A.

IntroductoryAnalysisofSchool

BristowRunElementarySchoolislocatedinBristowVirginiaandispartofthePrince
WilliamCountyPublicSchoolsystem.Bristowislocatedinasuburbthatisabout30
milesfromWashingtonDCandhasmanygovernmentandmilitaryfamiliesaspartofits
community.Themedianhouseholdincomeintheareais$123,400,ascomparedtothe
statesat$61,882.Theschoolwasopenedin1998andserveschildreningrades
PreK5.

AsofJune2014BristowRunhas704studentsattending.Thereisonespecial
educationpreschoolclass,4kindergartenclassesand5classespergradelevelfirst
throughfifth.Theschoolsrace/ethnicitybreakdownis:57.4%white,14.2%hispanic,
10.5%Asian,9.6%AfricanAmerican,8.1%twoormore0.3%ofbothAmerican
Indian/AlaskanandPacificIslander/Hawaiian.Theschoolhas5SOLsubgroupsof
students,economicallydisadvantaged12.6%,ESOL11.9%,gifted(k5)35.5%,special
education12.9%.

CollectiondevelopmentforBristowRunwilltakeintoaccountthediversepopulation
andstrivetomeettheneedsofthedifferentinstructionallevelsandinterestofthe
students.Materialswillbecollectedthatencouragebothinformationalandresearch
useaswellasreadingforpleasure.

ThistechnicalservicesmanualwaswrittenbySabrinaTuckertoprovidepoliciesand
guidelinesfortheorganizationandprocessingoflibrarymaterials.

B.PhilosophyStatementoftheSchool

We are dedicated to fostering the academic, social and emotional

development of all students that will prepare them
to successfully participate in the 21st century.

ThelibraryatBristowRunElementarySchoolstrivestoupholdthevisionandmissionof
theschoolbysupportingandenrichingthecurriculum,specialprogramsanddiverse
population,throughimplementationofprogramsandcollectiondevelopment.Inthe
librarywewillworktoensurethatallstudentshaveaccesstomaterialsontheir
instructionallevelandthatwillpeaktheirinterestandloveoflearning.Wewill
collaboratewithclassroomteacherstohelpenrichstudentslearningandhelpboth
teachersandstudentslearnhowtousethetechnologyavailabletothem.

C. PhilosophyStatementofLibrary

BristowRunLibraryVisionisforallstudentstobecomelifelongreadersandlearners,
criticalthinkersandresponsible,effectiveusersoftechnology.

BristowRunLibraryMissionistoprovideaccessforallstudentstoacomprehensive
collectionofprintandelectronicmaterials.Wewillalsoprovideintegratedfun
educationalactivitiestohelpstudentsthinkcriticallywhilelearningbothAASLstandards
aswellasVirginiaStandards.Wealsowanttoencouragecollaborationbetween,
librariansandteachers,aswellaslibrariansandtheparentstopartnerinstudent
learning.

D.RoleofTechnicalServicesinMissions

ThelibraryatBristowRunElementaryisdedicatedtoensuringthatthematerialsinthe
libraryareorganizedinamannerthatallowsforpatronstoeasilyfindandaccessthe
materialsandinformationtheyareseeking.Thelibrarianswillinsuresthatinformation
iscollected,catalogedandprocessedinastandardizedmannertoensureaccess.
BristowRunisdedicatedtopreparingstudentsforthe21stcenturybyencouraging
inquiryandcriticalthinking.Providingeasyaccesstoinformationforthestudentsat
BristowRunencouragesstudentstoinquireandfindanswersthroughinformation
providedandcriticalthinking.

Bookswillbeorganizedinastandardizedmannermaterialswillbeprocessedusing
RDA(ResourceDescription&Access)
,the
SearsListofSubjectHeadings
,andthe
AbridgedDeweyDecimalClassificationandRelativeIndex
.

Allcirculationthroughoutthelibrarywillbetrackedwithcollectionsoftwarethatwillbe
analyzedtoensurematerialsarebeingusedandreplacedwithneeded.

E.SizeandScopeofCollection

BristowRunLibraryhasavastandvariedcollectionisbeingdevelopedtomeettheever
changingneedsofitspatrons.Materialsarecollectedinordertoensurethatthediverseneeds
ofthestudentsaremetandhelpenrichlearningandreadingofallstudents.Thelibraryalso
supportsthecurriculumbeingtaughtatalllevelsthroughouttheschoolandstrivestoensure
thereareadequatematerialsandinformationforthestudentsandteachers.BristowRunwants
tocreate21stcenturylearnersthereforestrivestoensuredifferentformatsofmaterialsare
availableaswellupdatedtechnology.

