
Menuequivalent
comments
version
Ctrl+A
SelectAll
None
All
Ctrl+B
Bold
Format,Cells,Font,FontStyle,
Bold
All
Ctrl+C
Copy
Edit,Copy
All
Ctrl+D
FillDown
Edit,Fill,Down
All
Ctrl+F
Find
Edit,Find
All
Ctrl+G
Goto
Edit,Goto
All
Ctrl+H
Replace
Edit,Replace
All
Ctrl+I
Italic
Format,Cells,Font,FontStyle,
Italic
All
Ctrl+K
InsertHyperlink
Insert,Hyperlink
Excel
97/2000
+
Ctrl+N
NewWorkbook
File,New
All
Ctrl+O
Open
File,Open
All
Ctrl+P
File,Print
All
Ctrl+R
FillRight
Edit,FillRight
All
Ctrl+S
Save
File,Save
All
Ctrl+U
Underline
Format,Cells,Font,Underline,
Single
All
Ctrl+V
Paste
Edit,Paste
All
CtrlW
Close
File,Close
Excel
97/2000
+
Ctrl+X
Cut
Edit,Cut
All
Ctrl+Y
Repeat
Edit,Repeat
All
Ctrl+Z
Undo
Edit,Undo
All
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F1
Help
Help,ContentsandIndex
All
F2
Edit
None
All
F3
PasteName
Insert,Name,Paste
All
F4
Repeatlastaction
Edit,Repeat.Workswhilenotin
Editmode.
All
F4
Whiletypingaformula,switchbetweenabsolute/relativerefs
None
All
F5
Goto
Edit,Goto
All
F6
NextPane
None
All
F7
Spellcheck
Tools,Spelling
All
F8
Extendmode
None
All
F9
Recalculateallworkbooks
Tools,Options,Calculation,Calc
Now
All
F10
ActivateMenubar
N/A
All
F11
NewChart
Insert,Chart
All
F12
SaveAs
File,SaveAs
All
Ctrl+:
InsertCurrentTime
None
All
Ctrl+
InsertCurrentDate
None
All
Ctrl+"
CopyValuefromCellAbove
Edit,PasteSpecial,Value
All
Ctrl+
CopyFormulafromCellAbove
Edit,Copy
All
Shift
HolddownshiftforadditionalfunctionsinExcelsmenu
none
Excel
97/2000
+
Shift+F1
WhatsThis?
Help,WhatsThis?
All
Shift+F2
Editcellcomment
Insert,EditComments
All
Shift+F3
Pastefunctionintoformula
Insert,Function
All
Shift+F4
FindNext
Edit,Find,FindNext
All
Shift+F5
Find
Edit,Find,FindNext
All
Shift+F6
PreviousPane
None
All
Shift+F8
Addtoselection
None
All
Shift+F9
Calculateactiveworksheet
Tools,Options,Calculation,Calc
Sheet
All
Ctrl+Alt+F9
Calculateallworksheetsinallopenworkbooks,regardlessofwhethertheyhave
changedsincethelastcalculation.
None
Excel
97/2000
+
Ctrl+Alt+Shift+F9
Rechecksdependentformulasandthencalculatesallcellsinallopenworkbooks,
includingcellsnotmarkedasneedingtobecalculated.
None
Excel
97/2000
+
Shift+F10
Displayshortcutmenu
None
All
Shift+F11
Newworksheet
Insert,Worksheet
All
Shift+F12
Save
File,Save
All
Ctrl+F3
Definename
Insert,Names,Define
All
Ctrl+F4
Close
File,Close
All
Ctrl+F5
XL,Restorewindowsize
Restore
All
Ctrl+F6
Nextworkbookwindow
Window,...
All
Shift+Ctrl+F6
Previousworkbookwindow
Window,...
