Photo

Design Publications _ Tabula

Duties Outlined

Curricular/Class
Schedule/Coordinate Student Photographers
(candid coverage)

School Calendar events/activities

(approximately 100 event requests
annually)
~~School Assemblies, Theater Performances,
Music Performances, Prom, Graduation,
Miscellaneous In-school events (club or
administrative requests), Activity Evening
Events or Performances, District Events,
School Dances

School Clubs & group pictures

(approximately 65 clubs/minimum 2
visits annually)
School Academics
(approximately 50 visits annually)
Sports coverage / ALL levels
(2 photographers with 2 visits each -per
level/equaling approx. 84 teams annually)
Publication related school imagery
student life & special interest/theme
related staff (ladder & design) requests
Theme related / artistic imagery
section dividers, montage, opening,
closing, cover, & table of contents
imagery
PHOTO Staff Training/Instruction
Adobe Photoshop: tools/techniques
Adobe Bridge/Light room: color
correction, raw image manipulation
Adobe In Design: image placement for
publication / publisher overlays
Work flow management for publication
Studio Strobe Lighting relating to annual
theme requirements/ needs

Administrative

(Responsibilities beyond curricular planning/class time)

PHOTOGRAPHY/Vendor Bid
Outline Requirements/vendor selection
~~define publishing needs, curricular &
equipment needs, communicate customer
service concerns

Other Duties/Requirements

~~packages include: professional portfolios of

work, package pricing for all school imagery
(ID, Senior, Sports, Events/Fund raising),
technology specifications, equipment
specifics (for loan), YB photo references, # of
visits, supplementary requests (halls & walls
imagery, division photos)

Publisher & Photography Company

Deadlines: coordinate dates for
student/curricular use

Coordinate scheduling with OPRF

administration: Registration Days &
School Calendar
~~student activities office, community
relations, superintendent/principals office,
business office

Sign up days at OPRF

~~dates, location, BG requests, OP calendar
request, security concerns, photo company
needs (data base & location/photo specifics)

Oversee professional photographers

~sign up days & last chance senior day

Coordinate Alternate Studio Location

for summer shoots: June, July, August,
September

Coordinate school ID & senior imagery

Disks for publication submission/
deadline

Studio Shoots/On-location: cover design

& montage imagery (after school &
weekend shoots)
~~transport & set-up equipment, lighting
assessment, shoot with students, teardown
equipment

Studio Shoots/In-house (OPRF): people

section scatters, divider imagery & design
requirements (after school)
~~set-up equipment, lighting assessment,
shoot with students, teardown equipment

(Determine & Coordinate)

(Assist & Oversee students)

Analyze & Review Bid Submissions

Reference Calls
Senior Portrait Scheduling

(Outside of the school day & summer work)

After School Responsibilities (school year)

Shooting Assistance at Events (1-on-1

student assistance)
Staff Work Days: publisher deadline/
submission (weekend &/or evening)
Independent Classroom/Lab Work: photo
& design (average 1-3 hours per week)
Room 305 lab space (editorial & design
students)
~~page construction, deadline, at co-advisor
request

Advisor Meetings/Communication

Staff Activities/Planning
(NOTE: co-advisors schedules have shared a
planning period 1 time in the past 10 years)

Publication Requirements/Concerns
Yearbook Distribution (after school)
(Facilitate with Co-Advisor)

Book Distribution Week (with students)

Oversee book pass out
Lottery Drawing of overrun/extra books
On-site Sales of extra books
Daily Book Tracking
On-site Student/Parent Concerns

Photo Design Publications _ Tabula

Duties Outlined

Curricular/Class
PHOTO Staff Training/Instruction (continued)
Journalistic Photography
Image Preparation for publication

Administrative

Senior Portrait Scheduling (continued)

OPRF / Last-chance senior portraits/
YB only image shoot
~~OPRF announcements, signs, school
location, BG request, OP calendar request,
security concerns, photo company notpictured notices, on-site photographer &
publication needs