ThecurrentnumberofmaterialsattheBristowRunLibraryis.Abreakdownoftheallthe
materialsfollows.
Category

AverageAge

NumberofItems

000

2004

58

100

1998

86

200

1998

89

300

1996

936

400

2000

131

500

1998

1754

600

2000

535

700

1999

403

800

1996

429

900

1998

1356

GeneralFiction

1995

3364

Reference

2001

269

Biography

1996

831

Professional

2002

550

Everyone

1996

4371

Thelibraryalsohasaccesstothefollowingonlineprogramsthroughthecounty:
WorldbookOnline
CultureGrams
Thecollectionhasmanyareaswhereimprovementcanbemade.(willfillinafter
seeingthecollectionbreakdown)

F.Staffing,Budgeting,ScheduleImplications

Staffing
BristowRunLibraryhasonefulltimelibrarianandonelibraryassistant.
Thelibrarian'sjobincludes:
Choosing,reviewingandorderingmaterialsandtechnology
Collaboratingwithteacherstoteachresearchskills
Creatingandheadingreadingpromotionalprograms
Collaboratingwithstafftogetsuggestionsonnewmaterials
Teachinglibraryclasses
Creatingandmaintainingawelcomingenvironment
Publishinglibrarynewsletters
Sitsonreadingandlanguageartscommittee
Isaresourceforteachersandstudents
Libraryassistantsjobincludes:
Helpspatronslocateprintandnonprintmaterials
Helpswithcirculationandreshelvingofmaterialsdaytoday
Processesnewbooksandmaterials
Checksordersastheycomein
Helpsinputstudentdata
Maintainsthewelcomingenvironmentinthelibrary
Helpsreviewlibrarynewsletter
Otherdutiesasassignedbyadministration

Budgeting
BristowRunisallocatedfundsbythecountybasedonstudentpopulation.The
principalthenallocatesfundsassheseesfit.Thelibrariancreateslistofbooksand
materialsshewouldliketopurchasetheprincipalthenapprovesthepurchases.The
libraryalsorunsabookfairtwiceayearandisallowedtopurchasebooksandmaterials
withthefundsraised.

ScheduleImplications
Thelibraryisopeneverydayfrom9:153:15MondaythroughFriday.Sincethelibraryis
onafixedscheduleclassescometothelibraryduringtheirscheduledEncoretime.If
extratimeisneededinthelibraryteachersmaysignuptobringtheirclassinfrom
9:1510:30or1:001:45.Smallgroupsofstudentsareallowedtocometothelibraryat
anypointduringtheday(withteacherpermission)touse/checkoutmaterialsorjustto
read.Evenwithlimitedfundsandstaffingthecountyhandlescatalogingand
processingthereforethelibrarianhasmoretimeforcollaborations.

G.InstructionsforDescriptiveCataloging

Forcatalogingbooksinourcollectionsallofthefollowingelementsthatarereadily
availableandfollowtherulesfordescriptivecatalogingassetforthin
Resource
DescriptionandAccess
(ALA2013).

Identifier

Ifmorethanoneuseonethatisinternationallyidentifiable(ISBNifavailable):

ISBN020a

020a9780152427306

CatalogingSource
040aInitialsofthecataloger
040blanguageusedbythecataloger(engforenglish)
040erulesoftherecordcataloged

040aSMT
040beng
040erda

Title
Titleproper245aTranscribethemaintitleasitappearsonthetitlepage,capitalizethe
firstwordandpropernounsonly.
Subtitle245bEnterthesubtitleorparalleltitleagainonlycapitalizingtheanyproper
nouns.

