5522 Special Meeting 14 July 2015 ‘The Board of Education of the Borough of Lodi, New Jersey, convened to hold a Regular Meeting, 14 July 201, at the Board of Education Meeting Room, Lincoln School, 8 Hunter Street, Lodi, New Jersey, at 7:00 P.M. ‘The meeting was called to order at 7:00 P.M. by Mr. Joseph Licata, Board President who led in the Pledge of Allegiance. The following statement was read by Mr. Licata: "The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Lodi Board of Education has caused notice of this meeting to be published by having the date, time, and place thereof sent and/or published in the Herald News, Bergen Record, Office of the Borough Clerk, and the entrance to the Board of Education Meeting Room." The following members of the Board of Education were present: Trustees Miller, Carbonetti, Marra, Vara, and Licata. The following members of the Board of Education were absent: Trustees Carafa, Telep, Nardino, and D’Amico, Also present were Mr. Frank Quatrone, Superintendent of Schools and Mr. Marc A. Capizzi, Board Secretary/Business Administrator. MINUTES Upon a mation by Miller, seconded by Carbonetti, the minutes of the following meeting were approved and are hereby ratified as typewritten: + (a) Regular Meeting 24 June 20155523 Special Meeting 14 July 2015, RESOLUTIONS) BOARD OF EDUCATION LODI, NEW JERSEY RESOLUTION RESOLUTION RE: SCHOOL DISTRICT REPORTING OF A HARASSMENT/INTIMIDATION/ BULLYING OFFERED BY TRUSTEE: MARRA ‘SECONDED BY TRUSTEE: CARBONETTI WHEREAS, the Lodi Board of Education has received the Superintendent's report of incident(s) of Harassment/Intimidation/Bullying ("HIB") within the District; and WHEREAS, the Board has the opportunity to review the Superintendent's recommendations with respect to the incident(s) of HIB. NOW, THEREFORE BE IT RESOLVED, that the Board may or may not accept the Superintendent's recommendations. BE IT FURTHER RESOLVED, that pursuant to N.J.S.A. 18A:37-15(d), the building Principal shall inform the applicable parents/quardians of the students involved in these incidents with the following information within five (5) school days of this Board meeting: 1. The nature of the investigation; 2. Whether the District found evidence of HIB; 3. Whether discipline was imposed; 4, Whether services were provided to address the incident of HIB DATE: JULY 14, 2015, VOTE: APPROVED UNANIMOUSLY LODI BOARD OF EDUCATION LODI, NEW JERSEY RESOLUTION t RESOLUTION RE: INCREASING BID THRESHOLD TEMPORARY QUALIFIED PURCHASING AGENT OFFERED BY TRUSTEE: MARRA SECONDED BY TRUSTEE: CARBONETTI5524 Special Meeting 14 July 2015 BE IT RESOLVED by the Board of Education of the Borough of Lodi, New Jersey, as follows: WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A. 18A:18A-3(b), on July 1, 2015 has increased the bid threshold amount for school districts whose purchasing agents do not possess a qualified purchasing agent (QPA) certificate, from $26,000.00 to $29,000.00, AND; WHEREAS, the Lodi Board of Education would like to take advantage of the maximum statutory bid threshold amount of $29,000.00 for school districts who do not have a qualified purchasing agent. NOW THEREFORE BE IT RESOLVED, that the Lodi Board of Education, establishes and sets the bid threshold amount of $29,000.00 for the Board of Education, and further authorizes Marc A. Capizi, Board Secretary/Business Administrator to award contracts, in full accordance with N.J.S.A. 18A:18A-3(a), for purchases that do not exceed in the aggregate the newly established threshold amount... DATE: SULY 14, 2015 VOTE: APPROVED UNANIMOUSLY BILLS Upon a motion by Marra, seconded by Vara, and approved unanimously, the issue of warrants in the amount of, and to the credit of, those indicated on the attached list of bills is hereby confirmed and approved. BOARD SECRETARY'S MONTHLY FINANCIAL REPORT Upon a motion by Miller, seconded by Marra, and approved unanimously, the Board of Education does hereby accept the monthly Financial Report for the period ending JUNE 30, 2015. These reports are on file in the Board Secretary's office. BUDGETARY LINE ITEM STATUS, Pursuant to N.J.A.C. 6:23A-16.10(c)(3), I certify that as of JUNE 30, 2015 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1. Marc A. Capizzi /s/ Pursuant to N.J.A.C. 6:23A-16.10(c)(3), I certify that as of JUNE 30, 2015 no budgetary line item account has been