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The Wake
Throughout our lives, well grow old and our hairs
will turn gray. Even though we live in the digital
age, the print yearbook takes passion and
commitment. The function of a yearbook is to keep
the memories youll eventually forget and look back
and see how much everyone around you grew.
~YB Staffer, 2013-2014
Staff Handbook
Table of Contents
Contents
Expectations
Page Number
3
Staff Map
Senior Editors
10
11
Underclassmen Dept
12
Sports Dept
13
14
15
General Duties
16
17
18
20
21
Interviewing Tips
22
23
24
Writing Rubric
25
26
Here you will find a general hierarchy of jobs. Senior Editors are directly supervised by the advisor, and SEs
then are responsible for all other staffers. Underclassmen editors are directly supervising anyone in their team,
and then have the authority to make decisions for any pages including underclassmen (which are nearly all of
them). Photo and Design Editors directly supervise their team members, and are also responsible for any and all
pages involving photographs (which are all of them!). The same goes for Copy Editors. The Business
Department is often working side-by-side but on different projects; however, they will be responsible for
layouts when necessary.
COMMUNICATION
BETWEEN ALL DEPARTMENTS
IS KEY TO A SUCCESSFUL YEARBOOK.
Good Leadership skills which includes public speaking, patience, being able to work as a team, &
mindful of others
Determined, reliable
Honest
Understanding of business
An understanding that this isnt YOUR yearbook, its the schools
Eye for design
Willing to work beyond the school day
Provide motivation and support to staff
Dont be afraid to ask other staff members for assistance when needed
Dont take criticism to heart
Communication with advisor is essential
Stay positive and DONT get stressed out even under pressure
Dont be shy, have confidence to go up to other students, whether its promoting or asking interview
question
Responsibilities:
Senior pages are YOUR responsibility: layout, quotes, pictures, polls, baby pictures, superlatives,
divider
o Creating and distributing and cataloguing senior quotes/info questionnaire
o Proofing senior quotes for school-appropriateness (and having others proof them)
o Typing them in and spell checking
o Copy/pasting them in
o Promoting, collecting, scanning baby pictures for baby pic collage
o Determining senior spotlights, tracking those students down, interviewing
o Developing and conducting senior polls
Review other staffers layouts EVERY DAY and edit as necessary
Leave post-its with questions, comments, advice to staffers directly on their pages
Lead meetings during the class
Page Responsibility
Senior Pages
o Divider
o Senior polls/questions
o Senior quotes
o Senior Collage
o Senior Spotlight
o Senior Superlatives
o Anything else senior related
Other pages as assigned
Your pagesand everyone elses
Updating staff handbook at the end of the year to reflect actual responsibilities
Page Responsibility
Title page
Theme page
Seasonal Dividers (has the ability to be most
artistic, introduces sections of our book so it
should be most attractive)
Reviewing all photos chosen for pagesare they
really the best pictures?
Working on WHATEVER pages you are assigned
You will likely be members of P&D and at least
one other department
Completing all P&D responsibilities in addition to
layout responsibilities
Page Responsibility
Those in an editorial
position in this department
are responsible for making
sure all members in their
department complete their
responsibilities in addition
to completing all personal
assignments.
Updating staff handbook at the end of the year to reflect actual responsibilities
assignments.
10
Always write a 100-200 word story per pagecapture the life of the page,
11
Underclassmen dividers
Making sure no duplicate pictures get in
Proofreading names
Creating and conducting polls for underclassmen pages
Underclassmen dividers are nice and appealing to the eye
PROOFREAD PROOFREAD PROOFREAD
Make sure students are in the right grade
Make sure there are no empty spaces
Layouts and photography as assigned
12
Get game and practice schedule for ALL SPORTS IN ALL SEASONS
Verify Lifetouch candid appointments with coaches
Reschedule when there is a rainout
Communicate schedules to whomever is in charge of yearbook calendar
Get rosters
Interview captains/seniors and take pictures of them
Attend at least one practice (take pics and interviews)
Attend at least one game (take pics and interviews)
Communicate with photography department if you need them to take pics and you cant
Write story for each sport assigned
Cross Country
Interview members of whatever the
Golf
page is/event is
Unified Tennis
Tag pictures always
Cheerleading
Type in senior quotes
o Winter
Indoor Track
Communicate constantly with other staff
Bowling
Hockey
members and advisor
o Spring
Educate the consumeralways
Tennis
o Name and grade format
Bocce
Thematic elements Complete anything
Sailing
advisor, senior editors, or department
Working on WHATEVER pages you are assigned
heads askwe are a team, and
Completing all departmental responsibilities in addition to
complete work as a team
layout responsibilities
Assisting with distribution in whatever
capacity advisor assignsthis will
Those in an editorial position in this department
involve giving up lunches on several
are responsible for making sure all members in
occasions
13
Get list of active clubs and organizations at AHS along with advisor
Get list of activities/events for each club/organization
Attend at least one event per club and photograph
Obtain pictures from club members or advisor if you cant attend
Communicate schedules of club/organization events to whomever is in charge of yearbook calendar
Interview members of clubs/organization both at events and just in general to find out purpose, mission, why
people join, etc.
Communicate with photography department if you need them to take pics and you cant
Work ALL YEAR on these pages, even though some pages may not be until final deadline
Organizations/Special
Programs
Educate the consumeralways
o IB
promote, know the price, how to order
o PVA
Know the basics of keeping the Yearbook
o Change Engineering
consistent
o AVID
o Name and grade format
o ROTC
Thematic elements Complete anything
Working on WHATEVER pages you are assigned
advisor, senior editors, or department
Completing all departmental responsibilities in addition to
heads askwe are a team, and
layout responsibilities
complete work as a team
Assisting with distribution in whatever
Those in an editorial position in this department
capacity advisor assignsthis will
involve giving up lunches on several
are responsible for making sure all members in
occasions
14
This departments purpose is to document LIFEshow how amazing and diverse the students/staff are, the
culture, the community, etc.
