Unapproved 1st Qtr January Board Meeting Minutes

Date
Meeting
Location

1/10/2015
General Meeting
Parking Lot

Officers and Directors

President
Hunter Sanders
Vice President
Greg Sayre
Secretary
Laura Tolbert
Treasurer
Rita Hemphill

Here
Here
Here
Here

(Key Chairperso

Past President
Director
Director
Director
Director
Director
Director

John Smith
Mark Merkel
Syme Kutz
Michael DeCato
Curtis Holzschuh
Kevin Jenkins
Helen Schmal

Here
Absent
Here
Here
Here
Here
Here

(Asst Key Chairperson)

Attendance / Roll Call

41 members &
10
of
11

3
non-members out of
Board of Directors Here

148

current members

(166 registered)

I.ROLL CALL SECRETARY, LAURA TOLBERT

II.REVIEW & ACCEPTANCE OF JULYS MEETING MINUTES (this was not done in Oct), posted on board
Motioned by Jill Lux
2nd by Kevin Jenkins
Unanimous Approval
III.REVIEW & ACCEPTANCE OF OCTOBERS MEETING MINUTES, read aloud by Laura
Motioned by Jill Lux
2nd by Kevin Jenkins
Unanimous Approval
IV.REVIEW & ACCEPTANCE OF BYLAW CHANGES, read aloud by Hunter
Motioned by Jill Lux
2nd by Kevin Jenkins
Unanimous Approval
V.TREASURERS REPORT- TREASURER- RITA HEMPHILL
3rd Qtr beginning balance
$14,845.20
3rd Qtr ending balance
$18,438.03
Motioned by Ralph Harvey
2nd by Greg Sayre
Unanimous Approval
VI.KEY COMMITTEE- RITA HEMPHILL / HELEN SCHMAL
3rd Qtr beginning balance
$8,165.71
3rd Qtr ending balance
$8,195.30
Motioned by Lauretta Smith
2nd by Curtis Holzschuh
Unanimous Approval
VII.ROADS, DITCHES, DRAINAGEFrom Greg Sayre
Rented track hoe to pile up dirt from back canal to the front down mail trail.
Dirt will need to sit until it is dry and the trails are dry enough to lay dirt.
February we will rent track hoe, loader, dozer and dump trucks to spread dirt.
VIII.OLD BUSINESS:
a.) FUNDRAISING- REPORT ON ACTIVITIES- - SHERRI SMITH
nothing to report, there has been no fundraising
shirts are sold out, Sherri request $2000 in funds to place order for more shirts & coozie
Motioned by Jill Lux
2nd by Chris Tolbert
Unanimous Approval
b.) GATE CAMERAS/DVR -- GREG SAYRE
cameras are working
SEPA is working on an unlimited data / Wi-Fi so that members can participate in reviewing film
Working to get router configured so members will be able to sit at the gate with their laptop
connect to the Wi-Fi with the provided password and they will be able to log in and review

the footage at will. They will not be able to delete. They can record video and take snapshots
that can be downloaded or saved to a snap drive
This will be dvr access only
Jay is also looking into a company that will provide offsite usage.
Jill Lux asked whose property Jay's tower suggested tower will this be on
It can be connected to the gate pole
c.) SIGN COMMITTEE PRESIDENT DISSOLVED
Gary Comes has stepped down as committee chair
Committee has been dissolved
d.) GATE CHECK COMMITTEE FRANK BROWN
Frank is not here
Any gate checks schedule will be posted on the website
e.) MEMBERSHIP COMMITTEE LAURA TOLBERT
Sending out emails / letters for renewal 30 days before expired
Sign up for membership at www.SEPAClub.com
SEPA club event can only be advertised on the SEPAClub.com site and the SEPA Facebook site
f.) WEBSITE COMMITTEE GREG SAYRE
working on online database to make membership and data keeping easier
should have completed by next meeting
g.) SWIMMING HOLE COMMITTEE JOHN BALL
proposing to barricade from the first rut closest to the tree to the tree so that it can not be
passed by vehicles so that it is safe for swimming. Alan Weierman has concrete poles at his
camp. These will be cut into 10' sections and bury 5' down so they can not be pulled out.
Allan has offered air pressure from his brakes and John has the jetter.
These poles will be set 3 to 4' apart so four wheelers can not pass through.
This is all for the safety of children that want to swim.
Needs man power, a cut off saw and an air compressor
Dana Pederson offered Stihl saw and help
Hunter asked for motion to allow SEPA to support
John will need to present specific request of date and needs
Motioned by Larson Fisher
2nd by Jill Lux
Unanimously Approved
***Concerns about putting poles in water way
Offered cable if we wanted to put poles out of the water way
***Concerns about people leaving vehicles up at the top, increase theft
IX.NEW BUSINESS:
a.) RE-ELECTION OF DIRECTORS
I.Greg Sayre
ii.Rita Hemphill
iii.Syme Kutz - stepped down from SEPA
iv.Michael DeCato
v.Kevin Jenkins
Motioned by Jill Lux to make Ralph Harvey a Director in place of Syme Kutz
2nd by Greg Sayre
Unanimously Approved
b.) REPLACEMENT OF DIRECTOR
I.Helen Schmal is stepping down as Key Chair Asst
II.Lauretta Smith is offering to step up
Motioned by Rita Hemphill to let Lauretta Smith step in as director and as Key Chari Assistant
2nd by Chris Tolbert
Unanimously Approved
Officers are Directors. To make it simple club has 11 directors
1st Hunter Sanders - president (Even year)
2nd Greg Sayre V president (Odd year)
3rd Secretary Laura Tolbert (Even year)
4 th Treasurer Rita Hemphill (Odd year)
5 th key chair/Asst Helen Schmal (Even year) **
6 th Past pres John Smith (not elected)
7 th director Syme Kutz (Odd year)
8 th director Mark Merkel (Even year)
9 th director Michael DeCato (Odd year)

