Excel 2010

Self-Study Companion
Excel Best Practices and Financial Modeling*

* Please use this companion only if you are running

Excel 2010 and have purchased either
Excel Best Practices or Financial Modeling

1999-2010 Training The Street, Inc. All rights reserved.

Preparing Financial
P f
Professionals
i
l ffor S
Success
Excel 2010 SS Laminate v0.91.ppt
10/20/10

 1999-2010 Training The Street, Inc.

All rights reserved.
Training The Street, Inc. (TTS) owns all rights, including copyright, in this
publication This publication may not be reproduced or redistributed
publication.
redistributed, in whole or
in part, in any format or by any means without TTSs prior written consent. No
TTS seminar, workshop, or other instructional activity may be recorded or
transmitted in any format or by any means without TTSs prior written consent.

Preparing Financial Professionals for Success

www.trainingthestreet.com

Introduction:
t oduct o FAQ
Q
Q: How is Excel 2010 different from Excel 2007?
A Th
A:
The E
Excell 2010 interface
i t f
(ribbons,
( ibb
etc.)
t ) iis almost
l
t identical
id ti l tto E
Excell
2007. There are some new features available. Most of the shortcuts
will be same as Excel 2007.
Q: The materials say Excel 2007 on the Self-Study Book and Flip Chart
on the cover. Will this be a problem if I have Excel 2010?
A: You will be able to effectively use the materials (with this guide).
Q Will the Online Companion
Q:
p
(or
( multimedia instruction)) be useable?
A: You will be able to effectively use the Companion (with this guide).
Q: Ok,
Ok I am ready to start.
start How should I get ready?
A: Make sure you have Excel 2010 properly installed and print out this
guide as you go through the course pack.
1999-2010 Training The Street, Inc.
All rights reserved.

Quick
Qu
c Guide
Gu de to Excel
ce 2010
0 0
Most of the shortcuts / functions are the same as Excel 2007
Key differences:
The Office button in Excel 2007 is now replaced by the File ribbon
The layout
y
of the menu items within the File ribbon is new

Notice the new File ribbon (Alt F T)

1999-2010 Training The Street, Inc.

All rights reserved.

When
e Ope
Opening
g Files..
es
When opening a file, you may be asked to Enable Editing

If yyou dont Enable Editing,

g , yyou mayy not be able to p
print or run macros
Optional: change your Trust Center settings for Protected View (Alt F T T,
Alt + T, Protected View)

After Enable Editing, select Enable Content if prompted

Macros are computer commands that run behind the scenes in Excel
Optional: change your Trust Center settings for Macro Settings (Alt F T T,
Alt + T, Macro Settings)

1999-2010 Training The Street, Inc.

All rights reserved.

Excel
ce Best
est Practices
act ces
When reviewing the Flip Chart and Online Companion, please refer to the following changes
in Excel shortcuts or technique. Note, the Excel 2007 shortcut is denoted in parenthesis.
Flip Chart
Page

Description

Excel 2010 Shortcut (2007)

C
Customize
Q
Quick Access Toolbar

Alt F T Q (Alt
( F I C)

Trust Center

Alt F T T (Alt F I T)

Enable macros when opening files

Alt, Ctrl + Tab, Tab, Enter

(Alt, Ctrl + Tab, Enter, Alt + E, Enter)

Customize Quick Access Toolbar

Alt F T Q (Alt F I C)

Excel Options Formula

Alt F T F (Alt F I F)

Disable After pressing Enter, move selection

Alt F T A, Alt + M, Spacebar

(Alt F I A,
A Alt + M,
M Spacebar)

Allow editing directly in cells

Alt F T A, Alt + E (Alt F I A, Alt + E)

Turning on comment indicator

Alt F T A, Alt + I (Alt F I A, Alt + I)

Conditional formatting now has more icon sets, options

for data bars and other improvements

No change or edit

Please refer to the Excel 2010 shortcut sheet and

commonly used function in this guide

No change or edit

2&9
14
15 & 16

1999-2010 Training The Street, Inc.

