Setup Accounting Flexfield Structure and Segment Values

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Raju Ch
Table of contents
INTRODUCTION ................................................................................................................................... 2
1.1.1. Accounting Flexfield structure .................................................................................................... 2
1.2. Segment values ................................................................................................................................. 4
1.3. Define accounting Flexfield structure ............................................................................................ 7
1.4.
Define segment default values .................................................................................................... 12
1.5.
Define accounting period types................................................................................................... 20
1.6.
Define accounting calendar ......................................................................................................... 21
1.7.
Define transaction calendar ......................................................................................................... 23
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ACCOUNTING SETUP MANAGER .............................................................................................. 25

1.8.
Define primary ledger ................................................................................................................. 26
1.8.3.
Complete accounting structure................................................................................................ 28
1.8.5.
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Update operating units ......................................................................................................... 41
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Update intercompany accounts............................................................................................
42
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Complete accounting setup ..................................................................................................
43
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Create Legal Entity ...............................................................................................................
44
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1.9.
Update ledger options ............................................................................................................. 28
Update balancing segment values ............................................................................................ 40
1.9.3.
1.9.5.
1.9.6.
2.1.1.
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GL Application Setup document

Introduction
This document is a supplement to the GL Configuration Checklist and serves to provide more
detail regarding setting up Chart of Accounts (COA) in the PwC Approach for Oracle. If you are
setting up a new install from scratch or modifying the PwC Approach for Oracle, use this
document as a guide and modify it as needed to meet Client requirements. Note that this
document only contains the steps that warrant explanation; refer to the GL Configuration
Checklist for an explanation of all the setup steps in the recommended order of execution.
1.1.1. Accounting Flexfield structure
In Oracle Applications, the accounting flexfield is the account structure used to classify
revenues, expenses, assets, liabilities, and owners equity across different business entities. The
accounting flexfield can have multiple segments of multiple lengths and is usually represented as
strings of numbers separated by a segment separator (e.g. -). The accounting flexfield is usually
less than or equal to twenty-five (25) characters in length due to the fixed length of the
accounting flexfield field displayed in Oracle Applications forms.
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You can assign segment qualifiers to your accounting flexfield segments. The required segment
qualifiers are balancing segment and natural account. The balancing segment is typically the
legal entity or company segment. For each value of the balancing segment, the transaction
amounts for that segment need to balance. The natural account segment is used to classify each
transaction amount or balance as an asset, liability, owners equity, revenue, or expense. The
other segment qualifiers include the following:
Cost Center Segment indicate functional areas, such as Accounting, Sales, Shipping,
others. Oracle Assets and Oracle Projects require you to qualify a segment as cost center in
your account.
Management Segment used to perform management reporting and secure read and write
access to the segment value. This can be any segment other than the balancing segment,
natural segment and cost center segment.
Intercompany Segment used to track intercompany transactions within a single ledger and
among multiple ledgers. Usually is a mirror of the balancing segment.
Secondary Tracking Segment allows tracking of retained earnings, cumulative translation
adjustment, and revaluation unrealized gain/loss specific to balancing and secondary segment
value pair. This gives you an option of displaying unique combination of both primary and
secondary segment as a separate account when querying
t-accounts/activity summaries, and for some standard reports. (Note that this cannot be used
with average balances option. Also, once you enable tracking by secondary ledger, you can
not disable the same. Refer to the Oracle GL User Guide for more details).
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In addition to company, cost center, and account, the most common segment types include:
Product line includes services and service lines as well as products; allows for a quick
summation of product or service revenue and expense amounts and isolates the account
segment from product or service line changes
Sales channel usually utilized by consumer products manufacturers who sell material
amounts of goods via direct, distributor, and retail channels
Project support basic project reporting for management decision-making purposes
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Geographical entity usually used by firms competing in geographically specific markets

