Register of Deeds of _____________________

Schedule of availability of Service: Monday-Friday 8:00 AM - 5:00 PM

D LIST OF SERVICES

FRONTLINE SERVICE
I. Issuance of Certified True copies of
Titles and documents

REQUIREMENTS

CLIENT

Identification Card, Xerox of Title,

Tax Declaration

Property Owners, Real Estate

PROCEDURES

FEES

RESPONSIBLE PERSON

PROCESSING TIME
(under ideal scenario)

OUTPUT

Officer of the Day (OD)

5 minutes

(RAF) Registration Application Form

Entry Clerk
Cashier

2 minutes
5 minutes

Assessment Form
Computer Generated Receipt

4. Review/ Approve the Requested

Title and Documents
5. Print the Certified True Copy

Records Officer

5 minutes

Printing Clerk

2 minutes

6. Release the certified true copy

Releasing Clerk

2 minutes

Print Out of the Certified True Copies

Title / Documents
Acknowledgement Receipt

Officer of the Day (OD)

5 minutes

(RAF) Registration Application Form

Entry Clerk
Cashier
Encoder

2 minutes
5 minutes
5 minutes

Assessment Form
Computer Generated Receipt

Records Officer
Printing Clerk
Releasing Clerk
Officer of the Day (OD)

5 minutes
2 minutes
2 minutes
5 minutes

Print Out of the Certification

Acknowledgement Receipt
(RAF) Registration Application Form

Entry Clerk

2 minutes

Claims and Assessment Slip

Computer Generated Official Receipt

1. Fill up application form

Brokers, Law Firms, Banks,

Lending and other Institutions
2. Submit all the requirements to the Entry Clerk
3. Pay the registration fee

Convenience

II. Issuance of Certification

Identification Card, Xerox of Title,

Tax Declaration, Lot status from DENR
(for loan purposes only)

Property Owners, Real Estate Brokers, 1. Fill up application form

Law Firms, Banks,
Lending and other Institution
2. Submit all the requirements to the Entry Clerk
3. Pay the registration Fees
4. Encode into the System the requested
Certification
5. Review/ Approved the Requested Certification
6. Print the Certification
7. Release the approved Certification
Property Owners, Real Estate Brokers, 1. Fill up application form
Law Firms, Banks, Lending and other
Institutions

III. Registered Land ( the procedures

and fees are the same in all RL transactions)
KINDS OF TRANSACTIONS
I. Deed of Sale

II. Donation

IT fees 160.97 plus

Registration fee 48.00 = 208.97

36.00

2. Submit all the requirements to the Entry Clerk

3 copies of Deed of Sale(1 original; 2 photocopy) with rubber stamp
from (city hall ) and stamp from BIR ; and the ff:
A. Original Owners Duplicate Copy of Title
B. Cert. Authorizing Registration or CAR -by paying Capital Gains Tax,
TCC and Docs Stamp at BIR
C. Transfer Tax ( provincial / City or Municipal treasurers office where
property is located)
D. Tax Clearance ( also at treasurers office)
E. Tax Declaration (assessors office at Provincial / City or
municipal office where property is located)
F .Presenter's ID (2 photocopy)
3 copies of Deed of Donation (1 original; 2 photocopy), and requirements A E . But under letter B, pay

NOTE:
* if the vendor is a corporation:

3. Pay the registration Fees

IT fee: 386.32 plus

Registration fee: (based on
prescribed schedule of fees
corresponding to the amount of
consideration of the
transaction)

Cashier

5 minutes

Donors; Donees; Beneficiaries; Lawyers

4. Encodes information contained on the

documents into the System.

See RL procedure in No. I- Deed

of Sale

Encoder

10 minutes

Registered Owners; Buyers of Registered of Lands; Heirs

5. A. Examines/ evaluates the documents

B. Checks the encoded data made by the
encoder,
C. Recheck the fees in the assessment form
D. Recommends for approval / denial
6.Reviews the documents encoded data
Approves/ Denies the transaction

See RL procedure

Examiner

5 minutes

See RL procedure

Deputy Register of Deeds/

Register of Deeds

5 minutes

7.Prints the new title/ annotation

Cancel manually the derivative title in case of
transfer
8. Affixes signature on the newly issued titles &
documents
9. Scan and uploads image of registered
Documents
10. Release the titles

See RL procedure

Printing Clerk

2 minutes

See RL procedure

2 minutes

See RL procedure

Deputy Register of Deeds/

Register of Deeds
Scanning Clerk

See RL procedure

Releasing Clerk

2 minutes

Acknowledgement Receipt

Officer of the Day (OD)

5 minutes

(RAF) Registration Application Form

Entry Clerk

2 minutes

Claims and Assessment Slip

Cashier

5 minutes

Computer Generated Official Receipt

Encoder

5 minutes

Examiner

5 minutes

- Board Resolution Secretarys Cert.

to Sell
* if the vendee is a corporation:
- Board Resolution Secretarys Cert.
to Buy & Articles By Laws
* if the Title is a condominium(management certificate)

Donors Tax instead of Capital Gains Tax

III. Cancellation of Section 7
RA 26

1).Original Order / Decision, 2).Certificate of

Finality, 3).Owners copy of Title, 4).Presenters ID (2 photo copy)

IV. Partition

V. Issuance of New Owners

Certificate of Title
VI. Issuance of New Levy /
Execution / Attachment
VII. Notice Of Levy On Execution
VIII. Extra Judicial Settlement