Seasonal life pages of 2014-2015 (Fall, Winter, Spring)
Photograph current styles of each season
Keep track of pop culture (movies, music, celebs) events by the season
Keep track of major news (local, national, worldwide) all yeartalk to students about how it affected them
Take note and COMMUNICATE TO STAFF events outside of school/in community
Attend events in and out of school to show what A-High faculty and students do, other than just attend class
Go into classrooms and photograph cool/unique happenings
Talk to students, talk to staff and FIND out what goes on other than sports and clubs!
15
General Staff Duties (includes unassigned staffers and as well as duties of all departmental staff)
Always write a 100-200 word story per pagecapture the life of the page, explain the club, the sport, help readers
remember more than just what we took pictures of
Interview members of whatever the page is
Tag pictures always
Type in senior quotes
Proofread, hit spell check
Get picture appointments out
Assigned pages as needed
Communicate constantly with other staff members and advisor
Educate the consumeralways promote, know the price, how to order
Know the basics of keeping the Yearbook consistent
o Name and grade format
o Thematic elements
Complete anything advisor, senior editors, or department heads askwe are a team, and complete work as a
team
Assisting with distribution in whatever capacity advisor assignsthis will involve giving up lunches on several
occasions
Failure to complete any of your daily tasks will result in you not receiving credit for that day.
The work session rubric is as follows:
Work Session Rubric
10 pointscompletely on task, quality work produced, made significant progress on
presentation, was never a distraction to self or others, used time wisely to work on other
assignments if finished early
8-9 pointson task, only one or two gentle reminders, kept with above criteria
6-7 pointsnot completely professional work ethic, work not completed, was distraction
to others
5 or belowno respect for self or others, work incomplete, unacceptable work ethic
16
History in
the
Making
The 20142015
Theme!
Other good ideas
17
Yearbook Terminology
Word
Definition
angle
bleed
by-line
Boldface
Candid
Caption
Colophon
Copy
closing
cropping
the part of the photo you want on the printed page - you "crop
out" the parts you don't want
The latest time or date by which something should be
completed
A book listing individuals or organizations alphabetically or
thematically with details
one DPS that separates the main content areas or sections:
student life, sports, academics/organizations, people
Main photo - over TWICE as big as any other photo. Action
shot that attracts attention.
Double-paged spread - even numbers on left, odd numbers
on right.
Persons responsible for maintaining quality of spreads (copy
and photos) and consistency across sections.
unifies the DPS with an even band of white space across (1012 pica width)
Deadline
Directory/Index
divider or
division pages
dominant
photo
DPS
editors
eye line
Feature
Folio
folio tab
18
Glossy
Graphics
Gutter
headline
Index/Directory
Justify
Adjust
ladder
Layout
Marketing
panel
photos
pica
section
spine
story
style sheet
trapped white
space
title page
white space
19
Keeping it Consistent
History in the Making
Please be sure all of your pages adhere to the following guidelines. Some may be decided later and filled in, so pay attention.
This doubles as your page rubric for a total of 65 points per DPS or SPS.
Headlines, subheadlines, templates (5 points)
o Headline justified _______________________ on sports/specific pages
o Headline justified _______________________ on seasonal and year dividers
o Sub-headline with something catchy
o Templates match the rest of the bookPlease only pull templates from the approved folder
o __________________________________________________________________________
Colors, Fonts/Sizes of Fonts (5 points)
o Correct Font and Size for:
Dividers __________________________
Heading __________________________
Subheadings _____________________________
Body Copy ________________________
o Colors:____________________________________________________
o Folio Tab (page # design):_____________________________________________________
o __________________________________________________________________________
Pictures (10 points)
o Dominant Photo
o Photos follow rule of thirds
o Mix of students
o Mix of picture angles
o Students are correctly named in pictures
o No photo shapes
o Clean lines, rectangular shapes
o ALL students are tagged in pictures
o Collage pictures are numbered correctly to match caption (please stay away from this though)
o Border/Outline pictures that are close together to separate them
o __________________________________________________________________________
Body Copy and Captions (35 points)
o Connection to theme of History in the Making is reflected in body copy and captions
o Names and grade under each picture in the following format: Name (Grade)
o Beth Broccolino (12) wants this to be the best yearbook ever!
o Each caption tells the story: what is going on in the picture, why is this unique, how does this show the
colors of Annapolis
o Left-justified
o Each picture has a caption that is MORE than just their name
o Who, What, Where, When, Why
o STORY: See additional writing rubricremember, each sport, event, club, etc. deserves their story told
through MORE than just pictures! (25 points)
o __________________________________________________________________________
Spell Check (10 points)
20
21
22
23
20. Editorializing
a. Dont write your own opinion. Include facts and quotes in your story instead.
21. Avoid writing the obvious.
a. Get behind the scenes with in-depth reporting and research.
22. Never use these words in your yearbook:
a. Numerous
b. Various
c. Many
d. Some
e. Several
f. Few
g. A lot
h. Not many
23. Spell out numbers one through nine.
a. Use Arabic numbers above nine.
b. Spell out numbers that begin your copy.
24. Learn the difference between its and its.
a. Its is possessive. The dog wagged its tail.
b. Its is the contraction for it is. Its going to be a great day.
25. Learn subject-verb agreement and use it correctly.
a. Everyone said they enjoyed the show, is incorrect. Everyone is singular and they is plural.
24
25
26