~~ maintain the integrity & color cast of the

book as a whole publication

DSLR camera care/use/functions

Composition/ Visual Artistry
(documentary/visual story telling, camera
techniques, yearbook photography)
Lighting Assessment/ techniques
(improving light conditions & white
balancing)
Post Processing Imagery for publication
(color cast/correction, size requirements,
image touch ups, editing for layout
requirements)
Art Imagery & Expression: theme related
annually for book design - cover,
montage, section dividers
DESIGN Staff Training/Instruction
Adobe InDesign: tools, image placement,
program windows & pallets
Thematic Design Elements

~~define iconography for the book,

incorporate principles of design, participate in
design exercises

Process critiques of student page designs

Thematic planning meetings
Page Layout: technical & aesthetic
instruction from a blank page (all pages of

School Picture Scheduling/Imagery

(ID Pictures/ALL Yearbook Mugs)

Image Use: compositional requirements

for yearbook publication
Page Consistency

Publication requirements: vendor needs

~~maintain design of book as a whole

Yearbook ID/ Missed Picture Retakes

Days
~~OPRF announcements, school location, BG
requests, security concerns, photo company &
publication needs

Coordinate OPRF school ID/

registration days/ Re-take Day Imagery
to yearbook publication specifications
(Note: 2 lines at registration with different image
specs/uses)

Senior Portrait Communication

Advertisement & Notification: coordinate
with photo vendor

the yearbook are student generated)

Other Duties/Requirements

(Responsibilities beyond curricular planning/class time)

~~dates, locations, sign up information,

student data bases, company mailing dates,
image selection, alternate parent/student
contact, pictured/not-pictured listings, etc.
Summer Mailing/ Registration: assist
administration with coordination of
information & letter mailed home in packet
re: ID/YB images

School Announcements re: imagery &

signing up for appointments

(Outside of the school day & summer work)

OTHER Requirements
Film Processing with outside vendor
Camera Repair/Pick-up
Event Photographer (if student shooter is
unavailable/ill)
~~graduation (annually), pool/hard to shoot
locations, sporting events, large group shots
for clubs, school productions (orchesis,
musical, jazz band, spoken work, etc)

Emergency Communication/Concerns
from on-site professional photographers
/photo company

SUMMER Duties
Senior Portrait Alternate Location: visits
& location approval
Photo Company Communication (via
cell) regarding summer senior portrait
shoots/concerns & scheduling issues
Determine OPRF Candid Coverage:
school calendar events
Schedule Photo Company: ALL photo
coverage of school events (90-100 visits
annually)
~~School Assemblies, Theater Performances,
Music Performances, Prom, Graduation,
Miscellaneous In-school events (club or
administrative requests), Activity Evening
Events or Performances, School Dances,
Varsity level sports

~~Huskie News letters, school PA requests,

student made signs/posters, school marquee
requests, hang photo company poster

Photo Design Publications _ Tabula

Duties Outlined

Curricular/Class
Co-Taught Annually
(facilitate instruction with co-advisor/full staff)

Theme Planning Activities: book

design/theme Fall & Spring (current and
future book)

Team Building Activities

Coverage Choices: ladder/page topic
decisions for publication
Page Construction as they relate to the
ladder requirements for publication
Weekly Staff Meetings: 2 per week to
coordinate needs/concerns and manage
publication deadline requirements
Yearbook Distribution & Preparation: set
up with students
~~movement of books, set up of distribution
space, and advertisement (signs)

Design: maintaining the integrity & color

cast of the book as a whole publication
Proofing: Images & Page Layouts
Publisher In-Service Training (attend inschool field trip/in-service with students)
~~publisher overlays used within In-Design
program, image placement for submission,
image/page file system, programing updates

ASSESSMENT for publication use

Administrative

(Responsibilities beyond curricular planning/class time)

Senior Portrait Communication (continued)

Senior Portrait Email Blasts: (March-April)
information via OPRF for current juniors
(following years senior class)

ALL Student Imagery (approx. 1300-1600

Student Generated Weekly Goals:

planning/time management (progress
toward publisher deadline requirements)
Staff Reviews at each publication
deadline (professionalism, work ethic,
reliability, team work)
Deadline Completion

published images annually)

Q&A: student, parent & administrative

~~signing up for studio appointments, senior
imagery & scheduling questions,
informational needs/concerns between OPRF
personnel and photo company, counselor
questions, contractual coverage concerns,
website use, student activity office questions,
divisional concerns, etc.

