PROJECT MANAGEMENT

WIFI HOTSPOT IMPLEMENTATION

CASE STUDY: UCO Bank, Kolkata

1
Project Management Assignment Wi-Fi Hotspot
Implementation

SUBMITTED BY
ASEEM MUKHI 09020541013
ANISH BHAT 09020541014
BODELE PARAG 09020541015
Contents

2
Project Management Assignment Wi-Fi Hotspot
Implementation

1. INTRODUCTION

UCO Bank has their 2nd Head Office Building in Salt Lake, Kolkata(Head
Office-2) which is well designed architecture.

This building has IT infrastructure in place with all floors connected to

Department of Information Technology which is at 5th floor by CAT-6 LAN
cables.

Department of Information Technology (DIT) has planned a WLAN solution

for Head Office-2, which provides secure mobile networking, featuring
seamless mobility across the campus environment, strong encryption to
protect the network, and intuitive management for control of the wireless
environment. The UCO Bank Head Office-2 network connectivity includes
WLAN solutions across entire Head Office-2, security, manageability, and
seamless roaming.

The WLAN solution designed is to be a low cost, simple, efficient way to

extend Head Office-2 wired LAN infrastructure into the wireless environment.

1.1. Head Office-2 WLAN Requirements

• Mobility

• Total Security

• Integrated Management

• Flexible Architecture

1.2. Purpose of WLAN

An important requirement in the Next Generation WLAN of this day is the

ability to maintain one’s connectivity even on the move throughout the
campus. As people move throughout this large multi-wing, multi-storied
building, it becomes important to get connectivity at any and every given
location so that important data is available when you need it and needless
data unavailability issues can be averted.

The scope of this design basis is to identify the Wireless access points in
every floor, so that all the important areas where the Wireless connectivity is

3
Project Management Assignment Wi-Fi Hotspot
Implementation

required are covered and to design and implement a WLAN system at Head
Office-2.

1.3. Architecture

There are 5 floors in Head Office-2 namely 1st Floor, 2nd Floor (4TH FLOOR),
3rd Floor 4th Floor and 5th Floor. Every floor has two wings namely VIP Wing
(A-Wing) and Service Wing (B-Wing). All the 5 floors come under the scope
of Wireless LAN project. The plan is to provide authorized users with wireless
connection in every part of Head Office-2.

Previous Network Architecture diagram of Head Office-2 is given below:

4
Project Management Assignment Wi-Fi Hotspot
Implementation

5
Project Management Assignment Wi-Fi Hotspot
Implementation

1.4. WIRELESS LAN PLAN

The motive of the Wi-Fi Project is to provide authorized users with

wireless connection in every part of Head Office-2. The plan to achieve
the same is to fix number of wireless Access Points (A.P.s) in each
wing of every floor. There will be two cables (one extra for
redundancy) coming from main DIT Room to each A.P. The number of
A.P.s depends on the area to be covered under the wireless
connectivity.

6
Project Management Assignment Wi-Fi Hotspot
Implementation

New Network Diagram :

7
Project Management Assignment Wi-Fi Hotspot
Implementation

2. FEASIBILITY STUDY

Feasibility study included:

2.1 Site Readiness

Site readiness included the identifications of the locations of access

points by which whole area can be covered under Wireless
connectivity. This required in depth site survey and measurement of
signal strength at various places to ensure the seamless connectivity.
The main challenge was to have the permission to carry out the testing
in the presence of all the high profile employees and customers. So,
the testing was carried out in the night time or on the holidays .

2.2 Civil Work Feasibility

As the Head Office-2 have very high end and expensive interior
architecture, the civil work required for fixing of access points and
cable laying was a challenge. Cable laying was done above the false
ceiling and in parallel to the air conditioner duct. Access points were
also fixed above the false ceiling and antennas were fixed on the false
ceiling.

2.3 Technical Feasibility

Technical requirements included the high end security, employee

profile based policy formation, integration with existing active
directory, centralized control, remote management, AAA security, etc.
Cisco based solution provided by Ontrack Systems Limited fulfilled all
the requirements.

2.4 Budget Feasibility

Total budget requirement was Rs. 70,000,00 approx. This budget was
the project was financed by UCO Bank. The budget was allocated to

8
Project Management Assignment Wi-Fi Hotspot
Implementation

Department of Information Technology(DIT) which carried out the

whole project.

3. PROJECT PLANNING

Project is divided the following phases

3.1. Site Survey

Detailed Site Survey with IMSG Team and R.C. electrical team to
identify the feasibility of A.P. installation and the cable laying from I.T.
Room to the A.P location.

