N.Z.

Federation for
Deaf Children Incorporated
Minutes of the Executive Committee of the
New Zealand Federation for Deaf Children Inc
Date

Saturday 28 June 2014

Venue

Abel Tasman, Willis Street, Wellington

Meeting opened at

9.12am

Present

Kate Whale, Jill Taylor, Janet Baillie, Andrea Craig, Kelly Davy,
Kirstin Johnson-Coombs, Rebecca Poad (AOPC)

Apologies

Catherine Trowbridge

Additions to
General
Business

Previous Minutes

Budget
Procedures for after AGM
Conversation with Tauranga Parent Kirstin
NFD

MOTION: That the minutes of the meeting dated Saturday 10 May

2014 be correct.
MOVED: KATE
SECONDED: KELLY
CARRIED

Matters Arising
Actions from
Matters Arising

Presidents
Report (See
Report)

28 June 2014

Busy few months with trip and meetings.

MOE SAG meetings still going. Rolling out initiatives now.
Kate went to the launch of the family-whanau sign language
facilitator at Te Papa and spoke regarding the importance of a
role which includes families in learning, etc. It is rolling out in
Page 1 of 11

28 June 2014

Wellington. MOE have been so fantastic with accommodating

with those who have small children.
Waiting for summaries from Adele Kate to chase up.
AODC
All Executive now have a list from Mark Douglas so we can
contact AODCs direct.
Combined Board
Found out at our meeting today from David Foster they had the
meeting on Friday. Jill is staying on in Wellington to go to the
meeting on Monday. David Foster has mentioned they need
more parent representation at meetings. David will take back
to the board with the disappointment of miss-communication
regarding changing meeting date.
FCEI
Awesome awesome awesome conference.
We need to be involved with this in the future absolutely
worth the time and effort spent to get there. Kate has a list of
things we need to work towards in the future, thanks to great
parent group discussions. The parent workshops were the
most important and well worth it for Kate. Parents from Parent
Groups around the world sitting around a table talking about
whats happening in their countries, really useful information.
Please have a look at the Hands and Voices website.
Kate wants to become involved with the Global Parents of Deaf
Children (GPOD). She is in contact with Leeanne Seaver from
Hands and Voices who apparently is very on to it and wants a
new challenge.
Waiting for info from them for dealing with audiologists.
Kate to talk to Lachlan Keating at Deaf Aotearoa regarding
what Deaf Aotearoa does for publicity and fundraising, i.e.
employing someone.
Kate to put up some TIPS on the www page from the
conference.
NFD
Need to have a meeting regarding the fundraising drive for
NZFDC which was a scam. Louise Carroll contacted Kate in a
not so pleasant conversation demanding Kate not to put things
up on social media as it is bad for their reputation.
Kate will write a letter to Louise regarding what we expect out
of it, i.e. NFD to contact us that it is happening.
Funding
Interesting conversation with David Foster. His comment is
there is a hell of a lot of funding there if you can access it for
getting involved with global groups. We have more funding for
the FCEI conference that Kate gave some back to the NFD as
we had too much great to know for future. Great to be able to
go back with the remaining funds so in the future it will be
easier to apply for next time and they know that we are
reliable/responsible.
Hawkes Bay
We have had a request for NZFDC to get down to the Hawkes
Page 2 of 11

Bay to do another parents group drive. Possibly November

meeting. They super keen to get the Parent Group running.
Kelly has had 3 replies from Advisors about getting us there.
Beacon
3 of the 5 Trustees have come back just waiting for Jan
Hunterworth. We need all 5 to come back (Judith is the other
person). Kate or Andrea to check PO box this week, and if no
response back from Jan, Kate will contact Jan direct.
AGM
Kelly you are super dooper AWESOME!!!

MOTION: That the Presidents report be received/accepted.

MOVED: KATE
SECONDED: JANET
CARRIED

Actions from
Presidents
report

Secretarys
Report
(See Report)

Waiting for summaries from Adele Kate to chase up.

Kate to talk to Lachlan Keating at Deaf Aotearoa regarding
publicity/fundraising.
Kate to put up some TIPS on the www page from the
conference.
Kate to contact Jan Hunterworth direct if there has been no
signed form back from her.