245aKingBidgoodsinthebathtub

StatementofResponsibility
Authorand/orillustrator245cTranscribeexactlyasitappearsonthework

245cAudreyWood&DonWood

EditionStatement
Designationoftheedition250aEntereditionstatementasitappearsontheitem

250aFirstEdition

Publicationstatement
Locationpublished264aIfmorethanoneislistedonlylistthefirst
Nameofpublisher245bTranscribefromtitlepage
Dateofpublication245cIfadateisnotontitlepageusecopyrightdatewithsquare
brakets

CopyrightDate
Dateworkwascopyright264cPutthecopyrightsymbolorwriteouttheword
copyright

264aBoston
bHoughtonMifflinHarcourt
c[1985]
264c1985

ExtentofResource
Numberofpages300aIfthepagesarenotnumberedcountthepagesandwrite
unnumbered
Featuresofthebook300bDonotuseabbreviationsincludealltextfeatures
Heightofthebook300cwritetheunitofmeasureasabbreviation

300a32unnumberedpages
bcolorillustrations
c12cm

ContentType
Howtheinformationisintendedtobereceived336
MediaType
Codedescribinghowinformationisintendedtobeprovided
CarrierType
Termdescribinghowinformationisstored


336atext
btxt
crdacontent
337aunmediated
bn
crdamedia
338avolume
bnc
crdacarrier

Series
Titleoftheproperseries490a
Numberintheseries490v

490aMagicTreeHouse
490v#23

Notes:
BibliographicInformation
504typeincludesbibliographicinformationifthisisthecase

ContentsNotes
505Givetitlesofdifferentworkswithintheitem

Summary
520Writethesummaryinoneortwosimplesentences,transcribeifprovidedfromthe
LibraryofCongress

520aDespitepleasfromhiscourt,afunlovingkingrefusestogetoutofhis
bathtubtorulehiskingdom

TargetAudienceNote
Enterinformationthatindicatedintendedaudienceorlevel521

StudyProgramInformation
Thiswouldbetheacceleratedreaderinformationifprovided526aNameofprogram

526cLevelofmaterial526dnumberofpointsforquiz526ztestnumberfield

526aAcceleratedReaderAR
526c4.6
526d8.0

Awards
Enteranyawardstheworkhaswon586

586aCaldecottHonorBook

H.StepbyStepInstructionsforAssignmentofCallNumbers

AllitemsinBristowRunLibrarieswillbeassignedcallnumbersbasedonthemost
recenteditionon
AbridgedDeweyDecimalClassification.
Thecallnumberswillbe
placedinthe852hMARCfield.Callnumberswillbeplacedonthespineofallmaterials
inthelibraryandwritteninallcaps.Wewilllimitthenumbersafterthedecimaltotwo
sections.Allfiction,everybodyandbiographywillbeshelvedalphabeticallybycall
number.

MaterialType

Prefix

CallNumberGuidelines

Example

FictionBook

Fplusfirst3lettersofmain
entry

HarryPotter

byJ.KRowling

FROW

Everybody
Books

Eplusfirst3lettersofmain
entry

WheretheWildThingsAre
byMauriceSendak

ESEN

Biographies

Bplusthefirstthreeletters
ofthesubjetsname

WhowasRosaParks
by
YonaZeldisMcDonough

BPAR
Reference

Rplusabridgeddeweyplus MerriamWebsters
firstthreeofthemainentry CollegiateDictionary

R432MER

Professional

Pplusabridgeddeweyplus
firstthreeofmainentry

AudioCD

CD

CDplusabridgeddewey

plusfirstthreeofmainentry

DVD

DVD

DVDplusabridgeddewey

plusfirstthreeofmainentry

CassetteTape

CAS

CASplusabridgeddewey

UnwrappingtheRead
Aloud
byLesterLaminack

P807.20LAM

plusfirstthreeofmainentry

I.

StepbyStepInstructionsforSubjectCataloging

AtBristowRunthelibrarianwillusethelatesteditionof
SearsListofSubjectHeadings
asthesubjectauthorityforthelibrary.Eachtitlewillhaveatleastonesubjectheading
butmayhaveuptothreesubjectheadings.Thelibrariancanusetheirdiscretiontoadd
afourthonlyifitaddstotheaccessibilityoftheitem.

TypesofSubjectHeadings

Topical(650a)
Subjectheadingsthathavetodowiththetopicsaddressedinthebook
Form

665a)
Genreorarrangementofmaterials(almanacsandencyclopediasfor
examples)
Geographic(651a)
Wherethebookorstorytakesplaceorisabout
Names
Personalnames(600a)andCorporate(610a)

TypesofSubheadings

Topical(subfieldx)
(alsocalledgeneralinMARC)
Geographical(subfieldz)
Chronological(subfieldy)i
fthereisayearassociatedwiththeitem
Form
dictionaries,biographiesandhandbooksforexample

J.StepbyStepInstructionsforCrossReferencing

Inordertoprovidethebestaccessforpatronscrossreferencingwilladdedusingthe
termsseeorseealso.

