Library Budget Accountability: Request and Financial Record

Repairs to the inventory of the librarys audiovisual and computer equipment performed by a commercial vendor or BCPS IT Customer Support Center
Equipment categories include, but not limited to, LCD projectors, computers, audio and visual cassette recorders, DVD players, listening centers, overhead
projectors. If the library media specialist is the Audiovisual Coordinator for the school, then budget requests for local funds to cover the costs of repair to the
entire schools inventory of audiovisual equipment must be considered.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Contracted Services
Budget Account Number

1000 XXX 2240 0004 2834

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Reference Received
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Online database annual subscription license costs and automation software updates and technical support purposes for student use and instruction are
approved expenditures using this budget object code. Examples of online databases include eLibrary, America the Beautiful, New Book of Popular Science,
and others. Examples of automation software are Library Pro and Follett Circulation Plus.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Software License Fees

Budget Account Number

1000 XXX 2240 0004 2851

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Received
Reference
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Books, periodicals, CD-ROMs, DVDs computer software, videocassettes, audiocassettes, and other media formats not yet defined by technological trends that
are intended for student or instructional use are approved expenditures using this budget object code. These books and media are centrally cataloged,
processed, organized, and managed by the school library media specialist, and as such, are reported annually in the Maryland State Department of Education
Library Annual Report. Expenditures for classroom sets of textbook materials such as almanacs, dictionaries, classroom libraries, etc., are not a valid
expenditure from school library media funds.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Library Books and Media

Budget Account Number

1000 XXX 2240 0004 3126

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Reference Received
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Subscription services to periodical information such as magazines and newspapers for student and instructional purposes are approved expenditures using
this budget object code. These subscriptions are managed by the library media specialist and are reported on the MSDE Annual State Report. These do not
include purchases of professional journals for exclusive use of curricular departments/grade levels.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Subscriptions
Budget Account Number

1000 XXX 2240 0004 3145

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Reference Received
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Supplies (consumable) and small equipment used by the library media specialist for administrative or instructional purposes are approved expenditures using
this budget object code. The following are examples, but not limited to similar types of supplies and equipment: bar codes labels, labels and label protectors,
patron cards, card/pockets, bar code scanner, computer storage supplies, projection lamps, bookmarks, library marketing materials, signage, computer
peripherals, memory, materials storage files/containers, and general office supplies.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Classroom Supplies & Equipment <$1000

Budget Account Number

1000 XXX 2240 0004 3507

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Reference Received
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Replacement of equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures
using this budget object code.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Equipment & Furniture - Replacement $1000 - $4999

Budget Account Number

1000 XXX 2240 0004 5530

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Reference Received
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Additional equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures using
this budget object code.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Equipment and Furniture - Additional $1000 - $4999

Budget Account Number

1000 XXX 2240 0004 5535

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Reference Received
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Additional equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures using
this budget object code.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Equipment and Furniture - Replacement >$5,000

Budget Account Number

1000 XXX 2240 0004 5540

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Received
Reference
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Library Budget Accountability: Request and Financial Record

Additional equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures using
this budget object code.
State collection anaysis data that supports your budget request.
State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.
School Name
Budget Account Name

Equipment and Furniture - Additional > $5,000

Budget Account Number

1000 XXX 2240 0004 5545

XXX = Your school agency code

Budget Request and Encumbered Expenditures

Date

Vendor Name

Approved
Budget Total

Do Not Exceed
Amount or
Requested Encumbered
Amount
Amt.

Actual Expenditure/Invoice Totals

Date
Invoice
Reference Received
Number
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Invoice
Total

Budget Balance
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00