Mail out to Beacon Trustees to try and get this Beacon thing
solved before the Charities Commission come down on us.
Robyn has sent in an invoice for a bit of her time which is fair
enough. She has been very helpful, and she has been very
prompt. Now just waiting for Jan to sign. One more step to do
to wind it up, one more document to sign which has been
forwarded to Judith.
The money gets transferred back to us when it is resolved.
That is in the document 3 have signed so they agree with
that. If any issues, we will have to have a meeting but hopefully
it wont come to that.
Busy with emails.
Andrea has created a document for tips to keep hearing aids
and CIs on toddlers in conjunction with Kate and Kirstin.
No issues from committee re emails and mail they are
distributed to committee accordingly and issues dealt with at
the time.

MOTION: That the Secretary's report be received/accepted.

MOVED: ANDREA
SECONDED: KIRSTIN
CARRIED

Actions from
Secretarys
28 June 2014

Page 3 of 11

report
Treasurers
Report (See
report)

We need to try and get some funding to give Exec laptops for
those who are reading reports, spreadsheets and typing lots.
Banklink up and running.
Thank you Kelly for annual report and the draft audit report and
budget.
Can we consolidate three investments to two as they are much
the same? And have them all in Westpac.
Recommend after the AGM the DEANZ donation (minus the
Invercargill fees) sit in a separate account. Take all allocated
money out of funding so cheque account doesnt look so
healthy.
Alans name should be off Westpac bank statements.
Jill to email AOPC their yearly invoice so Janet can get approved
for payment at their meeting on Tuesday.
Jill attended the NFD AGM which she has a copy of the report.
Next meeting 25 July awaiting timing. Jill to contact Louise to
clarify.

MOTION: Jill would like to donate her Acer computer to NZFDC if

the Exec is happy to pay the tax invoice of $160.00 which
is for not re-booting of the Federation laptop. Tech
cleaned up old laptop which Jill is donating.
MOVED: JILL
SECONDED: KIRSTIN
CARRIED
MOTION: Those payments made from May to date have been
ratified.
MOVED: JILL
SECONDED: KATE
CARRIED
MOTION: That all expenses from the weekend in Wellington are
moved; approximately $3,500.
MOVED: JILL
SECONDED: KIRSTIN
CARRIED
MOTION: That the Treasurers report be received/accepted.
MOVED: JILL
SECONDED: ANDREA
CARRIED

Actions from
Treasurers
report

Vice President
(See report)

28 June 2014

Jill to email AOPC their yearly invoice so Janet can get approved
for payment at their meeting on Tuesday.
Jill to contact Louise to clarify next NFD meeting.

AGM is pretty self-explanatory. Next year will pull our constitution

guidelines out at the November meeting; set a date and
location ASAP so we can get more people to attend so it
doesnt clash with other things.
Low numbers last two
conferences.
Page 4 of 11

Kelly has been in regular contact with Invercargill Parents since

our visit in April. She will continue to follow up with Judi and
families to see how things are moving along.
Costings were not too bad similar to last two conferences.
Covered emails in Andreas absence replied to urgent ones.
Kelly to contact Te Awhiti in Napier to advise her of our plans in
November catchup in Hawkes Bay.
Meeting date November date to be set next time.

MOTION: Costs including flights, registration x 2 days, breakfast

Sunday for Brad Coombs @$701.00 is transferred to
NZFDC from Tauranga funds.
MOVED: KELLY
SECONDED: KATE
CARRIED
MOTION: That the Vice Presidents report be received/accepted.
MOVED: KELLY
SECONDED: JANET
CARRIED

Actions from
Vice Presidents
Report

Kelly will continue to follow up with Judi and families from

Invercargill to see how things are moving along.
Kelly will sort a gift for the Early Childhood Centre we had our
meeting at.
Kelly to send a thank you card to Rebekah (Advisor).
Kelly to contact Te Awhiti in Napier to advise her of our plans in
November catch-up in Hawkes Bay.

Portfolio Reports

Services
(See report)

Actions from
Services Report

N/A

Family Kits (See

Report)

In Catherines absence due to family reasons, Kate talked through

Catherines report.
Catherine needs to contact Janet regarding a list of Parents from
Auckland.

Nothing to report.

MOTION: That the Family Kits report be received/accepted.

MOVED: KATE
SECONDED: KELLY
CARRIED

28 June 2014

Page 5 of 11

Actions from
Family Kits

Catherine needs to contact Janet regarding a list of Parents from

Auckland.

Communications/
Newsletter
(See reports)

Kelly working on next newsletter from AGM and Invercargill.