SeewillleadstudentsfromaUFterm(termnotused)forexampleifapatronsearches
fortrainitwouldsaySeeRailroads

SeealsowillleadstudentstoBT(broaderterm),NT(narrowerterm),andaRT
(relatedterm).ForexampleifapatronsearchesforflowerstheywillbeleadtotheNT
ofrosesordaisies.TheycanalsobeleadtotheRTofgardening.

K.StepbyStepInstructionsforMaintenanceofAuthorityRecords

BristowRunsAuthorityRecordswillbemaintainedbythelibrarianandlibraryassistant.
Wewillmaintainauthorandsubjectheadingsforallitemsinthecollection.Thesubject
catalogingisaddedautomaticallywhennewitemsareprocessedintothecatalog.The
LibraryofCongressNameauthorityfiles
willbethesourceusedforauthorsnames.

L.StepbyStepInstructionsforPhysicalProcessingofPrintMaterials

BeforeprintitemsareplacedontheshelvesofBristowRunLibrarythefollowingsteps
mustbefollowed.Inordertomaintainstandardizationthefollowingprocesseswillbe
used
RDA(ResourceDescription&Access),AbridgedDeweyDecimalClassification,
and
SearsListofSubjectHeadings
.

1. Asnewmaterialsarriveeachitemneedstobecheckedagainsttheinvoiceto
ensurethatallmaterialsarethereandaccountedfor.Givetheoriginalinvoiceto
thebookkeeper.Itemsshouldalsobecheckedtoensurethatthereisno
damagetothematerials.Ifthereisdamagetoanymaterialsfollowthe
manufacturersorvendorspolicyforreturns.
2. ForeachitementertheMARCrecordintothedatabase.IftheMARCrecordis
providedbythevendorchecktherecord.Ifnorecordisprovidedsendthetitle
pageandcopyrightpagetothecentraloffice.TheywillsendtheMARCrecord
back.
3. Preparethebookbyopeningitwiththespineplacedonthetable,openever
severalpagesandpushingthebookallthewayopengently.
4. Printoffboththebarcodeandspinelabelforthematerial.Thespinelabel
shouldbeplacedonthebottomofthespineandthebarcodeshouldbeplaced
onthebackofthebookparallelwiththespine.Usethe
AbridgedDewey
DecimalClassification
toassigndeweynumbertomaterials.
5. StampeachbookwiththeBristowElementarySchoolLibrarystamponthe
bottomcornerofthetitlepage,lastpageandedgeofpagesifpossible.
6. Ifthebookcomeswithabookjacketcoveritwithplasticandnewpaperback
booksshouldbereinforced.
7. Placethebookontheshelf.

M.StepbyStepInstructionsforPhysicalProcessingofNonprintMaterials

BeforenonprintitemsareplacedontheshelvesofBristowRunLibrarythefollowing
stepsmustbefollowed.Inordertomaintainstandardizationthefollowingprocesses
willbeused
RDA(ResourceDescription&Access),AbridgedDeweyDecimal
Classification,
and
SearsListofSubjectHeadings
.

1. Asnewmaterialsarriveeachitemneedstobecheckedagainsttheinvoiceto
ensurethatallmaterialsarethereandaccountedfor.Givetheoriginalinvoiceto
thebookkeeper.Itemsshouldalsobecheckedtoensurethatthereisno
damagetothematerials.Ifthereisdamagetoanymaterialsfollowthe
manufacturersorvendorspolicyforreturns.
2. ForeachitementertheMARCrecordintothedatabase.IftheMARCrecordis
providedbythevendorchecktherecord.Ifnorecordisprovidedsendthetitle
pageandcopyrightpagetothecentraloffice.TheywillsendtheMARCrecord
back.
3. ForDVDs,CDs,software,VHS,kits,etc.,printoutbarcodesandplacethemin
theupperlefthandcornerparallelwiththespine.
4. ForequipmentwriteorengraveBristowRunLibraryonthebottomorbackof
theequipment.

N.StepbyStepInstructionsforCatalogMaintenance

Thegoalofthecatalogistoprovideuseraccessthereforethecatalogmustbekeptup
todateandeditedasneeded.Effectiveandtimelymaintenanceofthecatalogwill
ensurethatallpatronshaveaccesstoanyinformationandresourcestheyneed.The
followingchangesorupdateswillbemadeasneeded:

Newpatronsenteringtheschoolorstudentsleavingtheschool
NewMARCrecordswillbeaddedtothecatalogasitemsareacquired
Subjectheadingswillbeeditedordeletedbasedonneweditionsof
SearsListof
SubjectHeadings
Deweycallnumberswillnotbeeditedinthesystembutanynewmaterialwillbe
givendeweynumbersbasedonthemostrecenteditionof
AbridgedDewey
Asitemsareweededtheywillbedeletedfromthesystem.