(e.g., cellular phone companies may use metropolitan statistical areas to track revenues
against a regions potential cellular subscribers.
Fund A segment that indicates a fiscal and accounting entity with a self-balancing set of
accounts for governmental or not-for-profit organizations.
Program segment that indicates programs, such as, for a university, scholarship program,
and
endowment program.
Intercompany segment indicates intercompany entities, which usually mirrors your
company segment.
Each segment should only represent a single dimension (e.g., Western, a geographical
dimension) versus multiple-dimensions (e.g., Western Region Service Revenue, incorporates
Western, a geographical dimension, Service, a product line dimension, and Revenue, an
account dimension). Multiple-dimension values increase maintenance costs and do not fully
utilize the systems capabilities.
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1.1.2. Structure maintenance

It is difficult to modify the accounting flexfield once transactions have been entered. However, it
is easier to add a segment than to remove one. Similarly, it is easier to expand segment size than
to reduce it. The principal difficulty of adding or expanding segments is determining how to
convert the data associated with transactions entered before the change. Defaults can be
specified, but if historical categorization against the added segment or segment characters is
needed, extensive reclassification is required.
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Navigation: Setup> Financials> Flexfield>8
Segments
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1.2. Segment values

Segment values can be set to a pre-defined list by specifying an independent or table validated
value set for the segment. These value sets can be shared between different Ledgers and different
Oracle Applications.
Segment values can be numeric or alphanumeric. However, segment values should preferably be
numeric because alphanumeric values prevent effective use of FSG and other reporting tools.
Segment values should be grouped by ranges to facilitate reporting (e.g., all checking accounts
are five digits, beginning with 100 and ending with two digits used to distinguish accounts 10002 (corporate checking account at Bank of America) and 10003 (corporate checking account
at Wells Fargo)).
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System-wide default values can be assigned to each account segment, although the system
frequently defaults to the last value entered. Specify an account type of asset, liability, owners
equity, revenue, expense, budgetary (DR) or budgetary (CR) when entering segment values for
the account segment.
1.2.1 Navigation: Setup> Financials> Flexfields> Validation> Sets

1.2.2. Define Company Segment Value Set
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1.2.3. Define Account Segment Value Set
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1.2.4 Define Accounting Unit Segment Value Set
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1.2.5. Define Subaccounting Segment Value Set
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1.2.6. Define Future Segment Value Set
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1.3. Define accounting Flexfield structure

1.3.1. Navigation: Setup > Financials > Flexfields > Key > Segments
1.3.2. Accounting Key Flexfield Segments summary screen
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1.3.3. Company segment Accounting Flexfield
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Company Flexfield Qualifiers
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1.3.4. Account segment Accounting Flexfield
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Account Segments Qualifiers:
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1.3.5. Accounting Unit Segments Accounting Flexfield
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Accounting Unit Segment Qualifiers:
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1.3.6. Subaccounting Segments Accounting Flexfield
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1.3.7. Future Segments Accounting Flexfield
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1.4. Define segment default values

Define values that will be assigned as default values for segments in the accounting flexfield.
Typically, the Company segment is not assigned a default value because unless the client has
only one Company code, it is preferable to control the Company segment default value using
security rules. You can optionally assign default values of 0s to your Product, Project, and
Intercompany Segments.
1.4.1 Navigation
Navigate to:
Setup > Financials > Flexfields > Key > Segments
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1.4.2. Define Company Segment default values
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1.4.3. Accounting Unit Segment default value
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1.4.4. Subaccount Segment default value
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1.4.5. Future
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2.1. Freeze Flexfield definition:

Navigation: Setup> Financials> Flexfield> Key> Segments
2.1.2. Key Flexfield segment screen
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2.1.3. Find key flexfield segment screen print
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2.1.4. Navigation: Navigation: Setup> Financials> Flexfield> Key> Values

2.1.5. Segment Values screen print
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2.1.6. Define Accounting Flexfield segment values