over expended in violation of N.J.A.C. 6:23A-16.10(c)(3). Marc A. Capizzi /s/ Upon a motion by Marra, seconded by Vara, and approved unanimously, the Lodi Board of Education does hereby accept the Board Secretary's Monthly Certification Budgetary Line Item Status for the month of JUNE 30, 2015. This Certification is on file in the Board Secretary's office.5525 Special Meeting 14 July 2015 BOARD OF EDUCATION’S MONTHLY CERTIFICATION BUDGETARY MAJOR ACCOUNT/FUND STATUS Upon a mation by Miller, seconded by Marra, and approved unanimously, pursuant to N.LA.C. 6:23A-16.10(c)(4), we certify that as of JUNE 30, 2015 the Board Secretary's Monthly Financial Report (appropriations section), did not reflect any over expenditure in . any of the major accounts or funds, and based on the appropriation balances reflected on | this Report and the advice of district officials, we have no reason to doubt that the district 2 has sufficient funds available to meet its financial obligations for the remainder of the fiscal year. CASH REPORT Upon a motion by Carbonetti, seconded by Marra, and approved unanimously, the Lodi Board of Education does hereby accept the monthly Cash Reconciliation Report for the period ending JUNE 30, 2015. These Reports are on file in the Board Secretary's Office. BOARD SECRETARY’S SPECIAL REPORT ‘The Board Secretary submitted a report dated JULY 14, 2015. The report is on file in the Board Secretary's office, and resulted in the following actions: 1. TRANSFERS FOR 2014-2015 and 2015-2016 SCHOOL YEARS Upon a motion by Marra, seconded by Vara, the request for confirmation of approval of the transfer of funds for the 2014-2015 and 2015-2016 school years, as attached, is hereby approved unanimously. 2. CONFIRMATION OF DISCARDS/TRADE IN Upon a motion by Marra, seconded by Vara, the request for confirmation/approval of the discarding of the following items is hereby approved unanimously: A. The following list of items as requested by Frank D’Amico, Principal of Lodi High School, in accordance with a memo dated June 29, 2015: Qty _| Item — HP Scanjet Scanners Model 5590 HP Deskjet Printer Model 5650 HP Scanjet Printer Model 6988 __| Fahrenheit 457 Books _— fi __| Grendel Literature Book : Glencoe Literature Book B. The attached list of books as requested by Christie Vanderhook, Principal of Wilson School, in accordance with a memo dated June 22, 2015.5526 Special Meeting 14 July 2015 C. The following list of items as requested by Frank D’Amico, Principal of Lodi High School, in accordance with a memo dated June 30, 2015 Qty [Item 1 Sharp TV Model# 25°M100 1 manasonic TV Model# PVDM2792 1 VC VCR Model# HRXV18BU 1 [Zenith TV Model# €273288 1 | Media Cart HILLTOP SCHOOL FIELD RENOVATION PROJECT CHANGE ORDER #02 Upon a motion by Marra, seconded by Vara, and in accordance with the recommendation of Maser Consulting, P.A., the Board's Engineering Firm, the request for confirmation of approval of the change order in the amount of $4,000.00 is hereby approved unanimously. Said change order is to provide for the installation of a drainage system in a low laying area of the field that is prone to flooding in its current condition. HILLTOP SCHOOL GYM FLOOR REPLACEMENT PROJECT As per the Board Secretary's Special Report March 18, 2015, I informed you that a claim had been filed with the District's Insurance carrier, New Jersey School Boards Insurance Group, for the damage sustained to the Hilltop School Gym Floor. I would like to report that the district has received a check in the amount of $50,000.00 as a partial payment on this claim. I will report the amount of any further reimbursements as they are received. (Received and Filed) REQUEST FOR PLANS AND SPECIFICATIONS Upon a motion by Marra, seconded by Vara, the recommendation that SSP Architectural Group, the Board's Architectural Firm, be authorized to prepare plans and specifications for the following projects for a fee of eight percent (8%) is hereby approved unanimously: 1, Lodi High School Lavatory Renovation Project 2. Lodi High School Athletic Trainer's Room Renovation Project 3. Thomas Jefferson Middle School Lavatory Renovation Project The above projects were included in the approved 2015-2016 Capital Outlay Budget.5527 Special Meeting 14 July 2015, 6. LODI SCHOOL DISTRICT’S MULTI-PERIL AND STUDENT/ATHLETIC ACCIDENT INSURANCE POLICIES 2015- 2016 SCHOOL YEAR