General Rules of Thumb for Quoting Food and Beverage

Minimums
(a) Historical Restaurant Sales
a. Compared date or previous years sales based on where this date falls in
the calendar (example- guests wants January 4 th, 2014 that is the first
Saturday of January. Look back at previous First Saturdays in January
from 2013, 2012, and 2011)
(b) Historical Private Dining Sales
a. Indicated on the f&b sales calendar in red- look at how much came out of
private dining
(c) Whats going on in the area
a. Check the Outlook Calendar to see what conventions are happening in the
area the BCEC and Seaport Conventions often bring a lot of business to
us making these dates more competitive = higher f&b minimums
(d) Holidays
a. Quoting for the month of December is different than other months
b. Some holidays impact f&b minimums: NYE, Valentines Day Weekend,
Thanksgiving
(e) Size of the Party
a. A balance when quoting food and beverage minimums the balance
between a minimum that is profitable for us, but wont seem ridiculously
high or low to the guest (sometimes this is unavoidable so there are
suggestions that can be made to encourage the guest to book)
i. Small party needs private space- suggest menu enhancements,
give examples of previous parties like this that had Champagne
Welcome Drinks or a personalized menu from the Chef with menu
enhancements- let the guest know we want them to get the most
out of what theyre paying for so we will work with them as well as
our Chef and Sommelier to ensure that this happens)
ii. Encourage the guest to expand their party size which lowers the
price per person- Often with social events the booking contact
might not have thought of inviting more friends or encourage
friends to bring their spouse
iii. You dont want to quote a minimum thats too low either because
the guest will be surprised at the final bill.
iv. Providing a breakdown of how the guest will meet the minimum: On
average beverage spend is ~$35pp and food for a reception is
~$65-$100pp and dinner is $75-$120pp.
(f) Repeat Party
a. Check in CE to see what they previously did for an event and the
minimum they were quoted
(g) Look in the CE Calendar
a. If youre trying to get a better ballpark sense of a minimum for a particular
day, look at other days that month (ex- Saturday January 4 th- look at other
Saturdays) to see what the quotes are. Even though quotes need to fall in
line with historical sales, this gives a better sense of what the rest of the
team is quoting

Guests who dont understand where the food and beverage

minimum comes from:
Our food and beverage minimums are derived from the sales we
would make if we were open to the public.

FLOOR 2: OFFPEAK SEASON

EVENT SPACE
TO QUOTE
Board Room PM

F&B MINIMUM
$2000-$3000
(~$110 per person)

(30ppl max)

Deck Room PM
(24ppl max for private)
Private or Semi
PDR PM

Private - $1500-$2000
Semi Private (12-15ppl)- $1000$1500
$4000-$5000

60ppl dinner, 75 reception

CRITERIA USED
-Look at last years sales minus private
dining
- M, T, W, R, Su usually slower so you
can quote less than $3000
- F & S (often $3000)
Same as board room

-look at party size and last years sales

- F & S (often $5000)
- M, T, W, R, Su- usually slower can quote
less
-This is at the beginning of the night so
we can quote less
- size of party*

Full Bar & Lounge 5:30/6 start

time
(50ppl max)

$2000-$4000 minimum very

flexible
~$65pp

Half Bar & Lounge

(25ppl max)

$1000-$2000
~$65pp

Full Bar & Lounge 6:30 onward

start time
(50ppl max)

$3000-$5000
~$65-$100 per person

- look at how busy year was and if f3 has

a buyout (closing this lounge displaces
all f2 AND if f3 buyout then f3 public

Half Bar & Lounge

(25ppl max)

$1500-$2500
~$65-$100 per person

Outdoor Deck

Not officially available to rentcomplimentary since we dont

seat it to the public in off-season.
Can have the fireplace lit if they
want it available- good bonus
selling point
Sun-M: $100pp
T-R: $125pp
(30-50 people- dinner or
reception)
~$65-$75per person * #ppl

Always first come first serve- check CE if

we have another event booked look in
setup notes to make sure the deck hasnt
been reserved to another group

