Personnel records, Audits and research

•Personnel record and

report is a statement
describing an event,
situation and happening in a
clear manner.

•It provide both qualitative

and quantitative information
as to what happened and
what is happening.
Types of personnel records
• JD and JS
• Job application and test
scores
• Interviewer’s checklist
• Employment history
• Medical reports
• Contracts of employment
• Attendance records
• Pay roll
• Training records
• Employee rating
• Leaves, transfer,
promotions
• Accidents and sickness
record
• Industrial disputes and
grievances
Purpose of record keeping
• To keep an orderly account
of progress
• To enable the meeting of
comparison
• To facilitate the detection
of errors and records
• Legal requirements
• To supply information
required for taking
personnel decisions
• To provide a basis for the
formulation, evaluation and
modification of personnel
policies and programme
Steps in personnel
research
• Formulation of a
problem
• Selection of
hypothesis
• Designs of experiment
• Description of
sampling
• Collection of data
• Analysis and
interpretation of data
• Report writing
Personnel research
• Personnel research is
the task of searching for
and analyzing facts
relating to the end that
personnel problems may
be solved or principles
and laws governing their
solution derived.
 Techniques of personnel
research
• Historical studies
• Case studies
• Survey methods
• Statistical studies
• Mathematical model
• Simulation model
• Field and action
research
Personnel Audits
• It involved examination and
verification of accounts and
records
• It involves a formal,
systematic and in-depth
analysis, investigation and
comparison of personnel
policies and procedures.
Nature of HRM Audits
HRM Objectives

Organizational
objectives HRM Activities

HRM Audits HRM Outcomes

 Scope of Audits
• Audit of HR functions
• Audits of managerial compliance
– Managerial turnover
– Absenteeism
– Accidents
• Audits of HR Climate
• Audits of corporate strategy
 Scope Approaches

Comparison
HR Functions

Managerial Compliance Outside Authority

Employee satisfaction Statistical HR Evaluation

Research Report
Corporate Strategy
Compliance

MBO

Process of HR Audits