Upon a motion by Marra, seconded by Vara, and in accordance with the recommendation of Nathan Lane Agency, Inc., the district’s insurance broker for property and casualty insurance, the request for confirmation of approval to enter into an agreement for the following insurance policies for the period July 1, 2015 — June 30, 2016 is hereby approved unanimously: - Annual ] Insurance Carrier | Coverage Type | Premium ($) | % Teeeet| ‘New Jersey Education Insurance Fund | Liability/Multi-Peril | $223,314.00 10.4% =| (ner) | _ | Arch Insurance ident/Sports | Company Accident __| $208,000.00 | 0% | ~ US Fire Insurance Catastrophic | Company | __—Accident_ (| $ 3,413.00 | | ___ TOTALS [ $434,727.00 | _| SUPERINTENDENT’S SPECIAL REPORT The Superintendent submitted a report dated JULY 14, 2015. The report is on file in the Board Secretary's Office and resulted in the following actions: 1. ANTI-BULLYING BILL OF RIGHTS ACT Attached please find the results of each investigation regarding incidents of Harassment, Intimidation, or Bullying for the month of June. (Received and Filed) 2. TUITION, 2015-2016 SCHOOL YEAR Upon a motion by Miller, seconded by Vara, the request approval for the tuition of the student(s) for the 2015-2016 school year as listed below is hereby approved unanimously: High Point Sche en Coun Student Code Ann ition Program Effective Date a. #19-14 $57,350.00 Lodi 9-3-15 to 6-23-16 ji, Les ‘reatment Services, Inc. Student Code = Annual Tuition Program Effective Date a. #19-06 $67,242.00 Mary A. Dobbins —_7-6-15 to 6-30-16 Schoolwo 5528 Special Meeting 14 July 2015 RESIGNATION OF JUNIOR CLASS ADVISOR (LHS) Upon a motion by Miller, seconded by Vara, the letter from Rachel Garcia, Lodi High School Guidance Counselor, resigning from her position as Lodi High School Junior Class Advisor effective June 23, 2015 is hereby approved unanimously. TUITION, ESY 2015 AND 2015-2016 SCHOOL YEAR, AND SPECIAL EDUCATION SERVICE CONTRACT Upon a motion by Miller, seconded by Vara, the request for approval of the tuition of the students for ESY 2015 and the 2015-2016 school year as listed below is hereby approved unanimously: i. Garfield Board of Education Student Code —Tuition Program a. #04-03 $ 1,791.99 ESY 2015 b. #04-03 $17,920.00 2015-2016 Upon a motion by Miller, seconded by Vara, the further request for approval of the Special Education Service Contract for the ESY 2015 and 2015-2016 school year for the above students, as follows is hereby approved unanimously: A. OT/PT Services for ESY 2015 and 2015-2016 school year, if so designated by an LE.P. at the rate of $100.00 per 30 minute session. B. Transportation Services for ESY 2015 and 2015-2016 school year, if so designated by an I.E.P. C. Individual Aide for ESY 2045, if so designated by an 1.E.P., at the rate of $1,408.00. D. Individual Aide for the 2015-2016 school year, if so designated by an LE.P., at the rate of $17,280.00 per year. STAFF RETIREMENT Upon a motion by Miller, seconded by Vara, the letter from Joleen Velazquez, 2° Grade Teacher at Washington School, retiring from her position effective June 30, 2015 is hereby approved unanimously. MATERNITY LEAVE OF ABSENCE/NJFLA Upon a motion by Miller, seconded by Vara, the letter from Maria Sconzo, Washington School Elementary Teacher, requesting a paid maternity leave of absence from September 1, 2015 to September 4, 2015 is hereby approved unanimously. She further requests an unpaid leave of absence in accordance with the New Jersey Family Leave Act from September 7, 2015 to November 27, 2015. Mrs. Sconzo will resume her duties on November 30, 2015.5529 10. Special Meeting 14 July 2015 CONTRACTED SERVICES AGREEMENT, ESY 2015 AND 2015- 2016 SCHOOL YEAR Upon a motion by Miller, seconded by Vara, the request for approval to enter into an agreement with Kid Clan Services, Inc. to provide therapy services to the Lodi School District from July 1, 2015 through June 30, 2016 at the following rates is hereby approved unanimously: a. Occupational therapy: $110/60 minutes 1:1 (school, home, office) b. Physical therapy: $110/60 minutes 1:1 (school, home, office) c. Speech therapy: $110/60 minutes 1:1 (school, home, office) HOSPITAL BASED INSTRUCTION Upon a motion by Miller, seconded by Vara, the request for confirmation of approval to enter into an agreement with CarePoint Health to provide hospital based instruction services