2.1.7. Account Segment values:
Navigation: Setup> Financials> Flexfield> Key> Values
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2.1.8.Find Key Flexfield Segment screen details

Field/button name
Description
R/O/C
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User action and

values
Find Values By
Defaults to Key
Flexfield.
Application
Application Name
Title
Accounting
Flexfield
Accounting
Flexfield
Structure
Accounting
Flexfield
Structure Name
Indicate your
structure name
Comments
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General Ledger
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Calendar
1.5. Define accounting period types
General Ledger has predefined calendar period types that support the accounting calendar:
Month, Quarter, and Year. This is a pre-requisite to the Accounting Setup Manager, but may not
need any updates as these period types are typically sufficient, even when even when a fiscal
accounting calendar (i.e., April to March) is required.
You can define your own period types to use in addition to the General Ledger standard period
types Month, Quarter and Year. You use these period types when you define the accounting
calendar for your organization.
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Note: Do not change the number of accounting
8periods per year for a period type. Doing so will
cause data corruption.
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1.5.1. Navigation: (General ledger responsibility)
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Navigate to: Setup > Financials > Calendars > Types
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1.5.2. Period types screen print
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Period types screen print fields

Field name
Description
R/O/C/ User action and

D/E
values
Period Type
Unique name for

accounting period
type
Periods Per Year
Number of periods
per year. You can
Comments
Budgets can only

use the first 60
Field name
Description
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D/E
values
define a Week
period type and
specify 52 periods
per year. You can
assign up to 366
accounting periods
per year.
Comments
periods
Year Type
Fiscal or Calendar
Year
Description
Description of year
type
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1.6. Define accounting calendar

The accounting calendar periods for each year must be defined on an ongoing basis as part of the
year-end procedures. When defining the accounting calendar for a new year always include JAN
of the following year to ensure that DEC of the new year can be closed without error. To close
the last period of a year, the first period of the next year must exist and be set to Future Entry
before expense and revenue account balances can be written off to
retained earnings.
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You can define multiple calendars and assign a different calendar to each ledger. For example,
you can use a quarterly calendar for ledger, and a monthly calendar for another.
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Calendars you create are validated online. Full calendar validation is launched whenever you exit
the Accounting Calendar window. Carefully consider the type of calendar you need for your
organization, as it can be difficult to change your calendar (e.g., from a fiscal year to a calendar
year) once you've used it to enter accounting data.
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This is a pre-requisite to the Accounting Setup Manager.

1.6.1. Navigation: (General ledger responsibility)
Navigate to: Setup > Financials > Calendars > Accounting
Accounting Calendar Screen:
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1.6.2. Accounting calendars screen print fields

Field name
Description
Accounting
Calendar Name

D/E
values
8R
S
Description
Accounting
P
Calendar
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Description
A
Enable SecurityE Enable Security
box
L check
to apply definition
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access
set security to the
A
Calendar definition.
Calendar
If you do not enable

security, all users
who have access to
this calendar
definition will be
able to view and
modify the calendar
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Comments
Field name
Description
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D/E
values
Comments
definition.
Periods Prefix
Period Prefix Name
Type
Calendar Type
Full calendar validation is launched when you exit the Accounting Calendar window. Validate
the calendar by viewing or printing the Calendar Validation Report. This report helps you
identify any errors in your calendar that might interfere with the proper operation of General
Ledger.
1.7. Define transaction calendar
If you enable average balance processing enabled, you must assign a transaction calendar, which
is used to control transaction posting in Oracle General Ledger and Oracle Sub ledger
accounting. When you define the transaction calendar, you choose which days of the week will
be business days. You can also specify other non-business days, such as holidays, by maintaining
the transaction calendar.
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Transaction calendars ensure that journals created in Oracle General Ledger and Oracle Sub
ledger Accounting are only posted on valid business days.
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1.7.1. Transaction Calendar
Currencies:
2.1.1. Navigation: Setup> Currencies> Define
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2.1.2. Rate Type
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2.1.3. Rate Conversion.
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Accounting Setup Manager:

Oracle General Ledger R12 uses the Accounting Setup Manager to define accounting setups. The
Accounting Setup Manager centralizes the setup steps for common setup components that are
shared across the Oracle Financial Applications.
This includes the following:
Legal Entities
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Ledgers (primary and secondary ledgers)

Reporting Currencies
Oracle Sub ledger Accounting (SLA)
Intercompany Accounts
Intercompany balancing rules
Sequencing Options
The basic accounting setup process consists of the following:

1. Create an Accounting Setup Structure creates the framework of the accounting setup and
identifies legal entities, if any, the type of accounting setup, and ledgers.
2. Complete Accounting Options complete different accounting options to specify how to
perform accounting and process transactions. These include the following:
Ledger Options
Reporting Currency Options
Sub ledger Accounting Options
Intercompany Accounts
Intercompany balancing rules
Sequencing Options
3. Complete Accounting Setup Completing the accounting setup marks the accounting setup
complete and launches the General Ledger Accounting Setup program. The GL Accounting
Setup program performs the necessary validations to make the setup components of an
accounting setup ready for transaction processing and journal entry
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To create accounting setups, complete General Ledger
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other setup components in Accounting Setup Manager.
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Accounting Setup Manager
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Value
Details
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Application:
GeneralP
Ledger/Oracle HRMS/System Administrator
P Setup Manager
Configuration Task: Accounting
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Configuration
Step(s):
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Prerequisite(s):
Define Accounting Flexfield (for your Chart of Accounts)
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Define Accounting Calendar
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Define or Assign Currencies
The following setup steps are presumed to occur using the General Ledger Responsibility unless
otherwise noted.
1.7.2. Navigation: (General Ledger responsibility)
Navigate to:
Setup > Financials > Accounting Manager Setup > Accounting Setups
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1.8.
Define primary ledger
Define Accounting Representations screen is where you define your primary
and secondary ledgers. Ledgers determine the currency, chart of accounts,
accounting calendars, ledger processing option and Subledger accounting
method.
Each accounting setup requires a primary ledger and optionally one or more
secondary ledgers and reporting currencies.
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Note that the definition of the primary ledger can only be completed after you
complete attributes (including ledger options) you enable for the primary ledger.
For example, during the initial definition of the primary ledger, you chose to add
reporting currency and add a secondary ledger. For ledger options, you also
choose to assign balancing segment values. You then need to complete these
attributes before you can complete definition of the primary ledger. The
Complete button used to create and validate your ledger will only be available
once all attributes for your primary ledger are completed. Alternatively, you can
choose not to add a reporting currency and a secondary ledger during initial
definition of the primary ledger, and tag all ledger options as complete. This
would facilitate completion of the primary ledger. You can then add the
reporting currency, secondary ledger and other ledger options at a later point
in time.
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1.8.1. Define accounting representations screen
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1.8.2. Define accounting representations screen print fields
Name
Description
R/O/C/
D/E
User action and

values
Comments
Name
Chart of Accounts
Accounting
Flexfield Name
Pre-defined in GL.
See GL COA Setup
document
Accounting
Calendar
Accounting
Calendar
Currency
Functional Currency R
Sub ledger
Integrates data from O
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Field name
Pre-defined in GL.
See GL Reporting
Currencies
Setup document
Field name
Description
R/O/C/
D/E
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User action and

values
Comments
Accounting Method Oracle Financial

Subledger and nonOracle systems with
Oracle General
Ledger. Two seeded
methods are
available. Standard
Accrual and
Standard Cash.
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1.8.3. Complete accounting structure

1.8.4. Save accounting structure screen
Defined Ledgers (Primary and Secondary) and Reporting Currencies are displayed once youve
completed defining the same. Review the accounting structure, and make changes if necessary.
Once youve saved the form, you cannot modify major attributes of the Primary Ledger (such as
COA, Calendar, and Currency).
1.8.5. Update ledger options