10 th director Curtis Holzschuh (Even year)

11 th director Kevin Jenkins (Odd year)

X.

Need motion to continue Greg Sayre, Rita Hemphill, Michael DeCato and Kevin Jenkins as directors
Motioned by Jill Lux
2nd by John Smith
Unanimously Approved
*** Concern by Gary Comes that Michael DeCato was not a member. Rita Hemphill address that
Mike was a member but was not on the membership list but that corrected before today's meeting
ITEMS FROM THE FLOOR
a.) GARY COMES
Just has questions. Not on a team, here for SE. Asked for 4 specific things to address the board, given 3 minutes.
Question about camera has been answered. When we have the new internet system for the front camera will people
be able to remote into it? Yes. Mr. DaCato's missing membership was addressed. For Hunter, this was brought up
when Allan was President. $1600 was spent on fill back in the summer. Bylaws state that president can spend $500
on item, like microphone - Hunter corrected Gary to let him know he personally bought the microphone. Is it $500
per occurrence or $500 per quarter? Hunter answered that the Board would address the by-laws to clarify the $500
President allowance. Last comment, Internet / Facebook Question, on the SEPA Facebook site can we have so that
the screenname are real people. It is hard to police. Gary suggest police when they sign up. What if they change
their name. Then you bump them off. Rita addressed, when Curtis had SE.net everyone had usernames and that
worked just fine. It was the person's option. You shouldn't have to have your name out there if you don't want it.
Curtis states it is not possible to police. The Website committee will discuss further to see if anything else can be
done. You would have to have a clear operational definition of name on SEPA. This is a definite thing we could
discuss for the SEPACLub.com forums. The website committee is open to volunteers.

b.) ALAN WEIERMAN

"Want to categorically deny everything that Greg, Hunter and Curtis have said. If you have questions about me then
come and see me. I don't play games." Alan is upset about being kicked off SEPA Facebook page, didn't get any
advanced notice, but understood because he was a "rebel rouser". Upset that Molly his wife was kicked off the SEPA
Facebook page. Laura/Greg/Hunter address Molly was never removed and is still currently a member on the site. "I
am not that guy that will burn down your gate. I am not that guy that will take a shot at you. but that guy may be
coming to the gate. As a matter of fact Doug Baker maybe that guy." Upset about letting people attack him on
Facebook, SEPA board laughs and like (Curtis, thank you). "I am not that guy that will hurt your camp but that guy
may come out here. That guy was out here 8 years ago. Mr. Smith can tell you about him. I Do not care about SEPA
Club I moving on. At least look out for people and don't be that guy. Thank you"
Question from audience: "Why was she kicked off?" Laura - "Molly was not. If you go
on there right now it says Molly is on there." Alan states that all Facebook sites are controlled by SEPA. That is
incorrect the only site maintained by SEPA is the SEPA Club Facebook. The other sites are privately maintained.
Hunter: "I would like to think that this is a club that everyone likes everyone and everyone loves this dirt." Alan
would like people to stop bashing him on Facebook. Josh Rutgers has been able to bash and no one takes down his
post. Greg said you can't have if both ways. Greg said he was bashed and took all kinds of stuff on Facebook by
Alan, Alan's son and Alan's workers and it stayed up.
Hunter requested from the
Website Committee that all post bashing anyone be removed going forward. It was agreed by all.

XI.

50/50

SET NEXT MEETING DATE APRIL 11TH, 11AM

Motioned to adjourn by Jill Lux
2nd by John Smith
Unanimously Approved
$99 to SEPA
$98 to winner
ticket #612
Dana Pederson
donated winnings back to SEPA
Thank you Dana!