All
Ctrl+F7
Movewindow
XL,Move
All
Ctrl+F8
Resizewindow
XL,Size
All
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Ctrl+F9
Minimizeworkbook
XL,Minimize
All
Ctrl+F10
Maximizeorrestorewindow
XL,Maximize
All
Ctrl+F11
Inset4.0Macrosheet
NoneinExcel97.Inversionsprior All
to97Insert,Macro,4.0Macro
Ctrl+F12
FileOpen
File,Open
All
Alt+F1
InsertChart
Insert,Chart...
All
Alt+F2
SaveAs
File,SaveAs
All
Alt+F4
Exit
File,Exit
All
Alt+F8
Macrodialogbox
Tools,Macro,MacrosinExcel97
Tools,Macrosinearlierversions
Excel
97/2000
+
Alt+F11
VisualBasicEditor
Tools,Macro,VisualBasicEditor
Excel
97/2000
+
Ctrl+Shift+F3
Createnamebyusingnamesofrowandcolumnlabels
Insert,Name,Create
All
Ctrl+Shift+F6
PreviousWindow
Window,...
All
Ctrl+Shift+F12
File,Print
All
Alt+Shift+F1
Newworksheet
Insert,Worksheet
All
Alt+Shift+F2
Save
File,Save
All
Alt+=
AutoSum
Nodirectequivalent
All
Ctrl+`
ToggleValue/Formuladisplay
Tools,Options,View,Formulas
All
Ctrl+Shift+A
Insertargumentnamesintoformula
Nodirectequivalent
All
Alt+Downarrow
DisplayAutoCompletelist
None
Excel95
Alt+
FormatStyledialogbox
Format,Style
All
Ctrl+Shift+~
Generalformat
Format,Cells,Number,Category, All
General
Ctrl+Shift+!
Commaformat
Format,Cells,Number,Category, All
Number
Ctrl+Shift+@
Timeformat
Format,Cells,Number,Category, All
Time
Ctrl+Shift+#
Dateformat
Format,Cells,Number,Category, All
Date
Ctrl+Shift+$
Currencyformat
Format,Cells,Number,Category, All
Currency
Ctrl+Shift+%
Percentformat
Format,Cells,Number,Category, All
Percentage
Ctrl+Shift+^
Exponentialformat
Format,Cells,Number,Category, All
Ctrl+Shift+&
Placeoutlineborderaroundselectedcells
Format,Cells,Border
All
Ctrl+Shift+_
Removeoutlineborder
Format,Cells,Border
All
Ctrl+Shift+*
Selectthecurrentregionaroundtheactivecell.InaPivotTablereport,selectthe
entirePivotTablereport.
Edit,Goto,Special,Current
Region
All
Ctrl++
Insert
Insert,(Rows,Columns,orCells)
Dependsonselection
All
Ctrl+
Delete
Delete,(Rows,Columns,orCells) All
Dependsonselection
Ctrl+1
Formatcellsdialogbox
Format,Cells
All
Ctrl+2
Bold
Format,Cells,Font,FontStyle,
Bold
All
Ctrl+3
Italic
Format,Cells,Font,FontStyle,
All
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Italic
Ctrl+4
Underline
Format,Cells,Font,FontStyle,
Underline
All
Ctrl+5
Strikethrough
Format,Cells,Font,Effects,
Strikethrough
All
Ctrl+6
Show/Hideobjects
Tools,Options,View,Objects,
ShowAll/Hide
All
Ctrl+7
Show/HideStandardtoolbar
View,Toolbars,Stardard
All
Ctrl+8
ToggleOutlinesymbols
None
All
Ctrl+9
Hiderows
Format,Row,Hide
All
Ctrl+0
Hidecolumns
Format,Column,Hide
All
Ctrl+Shift+(
Unhiderows
Format,Row,Unhide
All
Ctrl+Shift+)
Unhidecolumns
Format,Column,Unhide
All
AltorF10
Activatethemenu
None
All
Ctrl+Tab
Intoolbar:nexttoolbar
Inaworkbook:activatenextworkbook
None
Excel
97/2000
+
Shift+Ctrl+Tab
Intoolbar:previoustoolbar
Inaworkbook:activatepreviousworkbook
None
Excel
97/2000
+
Tab
Nexttool
None
Excel
97/2000
+
Shift+Tab
Previoustool
None
Excel
97/2000
+
Enter
Dothecommand
None
Excel
97/2000
+
Alt+Enter
Startanewlineinthesamecell.
