KEEPMOAT HOMES MONTHLY COMMERCIAL CYCLE - KEY OBJECTIVES

WEEK 1

PAYMENTS
Collect Application for payment
Raise payment certificates - see flow chart
Process Payment on COINS
Issue Accounts Material Received Sheets by the 3rd working day following month end
Issue Materials on Site Sheets by 3rd working day following month end
Raise and approve any Journals/Transfers by 3rd working day following month end
All payments on COIN's by the 4th working day following month end

WEEK 2

COST/VALUE (CVR), WIP AND COMMERCIAL REPORTING IN COST WEEK

Run cost reports on COINs for each site
Complete CVR for each live site and report movements - example attached
Complete Completed Developments Report for older sites an monitor against FY14 provisions
Complete Maintenance report and monitor movements against FY14 allowance
Complete Non Budgeted and Daywork reports
Complete forklift driver report to monitor excessive hours
Update Build Spend profiles with latest programs issued by Contracts Managers

WEEK 3

CVR AND COMMERCIAL REPORT APPROVAL

Regional CVR meeting held on the 12th working day following month end to finalise
Issue CVR and Prelim Reports to TW by the 13th working day following month end
Agreed CVR figures and build spend profiles issued to Financial Controllers to update cash flows

WEEK 4

MONTH END VALUATIONS

Visit all sites at month end and produce progress ticks
Materials on Site recorded at the same time
Make sure all applications for payment are received by 28th of the month

Notes:For weeks 1 and 2 are very busy and avoid meetings and other works during this period
Weeks 3 and 4 should be aimed for Tender issues and order placement