When you assign a Subledger accounting method to the ledger, this option displays with a
complete status. If you did not assign a Subledger accounting method to your ledger, then this
step will not be displayed. Update this at anytime from the Accounting Option stage.
1.8.6. Define accounting options screen
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The Define Ledger Options screen enables updates and revisions to the available options for your
Legal Entity, Primary Ledger and Secondary Ledger.
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1.8.7. Update ledger: Ledger definition screen
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1.8.8. Update ledger: Ledger definition screen print fields

Field name
Description
D/E
values
A
E Primary Ledger
Standard
Information Region
Ledger
A
Short Name
Name. Defaults
from previous entry.
Ledger short name;
appears in the title
bar of windows and
in some lists of
values
Description
Primary Ledger
Description
Currency
Main transaction
currency for the
Comments
Can be changed
anytime
Cannot be changed
Field name
Description
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D/E
values
Comments
Cannot be changed
Cannot be changed
ledger
Chart of Accounts
Accounting
Flexfield
Previously defined.
Accounting
Calendar Region
Accounting
Calendar
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Period Month
Defaults from the

D
accounting calendar
Cannot be changed
First Ever Opened

Period
First period that can R

be opened for this
ledger.
This cannot be
changed after you
open the first period.
Number of Future
Enterable Periods
Number of future
periods to allow for
journal entry within
this ledger
Sub ledger
Accounting Region
A
E
Sub ledger
Accounting
Method Owner
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D
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Entered Currency
Journal Entry
Language
Use Cash Basis

Accounting
Used by Oracle
Payables for its
Mass Additions
Create program for
Journal Entry
Language
R Balancing Account
Posts differences
O
from out-of-balance
foreign currency
journals in
subledgers.
O
If owner is Oracle,
definition of this
method cannot be
updated.
Defaults from Sub

Sub ledger
ledger Accounting
Accounting Method Method
Previously defined
Accounting
Calendar
Previously defined.
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determining expense
account information.
Balance Sub ledger
Entries by Ledger
Currency
Enables balancing
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of Subledger journal
entries by ledger
currency and
balancing segment
value.
1.8.9. Update ledger: Ledger options screen
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1.8.10. Update ledger: Ledger options screen print values

Field name
Description
D/E
values
Comments
Year End
Processing Region
Retained Earnings
Account
Prior Years net

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balance of all income
and expense accounts
are posted against the
retained earnings
account when the first
period of a fiscal year
is opened in General
Ledger.
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Journal Processing
Region
Suspense Account
Allows suspense
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posting of out-ofbalance journal
entries.
If you have multiple
companies or
balancing entities
within a ledger,
General Ledger
automatically creates
a suspense account for
each balancing entity.
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You can also define

additional suspense
accounts to balance
journal entries from
specific sources and
categories
using the Suspense
Accounts window.
Only balanced entries
can be posted if you
do not enter a
suspense account.
Allows suspense posting of out-of-balance O
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journal entries.
If you have multiple companies or
balancing entities within a ledger, General
Ledger automatically creates a suspense
account for each balancing entity.
You can also define additional suspense
accounts to balance journal entries from
specific sources and categories
using the Suspense
Accounts window.
Only balanced entries can be posted if you
do not enter a suspense account.
Tracks rounding differences during

currency conversions.
If you do not enter an account, General
Ledger will post rounding differences to
the journal line with the
largest amount.
In Sub ledger Accounting, this account
tracks currency conversion rounding
differences that cause unbalanced journal
entries. Sub ledger Accounting will issue
an error if it encounters a Subledger
journal entry that is unbalanced because
of rounding differences and an account is
not specified.
Posts out-of-balance intracompany