None
Excel
97/2000
+
Ctrl+Enter
Filltheselectedcellrangewiththecurrententry.
None
Excel
97/2000
+
Shift+Ctrl+F
FontDropDownList
Format,Cells,Font
All
Shift+Ctrl+F+F
FonttabofFormatCellDialogbox
Format,Cells,Font
Before
97/2000
Shift+Ctrl+P
PointsizeDropDownList
Format,Cells,Font
All
Ctrl+Spacebar
Selecttheentirecolumn
None
Excel
97/2000
+
Shift+Spacebar
Selecttheentirerow
None
Excel
97/2000
+
CTRL+/
Selectthearraycontainingtheactivecell.
CTRL+SHIFT+O
Selectallcellsthatcontaincomments.
CTRL+\
Inaselectedrow,selectthecellsthatdontmatchtheformulaorstaticvaluein
theactivecell.
CTRL+SHIFT+|
Inaselectedcolumn,selectthecellsthatdontmatchtheformulaorstaticvalue
intheactivecell.
CTRL+[
Selectallcellsdirectlyreferencedbyformulasintheselection.
CTRL+SHIFT+{
Selectallcellsdirectlyorindirectlyreferencedbyformulasintheselection.
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CTRL+]
Selectcellsthatcontainformulasthatdirectlyreferencetheactivecell.
CTRL+SHIFT+}
Selectcellsthatcontainformulasthatdirectlyorindirectlyreferencetheactive
cell.
ALT+
Selectthevisiblecellsinthecurrentselection.
SHIFT+BACKSPACE
Withmultiplecellsselected,selectonlytheactivecell.
CTRL+SHIFT+SPACEBAR Selectstheentireworksheet.
Iftheworksheetcontainsdata,CTRL+SHIFT+SPACEBARselectsthecurrent
region.CTRL+SHIFT+SPACEBARasecondtimeselectstheentireworksheet.
Whenanobjectisselected,CTRL+SHIFT+SPACEBARselectsallobjectsona
worksheet
Ctrl+Alt+L
Reapplythefilterandsortonthecurrentrangesothatchangesyou'vemadeare Data,Reapply
included
Excel
2007+
Ctrl+Alt+V
DisplaysthePasteSpecialdialogbox.Availableonlyafteryouhavecutorcopied
anobject,text,orcellcontentsonaworksheetorinanotherprogram.
Excel
2007+
Home,Paste,PasteSpecial...
Shortcutkey
Action
Menuequivalentcomments
version
Ctrl+A
SelectAll
None
All
Ctrl+B
Bold
Format,Cells,Font,FontStyle,Bold
All
Ctrl+C
Copy
Edit,Copy
All
Ctrl+D
FillDown
Edit,Fill,Down
All
Ctrl+F
Find
Edit,Find
All
Ctrl+G
Goto
Edit,Goto
All
Ctrl+H
Replace
Edit,Replace
All
Ctrl+I
Italic
Format,Cells,Font,FontStyle,Italic
All
Ctrl+K
InsertHyperlink
Insert,Hyperlink
Excel97/2000+
Ctrl+N
NewWorkbook
File,New
All
Ctrl+O
Open
File,Open
All
Ctrl+P
File,Print
All
Ctrl+R
FillRight
Edit,FillRight
All
Ctrl+S
Save
File,Save
All
Ctrl+U
Underline
Format,Cells,Font,Underline,Single
All
Ctrl+V
Paste
Edit,Paste
All
CtrlW
Close
File,Close
Excel97/2000+
Ctrl+X
Cut
Edit,Cut
All
Ctrl+Y
Repeat
Edit,Repeat
All
Ctrl+Z
Undo
Edit,Undo
All
F1
Help
Help,ContentsandIndex
All
F2
Edit
None
All
F3
PasteName
Insert,Name,Paste
All
F4
Repeatlastaction
Edit,Repeat.WorkswhilenotinEdit
mode.