O.StepbyStepInstructionsforInventory

Twoweeksbeforetheendoftheyearthelibrarianandherassistantwillperforman
inventoryofallmaterialsinthelibrary.

1. Toprepareforinventory,printalloverduenoticesanddistributethemtothe
partons
2. Ensureallbooksreturnedtothelibraryisontheshelveallofthebooks
3. Scaneveryitemoneachshelfsavingdataattheendofeachshelf
4. Oncescannerindicatesitisfulldownloadthedataintothecomputer
5. Onceallmaterialsinthelibraryhavebeenscannedruntheinventoryreport
usingTitlewavesdirections.
6. Ifanitemhasbeenmissingforovertwoyearsdeletetheitemsfromthesystem
andreorderitifneeded.

Itemsmaybeweededorrepairedduringtheinventoryprocessifneeded.

P.Rationale/JustificationforPolicies/Procedures

Thismanualwascreatedtoensurethattherearesetguidelinesandproceduresfor
catalogingareinplaceandwillallowthegreatestaccesstothepatronsoftheBristow
RunLibrary.Ifpersonnelchangestakeplaceinthelibrarythismanualwillallowfora
smoothtransition.BristowRunLibrarywantstoensurethatallpartonsareableto
easilyaccessanyandallinformationandmaterialinthelibrary,keepingthecatalogup
todatewillensurethis.

Q.BibliographyofToolsUsedinLibrary

AbridgedDeweydecimalclassificationandrelativeindex(14t
h
ed.)
.(2004).Dublin,
Ohio:OCLC.

LibraryofCongressAuthorities(SearchforName,Subject,TitleandName/Title).(n.d.).
http://authorities.loc.gov/

LibraryofCongressOnlineCatalog.(n.d.).http://catalog.loc.gov/

LibraryofCongressHome.(n.d.).http://www.loc.gov/index.html

Resourcedescription&access:RDA
.(2013).Chicago:AmericanLibraryAssociation.

Searslistofsubjectheadings
.(2014).(21sted.).NewYork:H.W.Wilson.


R.ProvisionforRevision/UpdatesofManual

Inordertomaintainanuptodatemanualthatreflectanychangesinpoliciesand
proceduresorgenerallyacceptedcatalogingpolicieschange.Thepolicymanual
shouldbelookedoverforpossiblechangesandupdatesattheendofeachyear.

S.Examples
Book


AudioCD

BookwithDVD

OrderForms

References
AACR2 to RDA (Resource Description & Access)
(n.d.). Retrieved from
http://www.follettsoftware.com/_files/fsc/file/fsc_cmsuploads/files/AACR2toRDA-08
13.pdf
Cerrone, D. (n.d.).
Yorkshire Elementary School - Vision & Mission
.
http://yorkshirees.schools.pwcs.edu/modules/cms/pages.phtml?pageid=72705&sessio
nid=aec984edfc052a5b8add5e7d99393662&sessionid=aec984edfc052a5b8add5e7d99
393662
Furrie, B. (2003).
Understanding MARC bibliographic: Machine readable cataloging.Washington,
DC: Library of Congress.
Kelsey, M. E. (2014).
Cataloging for school librarians
. Lanham: Rowman & Littlefield.
Prince William County Public School. (2014).
Bristow Run Elementary School 2013-2014 School
Profile.
Retrieved June 3, 2015, from
http://accountability.departments.pwcs.edu/modules/groups/homepagefiles/cms/100
7118/File/School%20Data%20Profiles/ElementarySchools/BristowRun.pdf?sessionid=4
aa8f2f569515d720a04b1f91843e57e&t=bd1c2f2355a5fbe77bc248bc87af71aa
Sample sections from select Longwood University SLIB630 technical services manuals. (2015).
Retrieved from
https://canvas.longwood.edu/courses/1217865/modules

Welcome to BestMARC, a centralized, online MARC record database. (2015). Retrieved June
10, 2015, from http://www.best-marc.com/Tools/RecordSearch.aspx
Wood, A., & Wood, D. (1985).
King Bidgood's in the bathtub
. New York, New York: Houghton
Mifflin Harcourt Publishing Company.