Lots of newsletters coming back so we need to find a system to

find out how to update our contact details. It was done about 4
years ago. Kirstin happy to help out with Kelly.

MOTION: That the Communications report be received/accepted.

MOVED: KELLY
SECONDED: JANET
CARRIED

Actions from
Communications

Kelly to find out a system to find out how to update our contact
details.

Website and
Facebook Page

Busy few months on FB page and www.

Adding hints and tips to help parents.

Kirstin to forward links to Mrs Wishy Washy app.

Kirstin to forward links from Lydia re talking.

MOTION: That the Communications report be received/accepted.

MOVED: ANDREA
SECONDED: KATE
CARRIED
Actions from
Website and
Facebook Page

NIL

Fundraising

Had a great conversation with a Manager from the Tauranga

Warehouse will email him direct about what options he thinks
are suitable for our group.

MOTION: That the Fundraising report be received/accepted.

MOVED: KIRSTIN
SECONDED: KATE
CARRIED

Actions from
Fundraising

Kirstin to contact Warehouse Manager re funding.

General

Budget for AGM

28 June 2014

Page 6 of 11

Business

Jill to talk to conference re Budget.

2014 budget set. Auditor very impressed with travel leave high
to have a buffer.
Accommodation small but comes in under AGM.

Jill to talk to conference re letter from Martin Wakefield.

Change equipment to $1,500 and increase AGM.

External conference budget high drop to $5,000

Up AGM budget to $8,000

Academic Excellence Awards up to $2,400

Please read letter at home from Martin Wakefield regarding Audit

of Financial Statements. More the insurance cover. It is not
worth us having insurance cover as the excess and cost of
insurance is not worth us having.

MOTION: That the budget be updated/adopted.

MOVED: JILL
SECONDED: JANET

28 June 2014

CARRIED

NFD
Reimbursement for NFD meetings they will pay certain things
for Janet, Jill and Kelly.

PROCEDURES AFTER AGM

Any other additions for Andrea to add on to procedures list.
Andrea to re-forward email to Executive.

NEXT MEETINGS
Quarterly meeting Sunday 31 August, Auckland.
Hawkes Bay Trip Saturday 1 and Sunday 2 November.

DISCUSSION WITH TAURANGA PARENT

Kirstin had a discussion with a parent group who is feeling a bit
frustrated after contacting 4 professionals regarding starting a
service for toddlers to learn language. She is prepared to do this
and wants to know how she can go about it. Kirstin will email her
advisor, and see what result she gets, otherwise David Foster has
offered for me to contact him direct.

SOUTHLAND
Kelly read the letter from Judy Devine regarding feedback from
Page 7 of 11

Invercargill meeting. Kate is currently drafting a reply to Judy.

Meeting Closed

11.58am

Next Meeting

Sunday 31st August - Auckland

31st August, 2014

___________________________________
Date

________________________________
Chairpersons signature

28 June 2014

Page 8 of 11

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
President
Period this report covers: May 2014 June 2014
Contacts
Email
96

Phone
65

Item
UPDATES - ACTIONS
(From To-do list)

Y
Y
Y
N
_

Y
Y
Y
Y

COMPLETED BY:
Kate Whale
Date: 21st June, 2014
Other
136

Attention required
1. Kate needs to have a chat with Carolyn to confirm but Carolyn
is 100% happy for us to put her email address up on our
Facebook page for families to go direct to her with complaints.
2. Kate happy to put a note up on Facebook re IHC letter about
complaint laid to the Human Rights Commission regarding
schools discriminating against disabled children.
- Kate to get minutes and reports from December and February
meetings to Andrea.
- Email signed minutes from July and September meetings to
Andrea.
- Andrea to look after Federation phone for the week Kate is in
Austria 7-15/06/2014.
- Kate to go into Telecom on Monday and cancel un-used mobile
phones.
- Kate to contact Nicky Ready regarding coming onto the
committee.
- At the end of June, by AGM if we havent heard anything back
from Beacon Trustees to follow-up by resending/reposting with
a new date on it
- Figures from 1 July 2013 to date of AGM each Committee
member to write a report to be included in handout.
- Kate to write letter and send to Jill who will attach cheque and
send to Georgia Mackay.
- Kate to look into shuttle for hireage over the AGM weekend to
save on taxis.
- Kate to contact Carolyn/Adele and Brian Coffey regarding
speaking at the AGM.
-