journals (debits do not equal credits for a
particular company or balancing segment
value within the same ledger). If you
enable this option, you must define
Intracompany Balancing Rules when you
complete your Accounting Options to
provide instructions on how to
automatically balance intracompany
journals against balancing accounts you
specify.
If you do not choose to enable
intracompany balancing, you can only
post intracompany journals that balance
by balancing segment
Requires journal to be approved by the

appropriate level of management before
any further action can be taken, such as
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posting, when enabled for the journal

source. If Journal Approval is not enabled,
approval is not required, even
if the journal source
requires approval
Requires journal to be approved by the
O
appropriate level of management before
any further action can be taken, such as
posting, when enabled for the journal
source. If Journal Approval is not enabled,
approval is not required, even
if the journal source
requires approval
Used to calculate tax if
Oracle Payables or
Oracle Receivables is
not implemented.
Automatically reverses this ledger's

journals based on the Journal Reversal
Criteria
Set assigned.
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when revaluing foreign currency

denominated balances. General Ledger
automatically posts any net adjustments
resulting from currency translation to this
account, in accordance with FAS 52
(U.S.) and IAS 21. If you have multiple
companies or balancing entities within a
ledger, General Ledger automatically
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Used to translate actual account balances. O
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You can override the default rate types
P
each balance level reporting currency
P balances. O
Used to translate actual account
A
You can override
the
default rate types for
E
each balance
level reporting currency
L
This C
account is needed to translate the
O
ledger's currency balances into a balance
A
level reporting currency. For journal level
R reporting currencies, this account is used
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creates a translation adjustment account

for each company or balancing entity. The
difference in revaluation adjustments
between the ledger and its journal level
reporting currencies are recorded to the
cumulative translation adjustment
account.
1.8.11. Update ledger: Advanced options screen
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1.8.12. Update ledger: Advanced
P options screen print fields
P
Field name
Description
A
D/E
values
E
Journal L
O
Reconciliation
C
Region
Allows you to
A
reconcile
Journal
R Enable
Reconciliation
transactions in
accounts that should
balance to zero.
Budgetary Control
Region
Enable Budgetary
Control
O
Requires you to
create budget
journals for funding
budget.
Comments
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O
Requires you to create budget journals
for funding budget.
Allows you to require budget journals O
for all budgets when budgetary control
is enabled.
In an average balances ledger, your
standard and average balances are
tightly linked. Each time you post a
journal entry, Oracle General Ledger
updates both the standard (periodbased) balances and corresponding
average balances for your balance
sheet accounts.
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Note: You can only enable average

balance processing for those ledgers
that require it. This ensures that you
incur no additional overhead unless
you need average balance processing
enabled.
Note: You can only enable average
balances for a secondary ledger if its
primary ledger has average balances or
average balance
consolidation enabled.
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Note: You cannot enable average

balances if your ledger is enabled for
secondary segment tracking.
1.8.13. Update ledger: Review ledger screen
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Cont.
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Review your Ledger Definition. If you need to make any changes, click on the Back button and
go to the appropriate screens.
Once your review is completed, click on the Finish button.
1.8.14. Accounting options screen
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After completing initial setup of the Primary Ledger, the Accounting Options screen is
displayed. Aside from updating your Primary Ledger as previously discussed, you can also
update the following:
Entity/Ledger
Setup Step
Legal Entity
Update Balancing Segment Values
Primary Ledger
Update Primary Ledger Ledger Options
Primary Ledger
Reporting Currencies
Primary Ledger
Balancing Segment Value Assignments
Primary Ledger
Operating Units
Primary Ledger
Intercompany Accounts Sequencing
Secondary Ledger
(same as Primary Ledger except Operating Units)
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1.9. Update balancing segment values