to the student listed below is hereby approved unanimously: [Student | Facility Location _| Effective Date Rate ] [S.A | Hoboken University | 10-9-14 to 10-13-14 | $45/hr |__| Medical Center | 2 hrs/day _| SPECIAL EDUCATION TUITION CONTRACT AGREEMENT Upon a motion by Miller, seconded by Vara, the request for confirmation of approval to enter into an agreement between the Ridgefield Board of Education and the Lodi Board of Education for the school year 2015-2016 for the student(s) listed below is hereby approved unanimously: tudent Code Amount Program Eff e Date a. #02-18 $59,342.00 Autistic 06/29/15-06/22/16 Additional Service Contract for OT/PT services $100.00 per 30 minute session b. #04-16 $59,342.00 Mainstreamed 06/29/15-06/22/16 Additional Service Contract for OT/PT services $100.00 per 30 minute session STAFF APPOINTMENT Upon a motion by Miller, seconded by Vara, the request for confirmation of approval to appoint the following staff member effective September 1, 2015 to June 30, 2016 as listed below is hereby approved unanimously: 1. Morgan Mende - TJMS Health and Physical Education Teacher Degree: BA Step: 1 Salary: $42,533.00 aE =14. 5530 Special Meeting 14 July 2015 SUSPENSION ALTERNATIVE PROGRAM (SP) Upon a motion by Miller, seconded by Vara, the request for authorization to enter into an agreement between the Bergen County Special Services School District and the Lodi Board of Education in order to provide Suspension Alternative Program services for high school and middle school students for the 2015-2016 school year is hereby approved unanimously. The approximate cost for these services is $1,250.00. SICK LEAVE OF A! NCE Upon a motion by Miller, seconded by Vara, the letter from Lillian Garcia-Doty, School Psychologist, requesting a paid sick leave of absence utilizing her accumulated sick days from June 29, 2015 to July 17, 2015 is hereby approved unanimously. Dr. Garcia will resume her duties on August 17, 2015. SPEECH/LANGUAGE EVALUATIONS Upon a motion by Miller, seconded by Vara, the request for confirmation of approval for Amy Curtin, Speech/Language Specialist, to conduct Speech/Language Evaluations during the summer months of July and August at a rate of $250.00 per evaluation effective July 1, 2015 is hereby approved unanimously. TUITION, ESY SUMMER 2015 Upon a motion by Miller, seconded by Vara, the request for approval of the tuition of the student(s) for the ESY Summer 2015 school year as listed below is hereby approved unanimously: i. South Bergen Jointure Commission StudentCode = Tuition Program Effective Date a. #01-03 $2,970.00 Summer 2015 7-1-15 to 7-24-15 b. #12-07 $2,970.00 Summer 2015 -7-1-15 to 7-24-15 c. #10-07 $2,970.00 Summer 2015 7-1-15 to 7-24-15 d. #10-19 $2,970.00 Summer 2015 7-1-15 to 7-24-15 e. #1219 $2,970.00 Summer 2015 7-1-15 to 7-24-15 f. #16-02 $2,970.00 Summer 2015 7-1-15 to 7-24-15 g. #18-13 $2,970.00 Summer 2015 7-1-15 to 7-24-15 h. #18-14 $2,970.00 Summer 2015 7-1-15 to 7-24-15 CONTRACTED SERVICES AGREEMENT, LEVEL I SERVICES Upon a motion by Miller, seconded by Vara, the request for approval of the contracted services agreement between Commission for the Blind and Visually Impaired and the Lodi Board of Education for the school year 2015-2016 for the students listed below is hereby approved unanimously: jent Amoun' Effective Date 1. #B.D. $1,900.00 09/01/15-06/30/16 2. #DS. $1,900.00 09/01/15-06/30/165531 16. 17. Special Meeting 14 July 2015 ANNUAL CONTRACT FOR I.D.E.A. SERVICES 2015-2016 Upon a motion by Miller, seconded by Vara, the request for authorization to enter into a contract between Bergen County Special Services School District and the Lodi Public Schoo! District for the provision of educational services for non- public school students through 1.D.E.A. funding is hereby approved unanimously. The service that Bergen County Special Services will provide is Supplemental Instruction and Speech. The Lodi School District will pay Bergen County Special Services up to the maximum of $46,137.00 following the start of services. NJQSAC DISTRICT IMPROVEMENT PLAN Pursuant to the requirements of N.J.A.C. 64:30, the Lodi School District has undergone the Quality Single Accountability Continuum (QSAC) review. Based ‘on that review, the district has been placed on a continuum in five areas: instruction and program, fiscal management, governance, operations