27.5.

2015

Fljoss:

AddingthedocumentidtothedocumentfilenameinSharePoint2010

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SharePointAddingthebuiltinDocumentIDin
thedocumentfilename
(http://www.wombit.se/2013/10/24/sharepoint
2010documentidinfilename/)
October24,2013 TobiasEriksson(http://www.wombit.se/en/author/tobiaseriksson/)
SharePoint(http://www.wombit.se/tag/sharepoint2010/)
13Comments(http://www.wombit.se/2013/10/24/sharepoint2010documentidinfile
name/#disqus_thread)
Idiscoveredthatthishasbeendonemanytimesafterwedidit.Anyway,Iwillsharemyexperience.
Backin2010IwasinvolvedinaprojectwhichconsistedofcreatingastrictSharePointsitewithmetadata
orienteddocumentstorage.Nofolderswhatsoever,exceptfor10documentlibraries.Thisideawasntthat
hardtoimplementconsideringhoweasyitistocreatestaticmetadatainSharePointandaddingitto
ContentTypes.However,ifyouwanttoputalldocumentsinthesamecontainer,youwillhavetouse
uniquefilenames,otherwisefileswithsamenameswilloverwriteeachotherwithnewversions.
Now,howdoyoucreateauniquefilenamethatibasedonthefilenamewhichtheuserhasentered?Well,
youcanalwaysjustaddacustomIDorthelistitemIDintheendofthefilenameoryoucanusefolderslike
normalpeopleandpraythatnooneuploadsadocumentwithidenticalname.
InthiscasewehadalreadydecidedtouseSharePoint2010sbuiltinfeatureforgeneratingDocumentID.
ByusingthiswewillalsobeabletousesomeotherfeaturesthatisconnectedtotheDocumentID,like
searchandtheabilitytocreatedynamicURLs(whichiwillgetbackto).
OneoftherequirementswasthattheusershouldneverhavetoseetheirdocumentinSharePointwithout
theuniqueIDinthefilename.
Solvingtheproblemusingworkflow

Atfirst,wedidthisviaworkflowwhentheItemwascreatedbutweranintosomeissues.
Theworkflowsometimeskickedin10secondsaftertheitemwascreated.Iveseenthatthiscanbe
modified,butevenafterthatittooslow.
Iftheitemwasupdatedintheworkflow,theSystemAccountwouldhavebeenthemodifier.
Whenusers,aftersettingallmetadataandsavedtheform,theoldfilenamefromtheformwas
overwrittenwiththeonesetbytheworkflow.
Solvingtheproblemusingeventreceivers

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27.5.2015

AddingthedocumentidtothedocumentfilenameinSharePoint2010

WhenuploadingadocumentinSharePointitwilltriggeracoupleofevents.Inourcase,wewereinterestedin
ItemAddingandItemAdded.

ItemAdding
WewantedtouseItemAddingwhenrenamingthefilesothatitwasrenamedwhentheeditformwasdisplayed.
Well,thereisnoiteminItemAddingsowerescrewedthere?!IwouldassumethatusingItemAddingwecould
manipulatethedatabeforetheactualcommit,butno.Andnotafterthebasecalleither.

ItemUpdating,ItemUpdated
Willnotbetriggeredwhenuploading.
ItemAdded
ThisistheeventthatistriggeredrightaftertheItemiscommittedtothedocumentlibrary,andthisiswhat
wehadtoworkwith.
YoucantchangetheSPFile.Namebecauseitsonlyget,youwillhavetochangetheNameField
(FileLeafRef)intheSPListItemproperties.Youwillalsohavetotriggeranupdateforthischangetocommit,
rememberthatthiswilltriggertheUpdateevents.
Ifyouwanttopreventtheupdateeventfromtriggeryoucanalwaysjustsetbase.EventFiringEnabledto
falseandbackagainaftertheupdateisdone.Amoreusefulwaytodothis,istomakeanIDisposeable
Classthatyoucanwrapyourupdatecodewithasshownintheexample.Thisisalsosomethingthatyou
couldusetopreventendlessloopsintheupdateevent.
Basicallyitwouldlooklikethis
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publicoverridevoidItemAdded(SPItemEventPropertiesproperties)
{
SPListItemitem=properties.ListItem;
stringdocumentId;
if(item.TryGetDocumentId(outdocumentId))
{
//Preventtheupdateeventsfromfiering
using(newDisableSPItemEvents())
{
//Getthefilenameandfileextension.
varfileName=item[SPBuiltInFieldId.BaseName];
varfileExt=item[SPBuiltInFieldId.File_x0020_Type];
varnewFileName=string.Format("{0}_{1}.{2}",fileName,documentId,fileExt);
//BaseNameireadonlysowewillsetthefilenamebacktoFileLeafRef
item[SPBuiltInFieldId.FileLeafRef]=newFileName;
//Updatethelistitemwithoutcreatinganewversion
item.SystemUpdate();
}
}
base.ItemAdded(properties);
}

publicclassDisableSPItemEvents:SPItemEventReceiver,IDisposable
{
publicDisableSPItemEvents()
{
this.EventFiringEnabled=false;
}
publicvoidDispose()
{
this.EventFiringEnabled=true;

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AddingthedocumentidtothedocumentfilenameinSharePoint2010

}
}

publicstaticboolTryGetDocumentId(thisSPListItemitem,outstringdocumentId)
{
documentId=item.Fields.ContainsField("_dlc_DocId")?(string)item["_dlc_DocId"]:null;
returndocumentId!=null;
}

Andtheresultisthis

(http://wombitse.azurewebsites.net/wp

content/uploads/2013/10/Documents.jpg)
Theendresult

Youhavetomakepeopleawarethatiftheywanttouploadadocumentandadditasanewversiontoan
existing,theyhavetorenamethefilelocallywiththeIDbeforeuploading.

AboutTobiasEriksson

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27.5.2015

AddingthedocumentidtothedocumentfilenameinSharePoint2010

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versionhistoryintoMSWord

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4comments2yearsago

TobiasErikssonHiHector,thiscanbe

HenriMerkesdalVerycreative!Iwould

donebycreatingaWorkflowinSharePoint
designer.Justcreateaworkflowandaddthe
followingaction"SetNameto

havesaidthatitcouldn'tbedone,buthereit
is:)Thanksforsharing!

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