All
F4
Whiletypingaformula,switchbetweenabsolute/relativerefs
None
All
F5
Goto
Edit,Goto
All
F6
NextPane
None
All
F7
Spellcheck
Tools,Spelling
All
F8
Extendmode
None
All
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F9
Recalculateallworkbooks
Tools,Options,Calculation,CalcNow
All
F10
ActivateMenubar
N/A
All
F11
NewChart
Insert,Chart
All
F12
SaveAs
File,SaveAs
All
Ctrl+:
InsertCurrentTime
None
All
Ctrl+
InsertCurrentDate
None
All
Ctrl+"
CopyValuefromCellAbove
Edit,PasteSpecial,Value
All
Ctrl+'
CopyFormulafromCellAbove
Edit,Copy
All
Shift
HolddownshiftforadditionalfunctionsinExcel'smenu
none
Excel97/2000+
Shift+F1
What'sThis?
Help,What'sThis?
All
Shift+F2
Editcellcomment
Insert,EditComments
All
Shift+F3
Pastefunctionintoformula
Insert,Function
All
Shift+F4
FindNext
Edit,Find,FindNext
All
Shift+F5
Find
Edit,Find,FindNext
All
Shift+F6
PreviousPane
None
All
Shift+F8
Addtoselection
None
All
Shift+F9
Calculateactiveworksheet
Tools,Options,Calculation,CalcSheet
All
Ctrl+Alt+F9
Calculateallworksheetsinallopenworkbooks,regardlessofwhetherthey
havechangedsincethelastcalculation.
None
Excel97/2000+
Ctrl+Alt+Shift+F9 Rechecksdependentformulasandthencalculatesallcellsinallopen
workbooks,includingcellsnotmarkedasneedingtobecalculated.
None
Excel97/2000+
Shift+F10
Displayshortcutmenu
None
All
Shift+F11
Newworksheet
Insert,Worksheet
All
Shift+F12
Save
File,Save
All
Ctrl+F3
Definename
Insert,Names,Define
All
Ctrl+F4
Close
File,Close
All
Ctrl+F5
XL,Restorewindowsize
Restore
All
Ctrl+F6
Nextworkbookwindow
Window,...
All
Shift+Ctrl+F6
Previousworkbookwindow
Window,...
All
Ctrl+F7
Movewindow
XL,Move
All
Ctrl+F8
Resizewindow
XL,Size
All
Ctrl+F9
Minimizeworkbook
XL,Minimize
All
Ctrl+F10
Maximizeorrestorewindow
XL,Maximize
All
Ctrl+F11
Inset4.0Macrosheet
NoneinExcel97.Inversionspriorto
97Insert,Macro,4.0Macro
All
Ctrl+F12
FileOpen
File,Open
All
Alt+F1
InsertChart
Insert,Chart...
All
Alt+F2
SaveAs
File,SaveAs
All
Alt+F4
Exit
File,Exit
All
Alt+F8
Macrodialogbox
Tools,Macro,MacrosinExcel97
Tools,Macrosinearlierversions
Excel97/2000+
Alt+F11
VisualBasicEditor
Tools,Macro,VisualBasicEditor
Excel97/2000+
Ctrl+Shift+F3
Createnamebyusingnamesofrowandcolumnlabels
Insert,Name,Create
All
Ctrl+Shift+F6
PreviousWindow
Window,...
All
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Ctrl+Shift+F12
File,Print
All
Alt+Shift+F1
Newworksheet
Insert,Worksheet
All
Alt+Shift+F2
Save
File,Save
All
Alt+=
AutoSum
Nodirectequivalent
All
Ctrl+`
ToggleValue/Formuladisplay
Tools,Options,View,Formulas
All
Ctrl+Shift+A
Insertargumentnamesintoformula
Nodirectequivalent
All
Alt+Downarrow
DisplayAutoCompletelist
None
Excel95
Alt+'
FormatStyledialogbox
Format,Style
All
Ctrl+Shift+~
Generalformat
Format,Cells,Number,Category,
General
All
Ctrl+Shift+!