3.2. A.P. Position Identification and Measurements

A.P. positions should be identify with feasibility aspects taken into

consideration and proper measurements should be taken to identify
the cable length required.
The floor wise plan of A.P. positioning and their coverage area are shown in
the diagrams below :

1st Floor

9
Project Management Assignment Wi-Fi Hotspot
Implementation

SERIAL FLOO A.P. COVERAG

NO. R
1ST NO. E AREA
Service
1 1
FLOO
1ST Wing
Service
2 2
FLOO
1ST Wing
Service
3 3
FLOO
1ST Wing
4 4 VIP Wing
FLOO
1ST
5 5 VIP Wing
FLOO
1ST
6 6 VIP Wing
FLOO
1ST
7 7 VIP Wing
FLOO
2nd Floor

10
Project Management Assignment Wi-Fi Hotspot
Implementation

Serial FLOO A.P. COVERA

No. R NO. GE AREA
1 2ND 1 SERVICE
2 FLOO
2ND 2 WING
SERVICE
3 FLOO
2ND 3 WING
SERVICE
4 FLOO
2ND 4 WING
SERVICE
5 FLOO
2ND 5 WING
VIP WING
6 FLOO
2ND 6 VIP WING
7 FLOO
2ND 7 VIP WING
8 FLOO
2ND 8 VIP WING
9 FLOO
2ND 9 VIP WING
FLOO

3rd Floor

11
Project Management Assignment Wi-Fi Hotspot
Implementation

Serial Floor A.P. Coverage

No. 3RD No. area
Service
1 1
FLOO
3RD Wing
Service
2 2
FLOO
3RD Wing
Service
3 3
FLOO
3RD Wing
Service
4 4
FLOO
3RD Wing
5 5 VIP Wing
FLOO
3RD
6 6 VIP Wing
FLOO
3RD
7 7 VIP Wing
FLOO
3RD
8 8 VIP Wing
FLOO
3RD
9 9 VIP Wing
FLOO

12
Project Management Assignment Wi-Fi Hotspot
Implementation

4th Floor

Serial A.P.
Floor Coverage area
No. No.
1 4th 1 Entire Service Wing
FLOOR
2 4th 2 Entire Service Wing
FLOOR
3 4th 3 Entire Service Wing
FLOOR
4 4th 4 Entire Service Wing
FLOOR
5 4th 5 Entire VIP Wing
FLOOR
6 4th 6 Entire VIP Wing
FLOOR
7 4th 7 Entire VIP Wing
FLOOR
8 4th 8 Entire VIP Wing
FLOOR
9 4th 9 Entire VIP Wing
FLOOR

13
Project Management Assignment Wi-Fi Hotspot
Implementation

5th Floor

AP-1 AP-2 AP-9

AP-7 AP-8

AP-3 AP-10 AP-11 AP-12

AP-15 AP-14 AP-13

AP-4 AP-5 AP-6

AP-16

Serial Floor A.P. Coverage area

No.
1 5th No.
1 Service wing (conf. Room)
2 Floor
5th 1 VC,Support Floor, Pantry
3 Floor
5th 2 Service wing
4 Floor
5th 2 Waiting VIP Lounge
5 Floor
5th 3 Directors office
6 Floor
5th 3 VC Pantry
7 Floor
5th 4 Directors office
8 Floor
5th 5 Directors office
9 Floor
5th 6 Directors office
10 Floor
5th 7 Reception, Waiting Room VIP Lounge
11 Floor
5th 8 Chairman’s Support, Conf Room
12 Floor
5th 8 Executive Assistant Room
13 Floor
5th 9 Chairman’s Support, Library
14 Floor
5th 10 Chairman’s Support, Library
15 Floor
5th 11 Chairman’s Support, Library
16 Floor
5th 12 Vice Chairman’s Cabin, Library
17 Floor
5th 13 Vice Chairman’s Cabin ,Lounge
18 Floor
5th 14 Board Room, New VIP Cabins
19 Floor
5th 15 New VIP Cabins
20 Floor
5th 16 Operation Control Room, Waiting Room
Floor

14
Project Management Assignment Wi-Fi Hotspot
Implementation

3.3 Pre-Installation Testing

Before installing the A.P.s and Antenna in identified locations pre-

installation testing should be carried out to check the wireless
coverage and the signal strength.

3.4 Cable Route Identification

Based on the site survey, the final cable laying routes should be
identified for each floor. This was done after taking feedback from
Head Office-2 administration head, Mr. Sudhir Sanjaliwala.

3.5 Civil Work

Civil work includes:

4.1. Pulling of cable from each wing IT room to the

A.P. locations. There will be two CAT-6 cables running
from IT room to A.P. location for each A.P.

4.2. Installation of brackets above the false ceiling

for the A.P. mounting.

4.3. Cut-out in the false ceiling for the antenna

mounting.

4.4. Proper termination of CAT-6 by RJ-45

connectors on both the ends.

4.5. Provisioning of A.P. Box for the location where

A.P. mounting on ceiling is not possible.

15
Project Management Assignment Wi-Fi Hotspot
Implementation

ANTENNA MOUNTED ON FALSE ACCESS POINT MOUTED ABOVE FALSE

CEILING CEILING

ACCESS POINT FIXATION

16
Project Management Assignment Wi-Fi Hotspot
Implementation

3.6 Configuration : Configuration includes

3.6.1 Configuration of A.P.s as per the required modes so

that the range and quality of signal from each A.P. is
good enough to cover the desired area. And A.P.s
should have redundancy so that the other A.P. can
take over in case one fails to provide seamless
wireless connectivity.