POINTS OF
DISCUSSION FOR
EXEC
Ministry of Education

28 June 2014

Some great progress coming from the SAG meetings. I attended the launch
of the Family Whanau Sign Language Facilitator at Te Papa last month, and
spoke on behalf of NZFDC and parents regarding the importance of a role
which includes families in learning, and which allows families to access NZSL
Page 1 of 11

Advisors
Combined Board

Family Centered Early

Intervention
Conference

28 June 2014

in their homes. Was a great launch, with Hekia Parata MP there, actually
involved in the activities for the children.
The next meeting is next month, and we are following up on some initiatives
with the DECs that I personally drew some attention to regarding proficiency
of communicators in schools.
Still waiting on some summaries from Adele, but I will be following up this
week.
Mark Douglas has come back to us with the contacts list of all AoDCs, which
is great. This means we can get information out to them all, as well as get in
touch with specific people for regions.
I attended the combined board meeting last month at Wellington Airport as an
observer. I think the board is moving in the right direction around ensuring
that things are more transparent, but I still feel that we need to have a
representative at these meetings to ensure that they still see parents input
and understanding as something to be aware of. Its also a great opportunity
to hear what is going on with the DECs, though a little frustrating not being
able to give any input.
Where to start!
Absolutely amazing! The conference was 110% worth the stress and hassle,
and I believe this is something we should really be involved with in future. See
my report to the conference for a summary, but I guess the main things I want
to talk to the exec about are the goals that I feel we should be aiming for in
the future, thanks to the discussions I have had with other parent groups.
- I would really love for you all to have a look at two websites, for a start.
www.handsandvoices.org (from the states) and ndcs.org.uk (from
Britain) These are both amazing websites with wonderful information
that I would love to link through to our webpage, and put up tips from
on the facebook page.
- I had a great chat with Leeanne Seaver from Hands and Voices, and
will be getting in touch with her for more information about
successfully running a parent group. They also have some great
information around dealing with Audiologists, that they are going to
email to me. (This is the next step with some of the SAG stuff)
- I would like to get in contact with Lauchlan Keeting at Deaf Aotearoa
and find out how they go about doing publicity for their group, and
whether there are options that we could use for ours. One of the big
bits of information that came up in the Parent Workshop was that the
groups who employ a person to do publicity, fundraising etc are the
groups who are more successful in getting parents on board and more
successful in advocating for their families. While I know we cant do
this thanks to the issues of years gone by, I wonder if there is any way
we could look into hiring a contractor to start off some of this work, and
then having us continue on with it.
- I have been invited to become involved with a group called Global
Parents of Deaf Children (GPOD) which thanks to some input from
some amazing people, is trying to get up and running around the
world. This sort of organization is designed to keep all the parent
groups around the world in contact, give ideas and help to each other,
keep up to date with what is happening in each country and to give a
bit of oomph to parent groups battling for services in their own
countries. There will be a criteria to meet to be a member of GPOD,
and this will act as insurance to keep the integrity of it. I will be looking
further into this in the future.
- Regarding funding; I had some interesting discussions with David
Foster around funding and grants in NZ. This leads back to the above
point that we need to have some contacts with people who understand
a little more of what is available for us. Im absolutely certain that there
are options we have no idea about, but if we can get our group a little
more up there in the public view, there are more chances of funding
coming in. The success of applying for grants for the FCEI conference
Page 2 of 11

Invercargil Meeting

Hawkes Bay
Beacon
AGM

SIGNED
POSITION

28 June 2014

has shown that we are doing good things, and people are willing to
help us.
I have summary statements of all the workshops and lectures that I
attended attached to the report. If youd like to talk about any of them,
please let me know. I would like to put some of the tips up on our
facebook page a bit at a time. Andrea? You alright with this?

Were still chasing up Judi regarding following up with families. If we havent

had any contact from her by the end of this month, I propose that we help
organize a get together for the families and try and get Judi along to it (not
with us there, but with them having coffee)
I have yet to reply to the letter from Judi regarding her feedback. I would like
to draft a letter with the exec to ensure our point is made.
Information from ******* in the Hawkes Bay; very keen to have us there to help
out with a parent group. Later in the year? Possibly not the next meeting, as
weve had two long ones in a row, but how about November?
So far so good with three of the five trustees coming back with signatures on
the closing statement. Fingers crossed there will be no issues and the other
two will come in asap.
A super huge thanks to Kelly for all the organizing of the AGM and all the bits
that go with it. Jeez Kelly, youre just amazing! You make things flow so
smoothly, and please know we really appreciate you for it.
Kate Whale
President