All rights reserved.

Excel
ce Best
est Practices
act ces
When reviewing the Flip Chart and Online Companion, please refer to the following changes
in Excel shortcuts or technique. Note, the Excel 2007 shortcut is denoted in parenthesis.
Online Companion
Name / Chapter
Quick Steps to
Optimizing Your Excel

Description

Excel 2010 Shortcut (2007)

Trust Center

Alt F T T (Alt F I T)

Enable macros when opening files

Alt, Ctrl + Tab, Tab, Enter

(Alt, Ctrl + Tab, Enter, Alt + E, Enter)

Customize Quick Access Toolbar

Alt F T Q (Alt F I C)

Customize Quick Access Toolbar

Alt F T Q (Alt F I C)

Accessing
g additional p
personal settings
g

Alt F T F ((Alt F I F))

Common Paste Options

The paste menu (in the ribbon) looks slightly different in

Excel 2010. Paste special menu is the same

No change or edit

Display and Printing

Options
p

Ctrl + F2 still gives you a print preview but directly in the

File menu. In other words,, the interface looks different

Alt F W V will still work for print preview

but technicallyy it is now Alt F P V

Conditional Formatting

Conditional formatting now has more icon sets, options

for data bars and other improvements

No change or edit

TTS Turbo Macros

Installation is the same however the menu interface but

accessed through
g new shortcut

Alt F T A A, Alt + G
((Alt F I A A,, Alt + G))

Excel Drills: Customize

Quick Access Toolbar

1999-2010 Training The Street, Inc.

All rights reserved.

Financial
a c a Modeling
ode g
When reviewing the Self-Study Book and Online Companion, please refer to the following changes
in Excel shortcuts or technique. Note, the Excel 2007 shortcut is denoted in parenthesis.
Self-Study Book
Page

Description

Excel 2010 Shortcut (2007)

18

Turning on comment indicator

Alt F T A, Alt + I (Alt

( F I A, Alt + I))

162

Switch on Excels iteration functionality

Alt F T F, Alt + I (Alt F I F, Alt + I)

Online Companion
Chapter
General comment
Chapter 2.1
Chapter 4.2, 4.5 and 5.1

Description

Excel 2010 Shortcut (2007)

Some of the ribbons may have a slightly different look

No change or edit

Turning on comment indicator

Alt F T A, Alt + I (Alt F I A, Alt + I)

Paste menu looks slightly different in Excel 2010 but you

can still use the same shortcut keys to paste special

No change or edit

1999-2010 Training The Street, Inc.

All rights reserved.

Commonly
Co
o y Used Shortcut
S o tcut Keys
eys

Excel 2010

v 5.1

Action

Keystroke

Action

Keystroke

Anchoring cells

F4 (in edit cell mode (F2))

25

Go to end (contiguous range)

Ctrl+Arrow Keys

A diti ttoolbar
Auditing
lb

Alt M
M (S
(See "F
"Formula
l A
Auditing")
diti ")

26

G to
Go
t precedent
d t cell(s)
ll( ) / Return
R t

Ct l+[ / F5,
Ctrl+[
F5 Enter
E t

...Trace precedents

Alt M P

27

Group rows or columns

Alt A G G or (Shift+Alt+)

...Trace dependents

Alt M D

28

...Hide grouped range

Alt A H

...Remove arrows

Alt M A A

29

...Show grouped range

Alt A J

Auto sum

Alt+=

30

...Ungroup rows or columns

Alt A U U or (Shift+Alt+)

Borders outside area

Ctrl+Shift+7

31

Highlight a contiguous range

Ctrl+Shift+Arrow Keys

Borders remove all

Ctrl+Underscore (Ctrl+Shift+)

32

Highlight entire column / row

Ctrl+Spacebar / Shift+Spacebar

Clear

Alt H E

33

Move a sheet / Copy a sheet

Alt H O M, Alt+C

10

Comment inserting

Shift+F2 or (Alt R C)

