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BTEC 2012

Unit 1 The Online World

Name: Adam Maj

Lesson 4 - Online Documents


Starter
a. What does upload mean?
b. What does download mean?
c. What is an algorithm?
a.
Upload is when you put something online and can be used from other devices like uploading videos on YouTube
you can watch it from different devices
b.
Download is that you can get a file on your computer which is online and is transferred to one of your
documents
c. A set of rules to be followed by calculation or other problem solving methods, especially by a
computer

1. What is the most common method used to compress a file? What is the most popular program
used to achieve this?

Win.Rar

2. What are the advantages of using online software packages?


A) Its online so it doesnt waste your space on your computer
B) Assists user in performing a number of interrelated tasks such as word processing, spreadsheets,
presentations and data base management
C) You will have the latest tools to back up your computer

2. How does an automatic backup work?


When automatic background is turned on and you have selected content types to back up.
Content anywhere automatically backs up the files in the background.

BTEC 2012
Unit 1 The Online World

Name: Adam Maj

Find out the meanings of these key terms:

Collaborative working:
Once considered the domain of large enterprises with big budgets and complex
organizational structures, collaborative working is yielding business benefits of all
organizations regardless of their size or sector.

Sharing documents:
You can share one online version of your document and specify who has permission to make
changes and who has permission only to view.

Automatic back-up:
Content anywhere automatically backs up the files in the background.

3. Match the following file permissions to the correct sentence.


This allows users to retrieve a document, read
it, edit it, add a new document or delete or
archive an existing document.

Read-only Access

This allows a user to look at and read a


document but not change it.

Read/Write Access

This allows the user to look at and read a


document but also to make changes to it.

Full Control

4. Write down what permissions each of these people should have.


Person

Permission

Computer Administrator

Change files, edit, delete, rename & look at

Teacher / Lecturer

Look at & change

Pupil / Student using a shared drive

Look at

BTEC 2012
Unit 1 The Online World

Name: Adam Maj

5. Discuss the use and control of documents online, including the use of online software to create
documents.
Software

What does it do?

Advantages
They can work from any
computer with internet
connection.

Disadvantages

Google
Documents

It makes easier to produce


that kind of files commonly
used in corporate
environment.

Dropbox

It allows you to drag and


It saves space on your
drop documents to an online computer.
storage.

Needs internet access.

Google Drive

It is a file storage

Needs internet access.

No need to install
complicated computer
programs

Plenary
a. What is a common format for compressing files?
b. What are the advantages of online documents?
c. What are the disadvantages of online documents?
a.
To save memory on your computer
b.
It doesnt use up your memory on the computer
c.
It needs internet access

Needs internet access.

BTEC 2012
Unit 1 The Online World

Name: Adam Maj

6. Find out the meanings of these key terms:

Version Control: Version control is a system that records changes made to a file or set of files.

Locked: When something is locked for other users

File Permissions: File permission is when an administrator gives permissions to other users
to change files, look at them, rename them and edit them

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