Page 3 of 11

EXECUTIVE MEETING REPORT

Responsibilities:
Community Liaison
Period this report covers:

Item
Communications

COMPLETED BY:
Andrea Craig
Date:
4th May 14th June 2014

Comments
Type
Postal
Email Received
Email Sent
Telephone

Incoming/Outgoing Mail PO Box

Incoming via email
deafchildren@xtra.co.nz
Winding up of Beacon Trust

Number of contacts for the

period
36
474
186
2

See Andrea Craigs Report attached

Sent out individual packs to Beacon Trustees
******** and copy to Alan Bensley. Had
documents from *******, Solicitor drawn up to
include letter and Resolution to transfer funds
to NZFDC and as it is not active, we then can
dissolve the Trust formerly. Also included the
last document required to dissolve at the
Societies organisation for her signature. As
at writing this I have received one returned
Resolution from *****. Hoping there will be
some handed in at the Conference/AGM
Weekend.

Email to all Executive

SIGNED
POSITION

28 June 2014

Andrea Craig
Community Liaison

Page 4 of 11

28 June 2014

Page 5 of 11

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
RESPONABILITY :Treasurer

COMPLETED BY: Jill Taylor

Date: 26/06/2014

May- June 2014

Item

Comments

Communications

Type
Postal
Email
Telephone

Meetings Attended

NFD AGM
(next meeting Friday 25th July checking if this is correct)

General

Budget needs adopting

Banklink is up and running. Trouble this period NZFDC Federation laptop
died. If the rest of the executive are okay, I have donated my laptop to
NZFDC, and plan only to charge the tech guys fees to NZFDC.
Huge thankyou to Kelly re Annual report and draft annual report/budget
Audit report again held up due to investments not changed over as I
thought they had been..
Westpac bank accounts should now be correct.
Tauranga funds need to be sorted when these can be returned to the
Tauranga group.
Southland Group $61.00 left from Penny Went fund, what should happen
with this?
Once investments are sorted, Id like to recommend they be consolidated into
one bank, and investments at varied mauturing dates.
I recommend also that after the AGM, the DEANZ donation sit in another
account,still being able to be accessed back into chq account if needed.
Ratify accounts paid since last meeting,
19/05/2014 Mills typeset, newsletter (Chq 127993) $862.50
19/05/2014 Exp claim C Trowbridge (Chq 127994) $155.70
19/05/2014 Exp claim A Craig (Chq 127995) $396.72
19/05/2014 Exp claim K Johnston-Coombes (Chq 127996) $119.80
22/05/2014 John & Betty Rose scholarship (Chq 127997) $1000.00
01/06/2014 Total computer services (Chq 127998) $86.25
06/06/2014 Brandons law Advice fee for Beacon (Chq 127999)$418.80
11/06/2014 Warehouse stationary June a/c (Chq 128000) $671.56
Move approval accounts paid day of meeting and related AGM accounts
28/06/2014 Exp claim C Trowbridge (Chq 128241) $14.00
28/06/2014 Exp claim K Davy (Chq 128242) $581.55
28/06/2014 Final reimbursment K Whale FCEI Conference (Chq 128243)
$500.00
28/06/2014 Exp claim J Taylor (Chq 128244) $1264.70
29/06/2014 APODC airfare reimbursement agm (Chq 128245) $358.00
29/06/2014 Exp claim K Whale (Chq 128246) $278.20
29/06/2014 Tutor fees O Patterson (Chq 128247) $400.00

RECOMMENDATIONS

Number of contacts for the period

12
96
20

29/06/2014 Abel Tasman hotel Final bal AGM (chq 1282480) $3320.20
30/06/2014 Exp claim A Craig (128249) $28.03
28/06/2014 IRD Gst payment $1523.35

28 June 2014

Page 1 of 11

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibility:
Vice President
AGM/Conference Coordinator
ILS quartly funding reporter
Family/Whanau Liaison
NZFDC Newsletter (see Newsletter report)
Date of meeting: 28th June 2014
Item

Comments

Communications

Type
Postal
Email (in)
Email (sent)
Telephone

COMPLETED BY:
Kelly Davy

Number of contacts for the period

4

18

Correspondence

As listed below

ILS (DIAS)
Quartly report

1st April 30th June 2014 completed will forward onto ILS
Karen Beard-Greer after the AGM 2014.
I have emailed Karen and she informs me our contract is being amended and
will be posted in the mail.