3.6.2 Configuration of PoE Switches.

3.6.3 Configuration of ACS Server and WLSE to ensure the

proper security so that only authorized persons can
access the wireless network. Proper access and
authentication policies should be designed as per the
user levels.

3.7 Post Installation Testing

After complete installation, the whole setup should be tested

thoroughly to ensure that there is no problem with the coverage,
signal strength, redundancy and the security polices. For this, the
feedback should be taken from technical team and the users. If there
is any issue, it should be rectifies as soon as possible and ensure that
it doesn’t happen in future.

3.8 Business Signoff

After ensuring that the whole setup is working properly, the following
things should be handed over to the R.C. technical team :

3.8.1 Technical Description Manuals of A.P., antenna, PoE

switches, ACS Server, WLSE.

3.8.2 Design Description documents for WLAN in R.C. It

includes :

3.8.3 Network Diagram with details.

3.8.4 IP Allocation details.

3.8.5 Device configuration details of A.P., antenna, PoE

switches, ACS Server, WLSE.

3.8.6 Device driver C.D.s.

17
Project Management Assignment Wi-Fi Hotspot
Implementation

4 PROJECT SCHEDULING

4.1 Scheduling

18
Project Management Assignment Wi-Fi Hotspot
Implementation

5 TENDERING AND BIDDING

Bidding was done by 3 companies:

5.1 M/s Forte

Forte provided the Cisco solution using 1100 series

access points and AAA security. Quotation given by Forte was Rs.

6, 40,000.

5.2 M/s Hue Services

M/s Hue Services provided the solution involving Nortel

hardwares. Quotation given by Ramco was Rs. 5,40,000.

5.3 Ontrack Systems Limited

Ontrack Systems Limited also provided Cisco solution with ACS

server security and WLC controller implementation for
centralized control. The quotation given by Ontrack Systems
Limited was Rs. 4,70,000

The solution given by Ontrack Systems Limited was most appropriate

in terms of technical and financial aspects.

19
Project Management Assignment Wi-Fi Hotspot
Implementation

6 ORGANIZATION OF TEAM

6.1 COMMUNICATION MATRIX

20
Project Management Assignment Wi-Fi Hotspot
Implementation

21
Project Management Assignment Wi-Fi Hotspot
Implementation

6.2 Hierarchy

GM,DIT

DGM,DIT

AGM,Procurement

Chief Officer
Networking

Deputy Chief Officer

IT Officer

6.3 Escalation Matrix for Ontrack Systems Limited

22
Project Management Assignment Wi-Fi Hotspot
Implementation

IT Helpdesk

Territory Manager

National Manager
Support

Tech. Director

Chief Technical
Officer

Chief Executive
Officer

Managing Director

7 PROJECT FINANCE ARRANGEMENT

The project was financed by Head Office. The budget was allocated to
DIT(Department of Information Technology). DIT used this budget in
purchasing material and payment to the system integrator (Ontrack
Systems Limited)

8 PROJECT SAFETY MANAGEMENT

8.1 Safety Measures during civil work

8.1.1 Use of proper ladders

8.1.2 Use of safety helmets

23
Project Management Assignment Wi-Fi Hotspot
Implementation

8.1.3 Standard tools recommended

8.1.4 Proper illumination while working in ducts

8.2 Electrical Safety

8.2.1 Proper insulation

8.2.2 Covering of open wires to avoid short circuiting

8.2.3 Use of fuses and cuto3rd Floor mechanism

8.2.4 Appropriate distance maintained between data cable

and electrical wire

8.3 Technical Safety

8.3.1 Keeping backups of all the configuration

8.3.2 Proper security policies should be maintained

8.3.3 Device access rights reserved to administrator only

9 PROJECT QUALITY, MONITORING AND CONTROL MECHANISM

Monitoring and control was done by the following methods :

9.1 Daily Project Status Reports

9.2 Weekly Review Meeting

9.3 Site Supervisor allocation to ensure the quality of work

9.4 Continuous follow up with system integrator to meet the time

lines

24
Project Management Assignment Wi-Fi Hotspot
Implementation

10 PROJECT RESOURCE MANAGEMENT

10.1 Material Requirement

10.1.1 Access Point

Model : AIR-LAP1231G-A-K9

Manufacturer : CISCO

10.1.2 Antenna

Model : AIR-ANT5959

Manufacturer : CISCO

10.1.3 PoE Switch

Model : WS-C3750

Manufacturer : CISCO

10.1.4 WLSE

Manufacturer : CISCO

10.1.5 ACS Server

25
Project Management Assignment Wi-Fi Hotspot
Implementation

Model : CSACSE-1113-K9

Manufacturer : CISCO

26
Project Management Assignment Wi-Fi Hotspot
Implementation

11 PROJECT CLOSE OUT

After ensuring that the whole setup is working properly, the following
things should be handed over to the R.C. technical team :

11.1 Technical Description Manuals of A.P., antenna, PoE switches,

ACS Server, WLSE.

11.2 Design Description documents for WLAN in R.C. It includes :

11.3 Network Diagram with details.

11.4 IP Allocation details.

11.4.1 Device configuration details of A.P., antenna, PoE

switches, ACS Server, WLSE.

11.4.2 Device driver C.D.s.

27