Assigning Balancing Segment Values to Legal Entities enable you to readily identify
transactions and balances for a specific legal entity. This also enables certain Oracle Applications
Legal Entity Features, such as Intercompany Accounting, and granting access to specific
ledger/balancing segment value combinations. Note that Balancing Segments can be removed
from Ledgers before completing accounting setup. Once complete, you can only disable
balancing segment by entering an end date.
1.9.1. Update balancing segment value assignments screen
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You assign a balancing segment value to your legal entity in this screen. (Note that this screen is
very similar to the balancing segment value assignments update screen available for both
Primary and Secondary Ledgers). Optionally enter a Start date for the balancing segment.
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1.9.2. Balancing segment is assigned to the LE in the Accounting Options screen
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1.9.3. Update operating units
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Operating Units partition subledger transaction data when multiple operating units perform
accounting in the context of one or more legal entities. You can update the operating units at
anytime from the Accounting Options screen. You do not have to complete this step in order to
complete your accounting step (though you need to tag it as completed for your Primary Ledger).
You can alternatively create the Operating Unit by going to the HR Responsibility. See OA
Multiple Organizations Setup for more details.
Note: The HR User Type Profile option should be assigned to the Responsibility you are using to
access the Organization Form.
Click on the Update icon for Operating Units from the Accounting Options Screen (See Step
2.69).
1.9.4. Operating units screen print
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EForm is an alternate way to create Operating Units, Business Groups, and
Open Organization
L
other organizations. This is similar to accessing the Organizations from HR Responsibility
(Work
Structures > Organization > Description). Please refer to the OA Multiple Organizations
C
Setup document for details on entering/creating organizations using
A
this form.
Operating Unit is displayed.
Click on Return to Accounting Options button.

1.9.5. Update intercompany accounts
If you have legal entities assigned, and balancing segment values have been assigned to the legal
entities, the Intercompany accounts steps are available for update. Update Intercompany
Accounts step to account for transactions across legal entities.
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You do not have to complete this step in order to complete your accounting setup (although you
have to tag this as complete for your Primary Ledger). You can update this step at any time from
the Accounting Options page.
Click on the Update icon for Intercompany Accounts from the Accounting Options Screen
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To complete accounting setup without updating this form, change the status to Complete, then
click on the
Done button.
1.9.6. Complete accounting setup
Review the Accounting Setup. Check the status of Setup Steps for your Primary Ledger. These
should all be with a complete status (Check Mark). Likewise, Legal Entity should be updated,
and Setup Step for Secondary Ledger, if applicable, should be complete. The Complete button
for your Accounting setups will only be available if you have completed the required setups. If
you do not see the Complete button, review setup steps that are in progress. Complete these to be
able to access the Complete button.
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1.9.7. Accounting setup screen print
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O
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The Complete button is available when all required setup steps are complete.
B
A warning message is displayed. You will not be.
able to delete some of the components of your
8 segment values, and reporting currencies,
Accounting setups, including legal entities, balancing
8
once you complete the accounting setup.
S
Click on the Yes button.
P
P
Message confirms completion of the Accounting Setup.
A
Completing theE
accounting setup marks the accounting setup complete and launches the General
Ledger Accounting
L Setup program. This program performs the necessary validations to make the
setupC
components of an accounting setup ready for processing of transaction processing and
journal entry.
A
R You can likewise return to Accounting Setup and update and/or complete other setup steps for
your Primary Ledger and your Secondary Ledger.
2.1.1. Create Legal Entity

Define Legal Entity (Entities) if you plan to record accounting transactions against legal entities
(requires legal entity context for transaction processing). Legal Entities are likewise required for
using legal entity specific features, such as intercompany accounting. Also, to enable multiple
organizations, define an accounting setup with at least one legal entity, a primary ledger that will
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record the accounting for the legal entity, and an operating unit that is assigned to the primary
ledger and a default legal context.
Legal Entities are setup in Accounting Setup Manager or, alternatively, using Oracle Legal
Entity Configurator.
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2.1.2. Create Legal Entity Identification information region screen print fields
R Field name
Territory
Description