Andrea

Question: did we update our PO Box with ILS (Formly DIAS)

Important for NZFDC committee members to have details on their
meeting reports: below
Phone calls
Mail/Post
Email In/Sent
Face to Face
As these details are part of the required report submitted to ILS

NZFDC visit to
Invercargill
Southland 2014

April Fri 11th, Sat 12th, Sunday 13th 2014

Rebekah Zwies

Contacted ******* - deaf adviser Invercargill and thanked her for her support to
contacting families on her caseload and arranging the venue and supervising
the children on the day

28 June 2014

Since the visit I have made email contact with all the families that left their
contact details (11 families)
I have passed their details on to Judi Devine & Vivienne Lines, consent was
given by families who replied.
I have also given the families Judi Devines phone/email address details so
they can contact her directly if needed. Consent from Judi to do so.
I have made contact with Judi and she informs me that she will be in contact
with the families to arrange a catch-up.
I will continue to follow up with Judi & families to see how things are
moving along

Page 1 of 11

Early Childhood
Centre

Early childhood centre made no charge for the use of the venue but was
suggested that we could donated resources as they have deaf/hearing
impaired children that attend their centre.

Recommendations

Need to sort a gift for Early Childhood Centre asap

Send a thank you card to *******

NZFDC AGM 2014

The AGM and Conference to be held on the

Saturday 28th June & Sunday 29th June 2014

Guest/others

AGM/Conference notice & registration sent to others via deaf children email

Parent groups

AGM Notice, Remits Notice, Nominations forms emailed and posted to

member parent groups. Had to go via deaf children email/secretary as stated
in our AGM constitution (saved to usb)
Remits: For discussion at the Annual General Meeting, must be in the hands
of the Secretary no later than: 5.00pm Friday 30th May 2014. (This can be by
either electronic or postal means)
NOTE: Remits for consideration, must include the remit to be put along with a
rationale for change/direction. All Remits must be signed by the President
and Secretary of the Member Group
Nominations: For positions on the Executive must be in the hands of the
Secretary, no later than 5.00pm Friday 30th May 2014
Registration forms no later than Monday 9th June 2014
Presidents are welcome to submit their reports to the Secretary by 13th June
for publishing in the AGM Booklet

Time lines

Venue

Abel Tasman Hotel

169 Willis Street Wellington
Accommodation booked for NZFDC committee minus Kate & Andrea
Breakfasts charged back to account for NZFDC Committee (Sat & Sun) +
Brad Coombs & Shoshanna Cleary (Sunday only)

Tauranga Funds

Brad Coombs from Tauranga BOP, costs to be allocated/reimbursed back to

NZFDC from Tauranga funds for flights, registration x 2 days, breakfast for
Sunday

Recommendation

That NZFDC pass a motion that costs to be allocated/reimbursed back to

NZFDC from Tauranga funds for flights, registration x 2 days, breakfast for
Sunday. Costs $148 + flights $553 = $701 (confirm $$$)

Annual
AGM/Conference
2014 Booklet

I have a template that I have used to compile this years booklet saved to my
usb for further years committee members

Speakers

Guest speakers for 2014

Brian Coffey
Ministry of Education
Bridget Fergusson Family Whanau Sign Language Facilitator Role
Helen Mackay
Caption it NZ
Kelly Merrill-Jones
Sign A Rainbow
Kate Whale FCEI Austria 2014 2nd Conference
Talor Gilmer & Daniel Harborne
Deaf Sports NZ
Santana Chapman
Santanas Journey

Interpreters

Interpreters x3
Shoshanna Cleary & Jenn Gilbert for Saturday
Shoshanna Cleary & Hana Maguire for Sunday

Registrations

Compile a excel document of registrations of what days people are attending

28 June 2014

Page 2 of 11

Flights for AGM

Flights booked by Andrea, thank you

Note

It is a really busy time approx. 3 months before the AGM/Conference

coordinating multiple tasks as above

NZFDC Email

Have had the deaf children email account while Andrea is on holiday for 2
weeks prior the AGM/Conference 2014.
Only addressed urgent emails

Hawkes Bay Region

Website Contact

Recently NZFDC had an email contact from ********* mother/family.