IX. Cancellation Of Lis Pendense

X. Certificate of Sale (Foreclosure)

Original Order / Decision with finality approving project of partition;

letter of administration/guardianship, probate of will, and letters A-E
under Deed of Sale 2nd Column above.
1)Original Order / Decision, 2).Certificate of Finality
3). Xerox copy of Title, 4). Presenters ID (2 photo copy)
1).Original Notice of Levy / Execution / Attachment, 2).Copies of the
Writ of Execution / Attachment, 3).Xerox of Title,
1).Notice of Levy, 2).Writ of Execution,
3).Decision
1). 3 copies of Extrajudicial Settlement (1 original and

Co-Owners of Undivided Land

Land Owners; Buyers; Banks;

Verifiers
Parties on Court Cases; Third Party in
Interest
Parties in Court Case; Third Party in
Interest
Heirs to a inheritance to a desease
person; Lawyers

2 photocopies) 2). Cert. Authorizing Registration (CAR), TCC, Estate

Tax, 3). Affidavit of Publication; and letters A E under Deed of
Sale, 2nd column
1.)Notice of Lis Pendense; 2). copy of the complaint; 3) xerox of the Ti- Registered Owners of a Title
tle and 4). Presenters ID (2 photo copy)
1). 3 copies of Certificate of Sale (1 original; 2 photocopy), 2.) Original Wining Parties in Foreclosure Sale
Owners Duplicate Copy of Title, 3.)Publication / Posting, and 4). Presenters ID (2 photo copy)

Same as in Deed of Sale

See RL procedure

Same as above

See RL procedure

Same as above

1.) 3 copies of the Partition Agreement (1 orig. 2 photocopy) ; 2.) Ap- Co-Owners of a Registered of Real
proved Subdivision Plan (1sepia; 2 blueprint), 3.) Original Technical De- Property
scription and letters A-E under Deed of Sale 2nd Column
Refer to the Requirements in Partition Agreement.
Co-Owners of a Registered of Real
Property

See RL procedure

Same as above

See RL procedure

Same as above

1). 3 copies of Affidavit of Consolitation (1 orig. 2 photocopy), 2).

Buyers of an Auctioned foreclosed
Original Owners Duplicate Cert. of Title; 3).Cert. Authorizing Regis- Property
tration (CAR),TCC, Doc Stamps, 4). Transfer Tax with security seal on
the documents ( secure from treasurers office) 5).Tax Clearance,
6).Tax Dec. (from assessors office)

See RL procedure

Same as above

See RL procedure

Same as above

See RL procedure

Same as above

1). 3 copies of Lease Contract (1 orig. 2 photocopy), 2) Documentary

Stamp (BIR) , and letters A-E in Deed of Sale 2nd column

XII. Reconstitution (Administrative)

1). Administrative Order (LRA); 2). Certificate of Finality; 3).and letter Registered Owners of a Title to a Real
Estate Property
A,C, E, F in Deed of Sale 2nd column

XIII. Partition Agreement

XIV. Subdivision Plan (by request)

XV. Affidavit of Consolidation

XVI. Consolidation (Levy)

XVII. Pacto De Retro Sale

5 minutes

See RL procedure
See RL procedure

XI. Lease Contract

PHILARIS Title

Lessor / Lessee

7.) Presenters ID.

1.)Sheriffs Final Bill of Sale, 2). Court Order conforming the sale with Same as above
finality, 3). Cert. Authorizing Registration (CAR),TCC, Doc Stamps,
4).Transfer Tax (with security seal on the documents
(treasurers office), 5). Tax Dec. (Assessors Office) 6). Presenters ID.
(2 photo copy)
1). 3 copies of Pacto de retro (1 original; 2 photocopy); 2).Cert. Au- Original Owner the Property Sold unthorizing Registration (CAR),TCC, Doc Stamps; T 3).Transfer Tax with der Pacto De Retro Sale
security seal on the documents (treasurers office),4). Court Order; 5);
Finality of Court Order; 6). Presneters ID(2 photo copy)
Finality, and letters A, C, E, F under Deed of Sale , 2nd

4. I. Chattel Mortgage /
Real Estate Mortgage
II. Cancellation /
Release of Mortgage
III. Judicial For closure of Mortgage

Column
1).Deed of Mortgage / Cancellation,2). I.D, 3).Documentary Stamp,4).
Principal Documents, 5).Cert. true copy Tax Dec.
(for REM );6)SPA (if necessary)
1). 3 copies of Deeds of Release (1 orig. 2 photocopy), 2).Original
Owners Duplicate Copy of Title,
1).Sheriffs Final Deeds of Sale, 2).BIR CAR, 3).Court Order Conforming Sale, 4).Realty Tax Dec. Transfer Tax

Law Firms, Banks, Lending

1. Fill up application form

Institutions, Automobile Owners

2. Submit all the requirements to the Entry Clerk
3. Pay the registration fee

4. Encodes information contained on the documents into the System.

5. A. Examines/ evaluate the documents
B. Checks the encoded data made by the encoder
C. Recommends for approval/ denial
6. Reviews the documents encoded data
Approves/ Denies the transaction
7.Scan and updates images of registered
documents
8. Release the Documents
5. Registered / Unregistered Land
(Involuntary)
I. Court Order (Involuntary)
II. Notice of Lispendens
6. Court Order (voluntary)

1).Order / Decision, 2).Certificate of Finality.

1).Request for Annotation, 2).Copy of Case pending in Court
Order / Decision
Certificate of Finality, Owners

IT fee: 386.32 plus

Registration fee: (based on
Prescribed schedule of fees
corresponding to the amount of
consideration of the
transaction)

5 minutes
Scanning / Uploading Clerk

2 minutes

Releasing Clerk

2 minutes

If the Owners duplicate is not available, follow

STEPS 1-6, then proceed to steps 9-10
If the Owners duplicate is not available, follow
STEPS 1-6, then proceed to steps 9-10
STEPS 1-10

Steps 1-6, then proceed to Step 9-10 for

Unregistered Lands

APPROVED BY:

Acknowledgement Receipt