BTEC 2012

Unit 1 The Online World

Name: .

Lesson 8 Email
Starter What is email short for?- electronic mail
1. Explain the store and forward system.When an email is sent, it is stored
on an email server and remains
there until the recipient accesses
their email account. It is at this
point when the server forwards
the message to them.
2. Explain the different fields highlighted in the picture below.

1.
2.
3.

1: To field
2: Cc field
3: Bcc field

3. List five positive and negative aspects of using email.

Positive:

1.Speed of delivery
2. Cost. Unlike the conventional mail
system, there is no additional cost to
the standard broadband charges.
3Instant delivery on a global scale.
4. Delivery to multiple recipients.
5. Attachments (e.g. documents and
audio and video fi les).

Negative:

1. Spam.
2.Viruses.
3. Phishing scams.
4. Privacy and security. People can hack
into your emails and read material
which should not be available. Some
of that material may pose a risk to
your security, that of your employer
or even that of the nation.
5Internet access. The fact that both
sender and recipient(s) have to have
email accounts can be a problem.
Some people do not have access to
the internet (or choose not to use it)
so you cannot assume that everyone
has an email account.

BTEC 2012
Unit 1 The Online World

Name: .

4. Explain the following email protocols used.

Acronym

Protocol
Simple Mail
Transfer Protocol

SMTP

Description

The internet standard used for sending messages across IP networks i

server-toserver
transfers. Also used by email users to send a message to an email
server.

Post Office
Protocol 3

Used to retrieve emails from an email server over a TCP/IP connection

This is the
most widely used email retrieval protocol. Normally users download
emails to their
local computer using POP3, deleting them from the email server.

POP3

Internet Message
Access Protocol

This is the other popular email retrieval protocol. Normally users wor
on the
emails as they reside on the email server using IMAP and do not
download them.

IMAP

5. Explain how you would add an attachment to an email message. Use bullet points rather than writing a
sentence / paragraph
You would click on add a document
Then you would pick which document you want
Then you will click on add document

Plenary
a. What does BCC stand for and how does it work? - Bcc means carbon copy and Bcc means blind carbon
copy. For emailing, you use Cc when you want to copy others publicly and Bcc when you want to do it
privately. Any recipients on the Bcc line of an email are not visible to others on the email.

BTEC 2012
Unit 1 The Online World
b.

Name: .

Who invented email? An Indian-born scientist is waging a campaign for recognition as the 'child
inventor' of email. Shiva Ayyadurai, a 50-year-old United States-based bio-scientist, has published a book
challenging claims that the American computer programmer Ray Tomlinson invented email and asserting his
own claim as its creator.