Just an inquiry
I have two children both with severe hearing loss,
I would love to kick start a Parent Group here in Hawkes Bay for NZFDC
but Im trying to find ways of going about it. To help support families
with their children throughout the Hawkes bay region. As the nearest
Destination for a parent group is Auckland. Could you please contact
me through email or feel free to ring anytime during the day with
information or contacts to go about this.
Kind Regards
*********
I have made email contact to *******, ******* AoDC, and ******* parent
rep/mentor regarding the possibility of NZFDC traveling to Hawkes Bay by
the end of this year, to do pretty much what we have done in Tauranga and
Invercargill.
I have had replies back from this email from ******* & ******* plus another
AoDC *********. They are all keen for the gathering to happen I just told them
I would be in touch once the NZFDC AGM/Conference is out of the way and
we have discussed it at a NZFDC meeting.

Recommendation

I havent heard back from ********* as of yet, if I havent by the time the agm is
over I will ring her directly for feedback.
Look at dates for meeting this year to travel to Hawkes Bay, maybe October
or November 2014

NFD AGM 2014

I attended as voting rep for NZFDC along with Janet & Jill who are council
members. There were no issues to vote on and was a straight through
meeting.
Met Margaret Cooper ex NZFDC committee member from Auckland
Met Professor Peter Thorne.
Had a conversation with Louise Carroll about deaf/hearing impaired children
in NZ.
Question: do we claim travel to and from airport plus car parking from
NZFDC or NFD.

NZFDC meeting dates

Pre plan dates in advance for NZFDC meetings

August
October / November

Other

28 June 2014

To update the incorporation societies with NZFDC correct constitution

(the same as on our website)
Need to get the AGM minutes to which the quorum numbers was changed.

Page 3 of 11

Kelly Davy

POSITION

28 June 2014

Vice President

Page 4 of 11

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE MEETING REPORT
Responsibilites:
Website and Facebook Page
Date: May June 2014
Item

Comments

Communications

Type
Facebook Views

COMPLETED BY:
Andrea Craig
th

14 June 2014

Number of contacts for the period

Between 38 and 176 per item

UPDATES - ACTIONS
Previous Meetings

Lots of action on the Facebook Page and Website since our May meeting
with the Conference and AGM. Getting a few new queries for groups in
Napier and Palmerston North. Directed them to their local AODCs in
consultation with Kelly Davy (as she did such a good job in Invercargill) to
see if they can assist with supporting a meeting, Napier one is looking good
for August/September possibly.

General
RECOMMENDATIONS

Items for Facebook or Website

Come to my attention that an IEP Survival page and a Tips for Keeping
Hearing Aids/Cochlear Coils on Toddlers page also on the website would
be useful for parents. With short turnaround to this meeting from Invercargill
weekend have not spoken with AODC or RTD yet, however have set up with
them to get information.
Committee to advise anything of interest that they would like to see as they
come across anything.
.

Signed

28 June 2014

Andrea Craig

Page 1 of 11

N.Z. Federation for

Deaf Children Incorporated
EXECUTIVE COMMITTEE REPORT
POSITION: Family Kit Coordinator

COMPLETED BY:
Catherine Trowbridge
Date: 29 June 2014

Period this report covers:

12 May to 29 June 2014
Contacts
Emails
General
208

Emails to
Families
1

Phone

Other

Destinations the Kits were sent to

Kits to date: 24+ 8

Registration only (no kit sent)

Change of detail requests
Acknowledge Receipt forms returned
Item

Face to Face

Areas
Hastings 2
Christchurch 1
Auckland 2
Upper Hutt 1
Invercargill 1
Mananui 1
1
5
2

y/n Attention required

UPDATES - ACTIONS)

- send email to Judith re list of Parents from Akld. Had not sent email
but due to Judiths email regarding numbers do I still send the email?

POINTS OF
DISCUSSION FOR
EXEC

- Will need more A3 courier bags (about 6 left)

- Parent wanted a list of resources added to kit. Not sure what they
meant. Do I contact them to find out what they mean?
- Parent Group in Flaxmere.

Topic
Kits
General

Summary
Had a request to check if email address was changed on recent change of
details and it had been.
Figures miscalculated for total of kits sent out due to not noticing the
figures were last done since January 2013 and not restarting count from
July 2013 for beginning of new year.
Have noted that 22 registrations were for 5 and under and 10 for 6 and
over

Database
SIGNED
POSITION

28 June 2014

Catherine Trowbridge
Family Kit Co-ordinator

Page 1 of 11