Commaformat
Format,Cells,Number,Category,
Number
All
Ctrl+Shift+@
Timeformat
Format,Cells,Number,Category,
Time
All
Ctrl+Shift+#
Dateformat
Format,Cells,Number,Category,
Date
All
Ctrl+Shift+$
Currencyformat
Format,Cells,Number,Category,
Currency
All
Ctrl+Shift+%
Percentformat
Format,Cells,Number,Category,
Percentage
All
Ctrl+Shift+^
Exponentialformat
Format,Cells,Number,Category,
All
Ctrl+Shift+&
Placeoutlineborderaroundselectedcells
Format,Cells,Border
All
Ctrl+Shift+_
Removeoutlineborder
Format,Cells,Border
All
Ctrl+Shift+*
Selectcurrentregion
Edit,Goto,Special,CurrentRegion
All
Ctrl++
Insert
Insert,(Rows,Columns,orCells)
Dependsonselection
All
Ctrl+
Delete
Delete,(Rows,Columns,orCells)
Dependsonselection
All
Ctrl+1
Formatcellsdialogbox
Format,Cells
All
Ctrl+2
Bold
Format,Cells,Font,FontStyle,Bold
All
Ctrl+3
Italic
Format,Cells,Font,FontStyle,Italic
All
Ctrl+4
Underline
Format,Cells,Font,FontStyle,
Underline
All
Ctrl+5
Strikethrough
Format,Cells,Font,Effects,
Strikethrough
All
Ctrl+6
Show/Hideobjects
Tools,Options,View,Objects,Show
All/Hide
All
Ctrl+7
Show/HideStandardtoolbar
View,Toolbars,Stardard
All
Ctrl+8
ToggleOutlinesymbols
None
All
Ctrl+9
Hiderows
Format,Row,Hide
All
Ctrl+0
Hidecolumns
Format,Column,Hide
All
Ctrl+Shift+(
Unhiderows
Format,Row,Unhide
All
Ctrl+Shift+)
Unhidecolumns
Format,Column,Unhide
All
AltorF10
Activatethemenu
None
All
Ctrl+Tab
Intoolbar:nexttoolbar
None
Excel97/2000+
Shift+Ctrl+Tab
Intoolbar:previoustoolbar
None
Excel97/2000+
Ctrl+Tab
Inaworkbook:activatenextworkbook
None
Excel97/2000+
Shift+Ctrl+Tab
Inaworkbook:activatepreviousworkbook
None
Excel97/2000+
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Tab
Nexttool
None
Excel97/2000+
Shift+Tab
Previoustool
None
Excel97/2000+
Enter
Dothecommand
None
Excel97/2000+
Alt+Enter
Startanewlineinthesamecell.
None
Excel97/2000+
Ctrl+Enter
Filltheselectedcellrangewiththecurrententry.
None
Excel97/2000+
Shift+Ctrl+F
FontDropDownList
Format,Cells,Font
All
Shift+Ctrl+F+F
FonttabofFormatCellDialogbox
Format,Cells,Font
Before97/2000
Shift+Ctrl+P
PointsizeDropDownList
Format,Cells,Font
All
AspecialthanksgoesouttoShaneDevenshirewhoprovidedmostoftheshortcutsinthislist!