Harbor Room
Sun-Thursday ONLY
Daytime Party
-if a pdr group wants the bar & lounge
complimentary to start you can
reserve that (dont offer right off the
bat unless 50-60ppl starting with a
reception before lunch- try to keep it
available in case we get opportunity
for a main dining room event as well)

-if its a buyout- $3000 deposit since

no lunch dining room space will be
available for bookings

NO LOWER THAN $1000 F&B

Min (USUALLY LOWEST WE
OFFER IS $1500)

-last resort option- if pdr is booked

and/or bar & lounge if its a reception
-check open table to make sure we have
room
-Main dining room usually goes with the
bar & lounge (doesnt change the
minimum)
- size of party**
-(since this is dead space its okay to offer a
slightly lower min if you think this will sell the
guest- try to stay close to what they will
probably spend though

Buyout
(main dining room holds
~95ppl, bar & lounge ~18ppl,
pdr ~60)- ~175 seated dinner
or 250 reception

$12,000- $20,000 (could be more

depending on nature of event- 200
person wedding reception on NYE
for example could be a much
higher minimum)

Main Dining Room Buyout (175

reception, ~95 seated dinner)

Last years sales 25% more (this

doesnt always make sense)
nature of event: corporate,
wedding etc
size of party
whats going on in the area
Last years sales 25% more minus the
PDR food and beverage minimum (if this
number is lower than $14,000 you may
still quote higher in case pdr were to
cancel

(offer bar & lounge but check

avail. First and then mark in setup
notes)

FLOOR 2: PEAK SEASON

EVENT SPACE
TO QUOTE

F&B MINIMUM

Board Room PM
(30ppl max)

$3000

Deck Room PM
(24ppl max for private)

Private - $2000

Private or Semi

Semi Private (12-15ppl)- $1500

PDR PM
60ppl dinner, 75 reception

$5000

Full Bar & Lounge (start time 4pm

or later)
(50ppl max)

S, M, T: can offer as late as 6:308:30 for $5000

CRITERIA USED

-two hour timeframes (dinner service

starts at 5:30 so the minimum is affected
by displaced business

W, R: 5:30-7:30, $5000
Full Bar & Lounge ( before 4pm
start time)
(50ppl max)

$2000-$4000
~$65-$100 per person

- similar to a third floor daytime partybased on person count since this doesnt
displace restaurant sales

Outdoor Deck
(Can offer the outdoor deck
if a party wants the deck onlymax 60ppl must book pdr,
mdr, or bar/ lounge as backup
in case of poor weather)
Harbor Room

-available complimentary until

7pm
-$2500 additional f&b minimum to
close it for the evening)- in the
inclement of poor weather, we will
not charge this minimum
ONLY AVAILABLE OFF-PEAK
SEASON
~$75per person * #ppl

-Always first come first serve- check CE if

we have another event booked look in
setup notes to make sure the deck hasnt
been reserved to another group
-fireplace as a selling point

Daytime Party
prefer min guess count of
35ppl
-if a pdr group wants the bar & lounge
complimentary to start you can
reserve that (dont offer right off the
bat unless 50-60ppl starting with a
reception before lunch- try to keep it
available in case we get opportunity
for a main dining room event as well)

Buyout
(main dining room holds
~95ppl, bar & lounge ~18ppl,
pdr ~60)- ~175 seated dinner
or 250 reception

-if its a buyout- $3000 deposit

since no lunch dining room space
will be available for bookings
NO LOWER THAN $2000 FOOD
AND BEVERAGE MINIMUM
(OCCASIONALLY WELL OFFER
LOWER IF ITS A SMALL PARTY
~1500)
Most often- $20,000+ (could be
more depending on nature of
event- wedding for example)

-Main dining room usually goes with the

bar & lounge (doesnt change the
minimum)
- size of party**
-(since this is dead space its okay to offer a
slightly lower min if you think this will sell the
guest- try to stay close to what they will
probably spend though

Last years sales 25% more (this

doesnt always make sense)
nature of event: corporate,
wedding etc
size of party
whats going on in the area