34

Name a cell

Alt M M D or (Alt M N N) or (Ctrl+F3)

11

Comment deleting

Alt R D

35

Page Break Preview / Normal

Alt W I / Alt W L

12

Copy / Cut

Ctrl+C / Ctrl+X

36

Page setup

Alt P S P

13

Paste (after copy or cut)

Ctrl+V or (Enter)

37

Print

Ctrl+P or (Alt F P)

14

Copy, Paste special formats

Ctrl+C, Alt H V S T or (Ctrl+Alt+V T)

38

Print preview

Alt F P V

15

Copy, Paste special formulas

Ctrl+C, Alt H V F or (Ctrl+Alt+V F)

39

Redo

Ctrl+Y

16

D l t / Insert
Delete
I
t

Ct l / Ct
Ctrl+
Ctrl++
l

40

R
Rename
sheet
h t

Alt H O R

17

Deselect to original cell

Shift+Backspace

41

Repeat

F4

18

Edit cell / Highlight precedents

F2

42

Replace

Ctrl+H

19

Fill right / Fill down

Ctrl+R / Ctrl+D

43

Set print area

Alt P R S

20

Font change size

Alt H F S or (Ctrl+Shift+P, Alt S)

44

Tools (Excel) options

Alt F T

21

Format cells

Ctrl+1 or (Alt H O E)

45

Undo

Ctrl+Z

22

Function inserting

Alt M F or (Shift+F3)

46

Workbooks toggle

Ctrl+Tab

23

Go to

F5 or (Ctrl+G)

47

Worksheets move between

Ctrl+Page Up / Ctrl+Page Down

24

Go to constants (highlight inputs) F5, Alt+S O X

48

Zoom sizing / return to 100%

Alt W Q / Alt W J

*These shortcuts will not work properly for Parallels, VM ware, or Boot Camp without first making some changes to your keyboard settings. Please see TTSs Setting Up Your Mac for
detailed instructions. Additionally, please hold down the Function key on your Mac to use the Page Up/Page Down, Home, End, & Delete functions.

1999-2010 Training The Street, Inc.

All rights reserved.

Commonly
Co
o y Used Functions
u ct o s

Excel 2010

v 5.1

To insert a function in a cell, use either Alt M F or Shift+F3 (Function Wizard).

Note: If typing the syntax of a formula, Ctrl+A shows the function arguments.

Type of Function
Absolute function
And function
Choose function
Columns function
Comp. annual growth rate
Count function
Hlookup function
If statement
Indirect function
Match function
Net present value
Offset function
Or function
Sum-of-years digits deprec.
Text function
Vlookup function

Common Use
Parity check
If statement logic
Scenarios
To count N periods (e.g., rate function)
IRR and growth over a period (1)
Data mining
Used to reference inputs on an output page
Error handling and switches
Used to change references within a formula
Used to search for specific items in a cell range
Discounted cash flow analysis (2)
Scenarios
If statement logic
Modeling depreciation
Footnotes, titles, and subtitles
Used to reference inputs on an output page

(1) Compound annual growth rate formula:

FV

1
PV
1

1999-2010 Training The Street, Inc.

All rights reserved.

Formula
=ABS(number)
=AND(logical argument1, logical argument2..)
=CHOOSE(index number, value1, value2..)
=COLUMNS(reference range)
=RATE(periods, payment, -PV, FV, type)
=COUNT(value1, value2, value3..)
=HLOOKUP(lookup, array, row index, range lookup)
=IF(logical test, value if true, value if false)
=INDIRECT(ref_text, [a1])
=MATCH(lookup_value,lookup_array,[match_type])
=NPV(rate, value1, value2, value3..)
=OFFSET(reference, rows, columns, height, width)
=OR(logical
OR(logical argument1, logical argument2..)
=SYD(cost, salvage, life, period)
=TEXT(value, format of text)
=VLOOKUP(lookup, array, col. index, range lookup)

(2) Net present value formula:

CF1
CF2
CFN

...
1
2
(1 r) (1 r)
(1 r)N

10