References:
MicrosoftOffice:Excelshortcutandfunctionkeys
MicrosoftOfficeAssistance:Workwiththekeyboard(withvideo)
backtotop
Action
Menuequivalentcomments
F1
Help
Help
F2
ViewObjectBrowser
View,ObjectBrowser
F3
FindNext
F4
ProperiesWindow
View,PropertiesWindow
F5
RunSub/FormorRunMacro
Run,RunMacro
F6
SwitchSplitWindows
F7
ViewCodeWindow
View,Code
F8
StepInto
Debug,StepInto
F9
ToggleBreakpoint
Debug,ToggleBreakpoint
F10
ActivateMenuBar
Shift+F2
Viewdefinition
View,Definition
Shift+F3
FindPrevious
Shift+F7
ViewObject
View,Object
Shift+F8
StepOver
Debug,StepOver
Shift+F9
QuickWatch
Debug,QuickWatch
Shift+F10
ShowRightClickMenu
Ctrl+F2
FocusToObjectBox
Ctrl+F4
CloseWindow
Ctrl+F8
RunToCursor
Debug,RunToCursor
Ctrl+F10
ActivateMenuBar
Alt+F4
CloseVBE
File,CloseandReturntoMicrosoftExcel
Alt+F6
SwitchBetweenLast2Windows
Alt+F11
ReturnToApplication
Ctrl+Shift+F2
Gotolastposition
View,LastPosition
Ctrl+Shift+F8
StepOut
Debug,StepOut
Ctrl+Shift+F9
ClearAllBreakpoints
Debug,ClearAllBreakpoints
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Insert
ToggleInsertMode
Delete
Delete
Edit,Clear
Home
Movetobeginningofline
End
Movetoendofline
PageUp
PageUp
PageDown
PageDown
LeftArrow
Left
RightArrow
Right
UpArrow
Up
DownArrow
Down
Tab
Indent
Edit,Indent
Enter
NewLine
BackSpace
DeletePrevChar
Shift+Insert
Paste
Edit,Paste
Shift+Home
SelectToStartOfLine
Shift+End
SelectToEndOfLine
Shift+PageUp
SelectToTopOfModule
Shift+PageDown
SelectToEndOfModule
Shift+LeftArrow
ExtendSelectionLeft1Char
Shift+RightArrow
ExtendSelectionRight1Char
Shift+UpArrow
ExtendSelectionUp
Shift+DownArrow
ExtendSelectionDown
Shift+Tab
Outdent
Edit,Outdent
Alt+Spacebar
SystemMenu
Alt+Tab
CycleApplications
Alt+BackSpace
Undo
Ctrl+A
SelectAll
Edit,SelectAll
Ctrl+C
Copy
Edit,Copy
Ctrl+E
ExportModule
File,ExportFile
Ctrl+F
Find
Edit,Find
Ctrl+G
ImmediateWindow
View,ImmediateWindow
Ctrl+H
Replace
Edit,Replace
Ctrl+I
TurnOnQuickInfo
Edit,QuikcInfo
Ctrl+J
ListProperties/Methods
Edit,ListProperties/Methods
Ctrl+L
ShowCallStack
Ctrl+M
ImportFile
File,ImportFile
Ctrl+N
NewLine
Ctrl+P
File,Print
Ctrl+R
ProjectExplorer
View,ProjectExplorer
Ctrl+S
Save
File,Save
Ctrl+T
ShowAvailableComponents
Insert,Components...
Ctrl+V
Paste
Edit,Paste
Ctrl+X
Cut
Edit,Cut
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Ctrl+Y
CutEntireLine
Ctrl+Z
Undo
Edit,Undo
Ctrl+Insert
Copy
Edit,Copy
Ctrl+Delete
DeleteToEndOfWord
Ctrl+Home
TopOfModule
Ctrl+End
EndOfModule
Ctrl+PageUp
TopOfCurrentProcedure
Ctrl+PageDown
EndOfCurrentProcedure
Ctrl+LeftArrow
Moveonewordtoleft
Ctrl+RightArrow
Moveonewordtoright
Ctrl+UpArrow
PreviousProcedure
Ctrl+DownArrow
NextProcedure
Ctrl+Spacebar
CompleteWord
Edit,CompleteWord
Ctrl+Tab
CycleWindows
Ctrl+BackSpace
DeleteToStartOfWord
Ctrl+Shift+I
ParameterInfo
Edit,ParameterInfo
Ctrl+Shift+J
ListConstants
Edit,ListConstants
References:
PearsonSoftwareConsultingServices:VBAEditorShortcutKeys
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