D/E
values
The territory
R
where the legal
entity is
registered,
displayed at the
country level,
and shows only
Comments
Field name
Description
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D/E
values
Comments
territories for
which the
identifying
jurisdiction has
been defined.
Legal Entity Name
Legal Entity
Name
Organization Name
Organization
Name
Legal Entity Identifier The

R
identification
number used to
uniquely
identify the
legal entity. It
is displayed
only when the
LE: Generate
Legal Entity
Identifier
profile option
set to No and
you must enter
it manually. If
this option is
set to Yes, the
legal entity
identifier is
generated
automatically
based on the
International
Organization
for
Standardization
(ISO) code of
the country of
registration,
plus the
registration
number of the
identifying
jurisdiction,
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Field name
Description
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D/E
values
Comments
which qualifies
an entity to be
a legal entity in
that particular
territory
EIN/TIN
EIN/TIN
Number
Transaction Entity
Yes or No
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See Table Legend at end of this section for an explanation of R/O/C/D/E abbreviations.
To enter Legal Address, Select Existing Address or Create a New Address.
To Select Existing Address, use the Legal Address query screen.
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If no existing address is available, click on Create New Address.

2.1.3. Create Legal Entity Legal Address region screen
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2.1.4. Legal Entity Name
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After creating legal entity, the Assign Legal 8
Entities Screen is displayed.
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2.1.5. Assign Legal Entities screen
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Setup Accounting Flexfield Structure and Segment Values

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Define segment default values .................................................................................................... 12

Define accounting period types................................................................................................... 20

Define accounting calendar ......................................................................................................... 21

Define transaction calendar ......................................................................................................... 23

ACCOUNTING SETUP MANAGER .............................................................................................. 25

Define primary ledger ................................................................................................................. 26

Complete accounting structure................................................................................................ 28

Update ledger options ............................................................................................................. 28

Update balancing segment values ............................................................................................ 40

GL Application Setup document

Geographical entity usually used by firms competing in geographically specific markets

1.1.2. Structure maintenance

1.2. Segment values

1.2.1 Navigation: Setup> Financials> Flexfields> Validation> Sets

1.2.4 Define Accounting Unit Segment Value Set

1.2.5. Define Subaccounting Segment Value Set

1.2.6. Define Future Segment Value Set

1.3. Define accounting Flexfield structure

1.3.3. Company segment Accounting Flexfield

Company Flexfield Qualifiers

1.3.4. Account segment Accounting Flexfield

Account Segments Qualifiers:

1.3.5. Accounting Unit Segments Accounting Flexfield

Accounting Unit Segment Qualifiers:

1.3.6. Subaccounting Segments Accounting Flexfield

1.3.7. Future Segments Accounting Flexfield

1.4. Define segment default values

1.4.2. Define Company Segment default values

1.4.3. Accounting Unit Segment default value

1.4.4. Subaccount Segment default value

2.1. Freeze Flexfield definition:

2.1.3. Find key flexfield segment screen print

2.1.4. Navigation: Navigation: Setup> Financials> Flexfield> Key> Values

2.1.6. Define Accounting Flexfield segment values

2.1.8.Find Key Flexfield Segment screen details

User action and

Period types screen print fields

R/O/C/ User action and

Unique name for

Periods Per Year

Budgets can only

R/O/C/ User action and

1.6. Define accounting calendar

This is a pre-requisite to the Accounting Setup Manager.

1.6.2. Accounting calendars screen print fields

R/O/C/ User action and

If you do not enable

R/O/C/ User action and

Period Prefix Name

1.7.1. Transaction Calendar

2.1.2. Rate Type

2.1.3. Rate Conversion.

Accounting Setup Manager:

Ledgers (primary and secondary ledgers)

The basic accounting setup process consists of the following:

1.8.1. Define accounting representations screen

1.8.2. Define accounting representations screen print fields

User action and

Integrates data from O

User action and

Accounting Method Oracle Financial

1.8.3. Complete accounting structure