and personnel. The placement scores are listed below: QSAC Areas Ini Instruction and Program Fiscal Management Governance Operations Personnel Since the district has not satisfied at least 80% of the indicators in instruction and program, a district improvement plan (DIP) has been developed to address the indicators that have not been met. ment 68% 100% 100% 100% 100% H QSAC District Improvement Plan (DIP) ‘Submission Date: Jul ly 15, 2015 ¢ and title): Frank Quatrone, Superintendent of Schools Step 1: Step 2: . : Indicators _ | Issue/Actions/Strategies/Intervention | SieP 3: Person Falher (DPR or SOA) and Budgeted Resources Pp one bi 1,2,3,4,and 7 | Two additional District Supervisors of | Superintendent of | The increase in the supervisor's Curriculum/Instruction (for a total of 4) have been added to assist restructuring, developing and implementing district programs of Schools positions will help organize and manage restructuring, curriculum, development and the implementation of district programs. study 1,2,3,4, and7 Policy changes to promote coherence throughout grade levels Superintendent of Schools New policies will be developed and adopted. These policies will help promote cohesion throughowy the elementary, middle, and mitt | schools. [L. 1,2,3,4, and7 Create a district evaluation schedule which enables the four District Supervisors of Curriculum/Instruction to conduct additional unannounced observations to improve teacher instructional practice. ‘Superintendent of Schools Evaluations will be conducted using Teachscape software and will reflect teacher growth and improvement of practice.and 3 Special Meeting 14 July 2015 | Establish classroom libraries, which encompass paper and online books, that include 60% informational text and 40% fiction. Superintendent of Schools 5532 Libraries will be visible in every elementary classroom and leveled by ability. The purpose is to increase reading achievement by providing students with direct access to quality books that encompasses a range of languages, topics, genres and perspectives both in the classroom and online that will encourage reading. »2,3,and4 | Restructure the following at TIMS: _- | Superintendent of | By transitioning from an 8 to 9 Schedule from eight to nine periods, | Schools period day will allow for an increasing instructional time by 15 increase in instruction from the minutes tall original schedule. It will allow for | reassignments to maximize efficiency | more flexibility to add additional and strengthen programs. - | | courses and strengthen existing Intervention and Referral Services to | | programs. establish grade level teams +2,3,4, and 7 | Student Achievement Program (Grades | Superintendent of | This will provide all students with 1-12) will require immediate intervention for any student whose average is al or below 69 Schools the interventions they need in a timely fashion, 3,4, and 7 Academic Support courses for students who require support with homework and assessments to reduce failure rate Superintendent of Schools To provide additional courses for students in the effort to help them accelerate their leaning process, catch up with peers, and/or meet learning standards. These courses will encompass a broad array of strategies including tutoring sessions, assistance with homework and assessments to reduce the failure rate. Develop and implement a summer Title | program for LAL and Mathematics. ‘Superintendent of Schools For the 2015 -2016 school year we will pilot a summer program in the high school and if successful will increase the program the following year. 2,3,and4 | Research new Math and LAL series in | Superintendent of | Research a new Math and LAL grade level PLCs. Schools series for Thomas Jefferson Middle to implement in 2016 - - | 2017. - : I (Received and Filed) None REPORT OF THE PRESIDENT REPORT OF COMMITTEES None OLD BUSINESS NoneNEW BUSINESS None HEARING OF CITIZENS None ADJOURNMENT Upon a motion by Miller, seconded by Carbonetti, and approved unanimously, the meeting was adjourned at 7:20 P.M. THE PRECEDING IS A CONCISE STATEMENT INTERPRETED BY THE BOARD SECRETARY AND MAY NOT INDICATE THE PRECISE INTENT OF THE BOARD MEMBERS. THE MINUTES OF THE MEETING ARE TAPED AND ARE AVAILABLE AT THE OFFICE OF THE BOARD SECRETARY. Respectfully submitted, Wie. C. Capiog Marc A. Capizzi Board Secretary/Business Administrator