Co-Advising Responsibilities
(assist/coordinate with co-advisor beyond planning time)

Publication Representative Meetings &

Correspondence
Yearly Budget Requests
Yearly Technology/Equipment Requests
Cover & End Sheets: design & imagery
submission
Proofing Concerns/Needs: coordination
of requirements/specifics (cover, end sheet,
& pages)

Ladder Creation (determines page topics for

all 286 pages of the publication)

(grading for credit/no longer a pass-fail course as of 2013)

Other Duties/Requirements

(Outside of the school day & summer work)

Publication Deadlines & Contractual

Specifics (page #s, cover, page & end sheet
materials, ordering, etc)

Q&A: community & parent concerns

relating to publication
~~ALL yearbook imagery, purchasing, and/or
student senior ad imagery

Yearbook Distribution
(Facilitate with Co-Advisor)

Planning & Preparation

~~security, location, book storage, sales
information

Photo Design Publications _ Tabula

Duties Outlined

Curricular/Class
Facilitate Annually
(instructional as it relates to theme)

Montage Imagery: design & creation

Cover Imagery: design & creation
Image Preparation & Proofing for
problem spreads
Weekly Photo Editor Meetings
Staff Archive: year end transition (book
publication requirements end in March, but
imagery is still collected for continual coverage to
be used in the following years book)

Staff Mentoring/Editorial Training

Image Backup: maintain archive for
current publication
Professional Photographer In-Service
Training (small group activities with a
professional)
COORDINATE & OVER SEE

Administrative

Yearbook Distribution (continued)

Q&A: correspondence

~~parent & student concerns through out the

year

Studio Use & Set Up: set up in

class/shoots during lunch periods
~~Note: approximately 40 minutes required to set
Photo Staff Equipment Requests/
Contracts: checking in and out camera
equipment daily (five cameras are checked in
and out daily for student use)

Printer Management: 3 printers & ink

supply
Classroom Management: rooms 334 &
327 daily / plus room 305 as requested
Tabula Server/Technology: movement &

Other Responsibilities/administrative
Meet with Photo Vendor representatives

Technology Maintenance (room 334 & 327)

~~programming, scanners, printers,
computers, supplemental equipment, and
repair requests.

Equipment Maintenance

Supply & Photo Equipment Orders

Q&A: school concerns/requests relating
to imagery use

up a studio shoot & 20 minutes to tear-down/put

away equipment

(Outside of the school day & summer work)

Photo Company Correspondence

Event Shooting Confirmations & updates
Sports Scheduling & updates
Customer service concerns
Student training session: professional
photographer visit
Studio visit: field trip coordination

(through out the day)

Other Duties/Requirements

(Responsibilities beyond curricular planning/class time)

~~ 5 DSLRs / 4 SLR (film cameras) &

various supplemental equipment (lenses,
bags, chargers, batteries, tripods, lighting
equipment, stands, backdrops, card readers,
etc.)

~~school pictures, sports, activities, academic

requests & administrative needs (website,
skyward, valedictorian imagery, contractual
questions, etc.)

approval of ALL staff imagery from photo

server student use to design & writer (tabula
publication server) student use /deadline
submission photo to writer

Photo Design Publications _ Tabula

Duties Outlined

Curricular/Class

Administrative
(Responsibilities beyond curricular planning/class time)

Other Duties/Requirements

(Outside of the school day & summer work)

OTHER/curricular
Group staff photo: shoot annually
Senior Portraits Advertisement/Trip

~~Wheeling studio visit (field trip), studio

shoot with OPRF students as models, images
from trip are used for school advertisement of
senior portraits & sign up days

Trapula/ senior supplement

~assist students with images, equipment, studio
preparation & use

Curricular/Class KEY
Fall/Spring
Fall/Spring
Fall
Fall/Spring
Fall/Spring
Fall/Spring
Fall/Spring
Spring

Administrative KEY
Spring
Spring
Spring
Fall/Spring
Fall/Spring
Spring
Fall/Spring
Fall/Spring

Other Duties/Requirements KEY

Fall/Spring
Fall/Spring
Spring
Fall/Spring
SUM M ER