Main Dining Room Buyout (175

reception, ~95 seated dinner)

Last years sales 25% more minus the

PDR food and beverage minimum (if this
number is lower than $17,000 you may
still quote higher in case pdr were to
cancel
- #ppl

(offer bar & lounge but check

avail. First and then mark in setup
notes)

FLOOR 3: OFFPEAK SEASON

EVENT SPACE
TO QUOTE
Semi Private Weekday PM
HALF F3
Max 75ppl

F&B MINIMUM
$4000-$6000
~$100pp

CRITERIA USED
- sales from last year *25% / 2
- #ppl
-sales from private dining
-whats going on in the area

5PM START TIME OR LATER

(M, T, W, R, S) ; 2.5 hour
timeframe
Semi Private Weekend PM
HALF F3
Max 75ppl

$6000-$8000
~$100pp

- sales from last year *25% / 2

- #ppl
-sales from private dining
-whats going on in the area

5PM START TIME OR LATER

(Sat & Sun) ; 2.5 hour timeframe
Semi Private PM
LESS THAN HALF f3
20-35PPL

$2000-$4000
~$65-$100pp

- sales from last year *25% / 3

- #ppl
-sales from private dining
-whats going on in the area

5PM START TIME OR LATER

2.5 hour timeframe
Semi Private Daytime
HALF F3
Max 75ppl (min 35ppl)

~$65pp

-#ppl

Buyout PM WEEKDAY
Max 150ppl

$10,000-$16,000

-sales from last year *25%

- #ppl
-sales from private dining
-whats going on in the area

$3000 deposit
5PM START TIME OR LATER
(M, T, W, R, S) ; 3 hour timeframe
Buyout PM WEEKEND
Max 150ppl

$15,000+ (sometime exceptions

can be made and this can be
lowered to $14,000)

sales from last year *25%

- #ppl
-sales from private dining
-whats going on in the area

~$65pp

- #ppl

5PM START TIME OR LATER

(Sat & Sun) ; 3 hour timeframe
Buyout Daytime
Max 150ppl
3 hour timeframe

$3000 deposit

FLOOR 3: PEAK SEASON

EVENT SPACE
TO QUOTE

F&B MINIMUM

Outdoor Deck Space Weekday PM

Max 75ppl (unless East Deck
already booked)

CRITERIA USED

$5000

WEEKEND NIGHTS AND CONCERT

DAYS

NOT AVAILABLE

- Check Outlook calendar for Bank of

America Concerts

Daytime Space
(outdoor deck, partial buyout,
buyout)

~$65pp

- sales from last year

- #ppl
-whats going on in the area

6:00 LATEST START TIME

(M, T, W, R) ; 2.5 hour timeframe

$3000 deposit for buyout

1:00 LATEST START TIME ON

WEEKENDS
2.5 hr timeframe: up to 75ppl
75+: 3 hr timeframe
Partial Buyout PM
75ppl-125ppl (outdoor deck +
portion of interior)

~$8000-$15,000

-#ppl
- sales from last year * 25% / 2
- sales from private dining
- whats going on in the area

$15,000+

-sales from last year *25%

- #ppl
-sales from private dining
-whats going on in the area

6:00 LATEST START TIME

(M, T, W, R) ; 3 hour timeframe

Buyout PM
Up to 250 (can only contract
for 150 in the inclement of
poor weather)

$3000 deposit

6:00 LATEST START TIME

(M, T, W, R) ; 3 hour timeframe

FLOOR 1: OFFPEAK SEASON ONLY

EVENT SPACE
TO QUOTE

F&B MINIMUM

CRITERIA USED

Mosaic DINNER

5 pm: no f&b, just required set

menu

(20-50ppl)

-always try and offer floor 2 first

-check open table to make sure theres
room

$75pp
Sun-Thursday ONLY
Mosaic LUNCH

11 am: no f&b, just required set

menu

(20-50ppl)
$50pp
Sun-Thursday ONLY

-always try and offer floor 2 first

-check open table to make sure theres
room