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Microsoft Access
Assignment #1 instruction sheet
Mr. Freedman
BTT101

Step 1: Open the required resources

1. Open the assignment document
2. Open Microsoft Access

Step 2: Name your database and

table
1. Once you have Microsoft Access open, rename
your database by typing it in the File name area.
Then, create a new database by clicking the Create
Button.

2. There should be a table added to

the database once you create it. To
rename this table, go to the View
dropdown and select design view.
Type your desired table name in the
popup and click OK.

Step 3: Create your table

1. In Design View, add your required fields under Field
Name. Change the Data Type
by selecting the cell which will
show a dropdown.
2. Go
back
to
the
Datasheet view by selecting
the View Dropdown, and
selecting Datasheet view.
Insert your field names and types here by
selecting the individual cells and typing in
the information. The first entry should be
the primary key. This is because a primary
key would issue a unique record for each
data record entered later (in this case the
trees). Note that for this exercise, the
types are :
Tree type - text
Street - text
Location - text
Years old - number

Step 4: Create a form

1. Under the create tab, select form.

2. To enter more entries, at the bottom of the page click new (blank)
record which looks like a right arrow.

3. Enter your records.

4. To save the Form, right click the Form tab

and click save. Enter the name you would like to
save it as.

Step 5: Changing an entry

1. In the Datasheet View, double click the location Waterloo and erase
the letters by backspacing. Retype the desired name.
2. To change the record in form view, go to the form view. Then, go to
the page that includes the record you want to change. Select the area and
retype in the new record.

Step 6: Change the number of

characters
1. Go to Design view
2. Look at the Properties box and under the
General tab there should be a field called Field

Size. Change the number, which represents character size to the desired
amount.

Step 7: Create a query

1. Click on the Create tab and select Query Design

2. A Show Table box will appear and display the

tables that are available for you to use in your query.
Select the table(s) you want to use and click Add.
3. At the bottom you will see a Table list displaying
the Fields. Select the field you would like to create
criterias for.
4. In criterias, add the requirements such as the
inequality signs for numbers.
5. Save your query by returning to the Datasheet
view.

Step8: Create a report

1. On the Create tab, there will
be a group of Reports. Select Report
Wizard.

2. Click the Tables and categories drop down menu and select the
one which contains the field(s) you desire.

3. In the Available fields box, select the fields you would like to add to
the report. Do this by simply clicking on the field and when it is highlighted,
select the right arrow.
4. Once you have selected all your desired fields, click the Next button
5. Now you will be able to choose which order you would like your fields
to be organized. Click the right arrow in order to group any fields. You can
change their priority by clicking the up or down arrows.
6. Next, you can choose to organize up to 4 fields in either ascending or
descending order. Click the dropdown and select the field you want to
organize, then click the button on the
right to sort in ascending or descending
order.

7. Next, select a layout

option, which will be previewed
on the left, to be used for your
report. Then select either a
portrait (tall) or landscape
(wide) orientation.
8. Next, enter the title Tree
Type Report on the report and
click finish.