PLAN

BU- Service Line

Data Management and reporting

Value Description

Assistance in Standardizing a process for reducing a rework

BVM Category

Cost/Time/Productivity gains

Client Requirement

Analysis undertaken

Evaluating the prospect of shifting data from MS excel to

MS access
Client wanted to do an analysis of the possible impact
that this change would bring in terms of cost and time
taken to updated the data base.
Client was also keen on knowing the process efficiency
of implementing a MS access.
Evaluate and compare the cost and time undertaken by
employees for preparing the report by MS Excel and MS
Access.
Evaluate the increase in process efficiency by reducing
rework Due to maintaining a data by three different
people having, every one have different numbers most
of the time.
Any small changes in data every time, one need to
updated the multiple files from the beginning.
Lots of time is wasting by doing the same exercise
multiple because of three different people using three
different spreadsheets.
Updating a data is ongoing exercise.

DO

Data was edited by the multiple people

No relation between one spread sheet to other

Standardizing
Process

Multiple spreadsheet are used to update the data

Cause & Effect Diagram for factors effecting Process

CHECK
Process using a MS excel

More then a 10 reports generated every month,

Most of them are interrelated.

Each report take a ranging from half a days to 5 days.

60% of the time reports have incorrect data.

Many reports are reworked multiple times.

Multiple spreadsheets are used to store data

Process Efficiency by using Ms Excel

CHECK
Process using a MS Access

Can store different data in multiple tables,.

Can add more tables in future.

Can store large amount of data.

Access database is a program that allow us to store, Organize, and manipulate data. Database is great for storing large amount of
data.

Can secure the data once entered into table.

Can create a relation between two data sets.

Using access over time, new records are continually added without needing to add new fields, This allows accurate reports to be
generated every year, quarter, month, week, day, etc.

Access databases provide many tools to maintain data quality, Access also offers referential integrity between tables to ensure data
is consistently defined across tables.

Process Efficiency by using Ms Access

ACT
Benefits of Using Access

Increase in data security

Increase in process efficiency by reducing rework.

Reduced time while building relationship between data table

Easily trace changes.

Client Feedback

Champion
approval
QL approval